BYPG Braintree Youth Project Charity 4 ANNUAL REPORT 2023
CHAIR’S REPORT
As I look back on 2022 I can see it was a year of transition for us. Martin, our new Youth Worker, had joined us towards the end of 2021 and over the last year he has worked with great enthusiasm and dedication, as we moved back into providing the face to face service and the trips that are our main reason for being. How we missed doing them in lockdown!
Martin has been joined by our Apprentice, Lucy O’Dell, and with her help he is expanding the offering beyond what we did before. You will read more about what we are now doing elsewhere in this Report. I know Martin is not done yet and, resources permitting (see below), he wants to do more for the young people of Braintree.
We are now spending the funding for the trips and activities that we were unable to do before and although our finances look good, a lot of what we have is, in effect, already spent. I want to thank all the Trusts and Charities that have supported us, particularly the National Lottery Community Fund for their support in ensuring salaries are paid, and the Essex Community Foundation for their faithful support year by year.
I also want to say a big thank you to the local churches and the individuals who give to us month by month. Your contribution is vital in helping to cover our overheads so we can fundraise for the youth services we want to provide. If you are reading this for the first time and wondering how to help, then a small monthly contribution will be a great help to us in keeping pace with the rising cost of utilities.
While we are continuing to ask those Trusts and Charities who have helped in the past, we are also looking for new sources of funding. We know money is tight, but if you are reading this as a local business looking for a local charity to support, please speak to us, we would love to have you on board.
I want to say a massive thank you to Kirsty, who manages the finances as well as the Centre Manager and fundraising roles. Kirsty had to step down as a Trustee due to Charity Commission rules but as you can see is still very much involved in making the organisation tick and puts in a full shift!
We have had to say goodbye to Anna, an ever present on the Board in my time with BYPC, whose care for the young people shines through in her work with us. It is time for her to move on from sitting on the Board. We will miss you but wish you all the very best in the next stage, and we’re pleased that we’ll still see her as a volunteer.
I would also like to thank my fellow Board members; David our Vice Chair, who does so much of the ‘hands on’ work of looking after the youngsters in so many ways, Penny, for keeping us on the safeguarding straight and narrow, and Richard Wearmouth for his contributions to our meetings in that wonderful accent!
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The lease at Fountain Cottages has now been extended, giving us welcome security for the future and will help with the funding effort, as funders like to see that we have long-term stability of premises.
While we are blessed with a great team, we could do with more Trustees and would, ideally, like to have a Trustee from each of the local churches that support us so diligently. We are working on that!
As I have said before, God has been abundantly generous to us and I think we can continue to trust in him for the future.
God bless you all and I look forward to seeing you at the AGM.
Andrew East
Chairman
COMPANY SECRETARY’S REPORT
Braintree Youth Project Charity (BYPC) was incorporated under the Companies Act 2006 as a private company limited by guarantee on 11 November 2010. It was entered into the Charity Commission’s Register of Charities on 15 November 2010.
8 Board meetings have been held since our AGM in March 2022.
Annual Returns to the Charities Commission and Companies House were submitted within the correct timespan.
As at 31st January 2023 the Charity had a total of 18 Subscribers.
Kirsty Huxter
Company Secretary
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YOUTH WORKER’S REPORT
If I was to sum up the previous year in a single work I’d say “growth” covers it quite well, (although “chaos” would also be apt). We’ve swelled in numbers, we’re running twice as many clubs as this time last year and seeing twice as many young people. Friday nights often see more than 30 young people, Mondays are stretching to both buildings, our Home Education group is getting involved with our other clubs, and new clubs have been launched. Not to mention loads of day trips and several residentials. If I’m ever in doubt about what’s going on, a quick glance at the numbers reassures me that things are growing nicely.
We are also incredibly blessed to have several talented, passionate, and hardworking volunteers and new volunteers joining us. We want to ensure that volunteers have a great time and know how grateful we are for them so we’re going to offer days of training and team building to them so we can offer back just a small amount of what they do for us.
By the time you read this we’ll have completed BYPC’s biggest residential to date with our friends from the Essex Boys and Girls Clubs, taking over 30 young people on a splendid five day residential filled with activities. Organising it has consumed much of my time but as I write this I eagerly anticipate the trip, residentials allow the young people to form new friendships, develop independence, and gives us an opportunity to know them better and earnestly help them.
Atop all of that we’ve also been visiting the local churches, who always give generously to us and support our work, as well as providing many great volunteers. It’s an honour to visit the churches and worship with them, and an honour to offer our help to them and their young people. Every church I visit is welcoming and kind, and they all have the young people of Braintree in their prayers, if God is on our side then nothing can stand against us.
And finally we’ve also welcomed our new apprentice this year— Lucy O’Dell has been a tremendous help to the club and the young people have welcomed her eagerly and quickly.
All in all, that means there’s been a lot on and a lot to do so it’s been a very busy year for me, keep us in your prayers as we find ever more ways to do our work and serve these young people.
Martin Parslow
Youth Worker
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DATA PROTECTION OFFICER’S REPORT
The charity continues to ensure that any personal data it handles is in line with the GDPR (General Data Protection Regulations).
We have an online cloud system which is encrypted for email and storage. The Board members and staff all use this to ensure that personal data is kept safe.
All sessions have been run in accordance with GDPR and safeguarding regulations.
To my knowledge there have been no data breaches over the last year and we remain fully compliant with Data Protection laws.
This year, Braintree Youth Project Charity have had the following data requests:
| Subject Access Request | Erasure Request | |
|---|---|---|
| No. of Requests | 0 | 0 |
Data Complaints:
We have received no complaints about how we deal with personal data.
