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Annual General Meeting
Ditton Church Pre-school Management Committee
th
Monday 30 September 2024
8.00pm
Venue: The Church Centre
Attendees:
Ross Terranova
Jane Barwick
Wendy Caldicott
Mike Stevens
Caroline Gibbons
Tom Kitchen
Sean Smith
Jenny Stout
Amy Lee
Lyn Taylor
Stacey Mannell
Lauren Jump
Sandie Thomas
Sheri McKeever
Chair
Secretary
Pre-school Manager
Committee- Treasurer
Vice Chair / PCC Member
Committee
Committee
Committee / PCC Member
Deputy Manager/Leader of Learning
Staff
Staff
Staff
Staff
Staff
Debbie Allen
Charlie Allen
Kirsty Zweck
Karrigan Scamp
Jacob Scamp
Holly Pocket
Sarianna Heino
Parent
Parent
Parent
Parent
Parent
Parent
Parent
Chloe Reynolds
Phil Eades
Parent
Parent
Rosie Campbell
Parent

Kirsty Letham {5taff)
Chair's Welcome and Re
ort
Please see attached report.
Ross gave his thanks to Staff, Committee, Friends Fundraising Group and Parents for their
continued support.
Pre-school Mana
er's Re
ort
Please see attached report from Wendy (Manager) and Amy (Deputy Manager/Leader of Learning)
Treasurer's Re
ort
Please see attached report.
Election
Re-Election of Committee Members
Please see attached Nominations List.
All current committee members will continue in their roles.
Debbie Allen {parent) will join the committee.
Comments
uestions from Parents
Guests
Rosie Payne mentioned that the Friends of DCPS group will be making plans for the year
ahead and would welcome new members to help. Parents who would like to join should
speak to Rosie or any member of staff.
A parent asked for some clarification on how Pre-school is run. Mike (Treasurer) explained
how Pre-school is a charityi managed by a committee of volunteers who meet regularly.
Matters for the PCC
The guttering around the Church Centre {particularly the back of the building), require attention.
Ross to pass message onto PCC.
An
Other Business
None
Ross thanked everyone for attending the meeting.

rl C
-SCH
ir
ort Se
temb
th
24
It has been a real privilege to chairthe Management Committee of Ditton Church Pre-SchooL since we
opened in January 2001. The pastmenty-three years have seen the Pre-school develop in so manyways
and I pay tribute to the hard work, dedication and professionalism of the staff.
Wendy Caldicott continues to lead the team with great skill and passion. This year she has moved into a
different role becomingthe business manager of the setting.
This has meant that Amy Lee has moved into the role of Leader of Learning and Deputy Manager. We
believe that these changes to the team will strengthen the Pre-school and lead to its continuing
flourishing. I would also like to thank Mike Stevens ourTreasurerfor his hard work over the past year. His
attention to detail is legendary and we are truly grateful for the service he offers.
Once again this pastyear Mike has been heavily involved in the continued development of the garden
which now offers a wonderful place of delight and learningfor the children.
We are pleased that improvements have been made to the Centre including a ramp for much better
disabled access to the Garden and also external lighting.
We look forward to the challenges of the comingyear knowing thatwith a superb staff team and a strong
committee we are well equipped to face the future. It is tremendous to continually hear how the Pre-
School's reputation goes before it and that is the best testimony we could possibly have.

.scw
Mana
ers re
ortfor AGM Se
t 2024
Before starting this report I read through my report from last year which ended with the following:
Going fvrward, I hope that this time next year I will be reporting on successful progress towt7rds or
completion of Level 3 apprenticeships for Kirsty und Staceyp successfvl completion of an eight month
intensive training programme called the Early Yeors Professional Development Programme, by me and Amy
and the final stage of our gurden development project being completed.
l am pleased to say yes to all of the above. Amy and I completed our Early Years Professional Development
Programme, Kirsty and Stacey still hope to complete their apprenticeship training by Easter and the final part
of our garden project was completed during May half term, when the new turf was laid and our wooden
climbing frame was installed,
However, having said that the final stage of the garden was completed-Amy and l are continually coming up
with new ideas and don't really believe in the word 'finall! Extra work has already been completed, Amy has
used some of her gardening time to paint the fences and Mike and his'men's shed, team have built a 'buddy
bench, around the apple tree and Mike has fixed some gold letters that he made to the fence.
We are grateful for the money received from the Tesco grants, which went towards our new climbing frame,
sand house and other garden resources. As a registered charity we rely on fundraising and grants so will now
be looking for way5 to raise money towards purchasing more ICT resources, such as a projector, toy computers
and remote control toys.
One of our biggest areas of reflection this year has been about restructuring our leadership and administration
teams. Due to the ever evolving changes to Early Years, largely linked to Government decisions we need to
ensure that we can continue to allocate sufficient time and attention to all areas of management and so
contacted our sustainability officer for advice on how best to manage this. She advised that it is usual practice
now for managers to focus on business management and staff training and employ a room leader type role to
focus on planning forthe curriculum and overseeing the room.
After talking this through in detail it did seem that the natural solution was to extend Amy's role to being our
leader of learning as well as Deputy Manager. This means that she now does the planning for the curriculum
and oversees the day to day activities and staff deployment in the main room, allowing me to focus more on
business management, staff inductions and training and supporting our senco and other staff when needed.

