REGISTERED corPANy NUMBER 07289317: (England and Wales) REGISTERED CHARITY NUMBER: 1139070 BUSY BEES LEDBURY LTD REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS R THE YEAR END T 2024 •AD8(a9* 2110112025 COMPANIES HOUSE A14
BUSY BEES LEDBURY REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024 Contents Page Report of the Trustees Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements 8-11 Detailed Statement of Financial Activities 12-13
BUSY BEES LEDBURY LTD REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2024 The trustees who are also directors of the charity for the purposes of the Companies Act 2006. present their report with the fmancial statements of the charity for the year ended 31 August 2024. The fmancial statements have been prepared in accordance with ihe accounting poltcies set out in note I to the accounts and comply with the Charity'5 Trust Deed, the charities A¢t 201 l and Accounting and Ihe Charities Statement of Recommended Practice (second edition) and Financial Reporting Standard FRS 102. REFERENCE AND ADMJNJSTRATION INFORMATION Registered company number 07289317 (England and Wales) R¢8i$tered charity number 1139070 Registered offiee and operational address The Hive Bye Street Ledbury Herefordshire HR8 2AG The trustees who acted during the year were as follows: C Lovering A L Chesham M A Cooper K Amistrong J Callachan E Davies (appointed l October 2024) Independent examlner lan P Cooke FCA Crowthers Accountants Limited l O The Southend Ledbury Herefordshire HR8 2EY STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its Memorandum and Articles of Association, and constitutes a limited company* limited by guarantee, as defmed by the Companies Act 2006. Risk management The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
BUSY BEES LEDBURY LTD REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2024 0ECTIVEs AND ACTIVITIES Objeetives and aims The objectives of Busy Bees Ledbury are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the nc¢ds of their children through community 0upS and by offering appropriate play, education and care facilities for all children whatever their race, culture, religion, means or ability. Combined with the right of parents to take responsibility for and to become involved in the activities of the charity, ensuring that such groups offer opportunities. Busy Bees operates from the fonner Youth C¢ntre building close to Ledbury town centre, having moved here in April 2018 following extensive renovations. At the beginning of this accounting pcriod, Busy Bees Ledbury is operating as a pre-school for children aged 2-4 years. The charity is closely involved in wider community activities by holding events. The charity is run and administered by a small dedicated team of longstanding staff. Governance of the charity is the responsibility of the committee mcmbers who are past and present parent volunteers. All Trustees have been made aware and signed to say that they have read the Charity Commission guidance for Trustees and their Director responsibilities as set out by Companies House. As we are Ofsted inspected we have all policies in place to be a safe environment for the children and staff. All Health and Safety issues are a priority as the importance is so vital. All the necessary staff qualifications are duly up to date with regard to Hcalih and Safety, Ofsted requirements and Safeguarding expectations. All staff members and committee members are DBS checked. When we interview for new staff members we follow Safer Recruitment procedures and two interview¢rs who have up to date, completed Safer Recruitment training are present. Significant ac¢lvi¢ies At the beginning of this accounting pertod, Busy Bees had been running from The Hive for a period of 6 years. The space continues to be a stimulating environment where children can thrive in the care of a dedicated team of Early Years practitioners. A new Manager that holds a Certificate of Higher Education in Early Childhood Studies began running the setting in September 2023. Alongside their qualification and experience in the sector they also hold D¢signat¢d Saf¢guarding Lead and Paediatric First Aid training. In December 2023 we held a Christmas event where all of our families were invited to watch a puppet theatre production of Little Bo Peep at our s¢tting. This had a brilliant response from our families and they enjoyed celebrating the end of the year with us. In March 2024 we joined our town in celebrating 'Ledbury's Fantastic World Book Day, where w¢ opened our doors and held a Gruffalo sensory activity workshop for local families to explore. We had lots of new families visit us and join in with our various sensory activities such as making 'Gruffalo crumble, and 'Gruffalo Snark making,. Although we had to uprise our nursery fees to stay in line with the cost of living we have maintained our low prices for Early Years sessions keeping our families in mind. The setting has a fantastic reputstion locally as we are an affordable, high quality education choice for families and we currently have a waiting list of children hoping to join us.
