**REGISTERED COMPANY NUMBER: 06553894 (England and Wales) REGISTERED CHARITY NUMBER: 1139319**
## **Report of the Trustees and**
## **Unaudited Financial Statements for the Year Ended 30th November 2020**
## **for**
## **GURDWARA BABA VADBHAG SINGH JI CHARITABLE TRUST**
R Pau & Co Limited Chartered Certified Accountants 12-16 Station Street East Coventry West Midlands CV6 5FJ
**GURDWARA BABA VADBHAG SINGH JI CHARITABLE TRUST**
## **Contents of the Financial Statements FOR THE YEAR ENDED 30TH NOVEMBER 2020**
|||**Page**||
|---|---|---|---|
|**Report of the Trustees**|1|to|4|
|**Independent Examiner's Report**||5||
|**Statement of Financial Activities**||6||
|**Balance Sheet**|7|to|8|
|**Notes to the Financial Statements**|9|to|14|
|**Detailed Statement of Financial Activities**||15||
**GURDWARA BABA VADBHAG SINGH JI CHARITABLE TRUST**
## **Report of the Trustees FOR THE YEAR ENDED 30TH NOVEMBER 2020**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30th November 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES Objectives and aims**
The aims of the Charity are:
1. To advance the Sikh faith for the benefit of the public.
2. The advancement of Sikhism by means of broadcasting Sikh Messages of an evangelistic and teaching nature.
3. To advance the Sikh Faith and Religion in the West Midlands Area for the benefit of the public through the holding of prayer meetings, lectures, public celebration of Sikh religious festivals and the distribution of literature on Sikhism.
4. To benefit all of the residents of Coventry irrespective of race, creed, sexual orientation or political belief by bringing them together with Local authorities, voluntary and other organisations in order to improve the conditions of life of the residents.
5. The promotion of racial harmony for the public benefit.
## **Public benefit**
We can confirm that the activities of the charity provide a public benefit to those who worship at the Gurdwara and the local community. The primary measure of success or failure of these activities is the number of people making use of the Gurdwara and the services it provides. Naturally we have seen a decrease in the number of people attending because of the pandemic restrictions. Regular donations have increased despite the pandemic.
## **Volunteers**
The charity required approximately 1,520 hours of volunteer's efforts in the year to carry out its obligations mainly in the areas of:
1. Maintenance, preparation and management for the Gurdwara and other events.
2. Catering
## 3. Administration
It is difficult to attribute an economic value to this contribution that the volunteers make of their time, but it is crucial to the function of the charity, and we thank them for their efforts.
Page 1
## **GURDWARA BABA VADBHAG SINGH JI CHARITABLE TRUST**
## **Report of the Trustees FOR THE YEAR ENDED 30TH NOVEMBER 2020**
## **ACHIEVEMENT AND PERFORMANCE Charitable activities**
The Gurdwara fulfilled its objectives this year by:
1. Maintaining a place of worship at 6 Bayton Rd, Exhall, Coventry, CV7 9EJ.
2. Providing daily religious services and wedding services, (subject to pandemic restrictions in this year).
3. Providing prayer classes to learn Punjabi and to understand better the cultural tradition, background and customs of the community, (subject to pandemic restrictions in this year).
4. Celebrating major festivals, (subject to pandemic restrictions in this year).
5. Langar whereby food is given to the homeless, (subject to pandemic restrictions in this year).
6. Open clinic offering a drop-in service for people needing help with issues like anxiety, depression, addiction etc..., (subject to pandemic restrictions in this year).
7. Arranging educational visits to the temple with local schools for local school children, (subject to pandemic restrictions in this year).
We are, therefore, happy to report that we have achieved our objectives this year, (subject to pandemic restrictions in this year). These activities provide a public benefit to those who worship at our Gurdwara and the local community.
The primary measure of success or failure of these activities is the number of people making use of the Gurdwara and the services it provides. Naturally there has been a significant drop in people attending the Gurdwara and the number of people making use of other resources due to the pandemic.