We also need to plan for Sandie's retirement nextjuly after many years of loyal service to preschool. Over
the next year Sandie will be sUPPOrting Jane in taking on some of her duties, whi15t I support Amy in
developing her new role and then next year Jane and I will absorb Sandie's duties between us.
Having referred to Government decisions the area which has had the most impact on us so far is the
introduction and development of the working parents funding entitlement. Now that working parents can
claim funding for their children from 9 months of age we could potentially105e custom to nurserie5 who can
offer childcare from that age. Thank fully this year we have a full register with additional children on a waiting
list.
We have had to consider the provision we offer and unlike nurseries who have more staff and different rooms
for different age group5 we are not able to offer care to babies or younger children who need to sSeep during
the day a5 our environment Is not Set up for that. We have compromised on our policy by agreeing to take
children from two years and four months and by allowing children to stay all day from the term after the term
in which they turn three. Currently the impact is that, due to receiving funding, we have more parents
accepting places fortheir two year olds and wanting them to attend more sessions, This impacts on the
required ratios of staff.
Admi55ions- year on year we are finding that parents are applying for their places at preschool very late in the
day- eitherjust before the end of term or at the beginning of the new academic year. This year we had 15
enquiries within the first two weeks back, seven of those on the first day of term, Due to this ongoing trend
Mike and I have realised we cannot finalise the budget for an academic as early as we would ideally like as
there are always changes in the first couple of weeks of term. This impacts on many things such as confirming
staff hours, registers, invoices etc.
The next year will be a period of gradual adaptation to our evolving roles, but we already feel the positive
impact of the changes we are making. We will continue to reflect and adjust as the Early Years sector and
expectations evolve but will always keep the children at the heart of every decision or change that we make,
As always a big thank you to my hard working amazing team.

r4 Ch/&
.ScH
ut Mana
er's re
ort for Se
t 2024 AGM
Looking back at last year we have had our usual Services at Harvest, Christmas and Easter.
Following the previous success of performing our Christmas nativity service here in Pre-school, we will
continue to do this is in the future. The children are more relaxed and more confident to sing to their parents
and loved ones, especially our new starters.
We had a busy and fun packed year last year. The children enjoyed vi51ts from the lollypop lady, community
warden and a visit from a tractor at Harvest time,
They learnt lot's about road safety. They loved caring for and releasing caterpillars in the summerterm. The
children always enjoy getting involved in making playdough and any type of messy play.
Thanks to our Te5co grant the children have been loving the new climbing frame in the garden. Not only has it
been great for the children's physical development it also been a great acce550ry to their role-play ideas. It's
been a castle, a cave, a tree house and a water slide. The children have also enjoyed our Pre-school allotment,
they have grown beans, tomatoes, sweetcorn, courgette, carrots, potatoes and sweet peas all from seed
which we are very proud of. It's been lovely to see the children keen to help care for the plants and then
excited about tasting them too,
We made slight changes to our Rising Star routine during the summer term last year. We worked closely with
Ditton infants to support children with becoming school ready. We did this by having lots of fun activities that
encouraged children with their self-care, such as getting their coat on by themselves, being able to change for
P.E independently and being able to use a knife and fork.
As my new role as leader of learning I'm very much looking forward to our new academic year, welcoming our
new starters and supporting our Rising stars to become school ready.
Children learn through play and as a setting we will ensure the children have a rich environment in which they
can access many activities independently which will cover all seven areas of learning throughout the setting.
In their time with us they will be supported with learning how to share, self-awareness, independence,
building theirvocabulary, activities that build their fine and gross motor skills and their social skills.
We have lots to look forward to already such as ouryearly tractor visit and harvest festival. The children have
been working hard at learning the songs and creating some lovely craft. So, I hope you'll enjoy it.

