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← Concerts In The West

2023-12-31-accounts

Registered number 07379443

Charity number 1139301

Concerts in the West

Report and Accounts

31 December 2023

Concerts in the West Report and accounts Contents

Page Page
Trustees' Report 1 - 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Accounts 8 - 12

Concerts in the West Registered number: 07379443 Trustees' Annual Report for the year ended 31 December 2023

The trustees present their report and accounts for the year ended 31 December 2023 which also comprises the Directors' Report required by the Companies Act 2006.

Reference and administrative details

The legal name of the charity is Concerts in the West. The charity is registered in England and Wales with charity number 1139301.

It is constituted as a company limited by guarantee, registered under the Companies Act 2006 with company number 07379443 and its governing document is a Memorandum and Articles of Association, dated 17 September 2010, under company legislation.

By operation of law, all trustees are directors under the Companies Act 2006 and all directors are trustees under charities legislation, and therefore have responsibilities under both company and charity legislation.

The trustees are all individuals.

The contact details are as follows:

Principal operating address 8 Morgans Rise and registered office: Bishops Hull Taunton TA1 5HW Telephone number: 01823 252658 Email address: concertsinthewest@gmail.com Website: www.concertsinthewest.org

Trustees and directors

The trustees in office during the year ended 31 December 2023 and on the date this report was approved were:

John David Bartholomew Catherine Louise Maddocks Henry Peter Lansdown Andrew Clive Ronald Maddocks

The trustees were also directors of the charitable company during the year ended 31 December 2023 and on the date this report was approved.

All trustee directors are also members of the charitable company.

Objectives and activities of the charity

Concerts in the West's objectives, as set out in its governing document, are to educate the public in the art of music in all its aspects through the presentation of professional public concerts, talks, workshops and masterclasses.

The trustees have had regard to the Charity Commission's guidance on public benefit in managing the activities of the charity.

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Concerts in the West Registered number: 07379443 Trustees' Annual Report for the year ended 31 December 2023

Achievements and performance

Started in Ilminster and Lyme Regis in 2006, Concerts in the West has now blossomed into a series of nine or ten concert tours each year by outstanding young musicians. They perform in Devon, Dorset and Somerset over a period of between two and three days. They are all trained to post-graduate level and plan to make classical performance their career. The tours give them the opportunities to perform for small audiences in intimate venues and to work on the same repertoire several times in a short period of time. They find it rewarding, challenging and productive. The audiences are privileged to hear such fine playing outside of London venues.

The 18th Season took place during the period 3 February to 5 November 2023 with the following performances.

3, 4, 5 February SPIRITATO Kinga Ujszászi - violin Magdalena Loth-Hill - violin Joanne Miller - viola Jacob Garside - viola da gamba Nicholas Mendoza - organ 3, 4 March VENTRIS & UTTLEY Rosalind Ventris - viola Richard Uttley - piano 21, 22, 23 April ENSEMBLE MOLIÈRE Flavia Hirte - flute Alice Earll - violin Catriona McDermid - bassoon Kate Conway - viola da gamba/cello Satoko Doi-Luck - harpsichord

5, 6 May NORTHERN CHORDS ENSEMBLE Benjamin Baker - violin Jonathan Bloxham - cello Daniel Lebhardt - piano

2, 3, 4 June CHAMBERMUSICBOX Philip Haworth - oboe Yuri Kalnits - violin Matthew Kettle - viola Julia Morneweg - cello

7, 8 July FAIR ORIANA Penelope Appleyard, Angela Hicks - soprano Sam Brown - lute Harry Buckoke - voila da gamba 1, 2 September PES & BOYD Riccardo Pes - cello Alexander Boyd - piano 6, 7 October SMART & UTTLEY Callum Smart - violin Richard Uttley - piano

3, 4, 5 November FITZROY QUARTET Dan-Iulian Drutac, Jure Smirnov Ostir - violin Matthew Maguire - viola Michael Newman - cello

