## **Trustees’ Annual Report for the period** **From** 01/09/2020 (Period Start Date) **To** 31/09/2021 (Period End Date) **Charity name:** Ladybirds Pre-School Southampton Limited ## **Charity registration number:** 1139080 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governingdocument|Para 1.17|To provide the highest quality care and
education for children between the age 2 to 5
years.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Trustees/Directors and Management Team
will;
-
Provide flexible, quality preschool
education. - Maintain and report to users of
our preschool, accurate accounts ensuring the
preschool is financially viable year on year,
ensuring that accounting and administration of
finances are robust
-
Employ quality, trained staff, vetted for
suitability to work with children with an
ongoing training programme
-
Provide student/volunteer/work
experience placements with suitable and
appropriate induction and vetting
-
Liaise with professional colleagues, to
support children's education and transition to
schools| ||Para 1.18|| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Policy on grant making Para 1.38 Policy on social investment including program related Para 1.38 investment |Contribution made by
volunteers|Para 1.38|| |---|---|---| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|It was a busy year for the two Pre-schools,
even during a global pandemic, there was
continued engagement with our service users
via telephone, tapestry and a facebook group
for each setting. Funding continued to be paid
during this time. There were regular Directors
meetings via held Zoom and a slight change to
our accounting process so payments could be
authorised electronically during this time. We
held our AGM on 24thFebruary 2021. Our staff
team have been enhanced, through
Continuous Professional Development courses
and full setting courses.
This training has had further emphasis on
Safeguarding- transitional activities for children
and families arriving at preschool and continuing
to school, through home visits, and professional
meetings.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 **----- Start of picture text -----**
Other
**----- End of picture text -----**
## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Charity reserves are currently held in a reserve
account. The reserves have been built up over
a period of time to ensure we have at least 3
months operating and redundancy costs and a
years rent for each setting.| |Amount of reserves held|Para 1.22|| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Our principle source of Grant funding is from
Southampton City Council Early years. We do
have regular fee paying children. We partake in
small fundraising activities e.g. Christmas raffles
etc. We are registered with the City Council
lotteries.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** Description of charity’s trusts: |||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?(e.g
unincorporated
association, CIO)|Para 1.25|Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees|
Para 1.25|Trustee selection methods elected by Trustees| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies
and
procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Our organisational structure continues with a
group of Charity Trustees/Company Directors
this year. We have increased our Trustees/
Company Directors from 6 to 8 in total which
were ratified at our AGM.
During the pandemic and on our gradual return
we have engaged with parents virtually, but as
restrictions are lifted, we will gradually return
to face to face meetings.| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Ladybirds Pre-School Southampton| |---|---| |Other name the charityuses|| |Registered charity number|1139080| |Charity’s principal address|Festival Hall
Merryoak Road
Bitterne
Southampton
Hampshire
SO19 7QR| ||| ## **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(ifany)**| |---|---|---|---| |Zoe Marler-Hausen|Chair||| |Jolene Webb|Treasurer||| |Carmel Gardner|Secretary||| |Theresa Quartermaine|||| |Diana Buckell|||| |Louise Reynolds|||| |Jade Parker|||| |Tara-Leigh McVey|||| 1 ## 2 3 4 5 6 7 8 ## Corporate trustees – names of the directors at the date the report was approved **Director name** Zoe Marler-Hausen Jolene Webb Carmel Gardner Theresa Quartermaine Diana Buckell Louise Reynolds Jade Parker Tara-Leigh McVey Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional) Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Jolene Webb **Position (eg Secretary, Chair, etc)** Treasurer **Date** 31/03/2022 **Company Registration No. 07381763 (England and Wales)** **LADYBIRDS PRE-SCHOOL