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← Ladybirds Pre-School Southampton

2023-08-31-accounts

Trustees’ Annual Report for the period

From 01/09/2022 (Period Start Date)

To 31/08/2023 (Period End Date)

Charity name: Ladybirds Pre-School Southampton Limited

Charity registration number: 1139080

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To provide the highest quality care and
education for children between the age 2 to 5
years.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The Trustees/Directors and Management Team
will;
-
Provide flexible, quality preschool
education. - Maintain and report to users of
our preschool, accurate accounts ensuring the
preschool is financially viable year on year,
ensuring that accounting and administration of
finances are robust
-
Employ quality, trained staff, vetted for
suitability to work with children with an
ongoing training programme
-
Provide student/volunteer/work
experience placements with suitable and
appropriate induction and vetting
-
Liaise with professional colleagues, to
support children's education and transition to
schools
Para 1.18

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference

Policy on grant making

Para 1.38

Policy on social investment
including program related
investment

Para 1.38

Contribution made by
volunteers

Para 1.38

Other

Achievements and Performance

SORP reference

Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.




Para 1.20		 It was another busy year for the two Pre-
schools, there was continued engagement
with our service users with them coming into
the setting each day, stay and play sessionsa,
and via telephone, tapestry and a facebook
group for each setting, There were regular
Directors meetings. We held our AGM on 22nd
Feb 2023. Our staff team have continued to
develop and have taken on many training
courses and ensured their practice has been
impacted and shown this development. We
had a big staff change at Parkside setting and
the Manager of Porchester Road has been
supporting this transition and to move
forward.

Additional information (optional)

You may choose to include further statements where relevant about:


Achievements against
objectives set


Para 1.41

Performance of fundraising
activities against objectives
set



Para 1.41

Investment performance
against objectives


Para 1.41

Other

Financial Review

Review of the charity’s
financial position at the end
of the period		 Para 1.21
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Charity reserves are currently held in a reserve
account. The reserves have been built up over
a period of time to ensure we have at least 3
months operating and redundancy costs and a
years rent for each setting.
Amount of reserves held Para 1.22
Reasons for holding zero
reserves		 Para 1.22
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:


The charity’s principal
sources of funds (including
any fundraising)



Para 1.47		 Our principle source of Grant funding is from
Southampton City Council Early years. We do
have regular fee paying children. We partake in
small fundraising activities e.g. Christmas raffles
etc. We are registered with the City Council
lotteries.
Investment policy and
objectives including any
social investment policy
adopted



Para 1.46

A description of the principal
risks facing the charity


Para 1.46

Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document
(trust deed,royal charter)
Para 1.25
 Constitution
How is the charity
constituted?(e.g
unincorporated
association, CIO)		 Para 1.25 Association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees
Para 1.25		 Trustee selection methods elected by Trustees

Additional information (optional)

You may choose to include further statements where relevant about:


Policies
and
procedures
adopted for the induction
and training of trustees



Para 1.51

The charity’s organisational
structure and any wider
network with which the
charity works



Para 1.51		 Our organisational structure continues with a
group of Charity Trustees/Company Directors
this year. Our Trustees/ Company Directors are
7 in total.

Relationship with any related
parties


Para 1.51

Other

Reference and Administrative details

Charityname Ladybirds Pre-School Southampton
Other name the charityuses
Registered charity number 1139080
Charity’s principal address Festival Hall
Merryoak Road
Bitterne
Southampton
Hampshire
SO19 7QR

Names of the charity trustees who manage the charity

1

2
3
4
5
6
7
8
 Trustee name Office (if any) Office (if any) Dates acted if not for whole year Dates acted if not for whole year Name of person (or body)
entitled to appoint trustee
**(if any) **
Zoe Marler-Hausen Chair
Jolene Webb Treasurer 16/06/2022 resigned
Carmel Gardner Secretary 23/02/2022 resigned
Rejoined 02/07/2023
Theresa Quartermaine
Diana Buckell Interim treasurer 16/06/2022 – 15/06/2022
15/06/2022 - resigned
Louise Reynolds Interim treasurer
Jade Parker
Tara-Leigh McVey
Corporate trustees – names of the directors at the date the report was approved
Director name
Zoe Marler-Hausen
Carmel Gardner
TheresaQuartermaine
Diana Buckell Until 15/06/2023
Louise Reynolds
Jade Parker
Tara-Leigh McVey

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others
Description of the assets
held in this capacity
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional) Names and addresses of advisers (Optional information)

Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Chair of Directors Signature(s) Z.Marler-Hausen Z.MarlerHausen

Full name(s) Mrs Zoe Sarah Marler-Hausen

Position (eg Secretary, Chair of Directors Chair, etc)

Date : 17/05/2024 17/05/2024

Company Registration No. 07381763 (England and Wales)

