Trustees’ Annual Report
Period Start: 1[st] September 2023 Period End: 31[st] August 2024
– Section A Reference and administration details
| Charity Name | OldburyBusyBees |
|---|---|
| Registered Charity Number | 1139068 |
| Address | The Pavilion, Oldbury Playing Fields Westmarsh Lane, Oldbury on Severn Bristol BS35 1QD |
Names of charity trustees who manage the charity:
| Trustee Name | Office (if any) |
Dates acted if not for wholeyear |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|
| Amelia Sorrell | Chair | ||
| Kate Thompson | Secretary | ||
| PollyPearce | Treasurer | ||
| Rebecca Mann | Chair | ||
| Kathryn Sorrell | Secretary | ||
Names of the trustees for the charity, if any, (for example, any custodian trustees):
Name Dates acted if not for whole year
Names and address of advisers (optional information):
| Type of advisor | Name | Address |
|---|---|---|
| Treasurer | PollyPearce | Myrtle Farm,OldburyNaite |
Name of chief executive or names of senior staff members (optional information):
Rebecca Mann - Chair
– Section B Structure, governance and management
Description of the charity’s trusts:
Type of governing document Trust Deed (e.g trust deed, constitution) How the charity is constituted Trust (e.g. trust, association, company) Trustee selection methods Appointed by existing Trustees (e.g. appointed by, elected by)
Additional governance issues (optional information):
You may choose to include The Playgroup runs with a committee appointed from additional information, where parents and the local community, some of these are relevant, about: also Trustees. • Policies and procedures The committee has a Chair, Secretary and Treasurer; adopted for the induction they meet at least 4 times a year with key members and training of trustees; of staff. • The charity’s organisational The committee monitors resources, staff numbers structure and any wider and expenditure needed to run the playgroup along network with which the with the performance of the playgroup, and future charity works; numbers of children. • Relationship with any It also organises fundraising activities and awareness related parties; raising activities in the local community. • Trustees’ consideration of The committee also reviews various risks and approves policies developed by the playgroup major risks and the system and procedures to manage manager and staff, including Safeguarding children them; and Health & Safety. CRB checks are carried out on all new members of staff and committee members. All committee members and Trustees provide their time voluntarily and receive no remuneration or other benefits.
– Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The playgroup serves the rural community of Oldbury on Severn in South Gloucestershire, the catchment area is about 4 miles and takes in the town of Thornbury and the surrounding villages and hamlets. The playgroup is for children aged 2 years to 4 years 11 months. The majority of the children feed into the local village school. We operate 5 days per week (9 am – 3 pm) term time only.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The focus of our activity is:
-
To provide a safe and secure environment for children to feel confident in exploring, investigating and taking risks.
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To provide children with access to the Early Years Foundations Stage Curriculum.
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To provide a caring and considerate learning environment where the staff and the children are all valued for their contribution to playgroup life.
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To identify children who are experiencing difficulties and to adopt clear and open procedures as set out in the settings Special Needs Policy.
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To work in partnerships with parents and carers.
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To provide resources, opportunities and experiences for all children that have regard for children’s individual needs, learning styles and age.
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To provide a setting rich with new and familiar language.
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To provide an environment that promotes independent learners who are focused and motivated to learn.
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To have FUN.
When planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our committee meetings.
