Trustees’ Annual Report for the period
From 01/09/2021 (Period Start Date)
To 31/08/2022 (Period End Date)
Charity name: Ladybirds Pre-School Southampton Limited
Charity registration number: 1139080
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To provide the highest quality care and education for children between the age 2 to 5 years. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Trustees/Directors and Management Team will; - Provide flexible, quality preschool education. - Maintain and report to users of our preschool, accurate accounts ensuring the preschool is financially viable year on year, ensuring that accounting and administration of finances are robust - Employ quality, trained staff, vetted for suitability to work with children with an ongoing training programme - Provide student/volunteer/work experience placements with suitable and appropriate induction and vetting - Liaise with professional colleagues, to support children's education and transition to schools |
| Para 1.18 |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
Policy on grant making |
Para 1.38 |
|
Policy on social investment including program related investment |
Para 1.38 |
Contribution made by volunteers |
Para 1.38 |
|
|---|---|---|
Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 |
It was another busy year for the two Pre- schools, there was continued engagement with our service users via telephone, tapestry and a facebook group for each setting, and slowly allowing parents back into the pre- school buildings as we navigated coming out of a pandemic. There were regular Directors meetings via held Zoom. We held our AGM on 31stMarch 2022. Our staff team have continued to develop and have taken on many training courses and ensured their practice has been impacted and shown this development. This training has had further emphasis on Safeguarding, and transitional activities for children and families arriving at preschool and continuing to school, through home visits, and professional meetings. |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
Performance of fundraising activities against objectives set |
Para 1.41 |
|
Investment performance against objectives |
Para 1.41 |
Other
Financial Review
| Review of the charity’s financial position at the end of theperiod |
Para 1.21 | |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Charity reserves are currently held in a reserve account. The reserves have been built up over a period of time to ensure we have at least 3 months operating and redundancy costs and a years rent for each setting. |
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Our principle source of Grant funding is from Southampton City Council Early years. We do have regular fee paying children. We partake in small fundraising activities e.g. Christmas raffles etc. We are registered with the City Council lotteries. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 |
|
A description of the principal risks facing the charity |
Para 1.46 |
|
Other |
Structure, Governance and Management
| Description of charity’s trusts: | ||
|---|---|---|
| Type of governing document (trust deed,royal charter) |
Para 1.25 |
Constitution |
| How is the charity constituted?(e.g unincorporated association, CIO) |
Para 1.25 | Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 |
Trustee selection methods elected by Trustees |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 |
Our organisational structure continues with a group of Charity Trustees/Company Directors this year. Our Trustees/ Company Directors are now 7 in total. During our gradual return to post pandemic we have continued to engage with our parents both virtually and when allowed we have returned to face to face meetings. |
Relationship with any related parties |
Para 1.51 |
|
Other |
Reference and Administrative details
| Charityname | Ladybirds Pre-School Southampton |
|---|---|
| Other name the charityuses | |
| Registered charitynumber | 1139080 |
| Charity’s principal address | Festival Hall Merryoak Road Bitterne Southampton Hampshire SO19 7QR |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 |
Trustee name | Office (if any) | Dates acted if not for whole year | Name of person (or body) entitled to appoint trustee **(ifany) ** |
|---|---|---|---|---|
| Zoe Marler-Hausen | Chair | |||
| Jolene Webb | Treasurer | 16/06/2022 resigned | ||
| Carmel Gardner | Secretary | |||
Theresa Quartermaine |
||||
| Diana Buckell | Interim treasurer | 16/06/2022 – present day | ||
Louise Reynolds |
||||
| Jade Parker | ||||
| Tara-Leigh McVey |
Corporate trustees – names of the directors at the date the report was approved
| Director name | ||
|---|---|---|
| Zoe Marler-Hausen | ||
| Carmel Gardner | ||
| TheresaQuartermaine | ||
| Diana Buckell | ||
| Louise Reynolds | ||
| Jade Parker | ||
| Tara-Leigh McVey | ||
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional) Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Carmel Gardner Position (eg Secretary, Chair, etc) Secretary Date 24/10/2022
Company Registration No. 07381763 (England and Wales)
LADYBIRDS PRE-SCHOOL SOUTHAMPTON ANNUAL REPORT AND UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2022
LADYBIRDS PRE-SCHOOL SOUTHAMPTON ANNUAL REPORT AND UNAUDITED ACCOUNTS CONTENTS
| Page | |
|---|---|
| Company information | 3 |
| Directors' report | 4 |
| Accountants' report | 5 |
| Income statement | 6 |
| Statement of financial position | 7 |
| Notes to the accounts | 8 |
| Detailed profit and loss account | 10 |
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LADYBIRDS PRE-SCHOOL SOUTHAMPTON COMPANY INFORMATION FOR THE YEAR ENDED 31 AUGUST 2022
Directors
Company Number
Registered Office
Ms Diana Buckell Ms Louise Reynolds Ms Theresa Quartermaine Mrs Zoe Marler-Hausen Ms Carmel Gardner Mrs Tara-Leigh McVey Mrs Jade Parker
07381763 (England and Wales)
FESTIVAL HALL MERRYOAK ROAD SOUTHAMPTON SO19 7QR ENGLAND
- 3 -
LADYBIRDS PRE-SCHOOL SOUTHAMPTON (COMPANY NO: 07381763 ENGLAND AND WALES) DIRECTORS' REPORT
The directors present their report and accounts for the year ended 31 August 2022.