David Huxter
Data Protection Officer
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FINANCE REPORT
The financial year 2021-2022 saw us maintain a balance of income and expenditure, even though we went on two residential trips. Our largest expense is salaries, which are currently funded by the National Lottery Community Fund and Essex Community Foundation Greenfields Fund. These will come to an end in 2024, so a priority is to find funding for these costs, which are vital to the work of the charity.
Giving from churches and individuals broadly covers our rent and building costs but, with gas and electricity prices rising, this cannot be guaranteed. With squeezes on household incomes, it’s not a great time to ask people to increase their giving, but if anyone is able to give on a monthly basis, or as a one-off donation, we’d be grateful. We’ve seen an increase in the numbers of young people coming to sessions who haven’t eaten, and we try and keep supplies of pasta and rice pots in the cupboard, plus, we always need toilet roll and hand towels!
Our budget for 2022-2023 is calculated to run at a deficit, utilising the funding from previous years to ensure a full programme. Applying for grants can take a long time, if successful it may take six to nine months after application for the funding to come through. The focus for applications this year will thus be on small projects or for funding for the next financial year.
We had one-off legal costs in 2022 due to signing the new lease on the building but otherwise no unexpected expenditure.
Kirsty Huxter
Centre Manager
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Grant Funders in 2021-2022
Restricted Grants
| Restricted Grants | |
|---|---|
| Braintree District & Eastlight Community Fund | £10,000.00 |
| Jack Petchy Foundaton | £900.00 |
| Lotery Community Fund—Salaries | £23,747.00 |
| Hedley Foundaton | £3675.00 |
| Essex Community Foundaton | £5000.00 |
| Braintree District Council | £1278.00 |
| Walter Farthing Trust | £3000.00 |
| Stansted Airport Trust | £500.00 |
| Lotery Community Fund—Choir | £3440.00 |
| Essex Boys and Girls Clubs | £800.00 |
Unrestricted Grants
| Unrestricted Grants | |
|---|---|
| TK Maxx Foundaton | £500.00 |
| Bishop Gauden Foundaton | £500.00 |
| Essex Council for Voluntary Youth Services | £90.00 |
| Braintree Community Youth Project | £2013.43 |
| Marsh Christan Trust | £450.00 |
| Persimmon Foundaton | £1000.00 |
| Woodward Charitable Trust | £1000.00 |
| The Oak Trust | £750.00 |
| Augustne Courtauld Trust | £750.00 |
| Mathews Wrightson Trust | £600.00 |
Donations
| Donatons | |
|---|---|
| Essex Lotery | £41.50 |
| Amazon Smile | £16.96 |
| Give As You Live | £35.56 |
| Liberal Club | £80.00 |
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FINANCIAL SUPPORT
Ways you can support us financially:
- Monthly Standing Order
Setting up a monthly standing order helps us to plan our day to day finances. You can give any amount you want, but typically £5 or £10 a month is the norm. It is straightforward to set up from your bank account—our bank details are:
Sort Code: 40-52-40 Account Number: 00020531
If you are a taxpayer, we can claim an additional 25% of your gift from the
Government. Contact the office for a Gift Aid form, or download from our website.
- Give as you Live
If you shop online, you could raise money for us at no extra cost. Go to
www.giveasyoulive.com and from there, link to the website you want (eg Amazon, Argos, ebay, Currys PC World, Very—to name but a few). The site will register any purchase you make and give a percentage to us—for example, a £50 purchase at John Lewis would raise 50p for BYPC.
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CENTRE MANAGER’S REPORT
We have seen progress this year in what we offer, and how our building is utilised, which has been great to see. In addition to evening sessions, we have some daytime sessions (Home Education and Lego Club) as well as Renew Counselling who use Cottage 2 for one day a week. We aim to be a beacon of light in the town centre for young people – and to do that we must as a charity be fit for purpose. Much of my role is concerned with managing day-to-day
administration, finance and property issues. We meet all relevant legal requirements as both a charity and a company, and we strive for best practice in our work with young people, in supporting volunteers, and continuing to promote our work across Braintree and the surrounding area.
We have been fortunate to have received a substantial number of grants in the past few years, and part of my work is now to fill the fundraising role so capably practiced by Graham Goodchild for so long. This is essential to our operation, as it greatly affects what we are able to accomplish and, in particular, what staff we are able to employ. It has been wonderful to have Lucy O’Dell join us this year as our apprentice youth worker – she has had such a positive impact on the young people and is a committed and reliable member of the team.
Kirsty Huxter
Centre Manager
PROPERTY REPORT
In 2022 we completed the signing of a twenty year lease, committing us to 2 St Michaels Road for the long-term, and also giving us security of tenure. After three homes in the first six years of the charity’s existence, this is much-needed stability.
The old shed was taken down and a new one purchased, with the site slightly extended to fit the larger shed. We are also putting up nets which can be hoisted up above the back wall during sessions, to stop rogue footballs landing in our neighbour’s property.
Mandatory checks of the boilers and fire extinguishers have been carried out this year, as has annual PAT testing of electrical equipment. We also carry out recommended weekly testing of the smoke and CO2 alarms.
Matt Farmer
Property Consultant
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SAFEGUARDING OFFICER’S REPORT
Safeguarding remains a priority and all Board members were offered face to face training in 2022. We use thirtyone:eight, an independent Christian company whose vision is a world where every child and adult can feel, and be, safe. Their training materials are up to date and comprehensive.
All our DBS’s are renewed or created through thirtyone:eight. Training materials are prepared and ready to use for volunteers, with two sessions planned for 2023.
We responded swiftly to any concerns voiced this year, following our safeguarding procedures to the letter. The safeguarding policy is reviewed bi-annually and is on the BYPC website.