LADYBIRDS PRE-SCHOOL SOUTHAMPTON ANNUAL REPORT AND UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

LADYBIRDS PRE-SCHOOL SOUTHAMPTON ANNUAL REPORT AND UNAUDITED ACCOUNTS CONTENTS

Page
Company information 3
Directors' report 4
Accountants' report 5
Income statement 6
Statement of financial position 7
Notes to the accounts 8
Detailed profit and loss account 9

LADYBIRDS PRE-SCHOOL SOUTHAMPTON COMPANY INFORMATION FOR THE YEAR ENDED 31 AUGUST 2023

Directors

Company Number

Registered Office

Ms Louise Reynolds Ms Theresa Quartermaine Mrs Zoe Marler-Hausen Ms Carmel Gardner Mrs Tara-Leigh McVey Mrs Jade Parker Mrs Rebecca Burnett 07381763 (England and Wales)

FESTIVAL HALL MERRYOAK ROAD SOUTHAMPTON SO19 7QR ENGLAND

LADYBIRDS PRE-SCHOOL SOUTHAMPTON (COMPANY NO: 07381763 ENGLAND AND WALES) DIRECTORS' REPORT

The directors present their report and accounts for the year ended 31 August 2023.

Directors

The following directors held office during the whole of the period:

Ms Louise Reynolds Ms Theresa Quartermaine Mrs Zoe Marler-Hausen Ms Carmel Gardner Mrs Tara-Leigh McVey Mrs Jade Parker

Mrs Rebecca Burnett was appointed on 1 July 2023.

Mrs Diana Buckell resigned on 9 June 2023.

Statement of directors' responsibilities

The directors are responsible for preparing the report and accounts in accordance with applicable law and regulations.

Company law requires the directors to prepare accounts for each financial year. Under that law, the directors have elected to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the directors must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing these accounts, the directors are required to:

The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Small company provisions

This report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.

Signed on behalf of the board of directors

............................................................................

Mrs Zoe Marler-Hausen Director

Approved by the board on: 12 October 2023

LADYBIRDS PRE-SCHOOL SOUTHAMPTON ACCOUNTANTS' REPORT

Accountants' report to the board of directors of Ladybirds pre-school Southampton (the company)

These financial statements have been prepared in accordance with our terms of engagement and in order to assist you to fulfil your duties under the Companies Acts that relate to preparing the financial statements of the company for the year ended 31 August 2023.

We have prepared these financial statements based on the accounting records, information and explanations provided by you. We do not express any opinion on the financial statements.

On the balance sheet you have acknowledged your duties under the prevailing Companies Acts to ensure that the company keeps adequate accounting records and prepares financial statements that give "a true and fair view".

You have determined that the company is exempt from the statutory requirement for an audit for the year ended 31 August 2023. Therefore, the financial statements are unaudited.

The financial statements are provided exclusively to the director for the limited purpose mentioned above, and may not be used or relied upon for any other purpose or by any other person, and we shall not be liable for any other usage or reliance.

2 October 2023

LADYBIRDS PRE-SCHOOL SOUTHAMPTON INCOME STATEMENT FOR THE YEAR ENDED 31 AUGUST 2023

2023 2022
£ £
Turnover 34,486 36,561
Cost of sales (27,044) (11,465)
Gross surplus 7,442 25,096
Administrative expenses (382,145) (313,168)
Other operating income 344,975 305,243
Operating (loss)/surplus (29,728) 17,171
Loss on sale of property, plant and equipment - (1,148)
Interest receivable and similar income 1,120 35
(Loss)/surplus on ordinary activities before taxation (28,608) 16,058
Tax on (loss)/surplus on ordinary activities - -
(Loss)/surplus for the financial year (28,608) 16,058

LADYBIRDS PRE-SCHOOL SOUTHAMPTON STATEMENT OF FINANCIAL POSITION AS AT 31 AUGUST 2023

Notes
Current assets
Debtors
4
Cash at bank and in hand
Creditors: amounts falling due within one year
5
Net current assets
Net assets
Reserves
6
Profit and loss account
Members' funds		 2023
£
150
245,544
245,694
(5,832)
239,862
239,862
239,862
239,862		 2022
£
-
271,669
271,669
(3,199)
268,470
268,470
268,470
268,470

For the year ending 31 August 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime and in accordance with the provisions of FRS 102 Section 1A - Small Entities.

The financial statements were approved by the Board of Directors and authorised for issue on 12 October 2023 and were signed on its behalf by

Mrs Zoe Marler-Hausen Director

Company Registration No. 07381763

LADYBIRDS PRE-SCHOOL SOUTHAMPTON NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023

1 Statutory information

Ladybirds pre-school Southampton is a private company, limited by guarantee, registered in England and Wales, registration number 07381763. The registered office is FESTIVAL HALL, MERRYOAK ROAD, SOUTHAMPTON, SO19 7QR, ENGLAND.

2 Compliance with accounting standards

The accounts have been prepared in accordance with the provisions of FRS 102 Section 1A Small Entities. There were no material departures from that standard.