Treasurer's Re
0rt2023-24
.ScHO
Overview
Pre-school reports in different ways to two separate bodies. We have to report in a prescribed manner to the Charities
Commission ICC) and the enclosed financial statement IAppendix il shows our Income and Expenditure for the year (to
31" August 20241. For the CC we are required to show how much money we receive in the year and how much we spend
(Receipts and Payments). However, this means that we can receive and/or spend money in one financial year that is
actually intended forthe next.
We also report Income and Expenditure to the pre-school membership, however, we also report on preschool's
performance against its annual budget.
Income and Ex
enditure
endix i
In terms of receipts and payments pre-school had £2,534.43 more in its accounts at the 31" August 2024 than it did on
the I" September 2023.
At I" September 2023 our balance at bank (all accountsl was £109,240.74. Receipts for the year were £143,395.47and
expenditure amounted to £140,861.04. The balance at bank (all accounts) at 31°, August 2024 was £111,775.17. There
was no ca5h-in-hand.
Appendix i Shows a detailed breakdown of Pre-school's income and expenditure for presentation to the CC for the year
ended 31" August 2024.
A reconciliation of income and expenditu re for all accounts lincludi ng transfers of cash ) can be seen below.
Shopping
Fund
Cashbook Reconciliation FY23-24
Cu rrent
Deposit
Total
Opening Balance at Bank 0110912023
23,388.57
85,452.17
400.00
109,240.74
Income for the year
142,170.38
165,558.95
1,225.09
86,677.26
143,395.47
252,636.21
400.00
Expenses for the year
Transfers between accounts
Closing Balance at Bank 3110812024
(139,498.731
121,362.311
4,697.91
11,362.311
1,362.31
400.00
(140,861.041
0.00
111,775. 17
20,000.00
106,677.26
Change in cash position
(£18,690.66)
£21,225.09
£0.00
£2,534.43

Appendix li shows a Statement of Assets and Liabilities as at 31" August 2024. As can be seen from the statement
preschool holds very few assets - other than cash at bank. There are three creditors listed amounting to £2,947 all of
which relateto work carried out in the garden over the summer break and all duefor payment in Term l.
At last yearfs AGM l introduced to the membership the fact that we Ipreschooll have certain funds lor pots of moneyl on
which we can draw to payforthings that arise and for which we would not normally budget. A good example of this 15
the Garden Refurbishment project. In addition we retain cash for contingencies such 2s unexpected closure.
Q)ening
lance
M(Thylnl
Trnn*
McxEy(Jrt I
Trnr￿e
Cash at
Fli)mi*dl
F*quired
Fu￿1
Val
FLfKI
Dayto Day Funds
Training &ants
£18,540
£0
£1,478
£2,595
£731
£45,000
£20,000
£275
£3,406
£17,218
£109,241
£133,
£2,250
£1,919
£1,110
(£119,527)
(£2,250)
(£1,89n
£32,449
(£5,000)
£27,449
£1,500
£3,705
£611
£45,000
£20,OCQ
£5(X)
£2,0
£5,954
£111,775
£1,500
£1,205
£611
£50, 000
£10, Q))
£0
£0
£5, 882
£96,647
DisabilityALcess
Foresl SLhool
Closurecontingency
ahercontingencies
Holding Fees
F¥epaid Fees
g￿en
(£2,500)
(£120)
£5,OCX)
(£10,()JO)
(£500)
(£2, 056)
(£72)
(£15,128)
00
(£275)
(£3,406)
(£13, 38n
(£140,862)
£2,0
,125
£143,3
I would stress that these are not budgets. Preschool's budget for the year (see below) should be managed from the
income received during the year. The exceptions being
prepaid fees1£2,0561 which is cash received from parent5 received during August 2024 but which is meant for
Term l in September 2024.
and holding fees1£500) which has been collected during Terms 5 and 6- that have to be repaid to parents.
In l ight of April's i ncrease in the National Livi ng Wage IN LWI and subsequent i ncrease in preschool's wage bill of 9.80A
there is now insufficient in the Closure contingency to cover the statutory redundancy payout to staff in the event that
preschool has to close. I have, therefore, already ringfenced £5000 of the Day to Day Funds to top up the Closure
contingency.
We expect to Spend £10,000 Of our Other contingency over the course of the coming year and subjert to there being
sufficient funds available at 31" August 2025 this fund will be topped up to £20,000.
Preschool received £1,110 in the form of Deprivation Allowance. As this was unbudgeted income the DAF fund was
topped up to allow preschool staff access to funds in case they have to piovide for a child with needs that are not
supported by the local authority.

