Trustees’ Annual Report for the period
From 01/09/2023 (Period Start Date)
To 31/08/2024 (Period End Date)
Charity name: Ladybirds Pre-School Southampton Limited
Charity registration number: 1139080
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To provide the highest quality care and education for children between the age 2 to 5 years. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Trustees/Directors and Management Team will; - Provide flexible, quality preschool education. - Maintain and report to users of our preschool, accurate accounts ensuring the preschool is financially viable year on year, ensuring that accounting and administration of finances are robust - Employ quality, trained staff, vetted for suitability to work with children with an ongoing training program - Provide student/volunteer/work experience placements with suitable and appropriate induction and vetting - Liaise with professional colleagues, to support children's education and transition to schools |
| Para 1.18 |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | |
|---|---|
| Policy on grant making | |
| Para 1.38 | |
| Policy on social investment | |
| including program related | Para 1.38 |
| investment |
| Contribution made by volunteers |
Para 1.38 | |
|---|---|---|
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | It was another busy year for the two Pre- schools, there was contnued engagement with our service users with them coming into the setng each day, stay and play sessions, and via telephone, tapestry and a facebook group for each setng, There were regular Directors meetngs. We held our AGM on 20th Feb 2024. Our staf team have contnued to develop and have taken on many training courses and ensured their practce has been impacted and shown this development. We had some staf changes at both setngs and the Managers of Porchester Road have been working very closely to ensure both setngs are coming together as more of one company |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41
Other
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Charity reserves are currently held in a reserve account. The reserves have been built up over a period of tme to ensure we have at least 3 months operatng and redundancy costs and a years rent for each setng. |
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Our principle source of Grant funding is from Southampton City Council Early years. We do have regular fee paying children. We partake in small fundraising actvites e.g. Christmas rafes etc. We are registered with the City Council loteries. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
Description of charity’s trusts:
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Consttuton |
|---|---|---|
| How is the charity constituted?(e.g unincorporated association, CIO) |
Para 1.25 | Associaton |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustee selecton methods elected by Trustees |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Our organisatonal structure contnues with a group of Charity Trustees/Company Directors this year. Our Trustees/ Company Directors are 7 in total. We have relaunched our Parent Forum so that parents can have more of a say in day to day actvites, raise any concerns or praise and help organise fundraising and outngs. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Ladybirds Pre-School Southampton |
|---|---|
| Other name the charityuses | |
| Registered charity number | 1139080 |
| Charity’s principal address | Festival Hall Merryoak Road Bitterne Southampton Hampshire SO19 7QR |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year | Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|
| Zoe Marler-Hausen | Chair | ||
| Carmel Gardner | Secretary | ||
| TheresaQuartermaine | |||
| Louise Reynolds | Treasurer | ||
| Jade Parker | |||
| Tara-Leigh McVey | |||
| Becca Burnett | |||
Corporate trustees – names of the directors at the date the report was approved
Director name Zoe Marler-Hausen Carmel Gardner Theresa Quartermaine Tara-Leigh McVey Louise Reynolds Jade Parker Becca Burnett
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Z.Marler-Hausen Full name(s) Mrs Zoe Sarah Marler-Hausen Position (eg Secretary, Chair of Directors Chair of Directors Chair, etc)
Date : 04/11/2024
Company Registration No. 07381763 (England and Wales)
LADYBIRDS PRE-SCHOOL SOUTHAMPTON ANNUAL REPORT AND UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024
LADYBIRDS PRE-SCHOOL SOUTHAMPTON ANNUAL REPORT AND UNAUDITED ACCOUNTS CONTENTS
| Page | |
|---|---|
| Company information | 3 |
| Directors' report | 4 |
| Accountants' report | 5 |
| Income statement | 6 |
| Statement of financial position | 7 |
| Notes to the accounts | 8 |
| Detailed profit and loss account | 9 |
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LADYBIRDS PRE-SCHOOL SOUTHAMPTON COMPANY INFORMATION FOR THE YEAR ENDED 31 AUGUST 2024
Directors
Company Number
Registered Office
Ms Louise Reynolds Ms Theresa Quartermaine Mrs Zoe Marler-Hausen Ms Carmel Gardner Mrs Tara-Leigh McVey Mrs Jade Parker Mrs Rebecca Burnett 07381763 (England and Wales)
FESTIVAL HALL MERRYOAK ROAD SOUTHAMPTON SO19 7QR ENGLAND
- 3 -
LADYBIRDS PRE-SCHOOL SOUTHAMPTON (COMPANY NO: 07381763 ENGLAND AND WALES) DIRECTORS' REPORT
The directors present their report and accounts for the year ended 31 August 2024.