Additional details of objectives and activities (optional information):
| You may choose to include further statements, where relevant, about: • policy on grantmaking; • policy programme related investment; • contribution made by volunteers. |
The playgroup was first set up in 1990 to provide a valuable service to the children and parents living in the parish. It has grown over the years both in children numbers, staff and the number of sessions provided. We registered as a charity in November 2010. The local community have supported the group financially and in kind over the years enabling the group to provide good quality play experiences for the children with a wide range of resources. |
|---|---|
– Section D Achievements and performance
| Summary of the main achievements of the charity during the year |
We continue to provide childcare for children 2-4yrs Monday to Friday offering various session times. We’ve recruited 2 new members of staff, one being a new assistant manager with a strong early year’s background bringing fresh ideas to the way we run. The chair of the committee stepped down in November and a new chair was recruited who remains in place. We’ve had 3 new committee members join to strengthen the board running the charity. We increased our fees and staff wages in line with other local settings which has increased revenue while offering good packages to staff. |
|---|---|
– Section E Financial review
| Brief statement of the charity’s policy on reserves Details of any funds materially in deficit |
At the end of the year August 2024, we hold cash at bank of £17,611.67 (2022: £15,185), all of which is unrestricted funds. These funds are held in order to meet any unforeseen expenditure that may occur, and to give us a buffer if child numbers are low in future years. We aim to hold at least £5,000 in the bank. |
|---|---|
| None |
Further financial review details (optional information)
| You may choose to include additional information, where relevant about: • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives including any ethical investment policy adopted. |
Our main funding is the Nursery Education grants at 80% (2023: 68%) and then fees 19% (2023: 30%) with the remaining 1% from donations. Our income has increased by 38% to £87,159 (2023: £63,114), this is due to an increase in child fees in line with the grant rates. The majority of expenditure was wages at 85% (2023: 81%), and rental of the hall which has had a small increase, in line with expectations. The remainder of expenditure was up slightly, and we have made a few additional purchases to improve the running of the childcare setting, such as software for keeping parents informed of their children’s progress. Overall, our total expenditure has increased by 58%. |
|---|---|
– Section F Other optional information
– Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) | PPearce | |
|---|---|---|
| Full name(s) | PollyPearce | |
| Position (e.g. Secretary Chair, etc) |
Trustee | |
| Date | 28/06/2025 |
Profit and Loss
Oldbury Busy Bees Playgroup For the year ended 31 August 2024
| Account | 2024 |
|---|---|
Turnover |
|
| Child Fees | 16,281.28 |
| Donations | 657.17 |
| Grants (2yrs) | 12,827.96 |
| Grants (3&4yrs) | 57,137.44 |
| Other Grants | 255.04 |
| Total Turnover | 87,158.89 |
Cost of Sales |
|
| Consumables | 1,521.57 |
| Direct Expenses | 640.00 |
| Direct Wages | 74,999.90 |
| Total Cost of Sales |
77,161.47 |
| Gross Profit | 9,997.42 |
Administrative Costs |
|
| Advertising & Marketing | 30.00 |
| Audit & Accountancy fees | 715.16 |
| Employers National Insurance | (107.32) |
| Entertainment-100% business | 309.33 |
| General Expenses | 16.99 |
| Insurance | 560.84 |
| Interest Paid | 6.35 |
| IT Software and Consumables | 419.98 |
| Legal Expenses | 86.09 |
| Pensions Costs | 1,107.57 |
| Postage, Freight & Courier | 1.99 |
| Printing & Stationery | 211.85 |
| Rent | 6,000.00 |
| Repairs & Maintenance | 2.99 |
| Staff Training | 455.10 |
| Subscriptions | 150.00 |
| Telephone & Internet | 702.90 |
| Uniform | 349.97 |
| Total Administrative Costs |
11,019.79 |
| Profit on Ordinary Activities Before Taxation | (1,022.37) |
31 Aug 2024
Balance Sheet
Oldbury Busy Bees Playgroup As at 31 August 2024
| Account | 31 Aug 2024 |
Current Assets |
|
| Cash at bank and in hand | |
| BUSY BEES PLAYGROUP | 17,611.67 |
| Total Cash at bank and in hand | 17,611.67 |
| Accounts Receivable | 3,683.97 |
| Deposits held | (500.00) |
| Petty Cash Creditors: amounts falling due within one year |
310.70 |
| 21,106.34 |
|
| Accounts Payable | 4.00 |
| PAYE Payable | 398.05 |
| Pensions Payable | 5.46 |
| Total Creditors: amounts falling due within one year |
407.51 |
| Net Current Assets (Liabilities) | 20,698.83 |
| Total Assets less Current Liabilities | 20,698.83 |
| Net Assets | 20,698.83 |
Capital and Reserves |
|
| Current Year Earnings | (1,022.37) |
| Owner A Drawings | 21.20 |
| Retained Earnings | 21,700.00 |
| Total Capital and Reserves | 20,698.83 |
June 28 2025 To Whom It May Concern Re: Busy Bees- Oldbury on Severn Play Group & Pre School Revlew of Accounts for the Year Endlng August 31st 2024: Following a request from the Treasurer of Busy Bees- Oldbury, I have conducted a review of the accounts presented to me and, in my opinion, find them to be a true and fair representation of the acknvities of the organization for the year under review. The revlew conducted should not be construed as a formal audit of the organization's activities and the above opinion of the undersigned is offered without prejudice. Stephen. W. Jen ns Email- ste hen.w. enkiF75 mail.corn Mobile.. 07957957668