Performance a
ainst bud
et
Each year preschool sets out an operational budget- that covers the costs of running preschool but excludes
expenditure from retained funds (the Pots).
The bLidget for FY2023/24 allowed for a surplus of £6,701. The actual surplus was £14,438
Budget v Actuals (Summary)
Period Ending 315t August 2024
Actuals
Budget
Variance
Full Year
Full Year
Full Year
Income
Loc(JlAuthority Funding
Fee Puyer
Fundraising
Other
Total Income
£101,468
£29,733
£2,556
£2,093
£135,850
£95,342
£33,103
£1,525
£150
£130,120
£6,126
1£3,3701
£1,031
£1,943
£5,730
enditure
Staff
Preschool
Admin
Fundraising
Total Expenditure
£108,609
£3,838
£8,162
£802
£109,681
£5,000
£8,311
£428
£1,073
£1,161
£148
(£3751
£2,007
£121,412
£123,419
Su￿lUsI{DefeCItj
£14,438
£6,701
£7,736
Income
Local Authority Funding is £6,126 better than expected. This is because increased funding rates from the government
continued and some unbudgeted income such as EYPP and FF2 were received.
Fee Payer Income is £3,370 less than expected. Child numbers attending and also those staying for lunch were very
close to budget. Therefore, l ikely explanation for the deficit is a budgeti ng error.
Fundraising Income is £1031 better than expected, This is because uniform sales were almost double that in the budget.
The 'Friends' worked very hard and preschool staff also joined in with their fundraising event.
Other Income- is £1,943 better than expected. Increased income from bank interest played a large part and donations
via the 'Friends'i parents and staff partners made up the rest.

Expenditure
Staff Costs- although staff costs were £1,073 higher than planned this is actually a very good result. Preschool's
monthly wage bill increased by 9.80A in April, however, only 5/0 was budgeted. In reality wages would have been better
than expected without the extra 4.8% increase.
Preschool Costs are £1,161 better than planned. This due to a large amount of craft supplies being donated by parents
and well managed expenditure on dayto day consumables and other items.
Admin Costs were £148 better than expected with most of the larger expenses such as rent, insurance and IT being
close to or less than expected.
Fundraising Costs were £375 more than budgeted. This is almost entirely due to the increased sales in children's
uniforms
Financial Year 2024- 2025
Setting the budget for FY2024125 has been a protracted experience this year. The increased government funding has
continued - a welcome sign. However, the changes to funding that brought two-year-olds into the mix has meant that
some of the children now attending preschool were enrolled very late (by our usual standardsl. This meant that we
didn't actually finalise the budget until the start of Term l.
DIThCN CHWH F￿c
Cperaional BUd￿t for FY2024125
RAI Year
Fundgd
FeePa
ndraisng
h8r
£17,￿2
£6,￿4
£17,4Y2
£4,8S9
£8%)
£16,307
£5,2
£16.307
£5,
£19,8C
£19.K
£6,075
40
£107.CQ4
£31,0
£1,9
£1,SX)
£40
T￿all￿r
£24,536
£23,590
1,623
£22.169
Q3,252
f2&473 £141.643
£2,116
£￿0
£1,OX)
£18,917 S20,467
£2123
£1,41J)
£2,123
Peschool
aff
ndr&i&ng
£5,1
£117,784
£9,935
£19,41g
£¥2
£19,7Q3
£29,343
r(rfali¥w*irySFuses
£22,303
£21,803
£12,936
£21.681
£22,688
£30,471
£131,882
&￿￿[[￿fiCI1)
£1233
£1,787
£8.687
£564
IfJ,998
£9,761
Although it is difficult to predict what the i ncrease in the National Living Wage will be in April 2025 being able to set a
budget with a £9,761 surplus is a very welcome experience.
M T Stevens
Treasurer

