## **Income and Expenditure account**
|**3 Year Group**
**Income**
Grants
Fees
**Costs**
Wages expense
Hall fees
**Contribution 3 yr group**
**General stuff**
**Income**
Other Grants
Donations/fundraising
**Costs**
Stationary / equip
Training
Milk / food / misc
Toys / Books / furniture
Insurance
Ofsted Reg, Membership playkit
Petty Cash (to be analysed)
Phone
Advisory Teacher
Professional Fees
**Total Profit / (loss)**
**Opening Cash**
journals
**Closing Cash**
**total Inc**
**Total cost**|**Autumn**
**Spring**
**Summer**
**Total**
**Term**
**Term**
**Term**
9,047
1,918
8,182
19,147
2,792
3,328
244
6,364|
|---|---|
||11,839
5,246
8,426
25,511
6,035
5,786
7,873
19,695
1,133
850
850
2,833|
||7,169
6,636
8,723
22,528|
||**4,670**
**(1,391)**
**(297)**
**2,982**|
||3,168
1,212
3,553
7,933
105
1,117
0
1,222|
||3,273
2,329
3,553
9,156
486
956
760
2,202
435
80
0
515
0
40
0
0
40
0
509
0
509
0
41
511
123
675
97
65
89
250
0
180
198
155
533|
||1,279
2,319
1,127
4,725|
||**6,665**
**(1,381)**
**2,129**
**7,413**|
||20,740
27,405
26,024
20,740|
||**27,405**
**26,024**
**28,153**
**28,153**|
||27,405
26,024
28,153
-
-
-
15,112
7,575
11,979
34,666
8,448
8,956
9,850
27,254
8,448
8,956
9,850
7,413
_-_
_-_
_-_|
# **Trustees’ Annual Report Period Start: 1[st] September 2019 Period End: 31[st] August 2020**
## **– Section A Reference and administration details**
|**Charity Name**|OldburyBusyBees|
|---|---|
|**Registered Charity Number**|1139068|
|**Address**|The Pavilion, Oldbury Playing Fields
Westmarsh Lane, Oldbury on Severn
Bristol
BS35 1QD|
## **Names of charity trustees who manage the charity:**
|**Trustee Name**|**Office (if**
**any)**|**Dates acted if not**
**for wholeyear**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|
|Amelia Sorrell|Chair|||
|Kate Thompson|Secretary|||
|CarlyRudrum|Vice Chair|||
|PollyPearce|Treasurer|||
|||||
|||||
|||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees):**
**Name Dates acted if not for whole year**
## **Names and address of advisers (optional information):**
|**Type of advisor**|**Name**|**Address**|
|---|---|---|
|Treasurer|PollyPearce|Myrtle Farm,OldburyNaite|
||||
## **Name of chief executive or names of senior staff members (optional information):**
Denise Young – Play Group Manager
## **– Section B Structure, governance and management**
## **Description of the charity’s trusts:**
|**Type of governing document**
(e.g trust deed, constitution)
**How the charity is constituted**
(e.g. trust, association, company)
**Trustee selection methods**
(e.g. appointed by, elected by)|Trust Deed|
|---|---|
||Trust|
||Appointed by existing Trustees|
## **Additional governance issues (optional information):**
You **may choose** to include The Playgroup runs with a committee appointed from additional information, where parents and the local community, some of these are relevant, about: also Trustees.
|• Policies and procedures
adopted for the induction
and training of trustees;
• The charity’s organisational
structure and any wider
network with which the
charity works;
• Relationship with any
related parties;
• Trustees’ consideration of
major risks and the system
and procedures to manage
them;|The committee has a Chair, Vice Chair, Secretary and
Treasurer; they meet at least 4 times a year with key
members of staff.
The committee monitors resources, staff numbers
and expenditure needed to run the playgroup along
with the performance of the playgroup, and future
numbers of children.
It also organises fundraising activities and awareness
raising activities in the local community.
The committee also reviews carious risks and
approves policies developed by the playgroup
manager and staff, including Safeguarding children
and Health & Safety.