Our Lead Safeguarding Coordinator and Lead Recruiter is Penny Smith: psmith@braintreeyouth.org.uk
Our Centre Safeguarding Coordinator is Kirsty Huxter: khuxter@braintreeyouth.org.uk
Penny Smith
Safeguarding Officer
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Registered in England Company No: 7437568
Registered with the Charity Commission No: 1139014 Registered address: 2 St Michael’s Road, Braintree, CM7 1EX
Telephone: 01376 323764
Email: contact@braintreeyouth.org.uk Website: www.braintreeyouth.org.uk
Braintree Youth Projert Charity Charrty No. 1139014 Company No. 07437568 Trustees, Report and Unaudited Accounts 31 October 2022
Braintree Youth Projert Charity Contents Pages 2to3 Trustees, Annual Report Independent Examiner's Report Statement of Financial Activities Summary Income and Expenditure Account Balance Sheet Statement of Cash flows Notes to the Accounts Detailed Statement of Financial Activities 9t016 17to18 Page I
6raintree Youth Projert Charity Trustees Annual Report The trustees, who are also direttors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 31 October 2022. REFERENCE AND ADMINISTRATIVE DETAILS Company No. 07437568 Charity No. 1139014 RegFStered Office Fountain Cottages 2 St Michaels Road Braintree Essex CM7 IEX Directors and Trustees The Directors of the charitable company are its Trustees for the purposes of charity law. The following Direttors and Trustees served durin6 the year: A.L. East A. England M. Farmer G. Goodchild D.J. Huxter P. Smith R.D. Wearmouth IResigned 9 November 20211 (Resigned 11 November 20221 Company Secretary K.R. Huxter Accountants Quantic Accountancy Limrted I Second Avenue Bluebridge Halstead Essex C09 2SU Bankers CAF Bank Limited 25 Kings Hill Avenue Kings Hill West Maling Kent ME194JQ Page 2
Braintree Youth Project Charity Trustees Annual Report oBJEIVEs AND ACTIVITIES The purpose of the charity is to improve the life ehances of the young people of Braintree, through the provision of a youth club. The youth club forms the basis for the provision of services to meet the needs of the young people in areas such 3s substance abuse, health, welfare, education, employment and relationships etc ACHIEVEMENTS AND PERFORMANCE The charity received grants and donations totalling £67,22312021: £62,345) PLANS FOR FUTURE PERIODS The trustees intend to continue its policy of providing services through the youth club to the young people of Braintree. STRuuRE, GOVERNANCE AND MANAGEMENT The charity was incorporated on 11 November 2010 and is governed by the Memorandum and Articles of Association of the company, and constitutes a limited company. limited by guarantee, as defined by the Companies Act 20D6. The trustees have considered the ris faced by the charity and identified the major risks to which the charity is exposed. They have reviewed those risks and satisfied themselves that there are controls in place to mitigate their potent131 effect. New members of the board are identified by existing members to fill particular skills gaps and are given appropriate chartty legislation guidance. The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. The above report has been prepared in accordance with the provisions applicable to companies subjecr to the small companie5 regime as set out in Part 15 of the Companies Act 2006 ?nd in accordance with the Charities SORP IFRS 1021. Signed on behalf of the bo A.L. East Trustee 14 March 2023 Page 3
Braintree Youth Projert Charity Independent Examiners Report Independent Examiner's Report to the trustees of Braintree Youth Projert Charity I report to the charity trustees on my examination of the financial statements of Braintree Youth Projert Charity for the year ended 31 October 2022 which comprise the Statement of Financial Attivities, the Summary Income and Expenditure Account, the Balance Sheet, the Statement of Cash Flows and the related notes. Responsibilitie5 and basis of report As the trustees of the charity land also its directors for the purposes of company lawl you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 I'the 2006 Act. Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Art and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under section 145 of the Charities Act 20111'the 2011 Art'l. In carrying out my examination I have followed the Directions given by the Charity Commission under section 1451511bl of the 2011 Act. Independent examiner's ststement I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me tsuse to believe that.. accounting records were not kept in accordance with sectlDn 386 of the 2006 Att,- or the financial statements do not accord with those records.. or the financial statements do not comply with the accounting requirements under settion 396 of the 2006 Act other than any requrrement that the financial statements give a 'true and fair, view which is not matter considered as part of an inLlependent examination,. or the financial statements have not been prepared rn accordance with the Charities SORP IFRS 1021. I have no concerns and have come across no other matters in connection with the examinatron to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. S J Foster FCCA ACCA Quantic Accountancy Limited I Second Avenue Bluebridge Halstead Essex C09 2SU 14 March 2023 Page 4
Braintree Youth Projert Charity Statement of Financial Artivities for the year ended 31 October 2022 Unrestrirted funds 2022 Restricted tunds Total funds Totsl funds 2022 2022 2021 Notes Income and endowments from: Donations and legacies Charitable activities Investments Other 62,345 15.682 51,540 168 67.222 168 33 1.095 33 1,095 57 68,518 62,402 Total 16,810 51,708 Expenditure on: Charitable activities Other 15,930 46,036 61,966 1,208 16,043 13,488 39,346 14,696 55,389 70,085 Total 17,251 52,834 Net gains on investments Net lexpenditurel/in¢ome Transfers between funds Net lexpenditurellincome before other gainslllossesl 436 io 14411 16,1691 11,1261 6,169 11,5671 6,6101 5.043 11,5671 436 Other gains and losses 436 Net movement in funds 16,6101 5,043 11,5671 Reconciliation of funds: Total funds brought forward Total fvnds carried forward 28,340 40,983 69,323 68.887 21,730 46,026 67,756 69,323 Page 5