SOUTHAMPTON ANNUAL REPORT AND UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2021** ## **LADYBIRDS PRE-SCHOOL SOUTHAMPTON ANNUAL REPORT AND UNAUDITED ACCOUNTS CONTENTS** ||**Page**| |---|---| |Company information|3| |Directors' report|4| |Accountants' report|5| |Income statement|6| |Statement of financial position|7| |Notes to the accounts|8| |Detailed profit and loss account|10| - 2 - ## **LADYBIRDS PRE-SCHOOL SOUTHAMPTON COMPANY INFORMATION FOR THE YEAR ENDED 31 AUGUST 2021** ## **Directors** ## **Company Number** **Registered Office** Ms Diana Buckell Ms Louise Reynolds Ms Theresa Quartermaine Mrs Zoe Marler-Hausen Ms Carmel Gardner Mrs Jolene Webb Mrs Tara-Leigh McVey 07381763 (England and Wales) FESTIVAL HALL MERRYOAK ROAD SOUTHAMPTON SO19 7QR ENGLAND - 3 - ## **LADYBIRDS PRE-SCHOOL SOUTHAMPTON (COMPANY NO: 07381763 ENGLAND AND WALES) DIRECTORS' REPORT** The directors present their report and accounts for the year ended 31 August 2021. ## **Directors** The following directors held office during the whole of the period: Ms Diana Buckell Ms Louise Reynolds Ms Theresa Quartermaine Mrs Zoe Marler-Hausen Ms Carmel Gardner Mrs Jolene Webb Mrs Tara-Leigh McVey ## **Statement of directors' responsibilities** The directors are responsible for preparing the report and accounts in accordance with applicable law and regulations. Company law requires the directors to prepare accounts for each financial year. Under that law, the directors have elected to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the directors must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing these accounts, the directors are required to: - select suitable accounting policies and then apply them consistently; - make judgements and estimates that are reasonable and prudent; - prepare the accounts on the going concern basis unless it is inappropriate to presume that the company will continue in business. The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## **Small company provisions** This report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006. Signed on behalf of the board of directors ............................................................................ Mrs Zoe Marler-Hausen Director Approved by the board on: 11 March 2022 - 4 - ## **LADYBIRDS PRE-SCHOOL SOUTHAMPTON ACCOUNTANTS' REPORT** ## **Accountants' report to the board of directors of Ladybirds pre-school Southampton (the company)** These financial statements have been prepared in accordance with our terms of engagement and in order to assist you to fulfil your duties under the Companies Acts that relate to preparing the financial statements of the company for the year ended 31 August 2021. We have prepared these financial statements based on the accounting records, information and explanations provided by you. We do not express any opinion on the financial statements. On the balance sheet you have acknowledged your duties under the prevailing Companies Acts to ensure that the company keeps adequate accounting records and prepares financial statements that give "a true and fair view". You have determined that the company is exempt from the statutory requirement for an audit for the year ended 31 August 2021. Therefore, the financial statements are unaudited. The financial statements are provided exclusively to the director for the limited purpose mentioned above, and may not be used or relied upon for any other purpose or by any other person, and we shall not be liable for any other usage or reliance. 10 March 2022 - 5 - **LADYBIRDS PRE-SCHOOL SOUTHAMPTON INCOME STATEMENT FOR THE YEAR ENDED 31 AUGUST 2021** |**Turnover**
Cost of sales
**Gross surplus**
Administrative expenses
Other operating income
**Operating surplus/(loss)**
Interest receivable and similar income
**Surplus/(loss) on ordinary activities before taxation**
Tax on surplus/(loss) on ordinary activities
**Surplus/(loss) for the financial year**|**2021**
**£**
24,037
(7,479)
16,558
(310,336)
296,466
2,688
200
2,888
-
2,888|**2020**
**£**
26,161
(13,386)| |---|---|---| |||12,775
(306,624)
273,483| |||(20,366)
1,564| |||(18,802)
-| |||(18,802)| - 6 - ## **LADYBIRDS PRE-SCHOOL SOUTHAMPTON STATEMENT OF FINANCIAL POSITION AS AT 31 AUGUST 2021** |**Notes**
**Fixed assets**
Tangible assets
4
**Current assets**
Debtors
5
Cash at bank and in hand
**Creditors: amounts falling due within one year**
6
**Net current assets**
**Net assets**
**Reserves**
7
Profit and loss account
**Members' funds**|**2021**
**£**
1,148
261
252,578
252,839
(1,575)
251,264
252,412
252,412
252,412|**2020**
**£**
1,148
-
252,927| |---|---|---| |||252,927
