Trustees’ Annual Report
Period Start: 1[st] September 2024 Period End: 31[st] August 2025
– Section A Reference and administration details
| Charity Name | OldburyBusyBees |
|---|---|
| Registered Charity Number | 1139068 |
| Address | The Pavilion, Oldbury Playing Fields Westmarsh Lane, Oldbury on Severn Bristol BS35 1QD |
Names of charity trustees who manage the charity:
| Trustee Name | Office (if any) |
Dates acted if not for wholeyear |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|
| PollyPearce | Treasurer | ||
| Rebecca Mann | Chair | ||
| Kathryn Sorrell | Secretary | ||
Names of the trustees for the charity, if any, (for example, any custodian trustees):
Name Dates acted if not for whole year
Names and address of advisers (optional information):
| Type of advisor | Name | Address |
|---|---|---|
| Treasurer | PollyPearce | Myrtle Farm,OldburyNaite |
Name of chief executive or names of senior staff members (optional information):
Rebecca Mann - Chair
– Section B Structure, governance and management
Description of the charity’s trusts:
Type of governing document Trust Deed (e.g trust deed, constitution) How the charity is constituted Trust (e.g. trust, association, company) Trustee selection methods Appointed by existing Trustees (e.g. appointed by, elected by)
Additional governance issues (optional information):
You may choose to include The Playgroup runs with a committee appointed from additional information, where parents and the local community, some of these are relevant, about: also Trustees. • Policies and procedures The committee has a Chair, Secretary and Treasurer; adopted for the induction they meet at least 4 times a year with key members and training of trustees; of staff. • The charity’s organisational The committee monitors resources, staff numbers structure and any wider and expenditure needed to run the playgroup along network with which the with the performance of the playgroup, and future charity works; numbers of children. • Relationship with any It also organises fundraising activities and awareness related parties; raising activities in the local community. • Trustees’ consideration of The committee also reviews various risks and approves policies developed by the playgroup major risks and the system and procedures to manage manager and staff, including Safeguarding children them; and Health & Safety. CRB checks are carried out on all new members of staff and committee members. All committee members and Trustees provide their time voluntarily and receive no remuneration or other benefits.
– Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The playgroup serves the rural community of Oldbury on Severn in South Gloucestershire, the catchment area is about 4 miles and takes in the town of Thornbury and the surrounding villages and hamlets. The playgroup is for children aged 2 years to 4 years 11 months. The majority of the children feed into the local village school. We currently operate 4 days per week (9 am – 3 pm) term time only (though we operated 5 days per week for the year-ended 31/08/25).
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The focus of our activity is:
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To provide a safe and secure environment for children to feel confident in exploring, investigating and taking risks.
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To provide children with access to the Early Years Foundations Stage Curriculum.
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To provide a caring and considerate learning environment where the staff and the children are all valued for their contribution to playgroup life.
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To identify children who are experiencing difficulties and to adopt clear and open procedures as set out in the settings Special Needs Policy.
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To work in partnerships with parents and carers.
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To provide resources, opportunities and experiences for all children that have regard for children’s individual needs, learning styles and age.
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To provide a setting rich with new and familiar language.
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To provide an environment that promotes independent learners who are focused and motivated to learn.
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To have FUN.
When planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our committee meetings.
Additional details of objectives and activities (optional information):
You may choose to The playgroup was first set up in 1990 to provide a valuable include service to the children and parents living in the parish. It has further statements, grown over the years both in children numbers, staff and the where number of sessions provided. relevant, about:
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policy on grantmaking;
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policy programme related investment;
We registered as a charity in November 2010.
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The local community have supported the group financially and in kind over the years enabling the group to provide good quality play experiences for the children with a wide range of resources.
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contribution made by volunteers.
– Section D Achievements and performance
Summary of the main We continued to provide childcare for children 2-4yrs Monday to achievements of the Friday offering various session times. charity We maintained 5 staff for the year having recruited 2 new staff during the year last year.
The chair, treasurer, secretary & committee members remained the same providing continuity during the year.
We increased our fees and staff wages in line with other local settings which has increased revenue while offering good packages to staff.
– Section E Financial review
Brief statement of the At the end of the year August 2025, we hold cash at bank of charity’s policy on £15,828.30 (2024: £17,611), all of which is unrestricted funds. reserves These funds are held in order to meet any unforeseen expenditure that may occur, and to give us a buffer if child numbers are low in future years. We aim to hold at least £5,000 in the bank.