Appendix i
DITTON CHURCH PRESCHOOL
Financial Statements
RE4CHOOL
For the period from
0110912023
3110812024
Receipts and Payments {to the nearest pound)
Unrestrlctèd Funds
Gener81 Fund
Desi8nated
Funds
Restiirted
Funds
Last year
Total funds
Total fund5
Recelpt$
Local Authortiy Funding
Fee P8yer5
Fundra15ing Artivitie5
other income
Garden Projert
Forest School
103,068
26,328
2,556
2,093
2,695
2,281
1,600
107,363
28,609
2.556
2,743
2,125
100,518
33,447
3,318
1.351
650
2,125
Totol receipts
134,045
4,976
4375
143,396
138,634
Payments
staff ExponsÈs
Preschool Expenses
Admin Expenses
Fundr3islng Expèn5è5
Garden Project
Forest School
110,209
3,838
8,163
997
1,778
119
2,250
114,237
3,957
8,163
997
13,387
120
107,750
6,815
9,663
927
11.351
2,036
120
4,406
120
rotul puyments
123,207
13,248
140,861
125,275
Netof recelpts/(puymentsJ
Transfers between funds
10,838
8,272
31
2,535
13,359
2,946
18,539
3,072
126
Cash fvnds last year end
Cash fvnds this yeur end
109,240
95,882
32,323
33,626
45,826
111,775
109,241

Appendix li
PREICHOOL
StatÉment of Assets and Liabilities at 31st August 2024
Unrestrictsd fund5
Restricted
Funds
Totsl
All Funds
General Fund
Deslgnated
Funds
Lastyear
All Fund5
Cash funds
CurrentAccount
4,698
4,698
23,389
Dep051tA¢count
27,225
33,626
45,826
106,677
85,452
Shoppin8 Acrount
400
400
400
TotalcotshAunds
32,323
33,626
45,826
111,775
109,241
Restricted
Funds
Totsl
All Funds
General Fund
Designated
Funds
Lastyear
All Funds
Assets for re-sa
Stock of uniforms
843
843
648
Fund to whlch
asset belon
CDSt
Currentvalue
Detsils
Assets retaSned forthe charws own
Use
Laptops
General
2,250
754
Fund to whlch
Il•bIl￿ relates
Amountdue
When due
Detalls
Garden Project Expenses
DAF Expenses
General
297
Term I P124125
General
2,500
Term l FY24125
Term l FY24125
Garden Project Expenses
General
150
518ned by one or two trustee5 on
behalf of all the trLL4tees
Print Narne
Signature
Date of approval

Cfy&
AGM NOMINATIONS LIST- 2024
Election/Re-Election of Committee Members
.scv
MEMBER
NOMINATED
BY
SECONDED
BY
PREFERRED ROLE
Chair- The Rector
(Ro55 Terranova)
Vice Chair and 1st Parochial Church
Council Member
Sean Smith
Jenny Stout
(Caroline Gibbons)
Officer: Treasurer
Caroline Gibbons
Sean Smith
(Mike Stevens)
Secretary
Mike Stevens
Tom Kitchen
(Jane Barwickl
3rd Elected Member and 2nd Parochial
Church Council Member
Sean Smith
Caroline Gibbons
(Jenny Stoutl
1st Elected Member
Caroline Gibbons
Mike Stevens
(Thomas Kitchen)
2nd Elected Member
Rosie Campbell
Jenny Stout
{Sean Smith)
th
4 Elected Member
Caroline Gibbons
Sean Smith
(Debbie Allen)

P TITE
TAX CONSULTANTS LTD
17b Iron Mill Lane
Crayford
Kent
DAI 4RN
Tel.. 01322 559386
RefNo:
Your Ref No..
DIrroN CHURCH PRE-SCHOOL MANAGEMENT GROUP
I have as requested examined the books and records for the year ended
31.08.24.
The records and petty cash ledger are full and comprehensive.
I have not carried out a full audit and do not consider one is necessary. In the
areas I selected for examination and in the spot checks I made I did not find
anything unsatisfactory.
In my opinion the flinancial statement for the year fairly represents the affairs and
transactions of the year and the closing bank balances totalling £1 11775. 17p
correctly state the balances held at the end of the year and I have accordingly
countersigned the statement.
Peter Tite-
Registered in the UK No: 3968625