Paddock Wood Athletic Club FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 December 2020 ## **Paddock Wood Athletic Club** ## **Financial Statements for the year ended 31 December 2020** ## **Track Fund Receipts and Payments Account - Restricted Fund** |||2020||2019|| |---|---|---|---|---|---| ||£||£|£|£| |**Receipts**|||||| |Half Marathon Proceeds||||20,000|| |Grants|12,480||||| |Insurance claim||||1,850|| |Fusion Lifestyle track fees||||234|| |Easyfundraising||20||48|| |Track rental||927||99|| |Miscellaneous||||32|| |Bank Interest||11||19|| |Bank transfers||||2,450|| ||||13,438||24,731| |Total Receipts
**Payments**|||13,438||24,731| |Track Maintenance Account|10,000||||| |Paving||||1,085|| |Security||||671|| |Data Protection||35||35|| |Petrol||301|||| |Donations||||25|| |Signs||||34|| |Lawn Mower||||687|| |Spectator Shelter||||2,052|| |Misc||||24|| |Estate maintenance|3,000|||5,238|| |Rent||||1,250|| |Utilities|1,304|||1,405|| |Transfers|||14,640||12,505| ||||14,640||12,505| |Excess of receipts over current payments (current year)|||-1,202||12,226| |Add opening balance|||14,766||2,537| |closing|||13,564||14,763| |Reconciled balance at 31 December 2020|||13,564||14,763| ## **Paddock Wood Athletic Club** ## **Financial Statements for the year ended** ## **31 December 2020** ## **Track Fund Receipts and Payments Account** |||2020||2019|| |---|---|---|---|---|---| ||£||£|£|£| |**Receipts**|||||| |Bank Interest||33||60|| |Insurance claim|||||| |Transfers|10,000||||| ||||10,033||60| |Total receipts
**Payments**|||10,033||60| |Transfers||0|0|0|0| |Total Payments|||0||0| |Excess of receipts over payments|||10,033||60| |Bank and current account deposits at 1 January 2020|||30,087||30,027| |Bank and current account deposits at31 December 2020|||40,120||30,087| ||||||| |Reconciled balance at 31 December 2020|||40,120||30,087| ## **Paddock Wood Athletic Club** ## **Financial Statements for the year ended 31 December 2020** ## **100 Club Fund Receipts and Payments Account** |||2020||2019|| |---|---|---|---|---|---| ||£||£|£|£| |**Receipts**|||||| |Membership Fees||851||738|| ||||851||738| |Total Receipts
**Payments**|||851||738| |Prize Money||444||458|| |Bank transfer|||444|1,200|1,658| |Total Payments|||444||1,658| |Excess of receipts over payments|||407||-920| |Add opening balance|||911||1,831| |closing|||1,318||911| ||||||| |Reconciled balance at 31 December 2020|||1,318||911| ||||||| ## **Paddock Wood Athletic Club Financial Statements for the year ended** ## **31 December 2020** **Half Marathon Fund Receipts and Payments Account** |**Receipts**
Returned Cash Float
Race Day Entries
Entry fees
Charity Donations
Refreshments
Sponsorship
Pace Pockets
Photos Commission
T-Shirts
Miscellaneous
Uncleared Cheques past accounts
**Total Receipts**
**Payments**
Pace Pockets - Xempo 2018
Donations (inc cheques cleared post closure of 2018 accounts)
England Athletics Race Fees & BARR
Equipment Hire (inc petrol)
First Aid
Hosepipe
Kent County Council - Temp Rd Adverts
Medals / Trophies
Miscellaneous Expenditure
Officials Expenses
PA System
Postage
Prizes
Race Day Cash Float
Refreshments
Refunds (Entry Fees / T-shirts)
Refund Charges
Signs
Sports Systems
Sports Systems Bank Charges
Sports Systems, Chips
Toilet Units
Traffic management
T-shirts
Pace Pockets - Bank Charges 2018 and Lost Chips 2019
New PWAC Gazebo
Track fund
Total Payments
Excess of receipts over payments
Balance at 1 January 2020
Balance at 31 December 2020
Reconciled balance at 31 December 2020|2020
£
34,975
1,067
1,830
37,872
1,596
1,905
167
618
3,295
44
7,440
330
1,079
4,660
87
2,917
2,427
26,565
11,307
35,035
46,342
46,342|2019
£
200
240
64,768
1,982
653
4,000
0
280
4,740
25
0
76,888
1,153
6,400
60
4,817
1,869
606
1,625
56
350
17
890
200
35
309
0
11,529
184
2,129
7,153
1,296
549
1,081
20,000
62,306
14,582
20,454
35,036