Braintree Youth Projert Charity Summary Income and Expenditu Account for the year ended 31 Ortober 2022 2022 2021 Income 68,485 62,402 Interest and investment income 33 Gross income for the year Expenditure 68,518 62.402 68,713 61,102 Depreciation and charges for impairment of fixed assets 1,372 864 Total expenditu for the year Net lexpenditurel/income before tax for the year 70,085 61.966 11,5671 436 Net (expenditure llincome for the year 11,5671 436 Page 6
Brasntree YoLrth Projert Charity Balance Sheet at 31 October 20Z2 2021 Company No. 07437568 Notes 2022 Fixed assets Tangible asset5 12 5,453 5,453 3,516 3,516 Current assets 3,775 59,905 63,680 11.3771 62.303 3,861 74,227 78.088 112,2811 65,807 Debtors Cash at bank and in hand 13 Creditors: Amount falling due within one year Net current assets Total assets less current liabilities Net assets excluding pension asset or Ikability Total net assets 14 67.756 69,323 69,323 67,756 69,323 67,756 The funds of the charity Restrirted funds Restricted income funds 15 46,026 46,026 40,983 40,983 Unrestricted funds General funds 15 21,730 28,340 21,730 28,340 Reserves 15 Total funds 67,756 69,323 These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Att 2006 relating to small companies. For the year ended 31 October 2022 the company was entitled to exemption under section 477 of the Companies Att 2006 relating to small companies. The members have not required the company to obtain èn audit in accordance with section 476 of the Companies Art 2006. The directors acknowledge their responsibilities for complying with the requirements of the Companies Art 2006 with respert to accounting records and the preparation of accounts. Approved by the board on 14 March 2023 And signed on its behalf by- D.J. Huxter Trustee 14 March 2023 Page 7
Braintree Youth Projert Charity Statement of Cash flows forthe yearended 31 Ortober 2022 2022 2021 Cash flows from operating artivities Net lexpenditurel/in¢ome per Statement of Financial Activities 11,5671 436 Adjustments for: Depreciation of property, plant and equipment Profit on disposal of tangible fixed assets Dividends, interest and rents from investments Other gains/losses Decrea5e/llncreasel in trade and other receivables IDecreasel/lncrease in trade and other payables 1,372 909 1451 1571 11.1281 86 111,6941 13681 11,067 Net cash {used inl/provided by operating activrties 112,9311 11,942 Cash flows from investing actrvities Payments for property, plant and equipment Divrdends, interest and rents from investments 13,3091 1,128 11,5971 57 Net cash used in investing artrvities 12,1811 11.4951 Net cash from financing activities Net Ide¢reasel/inca$e in cash and cash equivalents 115,1121 10,447 Cash and cash equivalents at the beginning of the year 74,227 63,780 Cash and cash equivalents at the end ot the year 59,115 74,227 Components of cash and Cash equivalents Cash and bank balances 59.905 74,227 59,905 74,227 Page 8
Braintree Youth Projert Charity Notes to the Accounts for the year ended 31 Ortober 2022 l Accounting policies Basis of preparation The financial statements have been prepared in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their account5 In accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 leffective I January 20151 (Charities SORP IFRS 10211, the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 and the Companies Act 2006. Change in basis of accounting or to previous accounts There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years. Fund accounting Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity. These are unrestrirted funds earmarked by the trustees for particular purposes. These are unrestricted funds which include a revaluation reseNe representing the restatement of investment assets at their market values. These are available for use subject to restrictions imposed by the donor or through terms of an appeal. Designated funds Revaluation funds Restricted funds Income Recognition of income Income is included in the Statement of Financial Activities ISOFAI when the charity becomes entitSed to, and virtually certain to receive, the intome and the amovnt of the income can be measured with sufficient reliability. Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SOFA. Donations and legacies Voluntary income received by way of grants, donations and gifts is Included in the the SOFA when receivable and only when the Charity ha5 unconditional entitlement to the income. Tax reclaims on Income from tax reclaims is included in the SOFA at the same time as the donations and gifts giftldonation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material. Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gainslllossesl on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. ssets Gains/llossesl on investment assets This includes any gain or loss on the sale of investments. Page 9
Braintree Youth Projett Charity Notes to the Accounts Expenditure Recognition of expenditure Expenditure 15 recognised on an accruals basi5. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates. Expenditure on raising funds These comprise the cost5 associated with attracting voluntary income, fundraising Expenditure on trading costs and investment management costs. These comprise the costs incurred by the Charity in the delivery of it5 attivities and charitable actrvities service5 in the furtherance of its objerts, including the making of grants and governance costs. All grant expenditure is accoLtnted for on an attual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid. These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs. These are support costs not allocated to a particular attivity. Grants payable Governance Costs Other expenditure Taxation The charity is exempt from corporation tax on its charitable activitie5. Tangible fixed assets and depreciation Depreciation is provided at the following annual rates in order to write off each asset over its estimated L15eful life.. Equipment 15% Straight line Freehold investment property Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gain5 or losses are taken to the Statement of Financial Attivities as they arise. Stocks Stock is included at the lower of cost or net realisable value. Donated items of stoek are recogni5ed at fair value which 15 the amount the charity would have been willing to pay for the items on the open market. Trade and other debtors Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. Cash and cash equivalents Cash and cash equivalents comprise cash at bank and on hand, demand deposits Wlth banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flow5. cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management. Page 10