Transitions to schools were managed well with l8 children leaving Busy Bees to attend 2 local Primary Schools. We were able to raise some fijnds this year but with the opening up of many more opportunities, we are now looking to raise more in the future. During the Summer Holidays we have been having some internal renovations inside of our building to enhance our learning environment and we are excited to share this with our families when we retum in Scptcmbcr 2024. We are an excellent local facility serving the families of Ledbury. FINANCIAL REVIEW Reserves policy The charity seeks to maintain reserves that allow the organisation to Continue to deliver its objectives. Income is cyclical, mostly coming at the start of the school term for daytirne nursery and in arrears for after school and breakfast club. Reserves need to be maintained lo pay for the running and administration costs. The trustees have credit control procedures in place and monitor and manage expenditure carefully. The charity aims to maintain unrestricted revenue accumulated reserves of £35,000 to cover three months (one tems worth) of income to ihe charity. Financial Report The total n¢t asseis at the year ¢nd, stand at £30,754 (2023: £7,671). Of these £2,616 (2023.. £2,616) were restricted. Free unrestricted liquid reserves al the end of Ihe year amounled to £27.979 (2023.. £4,586). The truslees acknowledge that the available reserves at the end of the year were below Ihe minimum levels that they aim for. The trustees have reviewed the financial position and consider thai the charity remains a Going Concern. On behalf of the board MrsE avies 18 December 2024
BUSY BEES LEDBURY LTD INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BUSY BEES LEDBURY LTD FOR THE YEAR ENDED 31 AUGUST 2024 I report on the accounts for the year ended 31 August 2024 set out on pages 5 to I l. Respective responsibilities of trustees and examiner The charity's trustees (who are also the directors for the purposes of company law) are responsible for the preparation of the accounts. The charity's trustees consider that an audii is nol required for this year (under Section 144(2) of the Charities Act 2011 (the 201 l Act)) and that an independent examination is required. Having satisfied myself that ihe charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to.. examine the accounls under Section 145 of the 2011 Act to follow procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act). and to state whelher particular matters have come to my attenlion. Basis of the Independen¢ examlner's repor¢ My examination was carried oul in accordance with the General directions given by the Charity Commission. An examination includes a review of Ihe accountin8 records kept by the charity and a compari50n of the accounts presenled wilh those records. li also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do nor provide all the evidence that would be required in an audit, and consequently no opinion is given as ¢0 whether the accounts present a "true and fair view" and Ihe report is limited lo those matters set out in rhe statements below. Independent examiner's Statement , In the course of my examination, no matter has come lo my attention. (i) which gives me reasonable course to believe that, in any material respect, the trustees have not Met the requirements to ensure that:. proper accounting records are kept (in accordance with Section l JU ot'the 2UI l Act). and accounts are prepared which agree with the accounling records and comply with ihe accounting requirements of the 201 l Act, or {2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. lan P Cooke FCA Crowthers Accountanrs Limited 10 The Southend Ledbury Herefordshire HR8 2EY 18 December 2024
BUSY BEES LEDBURY LTD STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2024 INCOMING RESOURCES Incoming resourets from generated funds: Note Unrestricted funds Restricted funds Total 2024 Total 2023 Voluntary income Grants Aclivities for generating funds 151,572 500. 28 151,572 500 28 64,092 1,000 48 Investment income Incoming resources froffl eharltable 8Ctivities Nursery 242 242 12 25,101 25,101 56,238 Total incom ing resour¢¢$ 177,443 177,443 121J90 RESOURCES EXPENDED Activities for Generating Funds Charitable activities- 380 Nursery General administrative expenses Premises costs Direct support C05ts Governance costs 4,365 11,044 24,731 111,906 2,314 4,365 11,044 24,731 111,906 2,314 2,977 6,277 14,662 108,797 2,850 Total resources expended 154,360 154,360 135,943 NET INCOMEI(EXPENDITURE) Transfers between fvnds 23,083 23,083 (14,553) NET MOVEMENT tN FUNDS 23,083 23,083 (14,553) Reconeiliation of funds: Total funds brought forward 5,055 2,616 7,671 22,224 Total funds carried fonvard 28,138 2,616 30,754 7,671