CRB checks are carried out on all new members of
staff and committee members.
All committee members and Trustees provide their
time voluntarily and receive no remuneration or
other benefits.|
|---|---|
## **– Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The playgroup serves the rural community of Oldbury on Severn in South Gloucestershire, the catchment area is about 4 miles and takes in the town of Thornbury and the surrounding villages and hamlets. The playgroup is for children aged 2 years to 4 years 11 months. The majority of the children feed into the local village school. We operate 3 days per week (9 am – 3 pm) term time only.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The focus of our activity is:
- To provide a safe and secure environment for children to feel confident in exploring, investigating and taking risks.
- To provide children with access to the Early Years Foundations Stage Curriculum.
- To provide a caring and considerate learning environment where the staff and the children are all valued for their contribution to playgroup life.
- To identify children who are experiencing difficulties and to adopt clear and open procedures as set out in the settings Special Needs Policy.
- To work in partnerships with parents and carers.
- To provide resources, opportunities and experiences for all children that have regard for children’s individual needs, learning styles and age.
- To provide a setting rich with new and familiar language.
- To provide an environment that promotes independent learners who are focused and motivated to learn.
- To have FUN.
When planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our committee meetings.
## **Additional details of objectives and activities (optional information):**
**You may choose to** The playgroup was first set up in 1990 to provide a valuable **include** service to the children and parents living in the parish. It has **further statements,** grown over the years both in children numbers, staff and the **where** number of sessions provided. **relevant, about:** • **policy on** We registered as a charity in November 2010.
- **policy on grantmaking;**
- The local community have supported the group financially and in kind over the years enabling the group to provide good quality play experiences for the children with a wide range of resources.
- **policy programme related investment;**
- **contribution made by volunteers.**
## **– Section D Achievements and performance**
**Summary of the main** We continue to open on Monday, Wednesday and Fridays; **achievements of the** offering various sessions from 9am-3pm for children aged 2yr till **charity** 4yrs. We aim to offer a flexible approach to Early Years, allowing **during the year** the families of the children that attend our setting to get the most out of the service we provide. During the year we offered 112 sessions. The committee is still running a mother and toddler group on a Tuesday and is continuing to provide a small feed of children into the Busy Bees group. We received a sum from Magnox towards a new secure shed for storing the outdoor play equipment. We also received donations from the local community shop.
## **– Section E Financial review**
|**Brief statement of the**
**charity’s policy on**
**reserves**
**Details of any funds**
**materially**
**in deficit**
**Further financial review**|At the end of the year August 2020, we hold cash at bank of
£28,153 (2019: £20,740), all of which is unrestricted funds. These
funds are held in order to meet any unforeseen expenditure that
may occur, and to give us a buffer if child numbers are low in
futureyears. We aim to hold at least £5,000 in the bank.|
|---|---|
||None|
||**details (optional information)**|
- **You may choose to** Our main funding is the Nursery Education grant at 56% (2019: **include** 65%) and then fees 19% (2019: 23%) with the remaining 25% **additional** made up from fundraising events and the other grants, including **information, where** money received from HMRC through the Job Retention Scheme. **relevant about:** • **the charity’s** Our income has decreased by 5% to £34,667 (2019: £36,198), **principal** this is due to COVID-19. **sources of funds (including** The majority of expenditure was wages at 72% (2019: 65%), and **any** rental of the hall, in line with expectations. The remainder of **fundraising);** expenditure was down slightly, however, there was one fairly
- • **how** large purchase during the year; a shed & padlock to safely store **expenditure has** the outdoor play equipment out of hours. This was funded by **supported the** Magnox. **key objectives of the charity;**
- **investment policy and objectives including any ethical investment policy adopted.**
## **– Section F Other optional information**
## **– Section G Declaration**
## **The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
|**Signature(s)**|||
|---|---|---|
|**Full name(s)**|Amelia Sorrell||
|**Position (e.g. Secretary**
**Chair, etc)**|Chair||
|**Date**|30/06/2021||