REGISTERED COMPANY NUMBER 07289317: (England and Wales) REGISTERED CHARITY NUMBER: 1139070 BUSY BEES LEDBURY LTD REPORT F THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENT FOR THE YEAR ENDED 31 AUGUST 2023
BUSY BEES LEDBURY LTD REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED I AUGUST 2023 Contents Page Report of the Trustees Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Sthtements Detailed Statement of Financial Activities 12-13
BUSY BEES LEDBURY LTD REPORT OF THE TRUSTEES OR THE YEAR ENDED 31 AUGUST 2023 The trustees who ar¢ also directors of the charity for the purposes of the Companies Act 2006, pre5¢nt their report with the financial statetnents of the charity for the year ended 31 August 2023. The financial statements have been prepared in accordance with the accounting policie5 set out in note I to the accounts and ¢omply with the Charity's Trust Deed, the charitÈes Act 201 l and Accounting and the Charities Statement of Recommended Practice (second edition) and Financial Reporting Standard FRS102. REFERENCE AND ADMif+lISTRATION INFORMATION Rtgistered ¢ompiny number 07289317 (England and Wales) Registered charity number 1139070 Registered office and operational addre$5 Thc Hive Bye Sireet Ledbury Herefordshire HR8 2AG The trustees who acted durino the year were a5 follows.. C Lovering A L Chesham M A Cooper K Atmstrong (appointed l May 2023) J Callachan (appointed l May 2023) Independent examiner lan P Cooke FCA Crowthers At¢ountants Limited 10 The South¢nd Ledbury Herefordshire HR8 2EY STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its Memorandum and Articles of Association, and constituies a limited ¢ompany, limited by guarantee, as defined by the Companie5 Act 2006. Risk m3nagemellt The trust¢es have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place provide reasonable assurance against fraud and error.
BUSY BEES LEDBURY LTD REPORT F THE TRUSTEES FOR THE YEA NDED 31 AUGUST2023 OWECTIVES Af4D ACTIVITIES Objectives and aims The objectives of Busy Bees Ledbury are to enhance the development and education of children primaTily under ststtItOry 5¢hool age by encouraging parents to understand and Provide for the needs of their thildren through community groups and by offering appropriate play, educaiion and care facilities for all children whatever the race, culture, religion, means or ability., Cotnbined with the right of parents to take responsibility for and to become involved in the activities of the charity, ensuring that sueh groups offer opportunities. Busy Bees operates from the fonner Youth Centre building close to Ledbury town centre, having moved here in April 2018 following extensive renovations. At the beginning of thi5 accountin period, Busy Bees Ledbury is operating as a pre-school for childTen aged 24 y¢aTS. The charity is closely involved in wider eoTnmunity activities by holding eyents. The chariry is run and administered by a small dedicated team of longstanding staff. Governance of the charity is the responsibility of the committee members who are past and present par¢nt volunteers. All Trustees have bcen rnade aware and signed to say that they have read the Charity Comtni55ion guidance for Trustees and their Director responsibilities as set out by Companies House. As we are Ofst¢d inspected we have all policies in pla¢¢ to be a sate environment for the children and staff. All Health and Safety issues are a priority as the IportanCe is so vital. All the necessary staff qualifications are duly up to date with regard to Health and Safety, Ofsted requirements and Safeguarding expectations. All staff members and ¢ommittee Members are DBS checked. When we interview for new staff mernbers a comrnittee member is always present when the manager is intervi¢wing. both have up to date Safer Recruitm¢nt training. Significant activities At the beginning of this accounting perigd. Busy Bees had been Nnnino from The Hive for a period of 5 years. The space continues to be a stimulating environment wher¢ children can thrive in the care of a dedicated tearn of Early Years practitioners. The team wa5 led by a Qualified Teacher until December 2022. The Deputy Manager took over the Manager role in January 2023 after being with the company for 14 years. Alongside their experi¢n¢e in the sector they hold a Level 3 Childcare Qualification, Desitsnated Safeguarding Lead and Paediatric First Aid training. We wer¢ inspected by Ofst¢d in September 2022 and received a judgement of 'Good'. The snspector writes 'Parents feel thoroughly infornied about their children's learning and appreciate staffs regular feedback. They state that staff are 'reas5uring, kind and patiene, and they comtn¢nt on children's a¢¢¢ss to 'fantastic activities and resources We held a wonder1 celebration of '5 in The Hive, for parents and family members to attend in April 2023, and we used the Space outside of Busy Bees to do thi5. This was c¢lebrate using The Hive as our facility for 5 We retained our low prices at Pre5¢hool and the setting has a fantastic reputation locally. We are popular with many local services and have been recommended to parents of chilthen with SEND ne¢d5. Transitions to schools were managed well with 18 children leaving Busy Bees to attend 3 local Primary Schools. We were able to raise some funds this year but with the opening up of many mor¢ opportunities, we are now looking to rdise more in the futur¢. We are an excellent local facility 5etrying the faTnilies of Ledbury.