Braintree Youth Project Charity Notes to the Accounts Trade and other creditors Short term creditors are measured at the transartion price. Other creditors and provisions are recognised where the charity has a present obligation resulting frorn a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. Research and development Expenditure on research and development Is written off in the year in which it is incurred. Foreign currencies Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period. Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred. All exchange differences are are taken into account in arriving at net incomelexpenditure. Leased assets Where the charity enters into a lease which entails taking substantially all the risk5 and rewards of ownership of an asset, the lease is treated as a finance lease. Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases. Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date a5 a finance lease obligation. Lease payments are apportioned between finance expenses and redurtion of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attribLStable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs. Assets held under finance leases are depreciated in the same way as owned assets. Operating lease payments are recognised a5 an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives 15 recogniged as a reduction of rental expense on a straight-line basis. Pension costs The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under whith the company pays fixed contributions into a separate entity. Once the contributiorts have been paid the eompany has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds. Re¢eipt of donated goods, facilities and SeiCe$ All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity. Page 11
Braintree Youth Project Charity Notes to the Accounts 2 Company status The company is a private company limited by guarantee and consequently does not have share capital. 3 Statement of Financial Activitie5- prior year Unrestrirted funds Restri¢ted funds Total fvnds 2021 2021 2021 Income and endowments from: Donations and legacies Other IS,793 57 46,552 62,345 57 Total Expenditure on: Charitable activitiès Other 15,850 46,552 62,402 322 15,608 29,962 15,930 46.036 Total 16,074 16.396 45,570 Net income 61.966 Net income before other gainslllossesl Other garns and losses: Net movement in funds Reconciliation of funds.. Total funds brought fotward Total funds carried forward 15471 983 436 15471 983 436 15471 983 436 28,887 40.000 68,887 28,340 40,983 69,323 4 Income from donation5 and legacies Unrestricted Restri¢ted Total Totsl 2022 2021 Grants received Donations 8,451 7,231 15,682 51,540 59,991 7,231 67,222 50,992 11,353 62,345 51,540 5 Inwme from charitable artivities Restrirted Total Total 2022 2021 Youth courses and projects 168 168 Page 12
Braintree Youth Project Charity Notes to the Accounts 6 In¢ome from investments Unrestricted Total Total 2021 Z022 33 Bank interest received 33 33 33 7 Other income Unrestricted Total Totsl 2022 2021 Rental income 1,040 55 1.040 55 57 Tuck shop income 1,095 1,095 57 8 Expenditure on charitable artivities Unrestricted Restrirted Totsl Total 2022 2021 Expenditure on choritable ottivitffes Youth courses and projects Youth sports equipment Premises reftsrbishment Governon¢e costs Independent examiners fee 880 12,995 493 13,875 493 8,144 251 7,213 322 328 328 1.208 13,488 14,696 15,930 9 Other expenditure Unrestricted Restrirted Total Totsl 2022 2021 700 Refund of grant 700 30,248 12,691 Employee costs Premises costs Amortisation. depreciation, impairment, profit/loss on disposal of fixed assets General administrative costs Legal and professional costs 37,345 743 37,345 10,950 10,207 814 558 1,372 864 2,469 2,553 16,043 2,469 2.553 55,389 1,992 241 39,346 46,036 Page 13
Braintree Youth Project Charity Notes to the Attounts 10 Net lexpendtturellincome before transfers This is Stated after charging.. Depreciation of owned fixed assets Independent Examiner's fee 11 Staff costs 2022 2021 1,372 332 909 310 Salaries and wages Pension costs 2022 35,390 1,063 36.453 2021 28,229 805 29,034 No employee received emoluments in excess of £60.000. The average monthly number of full time equivalent employees during the year was as follows.. 2022 Number 2021 Number Youth worker Administration 12 Tangible fjxed assets Equipment Totsl Cost or revaluation At l November 2021 Additions At 31 Ottober2022 Depreciation and impairment At l November 2021 Depreciation charge for the year At 31 October 2022 Net book values At 31 Ortober2022 At 31 October 2021 13 Debtors 12,869 3,309 16,178 12,869 3,309 16,178 9,353 9,353 1,372 1,372 10,725 10,725 5,453 3,516 5,453 3.516 2022 2021 Trade debtors Other debtors Prepayments and accrued income 835 948 2.000 940 3.775 2,000 913 3.861 Page 14
Braintree Youth Project Charity Notes to the Accounts 14 Creditors: mounts falling due within one year 2022 2021 Other taxes and social security Accrua15 Deferred income 238 58 349 11.874 12,281 1,139 1,377 15 Movement in funds Incoming resources lincluding November other 2021 gainsllossesl At31 October 2022 Resources expended Gross Atl transfers Restricted funds: Restricted income funds: Salaries Premises Costs Sports Equipment and Sessions Activities and Trips Horticultural Project Medla Project 6.169 15,5711 11,0961 36.747 4,278 137,3451 11,1261 2,056 16681 113,6951 2,985 37,494 2,050 1,441 3,653 40,506 2.050 1,441 10,683 Totol 40,983 51,708 152,8341 6,169 46,026 Unrestricted funds- General funds 28,340 16,810 117,2511 16,1691 21.730 Total funds 69,323 68,518 170,0851 67,756 Purposes and restrictions Sn relation to the funds.. Restricted funds.. Salaries Premises Costs Sports Equipment and Sessions Activities and Trips Horticultural Project Media Project Fund staff Costs Fund cost of premises Fund cost of sports equipment and running sessions Fund cost of attivitie5 and trips Fund cost of a horticultural project Fund cost of a media project Page 15