Issues outstanding from last year's report
(a) The wording and nature of the charity objectives should be reviewed so that changes can be made, subject to charitable status restrictions. Little progress has been made in this year due to the limitations on resources caused by the pandemic.
(b) Links with other charities should be explored in order to combine resources and operate more efficiently. Little progress has been made in this year due to the limitations on resources caused by the pandemic.
## Issues arising this year
A. The priest kindly donated the majority of the freehold of the temple building to the Gurdwara. For this reason total donations have dramatically increased this year.
B. Langar whereby food is given to the homeless was operated each Friday at the Salvation Army premises. This continued during the initial part of the year but was later substantially interrupted by restrictions caused by the pandemic.
C. The open clinic offering a drop-in service for people needing help with issues like anxiety, depression, addiction etc… was operated this year. The clinic operated well during the initial part of the year but was later substantially interrupted by restrictions caused by the pandemic.
For the future the following issues will have to be addressed
(a) The wording and nature of the charity objectives should be reviewed so that changes can be made, subject to charitable status restrictions.
Page 2
**GURDWARA BABA VADBHAG SINGH JI CHARITABLE TRUST**
## **Report of the Trustees FOR THE YEAR ENDED 30TH NOVEMBER 2020**
(b) Links with other charities should be explored in order to combine resources and operate more efficiently
## **FINANCIAL REVIEW**
## **Reserves policy**
It is the policy of the Charity to maintain unrestricted reserves not committed to or invested in tangible assets, (free reserves), at a level which equates to approximately three years unrestricted expenditure. This should provide sufficient funds to cover operational costs of the current activities of the charity in the event of a decline in donations income. Three years would give sufficient time to consider how alternative funding could be obtained or costs reduced.
In addition, the unrestricted reserves also need to be available for the funding of any future capital expenditure on the temple should the work be necessary within a short timescale.
The target levels for free reserves have therefore not yet been achieved. For the foreseeable future, net incoming resources will be accumulated until the target levels are achieved.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
Gurdwara Baba Vadbhag Singh Ji Charitable Trust is a company limited by guarantee governed by its Memorandum and Articles of Association dated 30th July 2010. It is registered as a charity with the Charity Commission
## **Organisational structure**
The trustees are the Directors of the Company. One third of the Directors retire at each annual general meeting and replacement Directors are appointed by the members. Directors retiring are those who have been longest in office since their last appointment.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number**
06553894 (England and Wales)
## **Registered Charity number**
1139319
## **Registered office**
12-16 Station Street East Coventry CV6 5FJ
## **Trustees**
Mrs B Kooner Trustee Miss M Kooner Trustee Mr R Kooner Trustee Miss S Kooner Trustee Ms G Sehra Trustee
## **Company Secretary**
Miss M Kooner
## **Independent Examiner**
R Pau & Co Limited Chartered Certified Accountants 12-16 Station Street East Coventry West Midlands CV6 5FJ
Page 3
**GURDWARA BABA VADBHAG SINGH JI CHARITABLE TRUST**
## **Report of the Trustees FOR THE YEAR ENDED 30TH NOVEMBER 2020**
Approved by order of the board of trustees on 15th June 2021 and signed on its behalf by:
Mr R Kooner - Trustee
Page 4
**Independent Examiner's Report to the Trustees of Gurdwara Baba Vadbhag Singh Ji Charitable Trust**
## **Independent examiner's report to the trustees of Gurdwara Baba Vadbhag Singh Ji Charitable Trust ('the Company')**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 30th November 2020.