3 Accounting policies

The principal accounting policies adopted in the preparation of the financial statements are set out below and have remained unchanged from the previous year, and also have been consistently applied within the same accounts.

Basis of preparation

The accounts have been prepared under the historical cost convention as modified by the revaluation of certain fixed assets.

Presentation currency

The accounts are presented in £ sterling.

Government grants

Government grants in relation to tangible fixed assets are credited to profit and loss account over the useful lives of the related assets, whereas those in relation to expenditure are credited when the expenditure is charged to profit and loss.

4 Debtors

4
Debtors
Amounts falling due within one year
Trade debtors
5
Creditors: amounts falling due within one year
Taxes and social security		 2023
£
150
2023
£
5,832		 2022
£
-
2022
£
3,199

6 Company limited by guarantee

The company is limited by guarantee and has no share capital.�

Every member of the company undertakes to contribute to the assets of the company, in the event of a winding up, such an amount as may be required not exceeding £1.

7 Average number of employees

During the year the average number of employees was 20 (2022: 20).

LADYBIRDS PRE-SCHOOL SOUTHAMPTON DETAILED PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2023

This schedule does not form part of the statutory accounts.

2023 2022
£ £
Turnover
Sales 34,486 36,561
Cost of sales
Other direct costs 27,044 11,465
Gross profit 7,442 25,096
Administrative expenses
Wages and salaries 317,690 269,793
Pensions 5,566 4,365
Employer's NI 21,431 3,970
Staff training and welfare 4,008 2,617
Travel and subsistence 13 -
Rent 17,615 17,043
Telephone and fax 1,577 1,944
Stationery and printing 1,508 1,259
Subscriptions 975 336
Insurance 1,819 597
Software 211 -
Sundry expenses 1,285 8,662
Accountancy fees 1,570 2,357
Other legal and professional 6,877 225
382,145 313,168
Other operating income
Other operating income - 10,906
Government grants 344,975 294,337
344,975 305,243
Operating (loss)/profit (29,728) 17,171
Exceptional items
Loss on sale of tangible assets - (1,148)
Interest receivable
Interest receivable 1,120 35
(Loss)/profit on ordinary activities before taxation (28,608) 16,058

(HARITY (OMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Sectlon A Independent Examlner's Report R•port to th• tru•t••g Ladyblrds Prfrschool Southampton On account• lorth• y•ar •nd•d 3110812023 Charfty no (If any) 113 S•t out on pag I report to Ihe truslees on my examlnatlon of the accounts of tho above chahty ("the Tru81") for Ihe year endod 31 A)8r2023. R••pon8lbllltlM and ba•ls ol r•port As the tharftvs tru81eo8. are resp￿50b18 for the preparatlon of tho account8 In ar￿dan￿ with the requiremenlg of the Charitie3 Acl 2011 (Ihe Acr). I report In re8pecl ol my examlnatlon of Ihe Trust's a(%wnts carrled out under seclk>n 145 of Ihe 2011 Acl and In ￿ryIng out my examlnallon, I have followad all the appllcable Dlrecllon8 glven by Ihe Charlty Commlssl under 8eclth 145(5)(b) ol the Act. Independent tThe charity's gross income exceeded £250,&J) and l am quallfied to •xamln•rfs Jtstement undertake Ihe examination by b81no a quallfied member ol AAT I have completed my examlnatlon. l (￿nfi￿ thal no malerial mattern have come to my attentson In connKUon with the exam1natl￿ whth glves me cause lo belleve that In, any mateflal re3pect: Ihe accountlng records were nol kept In acconlance wlth seciion 130 ol Ihe Charille8 Act,. or Ihe accounts did not ac£crfd wllh the aCC￿n11ng re￿1rd3., or the accounts did not ccynpty vath the appllcable requiremen1• c￿e8M￿9 the fomi and contenl ol 8ccounl8 Sel out In the Ch8rllle8 (AccLwnts and Report8> Regulat1￿8 2008 other than any requlrement thal the 8c¢ounts glve a Irue and falf vth whlth 18 not a matter cons￿er8d as part of an Indep￿dent 0x￿nIn8110n. I have no c￿COm8 ha￿ como acro88 no other rnatterg In cthnectlon wlth the eX￿1na1k￿ lo whbch attonllon sh￿Id be drawn In Ihl8 report In fAder lo •nabl• a pr(¥)er understsndlng of the account810 bo reached. Slgn•d: Dat•: 1612 Nam•: R•hvant prof••slonal qu4llflcatlonls) or body (11 any): IER Oct 2018

Addr••s: Q¢p CL)LFotZO 4x4ehJ Q e Toffot Sectlon B Disclosure Onty complete If the examlner needs to highlight malerlal mattern of concem (see CC32, Independent examlnatlon of charlty accounts: dlr8ciicffis and guld￿¢8 lor 8X￿1n•rn). Glv• h•r• brf•l d•talls ol any Items that th• •xamln•r wlshm to dlsclose. IER Oct 2018