Braintree Youth Project Charity Notes to the Accounts 16 Analysis of net assets between funds Unrestrirted funds Restricted funds Total Fixed assets Net current assets 2.863 26,069 28,932 2,590 36,234 38,824 5,453 62,303 67,756 17 Reconciliation of net debt Ati November 2021 At31 October 2022 Cash flows Cash and cash equivalents 74,227 74,227 114.3221 114.3221 59,905 59,905 Net debt 74,227 114,3221 59,905 18 Commitments Operating lease commitments Annual commitments under non-cancellable operating leases are as follows: 2022 Land and buildings 2022 2021 Land and buildings 2021 Other Other Operating leases with expiry date: Within one year In the seconé to fifth years inclusive 132 132 8.000 8.000 8,000 8,000 132 132 Pension commitments 2022 2021 The pension cost charge to the company amounted to: 1,063 805 19 Related party disclosures Contmlling porty Page 16
Braintree Youth Project Charity Detailed Statement of Finan¢ial Activities for the year ended 31 October 2022 Unrestricted funds 2022 Restricted funds 2022 Total funds 2022 Total funds 2021 Income and endowments from.. Donation5 and legacies Grants received Donations 8.451 7,231 15,682 51,540 59,991 7.231 67,222 50,992 11,353 62,345 51,540 Charitable activities Youth courses and projecrs 168 168 168 Investments Bank interest received 33 33 33 33 Other Rental income Tuck shop income 1,040 55 1,095 1.040 55 1,095 57 57 Total income and endowments 16,810 51,708 68,518 62.402 Expenditure on: Charitable activities Youth courses and projects Youth sports equipment Premises refurbishment 880 12,995 493 13.875 493 8.144 251 7,213 15,608 880 13,488 14,368 Governance costs Independent examiners fee 328 328 328 322 328 322 Total of expenditure on charitable a¢tivities 1,208 13,488 14.696 15,930 Other expenditure Refund of grant 700 700 700 700 Employee costs Salaries/wages Pension costs 35,390 1,063 543 35,390 1,063 543 349 28,229 805 Staff recruitment Staff training Staff welfa 411 349 488 315 37,345 37,345 30,248 Premises costs Rent 8,000 8,000 8,000 Page 17
Braintree Youth Projert Charity Detailed Statement of Financial Activities R8te5 Light, heat and power Premises cleaning Premises insurances Premises repairs and maintenance 204 1,160 332 511 204 183 1,046 461 505 1,160 332 511 743 743 2,496 General admrnistrative costs. including depreciation and amortisation Depreciation of Equipment Loss on disposal of tangible fixed assets Bank charges Equipment leasing and hire charges Postage and couriers Software, IT support and related costs 10.207 743 10,950 12,691 814 558 1,372 909 1451 179 179 180 352 144 144 Stationery and printing Subscriptions Sundry expenses Telephone, fax and broadband 216 992 992 174 734 174 459 521 129 459 521 3,841 49 288 2,856 Legal and professional costs Solicitor's fees Other legal and professronal costs 3,283 558 2,195 2,195 358 358 241 2,553 Total o* expenditure of other costs Total expenditure Net gains on investments 2.553 241 16,043 39.346 55,389 70,085 46,036 17,251 52,834 61.966 Net lexpenditure)/income Transfers between funds Net lexpenditurel/income before other gains/llossesl Other Gains 14411 11,1261 11,5671 436 16,1691 6,169 16,6101 5,043 11,5671 436 Net movement in funds 16,6101 5,043 11.5671 436 Reconcilration of funds.. Total funds brou8ht forward 28,340 40,983 Totsl funds carried forward 69,323 68,887 21,730 46,026 67,756 69.323 Page 18
Braintree Youth Projert Charity Charrty No. 1139014 Company No. 07437568 Trustees, Report and Unaudited Accounts 31 October 2022
Braintree Youth Projert Charity Contents Pages 2to3 Trustees, Annual Report Independent Examiner's Report Statement of Financial Activities Summary Income and Expenditure Account Balance Sheet Statement of Cash flows Notes to the Accounts Detailed Statement of Financial Activities 9t016 17to18 Page I
6raintree Youth Projert Charity Trustees Annual Report The trustees, who are also direttors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 31 October 2022. REFERENCE AND ADMINISTRATIVE DETAILS Company No. 07437568 Charity No. 1139014 RegFStered Office Fountain Cottages 2 St Michaels Road Braintree Essex CM7 IEX Directors and Trustees The Directors of the charitable company are its Trustees for the purposes of charity law. The following Direttors and Trustees served durin6 the year: A.L. East A. England M. Farmer G. Goodchild D.J. Huxter P. Smith R.D. Wearmouth IResigned 9 November 20211 (Resigned 11 November 20221 Company Secretary K.R. Huxter Accountants Quantic Accountancy Limrted I Second Avenue Bluebridge Halstead Essex C09 2SU Bankers CAF Bank Limited 25 Kings Hill Avenue Kings Hill West Maling Kent ME194JQ Page 2
Braintree Youth Project Charity Trustees Annual Report oBJEIVEs AND ACTIVITIES The purpose of the charity is to improve the life ehances of the young people of Braintree, through the provision of a youth club. The youth club forms the basis for the provision of services to meet the needs of the young people in areas such 3s substance abuse, health, welfare, education, employment and relationships etc ACHIEVEMENTS AND PERFORMANCE The charity received grants and donations totalling £67,22312021: £62,345) PLANS FOR FUTURE PERIODS The trustees intend to continue its policy of providing services through the youth club to the young people of Braintree. STRuuRE, GOVERNANCE AND MANAGEMENT The charity was incorporated on 11 November 2010 and is governed by the Memorandum and Articles of Association of the company, and constitutes a limited company. limited by guarantee, as defined by the Companies Act 20D6. The trustees have considered the ris faced by the charity and identified the major risks to which the charity is exposed. They have reviewed those risks and satisfied themselves that there are controls in place to mitigate their potent131 effect. New members of the board are identified by existing members to fill particular skills gaps and are given appropriate chartty legislation guidance. The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. The above report has been prepared in accordance with the provisions applicable to companies subjecr to the small companie5 regime as set out in Part 15 of the Companies Act 2006 ?nd in accordance with the Charities SORP IFRS 1021. Signed on behalf of the bo A.L. East Trustee 14 March 2023 Page 3