BUSY BEES LEDBURY LTD REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2023 FINANCIAL REVIEW Reserves policy The charity seeks to maintain reserves rhat allow the organisation to continue to deliver its objectives. Income is ¢yclical, mostly Coming at the start of the school temi for daytime nursery and in arrears for after h0o] and breakfast club. Reserves ne¢d to be maintained to pay for the running and administrdtion costs. The tTUStees have credit control procedures in place and monitor and manage expenditure carefully. The charity aims to maintain unrestricted revenue accumulated reserves of £35.000 to coveT three month5 (one tenn5 Worth) of income to the charity. Financial Report The total net assets at the year end. stand at £7.671 (2022.. £22,224). Of these £2,616 (2022.. £2.616) were restricted. £'45ék Free unrestricted liquid reserve5 at the end of the year atnount¢d to £*&Fi (2022." £7,207). The Irust¢e5 acknowledge thai the available reserves at the end of the year were b¢low ttie minimum levels that they aim for. The truste¢s have review¢d the financial position and consider that th¢ ¢harity retnains a Going CoDcetm. On behalf of the board Mrs E Davies 6 November 2024
USY BEES LEDBURY LTD INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BUSY BEES LEDBURY LTD FORT YEAR ENDED 31 AUGUST 2023 I report on the accounts for the year ended 31 August 2023 set out on pages 5 to I l. Respective responsibilities of trustees And examiner The charity's trustees (who are also the directors tor the purposes of company law) are responsibl¢ for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under Section 144(2) of the Charitie5 Act 2011 (the 2011 Act)) and that an independent exa]nination is required. Having satisfied myself thai the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to.. examine the account5 under Section 145 of the 2011 Act to follow procedure5 laid down in ihe General Directions given by the Charity Commission (under Section 145{5)Ib) of the 2011 Act).. and to state whether particular matters have ¢ome lo my attention. B#515 of the independent examiner's report My examination was carried out in accordance with the General directions given by the Charity Commission. An examination includes a review (Trf the accounting records kept by the charity and a comparison of th¢ accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trllstees conceming any such matters. The procedures undertaken do not provide all the evidence that would b¢ required in an audit, and consequently no opinion is given as to whetheT the accounts present a 'true and fair view" and th¢ report is limit¢d to those inatters set out in the statements below. Independent examiner's ststement In the course of my examination. no matter has ¢ome to my attention: (i) which gives me rtrdsonable course to believe thaL in any material respect, the trustees have noi met the reqUireents to ensure that=_ proper accouniino records are kept (in accordance with Section 130 of the 2011 Act)., and accounts are prepared which agr¢¢ with the accounting records and comply with the accounting requirements of the 201 l Act, or (2) to which. in rny opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. lan P Cooke FCA Crowthers Accountants Lttnited 10 The South¢nd Ledbury Herefordshire HR8 2EY 6 November 2024
BUSY BEES LEDBURY LTD STATEMENT OF FINANCIAL CTIVITIES FOR THE YEAR ENDED 31 GUST 202 INCOMIIYG RESOURCES Ineoming resource5 from generated funds: Note Unrestri¢red nds Restricted fi]nds Total 2023 Total 2022 Voluntary income Grants Activitie5 for genetating funds 64,092 1,000 48 64,092 1,000 48 110.608 1,000 16 12 12 Investment income Incoming resources frorn charitable activities Nursery 56.238 56,238 13,662 Total incoming resourees 121,390 121,390 124,287 RESOURCES EXPENDED Activities for Generating Funds Charitable activities.. 380 380 456 Nursery General athnini5trative expense5 Premises costs Direct support costs Govemance costs 2,977 6.277, 14,662 108.797 2,850 2,977 6,277 14,662 108,797 2.850 4,987 5,050 14,662 120,560 2,100 Tot21 resources eipended 135,943 135,943 152,003 NET INCOMEI{EXPENDITURE) Transfers between funds (14.553) (14,5531 (27,716) NET MOVEMENT IN FUNDS (14.553) (J4.S53) (27,716) Re£ontilRation of funds: Total funds brought fotivard 19,608 2,616 22224 49,940 Total funds carried forward 5,055 2,616 7,671 22224