Directors
The following directors held office during the whole of the period:
Ms Louise Reynolds Ms Theresa Quartermaine Mrs Zoe Marler-Hausen Ms Carmel Gardner Mrs Tara-Leigh McVey Mrs Jade Parker Mrs Rebecca Burnett
Statement of directors' responsibilities
The directors are responsible for preparing the report and accounts in accordance with applicable law and regulations.
Company law requires the directors to prepare accounts for each financial year. Under that law, the directors have elected to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the directors must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing these accounts, the directors are required to:
-
select suitable accounting policies and then apply them consistently;
-
make judgements and estimates that are reasonable and prudent;
-
prepare the accounts on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Small company provisions
This report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.
Signed on behalf of the board of directors
............................................................................
Mrs Zoe Marler-Hausen Director
Approved by the board on: 20 October 2024
- 4 -
LADYBIRDS PRE-SCHOOL SOUTHAMPTON ACCOUNTANTS' REPORT
Accountants' report to the board of directors of Ladybirds pre-school Southampton (the company)
These financial statements have been prepared in accordance with our terms of engagement and in order to assist you to fulfil your duties under the Companies Acts that relate to preparing the financial statements of the company for the year ended 31 August 2024.
We have prepared these financial statements based on the accounting records, information and explanations provided by you. We do not express any opinion on the financial statements.
On the balance sheet you have acknowledged your duties under the prevailing Companies Acts to ensure that the company keeps adequate accounting records and prepares financial statements that give "a true and fair view".
You have determined that the company is exempt from the statutory requirement for an audit for the year ended 31 August 2024. Therefore, the financial statements are unaudited.
The financial statements are provided exclusively to the director for the limited purpose mentioned above, and may not be used or relied upon for any other purpose or by any other person, and we shall not be liable for any other usage or reliance.
15 October 2024
- 5 -
LADYBIRDS PRE-SCHOOL SOUTHAMPTON INCOME STATEMENT FOR THE YEAR ENDED 31 AUGUST 2024
| Turnover Cost of sales Gross surplus Administrative expenses Other operating income Operating surplus/(loss) Interest receivable and similar income Surplus/(loss) on ordinary activities before taxation Tax on surplus/(loss) on ordinary activities Surplus/(loss) for the financial year |
2024 £ 32,465 (24,461) 8,004 (366,790) 401,051 42,265 2,608 44,873 - 44,873 |
2023 £ 34,486 (27,044) |
|---|---|---|
| 7,442 (382,145) 344,975 |
||
| (29,728) 1,120 |
||
| (28,608) - |
||
| (28,608) |
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LADYBIRDS PRE-SCHOOL SOUTHAMPTON STATEMENT OF FINANCIAL POSITION AS AT 31 AUGUST 2024
| Notes Current assets Debtors 4 Cash at bank and in hand Creditors: amounts falling due within one year 5 Net current assets Net assets Reserves 6 Profit and loss account Members' funds |
2024 £ 310 288,287 288,597 (3,862) 284,735 284,735 284,735 284,735 |
2023 £ 150 245,544 |
|---|---|---|
| 245,694 (5,832) |
||
| 239,862 | ||
| 239,862 | ||
| 239,862 | ||
| 239,862 |
For the year ending 31 August 2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime and in accordance with the provisions of FRS 102 Section 1A - Small Entities.
The financial statements were approved by the Board of Directors and authorised for issue on 20 October 2024 and were signed on its behalf by
Mrs Zoe Marler-Hausen Director
Company Registration No. 07381763
- 7 -
LADYBIRDS PRE-SCHOOL SOUTHAMPTON NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024
1 Statutory information
Ladybirds pre-school Southampton is a private company, limited by guarantee, registered in England and Wales, registration number 07381763. The registered office is FESTIVAL HALL, MERRYOAK ROAD, SOUTHAMPTON, SO19 7QR, ENGLAND.