Braintree Youth Projert Charity Independent Examiners Report Independent Examiner's Report to the trustees of Braintree Youth Projert Charity I report to the charity trustees on my examination of the financial statements of Braintree Youth Projert Charity for the year ended 31 October 2022 which comprise the Statement of Financial Attivities, the Summary Income and Expenditure Account, the Balance Sheet, the Statement of Cash Flows and the related notes. Responsibilitie5 and basis of report As the trustees of the charity land also its directors for the purposes of company lawl you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 I'the 2006 Act. Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Art and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under section 145 of the Charities Act 20111'the 2011 Art'l. In carrying out my examination I have followed the Directions given by the Charity Commission under section 1451511bl of the 2011 Act. Independent examiner's ststement I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me tsuse to believe that.. accounting records were not kept in accordance with sectlDn 386 of the 2006 Att,- or the financial statements do not accord with those records.. or the financial statements do not comply with the accounting requirements under settion 396 of the 2006 Act other than any requrrement that the financial statements give a 'true and fair, view which is not matter considered as part of an inLlependent examination,. or the financial statements have not been prepared rn accordance with the Charities SORP IFRS 1021. I have no concerns and have come across no other matters in connection with the examinatron to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. S J Foster FCCA ACCA Quantic Accountancy Limited I Second Avenue Bluebridge Halstead Essex C09 2SU 14 March 2023 Page 4
Braintree Youth Projert Charity Statement of Financial Artivities for the year ended 31 October 2022 Unrestrirted funds 2022 Restricted tunds Total funds Totsl funds 2022 2022 2021 Notes Income and endowments from: Donations and legacies Charitable activities Investments Other 62,345 15.682 51,540 168 67.222 168 33 1.095 33 1,095 57 68,518 62,402 Total 16,810 51,708 Expenditure on: Charitable activities Other 15,930 46,036 61,966 1,208 16,043 13,488 39,346 14,696 55,389 70,085 Total 17,251 52,834 Net gains on investments Net lexpenditurel/in¢ome Transfers between funds Net lexpenditurellincome before other gainslllossesl 436 io 14411 16,1691 11,1261 6,169 11,5671 6,6101 5.043 11,5671 436 Other gains and losses 436 Net movement in funds 16,6101 5,043 11,5671 Reconciliation of funds: Total funds brought forward Total fvnds carried forward 28,340 40,983 69,323 68.887 21,730 46,026 67,756 69,323 Page 5
Braintree Youth Projert Charity Summary Income and Expenditu Account for the year ended 31 Ortober 2022 2022 2021 Income 68,485 62,402 Interest and investment income 33 Gross income for the year Expenditure 68,518 62.402 68,713 61,102 Depreciation and charges for impairment of fixed assets 1,372 864 Total expenditu for the year Net lexpenditurel/income before tax for the year 70,085 61.966 11,5671 436 Net (expenditure llincome for the year 11,5671 436 Page 6
Brasntree YoLrth Projert Charity Balance Sheet at 31 October 20Z2 2021 Company No. 07437568 Notes 2022 Fixed assets Tangible asset5 12 5,453 5,453 3,516 3,516 Current assets 3,775 59,905 63,680 11.3771 62.303 3,861 74,227 78.088 112,2811 65,807 Debtors Cash at bank and in hand 13 Creditors: Amount falling due within one year Net current assets Total assets less current liabilities Net assets excluding pension asset or Ikability Total net assets 14 67.756 69,323 69,323 67,756 69,323 67,756 The funds of the charity Restrirted funds Restricted income funds 15 46,026 46,026 40,983 40,983 Unrestricted funds General funds 15 21,730 28,340 21,730 28,340 Reserves 15 Total funds 67,756 69,323 These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Att 2006 relating to small companies. For the year ended 31 October 2022 the company was entitled to exemption under section 477 of the Companies Att 2006 relating to small companies. The members have not required the company to obtain èn audit in accordance with section 476 of the Companies Art 2006. The directors acknowledge their responsibilities for complying with the requirements of the Companies Art 2006 with respert to accounting records and the preparation of accounts. Approved by the board on 14 March 2023 And signed on its behalf by- D.J. Huxter Trustee 14 March 2023 Page 7
Braintree Youth Projert Charity Statement of Cash flows forthe yearended 31 Ortober 2022 2022 2021 Cash flows from operating artivities Net lexpenditurel/in¢ome per Statement of Financial Activities 11,5671 436 Adjustments for: Depreciation of property, plant and equipment Profit on disposal of tangible fixed assets Dividends, interest and rents from investments Other gains/losses Decrea5e/llncreasel in trade and other receivables IDecreasel/lncrease in trade and other payables 1,372 909 1451 1571 11.1281 86 111,6941 13681 11,067 Net cash {used inl/provided by operating activrties 112,9311 11,942 Cash flows from investing actrvities Payments for property, plant and equipment Divrdends, interest and rents from investments 13,3091 1,128 11,5971 57 Net cash used in investing artrvities 12,1811 11.4951 Net cash from financing activities Net Ide¢reasel/inca$e in cash and cash equivalents 115,1121 10,447 Cash and cash equivalents at the beginning of the year 74,227 63,780 Cash and cash equivalents at the end ot the year 59,115 74,227 Components of cash and Cash equivalents Cash and bank balances 59.905 74,227 59,905 74,227 Page 8
Braintree Youth Projert Charity Notes to the Accounts for the year ended 31 Ortober 2022 l Accounting policies Basis of preparation The financial statements have been prepared in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their account5 In accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 leffective I January 20151 (Charities SORP IFRS 10211, the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 and the Companies Act 2006. Change in basis of accounting or to previous accounts There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years. Fund accounting Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity. These are unrestrirted funds earmarked by the trustees for particular purposes. These are unrestricted funds which include a revaluation reseNe representing the restatement of investment assets at their market values. These are available for use subject to restrictions imposed by the donor or through terms of an appeal. Designated funds Revaluation funds Restricted funds Income Recognition of income Income is included in the Statement of Financial Activities ISOFAI when the charity becomes entitSed to, and virtually certain to receive, the intome and the amovnt of the income can be measured with sufficient reliability. Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SOFA. Donations and legacies Voluntary income received by way of grants, donations and gifts is Included in the the SOFA when receivable and only when the Charity ha5 unconditional entitlement to the income. Tax reclaims on Income from tax reclaims is included in the SOFA at the same time as the donations and gifts giftldonation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material. Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gainslllossesl on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. ssets Gains/llossesl on investment assets This includes any gain or loss on the sale of investments. Page 9