BUSY BEES LEDBURY LTD BALANCE SHEET FOR THE YEAR EPIDED AUGUST 2023 FIXED ASSETS Notes Unrestrided nds Restricted nd5 2023 2022 Tangible fixed as5¢ts 46 CURRENT ASSETS Debtors Cash at bank and in hand 332 6.954 332 6,954 98 11,224 7,286 7,286 (2,700) 11,322 Creditor5'. amounts falling due within on¢ year (2,700) (4,115) Net current assets 4,586 4,586 7207 Totsl assets less current liabilities 5,055 2,616 7,671 22.224 NET ASSETS 5,055 2,616 7,671 22.224 FUNDS 10 Unrestricted fund5 Restricted funds.. LaT)dscaping 5.055 19,608 2.616 2,616 TOTAL FUJYDS 7,671 22,224 The charitable company is entitled to exernption from audit under Section 477 of the Companies Act 2006 for ihe year ended 31 August 2023. The members have not required (he charitable company to obtain an audit of its fancIal statements for the year ended 31 August 2023 in accordance with Seetion 476 of the Companies Act 2006. The trustees acknowledg¢ their responsibilities for {a) Ensuring that the ¢haritable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and (b) Preparing f]nancial statements which give a trne and fair view of the state of affair5 of the charitable ¢ompany as at the end of ¢ach fanCial year and of its surplus or deficit for ea¢h financial year in accordance with the requirements of Sections 394 and 395 and whieh otherwise comply with the requirernents of the Companies Act 2006 relattng to fmancial statement5. so far as applicable to the charitable company. These fancial statements have been prepared in accordanc¢ with the special provisions of Part 15 of the Companies Act 2006 relating tr> srnall charitable companies and with th¢ Financial Reporting Stand&d applicable in the UK (FRS 102). The financial statements were approved by the Board of Trnstee5 on 6 Novernb¢r 2024 and were signed on its behalf by.,
BUSY BEES LEDBURY LTD BALANCE SHEET FOR THE YEAR ENDED 31 AUGUST 2023 Mrs C Loyering 6 November 2024 The notes on pages 8 to I I forn) part of these accounts.
USY BEES LEDBURY LTD NOTES TO THE ACCOUNTS R THE YEAR ENDED 31 AUGUST 2023 ACCOUfUING POLJCIES AceountiThg conventlon The finan¢ial statements have been prepared under the historical cost ¢onvention, and in accordance with the Financial Reportino Standard IFRS 102), the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities. The trustees have opted to apply the Small entitie5 regime under FRS 102. Incomlng resources All incoming resources are included on the Statement of Financial Activites when the oharity is legally entitled to the income and the amount can be quantified with reasonable ac¢urdCy. R¢50urces expended Expenditure is a¢counted for on an accnjals basis and has been Classified under heading that aggretsate all ¢051 related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Tangible fixed a$s¢ts Depr¢¢iation is provided at the following annual rates in order to write off each asset over its estimated usefijl life. Building WOTk on leased premi5es- depretiat¢d over the lifetime of the initial lease (5 years) Classroom, computing and office equipment- useful life of 5 years Taxation The charity is exempt from ¢orporation lax on its charitable aotivities Fund aeeouDtjDg Unrestricted funds ¢an be used in accordance with the charitabl¢ objective5 at the discretion of the trustees. Restricted funds can gnly be used for particular restricted purposes within the objt$ of the ¢h2rity. Restrictions arise when specified by the donor or when funds are rais¢d for particular restricted purposes. Further explamaiion of the nare and purpose of eaeh nd is included in the note5 to the fancial statements. Hire purchase and leasing commltments Rentals paid under operating leases are ¢harged io the Statement of Financial Activitie5 on a strai8ht line basis over the period of the lease. ACTIVITES FOR GENERATING FUNDS 2023 2022 Fundraising events Sales of ¢hilthen's clothing 48 16 48 16 INVESTMENT INCOME 2023 2022 Deposit account interest 12 12
BUSY BEES LEDBURY LTD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023 NET INCOMING/(OUTGOING) RESOURCES Net resources are stated after chargingl(crediting).. 2023 2022 Depreciation- owned a55et5 12.712 17,943 STAFF COSTS 2023 2022 Wages and salarie5 So¢ial security costs P¢nsion costs 84,924 5,624 3,952 93.845 5,570 1,566 94.500 100,981 The average tnonthly number of employees during the year was 11 (2022.. 11) No employee received emoluments in excess of £60,000. TRUSTEES, REMUNERATION AND BENEFITS The trustees all give freely their lime and expertise without any fom) of remuneration or oth¢r benefit in cash or kind (2022.. £Nil}. Expenses paid to the trnstee5 in the year totalled £nil {2022.. £nil).