Directors
The following directors held office during the whole of the period:
Ms Diana Buckell Ms Louise Reynolds Ms Theresa Quartermaine Mrs Zoe Marler-Hausen Ms Carmel Gardner Mrs Tara-Leigh McVey Mrs Jade Parker
Mrs Jolene Webb resigned on 15 June 2022.
Statement of directors' responsibilities
The directors are responsible for preparing the report and accounts in accordance with applicable law and regulations.
Company law requires the directors to prepare accounts for each financial year. Under that law, the directors have elected to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the directors must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing these accounts, the directors are required to:
-
select suitable accounting policies and then apply them consistently;
-
make judgements and estimates that are reasonable and prudent;
-
prepare the accounts on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Small company provisions
This report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.
Signed on behalf of the board of directors
............................................................................
Mrs Zoe Marler-Hausen Director
Approved by the board on: 12 October 2022
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LADYBIRDS PRE-SCHOOL SOUTHAMPTON ACCOUNTANTS' REPORT
Accountants' report to the board of directors of Ladybirds pre-school Southampton (the company)
These financial statements have been prepared in accordance with our terms of engagement and in order to assist you to fulfil your duties under the Companies Acts that relate to preparing the financial statements of the company for the year ended 31 August 2022.
We have prepared these financial statements based on the accounting records, information and explanations provided by you. We do not express any opinion on the financial statements.
On the balance sheet you have acknowledged your duties under the prevailing Companies Acts to ensure that the company keeps adequate accounting records and prepares financial statements that give "a true and fair view".
You have determined that the company is exempt from the statutory requirement for an audit for the year ended 31 August 2022. Therefore, the financial statements are unaudited.
The financial statements are provided exclusively to the director for the limited purpose mentioned above, and may not be used or relied upon for any other purpose or by any other person, and we shall not be liable for any other usage or reliance.
4 October 2022
- 5 -
LADYBIRDS PRE-SCHOOL SOUTHAMPTON INCOME STATEMENT FOR THE YEAR ENDED 31 AUGUST 2022
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Turnover | 36,561 | 24,037 |
| Cost of sales | (11,465) | (7,479) |
| Gross surplus | 25,096 | 16,558 |
| Administrative expenses | (313,168) | (310,336) |
| Other operating income | 305,243 | 296,466 |
| Operating surplus | 17,171 | 2,688 |
| Loss on sale of property, plant and equipment | (1,148) | - |
| Interest receivable and similar income | 35 | 200 |
| Surplus on ordinary activities before taxation | 16,058 | 2,888 |
| Tax on surplus on ordinary activities | - | - |
| Surplus for the financial year | 16,058 | 2,888 |
- 6 -
LADYBIRDS PRE-SCHOOL SOUTHAMPTON STATEMENT OF FINANCIAL POSITION AS AT 31 AUGUST 2022
| Notes Fixed assets Tangible assets 4 Current assets Debtors 5 Cash at bank and in hand Creditors: amounts falling due within one year 6 Net current assets Net assets Reserves 7 Profit and loss account Members' funds |
2022 £ - - 271,669 271,669 (3,199) 268,470 268,470 268,470 268,470 |
2021 £ 1,148 261 252,578 |
|---|---|---|
| 252,839 (1,575) |
||
| 251,264 | ||
| 252,412 | ||
| 252,412 | ||
| 252,412 |
For the year ending 31 August 2022 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime and in accordance with the provisions of FRS 102 Section 1A - Small Entities.
The financial statements were approved by the Board of Directors and authorised for issue on 12 October 2022 and were signed on its behalf by
Mrs Zoe Marler-Hausen Director
Company Registration No. 07381763
- 7 -
LADYBIRDS PRE-SCHOOL SOUTHAMPTON NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2022
1 Statutory information
Ladybirds pre-school Southampton is a private company, limited by guarantee, registered in England and Wales, registration number 07381763. The registered office is FESTIVAL HALL, MERRYOAK ROAD, SOUTHAMPTON, SO19 7QR, ENGLAND.
2 Compliance with accounting standards
The accounts have been prepared in accordance with the provisions of FRS 102 Section 1A Small Entities. There were no material departures from that standard.
3 Accounting policies
The principal accounting policies adopted in the preparation of the financial statements are set out below and have remained unchanged from the previous year, and also have been consistently applied within the same accounts.
Basis of preparation
The accounts have been prepared under the historical cost convention as modified by the revaluation of certain fixed assets.
Presentation currency
The accounts are presented in £ sterling.
