## **Profit and Loss** 

## Busy Bees 

## For the year ended 31 August 2021 

## Cash Basis 

|**Account**|**2021**|
|---|---|
|**Turnover**||
|Child Fees|7,711.80|
|Donations|208.21|
|Fundraising|87.00|
|Grants(2&3yrs)|1,976.86|
|Grants(3&4yrs)|21,577.79|
|**Total Turnover**|**31,561.66**|
|**Cost of Sales**||
|Purchases|543.49|
|Direct Wages|29,651.13|
|**Total Cost of Sales**|**30,194.62**|
|**Gross Profit**|**1,367.04**|
|**Administrative Costs**||
|Advertising& Marketing|400.00|
|Audit & Accountancyfees|354.00|
|Cleaning|29.73|
|Entertainment-100% business|31.98|
|General Expenses|16.99|
|Insurance|617.11|
|IT Software and Consumables|169.94|
|Legal Expenses|104.80|
|Light,Power,Heating|19.04|
|Pensions Costs|84.16|
|Printing& Stationery|116.23|
|Rent|3,399.96|
|Staff Training|96.00|
|Telephone & Internet|222.72|
|Uniform|565.62|
|**Total Administrative Costs**|**6,228.28**|
|**Operating Profit**|**(4,861.24)**|
|||
|**Profit on Ordinary Activities Before Taxation**|**(4,861.24)**|
|||
|**Profit after Taxation**|**(4,861.24)**|





## **Trustees’ Annual Report** 

# **Period Start: 1[st] September 2020 Period End: 31[st] August 2021** 

## **– Section A Reference and administration details** 

|**Charity Name**|OldburyBusyBees|
|---|---|
|**Registered Charity Number**|1139068|
|**Address**|The Pavilion, Oldbury Playing Fields<br>Westmarsh Lane, Oldbury on Severn<br>Bristol<br>BS35 1QD|



## **Names of charity trustees who manage the charity:** 

|**Trustee Name**|**Office (if**<br>**any)**|**Dates acted if not**<br>**for wholeyear**|**Name of person (or body) entitled**<br>**to appoint trustee(if any)**|
|---|---|---|---|
|Amelia Sorrell|Chair|||
|Kate Thompson|Secretary|||
|CarlyRudrum|Vice Chair|||
|PollyPearce|Treasurer|||
|||||
|||||
|||||



## **Names of the trustees for the charity, if any, (for example, any custodian trustees):** 

**Name Dates acted if not for whole year** 

## **Names and address of advisers (optional information):** 

|**Type of advisor**|**Name**|**Address**|
|---|---|---|
|Treasurer|PollyPearce|Myrtle Farm,OldburyNaite|
||||



## **Name of chief executive or names of senior staff members (optional information):** 

Amelia Pearce - Chair 



## **– Section B Structure, governance and management** 

## **Description of the charity’s trusts:** 

|**Type of governing document**<br>(e.g trust deed, constitution)<br>**How the charity is constituted**<br>(e.g. trust, association, company)<br>**Trustee selection methods**<br>(e.g. appointed by, elected by)|Trust Deed|
|---|---|
||Trust|
||Appointed by existing Trustees|



## **Additional governance issues (optional information):** 

You **may choose** to include The Playgroup runs with a committee appointed from additional information, where parents and the local community, some of these are relevant, about: also Trustees. • Policies and procedures The committee has a Chair, Vice Chair, Secretary and adopted for the induction Treasurer; they meet at least 4 times a year with key and training of trustees; members of staff. • The charity’s organisational The committee monitors resources, staff numbers structure and any wider and expenditure needed to run the playgroup along network with which the with the performance of the playgroup, and future charity works; numbers of children. • Relationship with any It also organises fundraising activities and awareness related parties; raising activities in the local community. • Trustees’ consideration of The committee also reviews various risks and approves policies developed by the playgroup major risks and the system and procedures to manage manager and staff, including Safeguarding children them; and Health & Safety. CRB checks are carried out on all new members of staff and committee members. All committee members and Trustees provide their time voluntarily and receive no remuneration or other benefits. 