## **Responsibilities and basis of report**
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Nimesh Pau FCCA R Pau & Co Limited Chartered Certified Accountants 12-16 Station Street East Coventry West Midlands CV6 5FJ
15th June 2021
Page 5
## **GURDWARA BABA VADBHAG SINGH JI CHARITABLE TRUST**
## **Statement of Financial Activities FOR THE YEAR ENDED 30TH NOVEMBER 2020**
|2020
Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
102,217
**EXPENDITURE ON**
Raising funds
2
42,638
**Charitable activities**
Support Cost
-
**Total**
42,638
**NET INCOME**
59,579
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
83,803
**TOTAL FUNDS CARRIED FORWARD**
143,382|2019
Total
funds
£
68,245
44,306
2,268|
|---|---|
||46,574|
||21,671
62,132|
||83,803|
The notes form part of these financial statements
Page 6
**GURDWARA BABA VADBHAG SINGH JI CHARITABLE TRUST**
## **Balance Sheet 30TH NOVEMBER 2020**
|2020
Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
6
374,890
**CURRENT ASSETS**
Debtors
7
17,593
Cash at bank and in hand
12,982
30,575
**CREDITORS**
Amounts falling due within one year
8
(262,083)
**NET CURRENT ASSETS**
(231,508)
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
143,382
**NET ASSETS**
143,382
**FUNDS**
9
Unrestricted funds
143,382
**TOTAL FUNDS**
143,382|2019
Total
funds
£
58,127
1,437
26,177
27,614
(1,938)
25,676
83,803
83,803
83,803
83,803|
|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30th November 2020.
The members have not required the company to obtain an audit of its financial statements for the year ended 30th November 2020 in accordance with Section 476 of the Companies Act 2006.
## The trustees acknowledge their responsibilities for
- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
continued...
Page 7
## **GURDWARA BABA VADBHAG SINGH JI CHARITABLE TRUST**
## **Balance Sheet - continued 30TH NOVEMBER 2020**
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 15th June 2021 and were signed on its behalf by:
Mr R Kooner - Trustee
The notes form part of these financial statements
Page 8
**GURDWARA BABA VADBHAG SINGH JI CHARITABLE TRUST**
## **Notes to the Financial Statements FOR THE YEAR ENDED 30TH NOVEMBER 2020**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings - 15% on reducing balance
## **Stocks**
Debtors are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Pension costs and other post-retirement benefits**
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
continued...
Page 9
**GURDWARA BABA VADBHAG SINGH JI CHARITABLE TRUST**
## **Notes to the Financial Statements - continued FOR THE YEAR ENDED 30TH NOVEMBER 2020**
## **2. RAISING FUNDS**
## **Raising donations and legacies**
## **3.**
|Staff costs
Rent
Insurance
Light and heat
Telephone
Advertising
Sundry expenses
Motor and travelling
Groceries
Repairs and maintenance
Depreciation
Support costs
**NET INCOME/(EXPENDITURE)**
Net income/(expenditure) is stated after charging/(crediting):
Depreciation - owned assets|2020
£
6,382
8,000
1,214
9,226
940
524
2,255
560
1,368
3,683
3,834
4,652
42,638
2020
£
3,834|2019
£
13,061
12,000
1,214
7,821
858
1,036
1,124
347
4,754
-
2,091
-|
|---|---|---|
|||44,306|
|||2019
£
2,091|
## **4. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 30th November 2020 nor for the year ended 30th November 2019.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 30th November 2020 nor for the year ended 30th November 2019.
## **5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
||Unrestricted|
|---|---|
||fund|
||£|
|**INCOME AND ENDOWMENTS FROM**||
|Donations and legacies|68,245|
|**EXPENDITURE ON**||
|Raising funds|44,306|
|**Charitable activities**||
|Support Cost|2,268|
continued...
Page 10
**GURDWARA BABA VADBHAG SINGH JI CHARITABLE TRUST**
## **Notes to the Financial Statements - continued FOR THE YEAR ENDED 30TH NOVEMBER 2020**
## **5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued**
## **6.**
|**Total**
**NET INCOME**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**
**TANGIBLE FIXED ASSETS**
Improvement
to
property
£
**COST**
At 1st December 2019
46,279
Additions
27,070
At 30th November 2020
73,349
**DEPRECIATION**
At 1st December 2019
-
Charge for year
-
At 30th November 2020
-
**NET BOOK VALUE**
At 30th November 2020
73,349
At 30th November 2019
46,279|Freehold
property
£
-
279,816
279,816
-
-
-
279,816
-|Unrestricted
fund
£
46,574
21,671
62,132
83,803
Fixtures
and
fittings
Totals
£
£
17,181
63,460
13,711
320,597
30,892
384,057
5,333
5,333
3,834
3,834
9,167
9,167
21,725
374,890
11,848
58,127|
|---|---|---|
continued...