Tangible fixed assets and depreciation
Tangible assets are included at cost less depreciation and impairment. Depreciation has been provided at the following rates in order to write off the assets over their estimated useful lives:
Government grants
Government grants in relation to tangible fixed assets are credited to profit and loss account over the useful lives of the related assets, whereas those in relation to expenditure are credited when the expenditure is charged to profit and loss.
| 4 Tangible fixed assets Cost or valuation At 1 September 2021 Disposals At 31 August 2022 Depreciation At 1 September 2021 On disposals At 31 August 2022 Net book value At 31 August 2022 At 31 August 2021 5 Debtors 2022 £ Amounts falling due after more than one year Other debtors - |
Plant & machinery £ At cost 5,624 (5,624) |
|---|---|
| - | |
| 4,476 (4,476) |
|
| - | |
| - | |
| 1,148 | |
| 2021 £ 261 |
- 8 -
LADYBIRDS PRE-SCHOOL SOUTHAMPTON NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2022
6 Creditors: amounts falling due within one year
| Creditors: amounts falling due within one year | 2022 | 2021 |
| £ | £ | |
| Taxes and social security | 3,199 | 1,575 |
7 Company limited by guarantee
The company is limited by guarantee and has no share capital.�
Every member of the company undertakes to contribute to the assets of the company, in the event of a winding up, such an amount as may be required not exceeding £1.
8 Average number of employees
During the year the average number of employees was 20 (2021: 19).
- 9 -
LADYBIRDS PRE-SCHOOL SOUTHAMPTON DETAILED PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2022
This schedule does not form part of the statutory accounts.
| Turnover Sales Cost of sales Other direct costs Gross profit Administrative expenses Wages and salaries Pensions Employer's NI Staff training and welfare Rent Telephone and fax Stationery and printing Subscriptions Insurance Sundry expenses Accountancy fees Other legal and professional Other operating income Other operating income Government grants Operating profit Exceptional items Loss on sale of tangible assets Interest receivable Interest receivable Profit on ordinary activities before taxation |
2022 £ 36,561 11,465 25,096 269,793 4,365 3,970 2,617 17,043 1,944 1,259 336 597 8,662 2,357 225 313,168 10,906 294,337 305,243 17,171 (1,148) 35 16,058 |
2021 £ 24,037 |
|---|---|---|
| 7,479 | ||
| 16,558 | ||
| 262,181 4,221 15,114 3,063 15,048 1,696 1,531 278 514 4,673 905 1,112 |
||
| 310,336 | ||
| 4,032 292,434 |
||
| 296,466 | ||
| 2,688 | ||
| - | ||
| 200 | ||
| 2,888 |
- 10 -
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to tho tfU8toosl membern of On account8 for th• ygar 31108r2022 Charity no Ilf any 1139080 I report to the trustees cffl my examinat)n ofthe a¢o)unts of th8 above chty llhe Trust) for the year ended A8 the charit¥ truths. YC are respx)nsitde for the prepion of the account8 in cordants with the requirements of the Charitle8 Acl 2011 RPonSIbl1119¥ and bull of report I rep)rt in rèsm of my eXaminatn of the TnJ8Ys accounts carried oul under SOd)n 145 ofthe 2011 N£t and In cawng out my examlnatbn. I have followed all the apFAKabJe Dirths given ty the Charty CommissK)n under 145ISMb) ofth• A Indopendont IThe chwity's gro88 exceadwj £250.OLN) and l am qualw to •xamln•f$ 8tal•ment undertake the examinatKn by betng a qualifbed member of lkns8rt name of 8pF4kablè Iled W]]. Dolete I l ilnot +9ppI&b1Q. I my èxwnlnatkn. I c4th th8t no m8terlal matters havo come io my atten1K in r£JnngCn with thè exammiation {other than that dis¢k)8 bel"> gr¥8 mg cau8e to belkn that in. ary mater1 respecl.. the aceounting records wwe not ke0 In adan¢ with wtion 130 ofitte Charit$ Acl: or the accounts did ncl with the acnIg record8" or th8 accounts dwj nol ¢ompty with th8 applubfe requirements oncemlng the fwm and ntent of accounts set ¢yJl in the Charltle8 (Accounts and ReFQrtsl ReguLgtion$ 2008 other than any requIrerrt that the aceourrts give 8 Irue and fairf vivw which is not a matter consKlered as part ofan Inde[dent examinat. I have no ¢ortcem¥ and have c(xne )$8 no other mattors In conngctlon wrih the examinatK)n to attenth)n sholskl be drawn in this re[rt in order to en8bkn a proper understsnding of the accounts lo be reached. ' pr6880 d&lete lh8 in the brackets rftheyfk) nol apply. Signed: 2210212023 N*m•: Relevant profvssional qualification(s) or body MA4T IER Oct 2018
(11 any): Addr•ss: 26 Culford Avenue Section B Disclosure Only complete if ihe examiner needs to hvJhli9hl mattsrial mattets ol concem (see CC32, Independent exarninatlon of charity )Unt$. direct)n$ and guidance for examintits}. Give here brl•f detaHs of any ftem• thatth• oxaminor wlshes lo IER Oct 2018