35,035| |---|---|---| **Financial Statements for the year ended 31 December 2020** ## **Paddock Wood Athletic Club** ## **General Fund Receipts and Payments Account - Unrestricted Fund** |**Receipts**
Membership
Star Track
Club Kit
Gift Aid
Hadlow Manor
Insurance Claim
100 Club Transfer
Donations
Refund of Affiliation fees
VMLM Coach Hire
VMLM Donations
Tombola Proceeds
Transfer from HM Account
Misc
**Total Receipts**
**Payments**
Mascall Hire Fees
EA Competition Levy
Postage & stationery
Prizes/awards
County and other affiliates
Club Kit
Coaching fees
Accountancy fees
Equipment
Race entries
RNR
Subs/ea refund
IT expenses
Insurance
Sportshall
Track A/C transfers
Track rent
Track Expenses
Hadlow Manor
VMLM Coach hire
Misc
**Total Payments**
**Net Profit**
Opening cashbook balance
Movement on account
Closing cashbook balance
Less: uncleared cheques
Closing Bank balances|2020
£
11,297
92
1,989
600
505
3,295
27
17,805
1,996
1,320
50
231
1,000
523
370
252
4,808
128
135
340
144
245
97
11,639
6,166
**Current A/c**
**Deposit A/c**
**Total**
10,010
1,117
11,127
6,166
6,166
16,176
1,117
17,293
16,176
1,117
17,293|2019
£
11,543
2,437
930
1,576
1,870
1,200
280
1,200
300
290
887
22,513
4,273
2,055
35
629
1,000
3,069
30
252
847
1,313
250
45
359
1,259
3,050
1,250
63
1,576
1,200
3,485
26,040
-3,527
**Current A/c**
**Deposit A/c**
**Total**
13,537
1,117
14,654
-3,527
-3,527
10,010
1,117
11,127
10,010
1,117
11,127| |---|---|---| ## **Paddock Wood Athletic Club** Financial Statements for the year ended 31 December 2020 ## **Statement of Assets and Liabilities as at 31 December 2020** ||||||**2020**|**2019**| |---|---|---|---|---|---|---| |||||**Half**||| ||**General**|**Track**|**100 Club**|**Marathon**||| ||**Fund**|**Fund**|**Fund**|**Fund**|**Total**|**Total**| |**_Monetary Assets_**||||||| |Bank Current Account|16,176|13,564|1,318|46,342|77,400|63,868| |Deposit Account|1,117|40,120|0|0|41,237|31,204| ||||||118,637|95,072| |**_Fixed Assets_**||||||| |Race Track|||||414,941|414,941| |**_Liabilities_**||||||| |Race fees|||||41,235|| ## **Notes** 1) The financial statements have been prepared in accordance with the Charities Act 2011 using the Receipts & Payments basis Approved by the Paddock Wood Athletic Club on ___________________________ and signed on its behalf Chairman Hon Treasurer ## **Independent examiner's report ot the committee of Paddock Wood Athletic Club** This report on the financial statements of the club for the period ended 31 December 2019 is in respect of an examination carried out in accordance with section 145 of the Charities Act 2011 ("the Act"). ## **Respective responsibilities of the club and the examiner** As members of the club you are responsible for the preparation of the financial statements. You consider the audit requirement of the Regulations and section 144B of the Act do not apply. It is my responsibility to issue this report on those financial statements in accordance with the terms of the Regulations. **Basis of this report** My examination was carried out in accordance with the General Directions given by the Charity Commission under section 144(5)(b) of the Act. That examination includes a review of the accounting record kept by the club and a comparison of the accounts within those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that in any material respect the requirements - to confirm that in accordance with section 477 of the Companies Act, the charity is exempt from an audit; and - to keep accounting records in accordance with section 130 of the Act; and - to prepare financial statements, which are prepared on a receipts and payments basis under - have not been met; or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the James Bevis FCCA For and on behalf of Precision Accountancy LLP 15 Commercial Road, Paddock Wood, Kent, TN12 6EN 14th June 2021