BUSY BEES LEDBURY LTD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023 TANCIBLE FIXED ASSETS Leasehold Building Improve ents Plant and machinery Total COST OR VALUATION Balance at I September 2022 Additions 87,016 49.168 780 136,184 780 Balance at 31 August 2023 87,016 49,948 136.964 ACCUMULATED DEPRECIATION Balance ai I September 2022 Charge for the year 73,015 12.069 48,152 643 121,167 12.712 Balance at 31 August 2023 85,084 48,795 133.879 NET BOOK VALUE At 31 August 2023 1,932 153 3,085 At 31 August 2022 14,001 1.016 15,017 DEBTORS 2023 2022 Amounts falltng due within one year.. Trade debtors 332 98 332 98 CREDITORS Amounts falling du¢ within one year.. Trade Creditors A¢¢ruals 540 2.160 515 3,6(M) 2,700 4,115 io
USY BEES LEDBURY LTD OTES TO THE ACCOUNTS FOR THE YEAR ENDED31 AUGUST 2023 io. MOVEMEf4T IN FUNDS At 01.09.22 Net movernen¢ in funds At 31.08.23 Unrestricted funds General fvnd 19,608 {14,5531 5.055 Restritted fund5 LandsKaping 2.616 2,616 TOTAL FUNDS 22.224 {14.5531 7.671 Net movernent in funds, included in the alx)v¢ are as follows: Incoming resources Resour¢es expended Movernent in funds Unrestricted funds General fund 121.390 135,943 (14,553) Restricted funds Landscaping TOTAL FUNDS 121,390 135,943 (14,5531 The landscaping fund is for external landscaping at The Hive. funded by a Tesco grant of £4,000 and other donations of £389. The fund now consists of fixed asseis beints depreciated over th¢ lifetime of the lease. LIMITED BY GUARANTEE The company is limited by guarantee and has no share capital. Each member undertakes to contribute to the assets of the c(Trmpany tn the ev¢nt of a winding up, such as an amount may be required, not exceeding £1. 12. GEf4ERAL INFORMATION The company is a private company, limited by guarantee, incoÈporated in England and Wales, registered number 07289317. The regi5ter¢d office is The Hive, Bye StreeL Ledbury. Herefordshire. HR8 2AG.
BUSY BEES LEDBURY LTD DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR Ef4DED 31 AUGUST2023 INCOMING RESOURCES Note Unrestricted fimds Restricted funds Total 2023 Total 2022 Voluntary Ineojne Donations Grants 110608 65,092 65,092 110.608 Activities for generating fund Fundraising activities 48 48 16 Investment ineotne Deposit account interest Incoming resources from charitable aetivities Nursery 12 12 56,238 56,238 13,662 Total iDeorning resourees 121J90 121,390 124,287 RESOURCES EXPENDED Activities (or CeNerating Funds Adv¢rt15ing and fundraising events.. 380 380 456 Charitable activlties Wages Social security Pension costs Unifom5 and workwear Catering Toys and consumables Rent payable Cleaning Premises repair5 and renewals Light. heat and power Waste disposal Telephone Postage and stationery Sundries Staff training Infomialion and publications IT softwarelconsumables Website Subscriptions 84,924 5,624 3,952 224 1,621 1,356 10,000 613 662 2,593 567 949 49 1.390 1.361 84,924 5,624 3,952 224 1,621 1,356 10,000 613 662 2,593 567 949 49 1,390 1.361 191 22 173 2.635 93,845 5,570 1.566 335 1246 3,741 10,976 746 2,002 3.042 724 638 127 610 171 167 445 241 2.896 22 173 2,635 CaTried fonvard 119.286 119,286 129,544 12
BUSY BEES LEDBURY LTD DETAILED STATEMENT OF FINANCIALACTIVITIES FOR THE YEAR ENDED 31 AUGUST2023 Charitable activities Brought forward 119,286 119286 129.544 Insurance Depreciation Accountancy Bank charg¢s 794 12,712 2,850 301 794 12,712 2,850 301 2,084 17,943 2.100 332 Total resourtes expended 135,943 135.943 152.003 NET (LOSS) (14,553) (14.553) (27,716) 13