2 Compliance with accounting standards
The accounts have been prepared in accordance with the provisions of FRS 102 Section 1A Small Entities. There were no material departures from that standard.
3 Accounting policies
The principal accounting policies adopted in the preparation of the financial statements are set out below and have remained unchanged from the previous year, and also have been consistently applied within the same accounts.
Basis of preparation
The accounts have been prepared under the historical cost convention as modified by the revaluation of certain fixed assets.
Presentation currency
The accounts are presented in £ sterling.
Government grants
Government grants in relation to tangible fixed assets are credited to profit and loss account over the useful lives of the related assets, whereas those in relation to expenditure are credited when the expenditure is charged to profit and loss.
| 4 Debtors Amounts falling due within one year Trade debtors 5 Creditors: amounts falling due within one year Taxes and social security |
2024 £ 310 2024 £ 3,862 |
2023 £ 150 |
|---|---|---|
| 2023 £ 5,832 |
6 Company limited by guarantee
The company is limited by guarantee and has no share capital.�
Every member of the company undertakes to contribute to the assets of the company, in the event of a winding up, such an amount as may be required not exceeding £1.
7 Average number of employees
During the year the average number of employees was 20 (2023: 20).
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LADYBIRDS PRE-SCHOOL SOUTHAMPTON DETAILED PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2024
This schedule does not form part of the statutory accounts.
| Turnover Sales Cost of sales Other direct costs Gross profit Administrative expenses Wages and salaries Pensions Employer's NI Staff training and welfare Travel and subsistence Rent Telephone and fax Stationery and printing Subscriptions Insurance Software Sundry expenses Accountancy fees Other legal and professional Other operating income Government grants Operating profit/(loss) Interest receivable Interest receivable Profit/(loss) on ordinary activities before taxation |
2024 £ 32,465 24,461 8,004 297,800 7,238 24,522 5,827 30 17,580 1,993 2,850 1,188 1,941 11 37 1,177 4,596 366,790 401,051 42,265 2,608 44,873 |
2023 £ 34,486 |
|---|---|---|
| 27,044 | ||
| 7,442 | ||
| 317,690 5,566 21,431 4,008 13 17,615 1,577 1,508 975 1,819 211 1,285 1,570 6,877 |
||
| 382,145 | ||
| 344,975 | ||
| (29,728) | ||
| 1,120 | ||
| (28,608) |
- 9 -
(HARITY COMMISSION
FOR ENGLANO AND WALES
Independent examiner's report on the
accounts
Sectlon A
Independent Examiner's Report
R•port to th• In41W•8
L8¢ytylr¢¥ Pr&S¢bo¢l Southompt(
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As the chadty's twslees, you a responsible for the preparatlon of the
accounts In cordanGe wlth Iho requlrements of the Charlties Acl 2D11
(-the Acr,),
I report In respect of my examlnallon of thfr Tru81'8 aOun18 ¢xrrfed out
under sectlon 145 of the 201 l Act and In ¢8rrylno oul my exarnlnaiion. I
have lollowed all lh& 8ppIIG9ble Olrectlon8 glv&n by the Charlly ComrnissSon
under sect6on 14515)(b) of the Act,
Indgpgndent (The charlty's gro88 Income exceeded £250,0(Xl and l am qualifie(J 10
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I have Completed my examinat1f_ I confirm thai no mai8rlal mait8r8 havè
come lo my 81t8nlion in cOnnlI0n with thè examln8tlon (other than thai
d18closed below ") whl¢h glve$ mg ¢au$e w believe thai In, any malgrial
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concemong the fomi and conteni of accounts Sel L)ul In Iho Ch8rlll88
gcx) fwprtrAPr(J Section 8 Disc103ure Only ¢ompleie if the examiner needs to highlig hl maieiial matter5 of concein (See CC32, Independent examination of chanty èc¢ount8: directions and guidance for èxamlners). Glve here brl•f detalls of any 4tsm8 that the oxamln•r wl$h$$ to dl•¢lf>••. IER Oct 2018