Details of any funds materially
None
in deficit Further financial review details (optional information)
| You may choose to include additional information, where relevant about: • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives including any ethical investment policy adopted. |
Our main funding is the Nursery Education grants at 86% (2024: 80%) and then fees 13% (2024: 19%) with the remaining 1% from donations and a small amount of bank interest received. Our income has increased by 20% to £105,272 (2024: £87,159), this is due to an increase in child fees in line with the grant rates which also increased. The majority of expenditure remains as wages at 84% (2024: 83%), and rental of the hall which has had a small increase, in line with expectations. The remainder of expenditure was up slightly, and we have made a few additional purchases to improve the running of the childcare setting, such various new equipment, including sensory items for children who have learning disabilities. Overall, our total expenditure has increased by 11%. |
|---|---|
– Section F Other optional information
– Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) | PPearce | |
|---|---|---|
| Full name(s) | PollyPearce | |
| Position (e.g. Secretary Chair, etc) |
Trustee | |
| Date | 30/06/2026 |
Profit and Loss
Oldbury Busy Bees Playgroup
For the year ended 31 August 2025
| Account | 2025 |
|---|---|
| Turnover | |
| Child Fees | 14,044.03 |
| Donations | 600.00 |
| Grants(2yrs) | 19,989.11 |
| Grants(3&4yrs) | 68,285.51 |
| Interest Income | 15.92 |
| Other Grants | 2,337.75 |
| Total Turnover | 105,272.32 |
| Cost of Sales | |
| Consumables | 612.89 |
| Craft & ActivitySupplies | 246.37 |
| Direct Wages | 82,777.34 |
| Equipment | 1,132.52 |
| Food & Drink | 638.06 |
| Total Cost of Sales | 85,407.18 |
| Gross Profit | 19,865.14 |
| Administrative Costs | |
| Advertising& Marketing | 14.39 |
| Audit & Accountancyfees | 953.34 |
| Cleaning | 164.40 |
| Entertainment-100% business | 210.00 |
| Insurance | 683.17 |
| IT Software and Consumables | 104.98 |
| Legal Expenses | 95.00 |
| Pensions Costs | 1,381.15 |
| Postage, Freight & Courier | 6.60 |
| Printing& Stationery | 499.89 |
| Rent | 6,977.57 |
| Repairs & Maintenance | 29.64 |
| Staff Training | 307.38 |
| Subscriptions | 304.50 |
| Telephone & Internet | 643.29 |
| Uniform | 220.18 |
| Total Administrative Costs | 12,595.48 |
| Operating Profit | 7,269.66 |
| Profit on Ordinary Activities Before Taxation | 7,269.66 |
| Profit after Taxation | 7,269.66 |
Balance Sheet
Oldbury Busy Bees Playgroup As at 31 August 2025
| Account | 31 Aug 2025 |
|---|---|
| Current Assets | |
| Cash at bank and in hand | |
| Current Account | 3,812.38 |
| Savings Account | 12,015.92 |
| Total Cash at bank and in hand | 15,828.30 |
| Accounts Receivable | 12,906.35 |
| Deposits held | (400.00) |
| PettyCash | 34.80 |
| Total Current Assets | 28,369.45 |
| Creditors: amounts falling due within oneyear | |
| PAYE Payable | 400.96 |
| Total Creditors: amounts falling due within one year | 400.96 |
| Net Current Assets(Liabilities) | 27,968.49 |
| Total Assets less Current Liabilities | 27,968.49 |
| Net Assets | 27,968.49 |
| Capital and Reserves | |
| Current Year Earnings | 7,269.66 |
| Retained Earnings | 20,698.83 |
| Total Capital and Reserves | 27,968.49 |
Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Oldbury Busy Bees On accounts for the year ended 3151 Aiigust 2025 Charity no lif any) 1139068 Set out on pages I report lo the trustees on my examination of the accounts of Ihe above charity ("the Trust") for the year ended 3110812025. Responsiblllties and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the A¢t'). I report in respect of my examination of the Trust's accounts carried out Ltnder section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515)Ib} of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement Come to my attention in connection with the examination (other than that disclosed below '} which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the ac¢ounts did not comply with the applicable requirements ¢on¢eming the fom and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attenlion should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. . PlOa dele e the words in the brackets rf they do not apply. Signed: Date: O J¢JAe 202g Name: Relevant professlonal qualification{s} or body (if any): Address: IER Oct 2018
Section B Disclosure Only complete rf the examiner needs lo highlighl material matters of concem (see CC32, Independent examination of charity aGcounts' directions and guidanGe for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018