The Venues

Bridport Arts Centre, South Street, Bridport, Dorset, DT6 3NR Ilminster Arts Centre, East Street, Ilminster, Somerset, TA19 0AN Church of St Roch, Pendomer, Yeovil, Somerset BA22 9PH St Laurence Church, Church Street, Upwey, Weymouth, Dorset DT3 5QE St Peter & St Paul Church, Pound Lane, Uplyme, Lyme Regis, Dorset DT7 3TT The Dance House, Gouldsbrook View, North Street, Crewkerne, Somerset, TA18 7AL

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Concerts in the West Registered number: 07379443 Trustees' Annual Report for the year ended 31 December 2023

Structure, governance and management

The trustees contribute to the day-to-day running of the charity as there are no paid staff currently. The roles undertaken are:

Andrew Maddocks – Chairman and Education Advisor Catherine Maddocks – Executive Director and Artistic Director John Bartholomew – Secretary Peter Lansdown – Front of House

One third of the trustees is required to retire at the Annual General Meeting each year, although those trustees may offer themselves for reappointment. The board of trustees is keen to appoint new members and intends to concentrate on this in the future.

The charity's bankers are NatWest plc, 26/27 Fore Street, Taunton, Somerset TA1 1JQ.

Financial review

The financial position of the charity at 31 December 2023 and comparatives for the prior period, as more fully detailed in the accounts, can be summarised as follows:

Net income/(expenditure)
Unrestricted revenue funds available for the general purposes of the
charity		 2023
£
(13,185)
75,730		 2022
£
67,878
88,915

Ticket sales, associated income and expenses remained on a par with 2022 but donations were much reduced in 2023, partly thanks to a very generous grant in 2022. The reserves built up over previous years, and boosted in 2022, have enabled the charity to continue with its objectives in 2023. The trustees continue to examine ways to increase the charity's exposure.

The trustees have considered whether it is appropriate for these accounts to be prepared on a going concern basis. Having reviewed the charity's activities since the year-end and its anticipated future operations, the trustees are satisfied that the going concern basis is appropriate.

The trustees consider that the reserves, which are unrestricted, are adequate to support the future needs of the charity and that the charity's assets are available and adequate to fulfil its obligations.

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Concerts in the West Registered number: 07379443 Trustees' Annual Report for the year ended 31 December 2023

Statement of directors' and trustees' responsibilities

The charity's trustees (who are also directors for the purposes of company law) are responsible for the preparation of the financial statements in accordance with the terms of the Companies Act 2006, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (SORP FRS102).

Company law requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources for that period. In preparing the financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are satisfied that the charity is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006. The trustees also consider that the audit requirement of Section 144(1) of the Charities Act 2011 does not apply to the charity.

The trustees are also responsible for the contents of the trustees' report, and the statutory responsibility of the independent examiner in relation to the trustees' report is limited to examining the report and ensuring that, on the face of the report, there are no material inconsistencies with the figures disclosed in the financial statements.

This report has been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime.

This report was approved by the board on 22 September 2024 and signed on its behalf.

Mrs C L Maddocks Director and trustee

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Concerts in the West Registered number: 07379443

Report of the independent examiner to the trustees of the charitable company on the accounts for the year ended 31 December 2023

I report on the financial statements of Concerts in the West on pages 6 to 12 for the year ended 31 December 2023.

Respective responsibilities of trustees and examiner

As described on page 4 the charitable company's trustees, who are also the directors of the company for the purposes of company law, are responsible for the preparation of the financial statements.

The trustees consider that the audit requirement of Section 144(1) of the Charities Act 2011 does not apply, and that there is no requirement in the memorandum and articles of the charity for the conducting of an audit, and that the accounts do not require an audit in accordance with Part 16 of the Companies Act 2006 and that no member or members have requested an audit pursuant to section 476 of the Companies Act 2006. As a consequence, the trustees have elected that the financial statements be subject to independent examination.