(4,551)| |||248,376| |||249,524| |||249,524| |||249,524| For the year ending 31 August 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime and in accordance with the provisions of FRS 102 Section 1A - Small Entities. The financial statements were approved by the Board of Directors and authorised for issue on 11 March 2022 and were signed on its behalf by Mrs Zoe Marler-Hausen Director Company Registration No. 07381763 - 7 - ## **LADYBIRDS PRE-SCHOOL SOUTHAMPTON NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2021** ## **1 Statutory information** Ladybirds pre-school Southampton is a private company, limited by guarantee, registered in England and Wales, registration number 07381763. The registered office is FESTIVAL HALL, MERRYOAK ROAD, SOUTHAMPTON, SO19 7QR, ENGLAND. ## **2 Compliance with accounting standards** The accounts have been prepared in accordance with the provisions of FRS 102 Section 1A Small Entities. There were no material departures from that standard. ## **3 Accounting policies** The principal accounting policies adopted in the preparation of the financial statements are set out below and have remained unchanged from the previous year, and also have been consistently applied within the same accounts. ## _**Basis of preparation**_ The accounts have been prepared under the historical cost convention as modified by the revaluation of certain fixed assets. ## _**Presentation currency**_ The accounts are presented in £ sterling. ## _**Tangible fixed assets and depreciation**_ Tangible assets are included at cost less depreciation and impairment. Depreciation has been provided at the following rates in order to write off the assets over their estimated useful lives: ## _**Government grants**_ Government grants in relation to tangible fixed assets are credited to profit and loss account over the useful lives of the related assets, whereas those in relation to expenditure are credited when the expenditure is charged to profit and loss. |**4**
**Tangible fixed assets**
**Cost or valuation**
At 1 September 2020
At 31 August 2021
**Depreciation**
At 1 September 2020
At 31 August 2021
**Net book value**
At 31 August 2021
At 31 August 2020
**5**
**Debtors: amounts falling due within one year**
**2021**
**£**
**Debtors: amounts falling due after more than one year**
Other debtors
261|**Plant &**
**machinery**
**£**
At cost
5,624| |---|---| ||5,624| ||4,476| ||4,476| ||1,148| ||1,148| ||**2020**
**£**
-| - 8 - ## **LADYBIRDS PRE-SCHOOL SOUTHAMPTON NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2021** |**6**
**Creditors: amounts falling due within one year**
Taxes and social security
Other creditors
Accruals|**2021**
**£**
1,575
-
-
1,575|**2020**
**£**
2,611
615
1,325| |---|---|---| |||4,551| ## **7 Company limited by guarantee** The company is limited by guarantee and has no share capital.� Every member of the company undertakes to contribute to the assets of the company, in the event of a winding up, such an amount as may be required not exceeding £1. ## **8 Average number of employees** During the year the average number of employees was 19 (2020: 19). - 9 - ## **LADYBIRDS PRE-SCHOOL SOUTHAMPTON DETAILED PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2021** This schedule does not form part of the statutory accounts. |**Turnover**
Sales
**Cost of sales**
Other direct costs
**Gross profit**
**Administrative expenses**
Wages and salaries
Pensions
Employer's NI
Staff training and welfare
Rent
Telephone and fax
Stationery and printing
Subscriptions
Insurance
Sundry expenses
Accountancy fees
Other legal and professional
**Other operating income**
Other operating income
Government grants
**Operating profit/(loss)**
**Interest receivable**
Interest receivable
**Profit/(loss) on ordinary activities before taxation**|**2021**
**£**
24,037
7,479
16,558
262,181
4,221
15,114
3,063
15,048
1,696
1,531
278
514
4,673
905
1,112
310,336
4,032
292,434
296,466
2,688
200
2,888|**2020**
**£**
26,161| |---|---|---| |||13,386| |||12,775| |||233,950
11,210
30,002
2,182
15,295
1,735
1,269
372
915
7,774
-
1,920| |||306,624| |||16,974
256,509| |||273,483| |||(20,366)| |||1,564| |||(18,802)| - 10 - ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Ladybirds Pre-School Southampton **On accounts for the year** 31/08/2021 **Charity no** 1139080 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2021. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 01/06/2022 **Name:** Katie Swift **Relevant professional** MAAT **qualification(s) or body (if any):** **Address:** Katie Swift 26 Culford Avenue, Totton Southampton SO40 9BY ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **October 2018** 1 **IER** **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**