## **– Section C Objectives and activities** 

**Summary of the objects of the charity set out in its governing document** 

The playgroup serves the rural community of Oldbury on Severn in South Gloucestershire, the catchment area is about 4 miles and takes in the town of Thornbury and the surrounding villages and hamlets. The playgroup is for children aged 2 years to 4 years 11 months. The majority of the children feed into the local village school. We operate 5 days per week (9 am – 3 pm) term time only. 

**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

The focus of our activity is: 

- To provide a safe and secure environment for children to feel confident in exploring, investigating and taking risks. 

- To provide children with access to the Early Years Foundations Stage Curriculum. 

- To provide a caring and considerate learning environment where the staff and the children are all valued for their contribution to playgroup life. 

- To identify children who are experiencing difficulties and to adopt clear and open procedures as set out in the settings Special Needs Policy. 

- To work in partnerships with parents and carers. 

- To provide resources, opportunities and experiences for all children that have regard for children’s individual needs, learning styles and age. 

- To provide a setting rich with new and familiar language. 

- To provide an environment that promotes independent learners who are focused and motivated to learn. 

- To have FUN. 

When planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our committee meetings. 

## **Additional details of objectives and activities (optional information):** 



**You may choose to** The playgroup was first set up in 1990 to provide a valuable **include** service to the children and parents living in the parish. It has **further statements,** grown over the years both in children numbers, staff and the **where** number of sessions provided. **relevant, about:** • **policy on** We registered as a charity in November 2010. 

- **policy on grantmaking;** 

   - The local community have supported the group financially and in kind over the years enabling the group to provide good quality play experiences for the children with a wide range of resources. 

- **policy programme related investment;** 

- **contribution made by volunteers.** 

## **– Section D Achievements and performance** 

**Summary of the main** We continue to open Monday to Friday; offering various sessions **achievements of the** from 9am-3pm for children aged 2yr till 4yrs.  We aim to offer a **charity** flexible approach to Early Years, allowing the families of the **during the year** children that attend our setting to get the most out of the service we provide. 

This year we received an inspection rating of Good from OFSTED which the playgroup is extremely happy with. 

## **– Section E Financial review** 

**Brief statement of the** At the end of the year August 2021, we hold cash at bank of **charity’s policy on** £22,722 (2020: £28,153), all of which is unrestricted funds. These **reserves** funds are held in order to meet any unforeseen expenditure that may occur, and to give us a buffer if child numbers are low in future years. We aim to hold at least £5,000 in the bank. **Details of any funds** None **materially in deficit** 

## **Further financial review details (optional information)** 



- **You may choose to** Our main funding is the Nursery Education grants at 75% (2020: **include** 56%) and then fees 24% (2020: 19%) with the remaining 1% **additional** made up from fundraising events and donations. **information, where relevant about:** Our income has decreased by 9% to £31,562 (2020: £34,667), • **the charity’s** this is due to COVID-19. **principal sources of** The majority of expenditure was wages at 81% (2020: 72%), and **funds (including** rental of the hall, in line with expectations. The remainder of **any** expenditure was down again slightly. There were no significant **fundraising);** purchases during the year. 

   - **how expenditure has supported the key objectives of the charity;** 

   - **investment policy and objectives including any ethical investment policy adopted.** 

## **– Section F Other optional information** 

## **– Section G Declaration** 

## **The trustees declare that they have approved the trustees’ report above.** 

## **Signed on behalf of the charity’s trustees** 

|**Signature(s)**|||
|---|---|---|
|**Full name(s)**|Amelia Sorrell||
|**Position (e.g. Secretary**<br>**Chair, etc)**|Chair||
|**Date**|30/06/2022||