It is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no material matter has come to my attention which gives me cause to believe that, in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Gemma Crabb FCCA

Old Bank Building East Street Ilminster TA19 0AJ

Dated: 17 September 2024

5

Concerts in the West Registered number: 07379443

Statement of Financial Activities including the Income and Expenditure Account as required by the Companies Act 2006 for the year ended 31 December 2023

Unrestricted
Note
funds
£
Income and endowments
3
Income from donations and legacies
11,074
Income from charitable activities
24,786
Income from other trading activities
1,130
Total income
36,990
Expenditure
5
Cost of raising funds
40,627
Expenditure on charitable activities
9,548
Total expenditure
50,175
Net (expenditure)/income for the year
(13,185)
Transfers between funds
-
Net movement in funds
(13,185)
Reconciliation of funds:
Total funds brought forward
88,915
Total funds carried forward
75,730		 Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
£
-
-
-
-
-
-
-
-
-
-		 Total funds
2023
£
11,074
24,786
1,130
36,990
40,627
9,548
50,175
(13,185)
-
(13,185)
88,915
75,730		 Total funds
2022
£
92,817
24,770
1,143
118,730
40,892
9,960
50,852
67,878
-
67,878
21,037
88,915

6

Concerts in the West Registered number: Balance Sheet as at 31 December 2023

07379443

Note
Fixed assets
Intangible assets
8
Tangible assets
9
Current assets
Debtors
10
Cash at bank and in hand
11
Creditors: amounts falling due
within one year
12
Net current assets
Total assets less current
liabilities
Total net assets of the charity
Represented by funds:
13
Unrestricted funds
Total charity funds		 Unrestricted
funds
£
312
14,939
15,251
2,023
60,907
62,930
(2,451)
60,479
75,730
75,730
75,730
75,730		 Restricted
funds
£
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
£
-
-
-
-
-
-
-
-
-
-		 Total funds
2023
£
312
14,939
15,251
2,023
60,907
62,930
(2,451)
60,479
75,730
75,730
75,730
75,730		 Total funds
2022
£
468
16,807
17,275
12,534
59,903
72,437
(797)
71,640
88,915
88,915
88,915
88,915

The trustees are satisfied that the charity is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.

The members have not required the company to obtain an audit in accordance with section 476 of the Act.

The trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

The accounts have been prepared and delivered in accordance with the special provisions applicable to companies subject to the small companies regime and in accordance with FRS102 SORP.

Mrs C L Maddocks Trustee

Approved by the board of trustees on 22 September 2024

7

Concerts in the West Notes to the Accounts for the year ended 31 December 2023

1 Basis of accounting

The accounts have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) updated in October 2018 and with the Charities Act 2011.

2 Accounting policies

Income

Income is included in the Statement of Financial Activities (SoFA) when:

There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102.

Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP).

Gift Aid receivable is included in income when there is a valid declaration from the donor and a claim has been submitted to HMRC by the charity. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.

The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.

Membership subscriptions received in the nature of a gift are recognised in Donations and Legacies.

Expenditure and liabilities

Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

Support costs have been allocated between governance costs and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources.

Tangible fixed assets

Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets, other than freehold land, at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows:

Piano 10% straight line

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Concerts in the West Notes to the Accounts for the year ended 31 December 2023

Debtors

Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.

Creditors

Short term creditors are measured at transaction price (which is usually the invoice price). Loans and other financial liabilities are initially recognised at transaction price net of any transaction costs and subsequently measured at amortised cost determined using the effective interest method.