Page 11
**GURDWARA BABA VADBHAG SINGH JI CHARITABLE TRUST**
## **Notes to the Financial Statements - continued FOR THE YEAR ENDED 30TH NOVEMBER 2020**
## **7. DEBTORS**
|Gift aid
Stocks
Prepayments
**8.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
PAYE and national insurance
Soft loans
Accrued expenses
**9.**
**MOVEMENT IN FUNDS**
At
1/12/19
£
**Unrestricted funds**
General fund
83,803
**TOTAL FUNDS**
83,803
Net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
102,217
**TOTAL FUNDS**
102,217|2020
2019
£
£
15,226
-
2,150
-
217
1,437
17,593
1,437
2020
2019
£
£
1,215
1
188
305
259,000
-
1,680
1,632
262,083
1,938
Net
movement
At
in funds
30/11/20
£
£
59,579
143,382
59,579
143,382
Resources
Movement
expended
in funds
£
£
(42,638)
59,579
(42,638)
59,579|
|---|---|
continued...
Page 12
**GURDWARA BABA VADBHAG SINGH JI CHARITABLE TRUST**
## **Notes to the Financial Statements - continued FOR THE YEAR ENDED 30TH NOVEMBER 2020**
## **9. MOVEMENT IN FUNDS - continued**
## **Comparatives for movement in funds**
|||Net||
|---|---|---|---|
||At|movement|At|
||1/12/18|in funds|30/11/19|
||£|£|£|
|**Unrestricted funds**||||
|General fund|62,132|21,671|83,803|
|**TOTAL FUNDS**|62,132|21,671|83,803|
|Comparative net movement in funds, included|in the above are as follows:|||
||Incoming|Resources|Movement|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|68,245|(46,574)|21,671|
|**TOTAL FUNDS**|68,245|(46,574)|21,671|
A current year 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**
General fund
**TOTAL FUNDS**|Net
At
movement
At
1/12/18
in funds
30/11/20
£
£
£
62,132
81,250
143,382
62,132
81,250
143,382|
|---|---|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**TOTAL FUNDS**|Incoming
resources
£
170,462
170,462|Resources
Movement
expended
in funds
£
£
(89,212)
81,250
(89,212)
81,250|Resources
Movement
expended
in funds
£
£
(89,212)
81,250
(89,212)
81,250|
|---|---|---|---|
||||81,250|
continued...
Page 13
**GURDWARA BABA VADBHAG SINGH JI CHARITABLE TRUST**
## **Notes to the Financial Statements - continued FOR THE YEAR ENDED 30TH NOVEMBER 2020**
## **10. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 30th November 2020.
Page 14
## **GURDWARA BABA VADBHAG SINGH JI CHARITABLE TRUST**
## **Detailed Statement of Financial Activities FOR THE YEAR ENDED 30TH NOVEMBER 2020**
|**INCOME AND ENDOWMENTS**
**Donations and legacies**
Donations
Gift aid
**Total incoming resources**
**EXPENDITURE**
**Raising donations and legacies**
Gross wages and national insurance
Pensions
Rent
Insurance
Light and heat
Telephone
Advertising
Sundry expenses
Motor and travelling
Groceries
Repairs and maintenance
Depreciation of tangible fixed assets
**Support costs**
**Finance**
Bank charges
**Governance costs**
Accountancy fees
Professional fees
Total resources expended
**Net income**|2020
£
77,168
25,049
102,217
102,217
6,104
278
8,000
1,214
9,226
940
524
2,255
560
1,368
3,683
3,834
37,986
167
1,632
2,853
4,485
42,638
59,579|2019
£
68,245
-|
|---|---|---|
|||68,245|
|||68,245
12,822
239
12,000
1,214
7,821
858
1,036
1,124
347
4,754
-
2,091|
|||44,306
315
1,632
321|
|||1,953|
|||46,574|
|||21,671|
This page does not form part of the statutory financial statements
Page 15