BUSY BEES LEDBURY LTD ALANCE SHEET FOR THE YEAR ENDED 31 AUGUST 2024 FIXED ASSETS Notes Unreslricied funds Restricted funds 2024 2023 Tangible fixed assels 159 CURRENT ASSETS Debtors Cash at bank and in hand 2,278 31,928 2,278 31,928 332 6,954 34,206 (6,227) 34,206 (6,227) 7,286 (2,700) Creditors: amounts falling due within one year Net current assets 27,979 27,979 4,586 Total assets less current liabilities 28,138 2.616 30,754 7,671 NET ASSETS 28,138 2,616 30,754 7,671 FUNDS 10 Unrestricted funds Restricted funds- Landscaping 28,138 5,055 2,616 2,616 TOTAL FUNDS 30,754 7,671 The charitable company is enlitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 August 2024. The members have not required the charitable company to obtain an audit of its fmancial statements for the year ended 31 August 2024 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for (a) Ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and (b) Preparing flnancial slalements which give a true and fair view of the state of affairs of the charitable company as al the end of each financial year and of its surplus or deficit for each financial year in acrordan¢e with th¢ requirements of Sections 394 and 395 and whith otherwise comply with the requirements of the Companies Act 2006 relating to fmancial statements, so far as applicable to the charitable company. These fmancial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies and with the Financial Reporting Standard applicable in the UK (FRS 102).
BUSY BEES LEDBURY LTD BALANCE SHEET FOR THE YEAR ENDED 31 AUGUST 2024 The fmancial statements were approved by the Board of Trustees on 18 December 2024 and were signed on its behalf by,. Mrs C Lovering 18 December 2024 The notes on pages 8 10 1 I fonn part of these accounts.
BUSY BEES LEDBURY LTD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024 ACCOUNTING POLICIES Accounting eonvention The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard (FRS 102). the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounling and Reporting by Charities. The trnstees have opted to apply the small entities regime under FRS 102. Incoming resources All incoming resources are included on the Statement of Financial Activites when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Resources expended Expenditure is accounted for on an accruals basis and has been classified under heading that aggregate all cost related to the category. W71ere costs cannot be directly attributed io particular headings they have been allocated lo activities on a basis consislenl with the use of resources. Tangible fixed assets Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful lif¢. Building work on leased premises-'depreciated over the lifelime of the initial lease (5 years) Classroom, compuling and office equipmenl - useful life of 5 years Tgxation The charity is exempt from corporation tax on ils ¢h8rilable activities Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular re5tri¢ted purposes within the objects of the charity. Restrictions arise when specified by the donor or when fijnds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the fmancial statements. Hire purchase and leasing commilmenls Rentals paid under operating leases are charged to the Statemenl of Financial Activities on a straight line basis over the. period of the lease. ACTIVITES FOR GENERATING FUNDS 2024 2023 Fundraising events 28 48 28 48 INVESTMENT INCOME 2024 2023 Deposit account interest 242 12 242 12
BU Y BEES LEDBURY LTD NOTES TO THE ACCOUNTS FOR T YEAR ENDED31 GUST 2024 NET INCOMINGI(OUTGOING) RESOURCES Net resources are stated after charging/(crediting)'. 2024 2023 Depreciation - owned assets 2,092 12,712 ST AFF COSTS 2024 2023 Wages and salaries Social security costs Pension costs 101,675 6,066 4,165 84,924 5,624 3,952 111,906 94,500 The average monthly number of employees during the year was 13 (2023.. 11). No employee received emoluments in excess of £60,000. TRUSTEES, REMUNERATION AND BENEFITS The trustees all 'give freely their time and expertise without any fomi of remuneration or other benefit in cash or kind £Nil (2023.. £Nil). Expenses paid to the trustees in the year totalled £Nil {2023.. £Nil).