3 Analysis of income
Donations and legacies
Donations - regular supporters
Donations - one-off and legacies
Gift aid claimed on donations
Income from charitable activities
Ticket sales
Income from other trading activities
Programme, advertising and CD sales
Total income		 Unrestricted
funds
£
10,520
554
-
11,074
24,786
24,786
1,130
1,130
36,990		 Restricted
funds
£
-
-
-
-
-
-
-
-
-		 Endowment
funds
£
-
-
-
-
-
-
-
-
-		 Total funds
2023
£
10,520
554
-
11,074
24,786
24,786
1,130
1,130
36,990		 Total funds
2022
£
47,373
30,204
15,240
92,817
24,770
24,770
1,143
1,143
118,730

4 Donated goods, facilities and services

The trustees contribute to the day-to-day running of the charity as there are no paid staff currently. The roles undertaken are:

9

Concerts in the West Notes to the Accounts for the year ended 31 December 2023

5
6
7		 Analysis of expenditure
Unrestricted
Restricted
funds
funds
£
£
Costs of raising funds
Musician fees
22,797
-
Venue fees
4,139
-
Piano tuning
795
-
Hire and transportation of instruments
-
-
Marketing and advertising of fundraising
8,892
-
Website costs
4,004
-
40,627
-
Costs of charitable activities
Postage
1,877
-
Stationery and printing
3,631
-
Bank and payment provider charges
34
-
Insurance
419
-
Software
331
-
Equipment repairs, replacements and
maintenance
159
-
Sundry expenses
90
-
Depreciation and amortisation
2,024
-
(Profit)/loss on disposal of piano
-
-
Accountancy fees
480
-
Legal fees
503
-
Trustees' expenses
-
-
9,548
-
Total expenditure
50,175
-
Fees for examination of the accounts
Independent examiner's fees paid to the examiner's firm
Employees
Average number of persons employed by the company		 Endowment
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
2023
£
22,797
4,139
795
-
8,892
4,004
40,627
1,877
3,631
34
419
331
159
90
2,024
-
480
503
-
9,548
50,175
2023
£
480
480
2023
Number
-		 Total funds
2022
£
23,643
4,505
1,265
300
9,643
1,536
40,892
2,686
4,075
43
424
314
-
35
2,024
(687)
543
503
-
9,960
50,852
2022
£
423
423
2022
Number
-

10

Concerts in the West Notes to the Accounts for the year ended 31 December 2023

8
Intangible fixed assets
Website upgrade
Cost
At 1 January 2023
At 31 December 2023
Amortisation
At 1 January 2023
Provided during the year
At 31 December 2023
Net book value
At 31 December 2023
At 31 December 2022		 £
780
780
312
156
468
312
468

The website was upgraded in 2021 to include a payment facility. The costs of doing so are being written off in equal annual instalments over the estimated economic life of 5 years. Further upgrade work was carried out during the year but this has been included in website costs.

9 Tangible fixed assets

Cost
At 1 January 2023
At 31 December 2023
Depreciation
At 1 January 2023
Charge for the year
At 31 December 2023
Net book value
At 31 December 2023
At 31 December 2022
10 Debtors
Other debtors
11 Cash at bank and in hand
Cash at bank and in hand		 2023
£
2,023
2023
£
60,907
60,907		 Piano
£
18,675
18,675
1,868
1,868
3,736
14,939
16,807
2022
£
12,534
2022
£
59,903
59,903

11

Concerts in the West Notes to the Accounts for the year ended 31 December 2023

12 Creditors: amounts falling due within one year
Trade creditors
Other creditors		 2023
£
1,971
480
2,451		 2022
£
254
543
797

13 Charity funds

Charity funds
Fund balances brought forward
Income
Expenditure
Fund balances carried forward		 Unrestricted
funds
£
88,915
36,990
(50,175)
75,730		 Restricted
funds
£
-
-
-
-		 Endowment
funds
£
-
-
-
-		 Total funds
2023
£
88,915
36,990
(50,175)
75,730		 Total funds
2022
£
21,037
118,730
(50,852)
88,915

14 Related party and trustee transactions

There were no transactions with related parties in the year, except for the reimbursement of charity expenses initially paid by trustees.

15 Other information

Concerts in the West is a private company limited by guarantee and incorporated in England. Its registered office is: 8 Morgans Rise Bishops Hull TAUNTON TA1 5HW

12