YBEE LEDBURY NOTES TO THE ACCOUNTS R THE YEAR NDED 31 AUGUST 2024 TANGIBLE FIXED ASSETS Leasehold Building Improve ments Plant and machinery Total COST OR VALUATION Balance at I September 2023 Additions 87,016 49,948 1,782 136,964 1,782 Balance at 31 August 2024 87,Ol6 51,730 138,746 ACCUMULATED DEPRECIATION Balance at I September 2023 Charge for the year 85.084 1,479 48,795 613 133,879 2,092 Balance at 31 August 2024 86,563 49,408 135,971 NET BOOK VALUE At 31 August 2024 453 2,322 2,775 At 31 August 2023 1,932 ,153 3,085 DEBTORS 2024 2023 Amounts falling due within one year: Trade debtors 2,278 332 2,278 332 CREDITORS Amounts falling due within one y¢ar'. Trade creditors Accruals 540 2,160 6,227 6.227 2,700 10
BUSY BEES LEDBURY LTD NOTES TO THE ACCOUNTS FOR TH YEAR ENDED 31 A T 2024 io. MOVEMENT IN FUNDS At 01.09.23 Net movement in funds Ai 31.08.24 Unrestritttd funds General fund 5,055 23.083 28.138 Restricted funds Landscaping 2,616 2,616 TOTAL FUNDS 7,671 23,083 30,754 Net movemenl in funds, included in the above are as follows: Incoming resources Resources expended Movement in funds UDrestri¢ted funds General fund 177,443 154,360 23,083 Restricted funds Lands¢aping TOTAL FUNDS 177,443 154.360 23,083 The landscaping fund is for external landscaping at The Hive, funded by a Tesco grant of £4,000 and other donations of £389. The fund now consists of fixed assets being depreciated over the lifetime of the lease. ii. LIMITED BY GUARANTEE The company is limited by guarantee and has no share capital. Each member undertakes to contribute to the assets of the company in the event of a winding up, such as an amouni may be required, not exceeding £ l. 12. GENERAL INFORMATION The company is a private company, limited by guarantee. incorporated in England and Wales, registered number 07289317. The registered office is The Hive, Bye Street, Ledbury, Her¢fordshir¢, HR8 2AG.
SY LEDBURY DETAILED STATEMENT OF FINANCIAL ACTIVITIES R THE YEAR EN I AUGU T 2024 INCOMING RESOURCES Note Unrestricted funds Restricted funds Total 2024 Toial 2023 Voluntary income Donations Grants 152072 152 072 152,072 152,072 65,092 Aetivilies for generating fund Fundraising activities 28 28 48 Investmenl income Deposit account interest Incoming resources from charitable activilivJ Nursery 242 242 12 25,101 25,101 56,238 Totsl incoming resources 177,443 177,443 121,390 RESOURCES EXPENDED Actlvltles for Generatlng Funds Advertising and fijndraising events.. 380 Charllable acilvlties Wages Social security Pension costs Unifornls and workweor Catering Toys and consumables Renl payable Cleaning Premises repairs and renewals Light, heat and power Waste disposal Telephone Postage and stationery Sundries Staff training Infotmation and publications IT softwarelconsumables Website Subscriptions 101,675 6,066 101,675 6,066 4,165 388 ,623 2,742 i 0,000 773 7,826 5,507 625 1,655 84,924 5,624 388 ,623 2,742 10,000 773 7,826 5,507 625 1,655 224 1,621 1,356 10,000 613 662 2,593 567 949 49 1,390 1,361 1,781 375 97 248 130 3,260 1,781 375 97 248 130 3,260 22 173 2,635 Carried forward 148,936 148,936 119,286 12
BUSY BEES LEDBURY LTD DETAILED STAT ENT F FINANCIAL ACTIVITJES FOR THE YEAR ENDED 31 AUGUST 2024 CharitV4ble activities Brought forward 148,936 148,936 119,286 Insurance Depreciation Accountancy Bank charges 603 2,092 2,314 415 603 2,092 2,314 415 794 12,712 2.850 301 Total resources expended 154J60 154,360 135,943 NET INCOMEI(EXPENDITURE) 23,083 23,083 (14,553) 13