Braintree Youth Projett Charity Notes to the Accounts Expenditure Recognition of expenditure Expenditure 15 recognised on an accruals basi5. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates. Expenditure on raising funds These comprise the cost5 associated with attracting voluntary income, fundraising Expenditure on trading costs and investment management costs. These comprise the costs incurred by the Charity in the delivery of it5 attivities and charitable actrvities service5 in the furtherance of its objerts, including the making of grants and governance costs. All grant expenditure is accoLtnted for on an attual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid. These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs. These are support costs not allocated to a particular attivity. Grants payable Governance Costs Other expenditure Taxation The charity is exempt from corporation tax on its charitable activitie5. Tangible fixed assets and depreciation Depreciation is provided at the following annual rates in order to write off each asset over its estimated L15eful life.. Equipment 15% Straight line Freehold investment property Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gain5 or losses are taken to the Statement of Financial Attivities as they arise. Stocks Stock is included at the lower of cost or net realisable value. Donated items of stoek are recogni5ed at fair value which 15 the amount the charity would have been willing to pay for the items on the open market. Trade and other debtors Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. Cash and cash equivalents Cash and cash equivalents comprise cash at bank and on hand, demand deposits Wlth banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flow5. cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management. Page 10
Braintree Youth Project Charity Notes to the Accounts Trade and other creditors Short term creditors are measured at the transartion price. Other creditors and provisions are recognised where the charity has a present obligation resulting frorn a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. Research and development Expenditure on research and development Is written off in the year in which it is incurred. Foreign currencies Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period. Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred. All exchange differences are are taken into account in arriving at net incomelexpenditure. Leased assets Where the charity enters into a lease which entails taking substantially all the risk5 and rewards of ownership of an asset, the lease is treated as a finance lease. Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases. Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date a5 a finance lease obligation. Lease payments are apportioned between finance expenses and redurtion of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attribLStable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs. Assets held under finance leases are depreciated in the same way as owned assets. Operating lease payments are recognised a5 an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives 15 recogniged as a reduction of rental expense on a straight-line basis. Pension costs The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under whith the company pays fixed contributions into a separate entity. Once the contributiorts have been paid the eompany has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds. Re¢eipt of donated goods, facilities and SeiCe$ All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity. Page 11
Braintree Youth Project Charity Notes to the Accounts 2 Company status The company is a private company limited by guarantee and consequently does not have share capital. 3 Statement of Financial Activitie5- prior year Unrestrirted funds Restri¢ted funds Total fvnds 2021 2021 2021 Income and endowments from: Donations and legacies Other IS,793 57 46,552 62,345 57 Total Expenditure on: Charitable activitiès Other 15,850 46,552 62,402 322 15,608 29,962 15,930 46.036 Total 16,074 16.396 45,570 Net income 61.966 Net income before other gainslllossesl Other garns and losses: Net movement in funds Reconciliation of funds.. Total funds brought fotward Total funds carried forward 15471 983 436 15471 983 436 15471 983 436 28,887 40.000 68,887 28,340 40,983 69,323 4 Income from donation5 and legacies Unrestricted Restri¢ted Total Totsl 2022 2021 Grants received Donations 8,451 7,231 15,682 51,540 59,991 7,231 67,222 50,992 11,353 62,345 51,540 5 Inwme from charitable artivities Restrirted Total Total 2022 2021 Youth courses and projects 168 168 Page 12
Braintree Youth Project Charity Notes to the Accounts 6 In¢ome from investments Unrestricted Total Total 2021 Z022 33 Bank interest received 33 33 33 7 Other income Unrestricted Total Totsl 2022 2021 Rental income 1,040 55 1.040 55 57 Tuck shop income 1,095 1,095 57 8 Expenditure on charitable artivities Unrestricted Restrirted Totsl Total 2022 2021 Expenditure on choritable ottivitffes Youth courses and projects Youth sports equipment Premises reftsrbishment Governon¢e costs Independent examiners fee 880 12,995 493 13,875 493 8,144 251 7,213 322 328 328 1.208 13,488 14,696 15,930 9 Other expenditure Unrestricted Restrirted Total Totsl 2022 2021 700 Refund of grant 700 30,248 12,691 Employee costs Premises costs Amortisation. depreciation, impairment, profit/loss on disposal of fixed assets General administrative costs Legal and professional costs 37,345 743 37,345 10,950 10,207 814 558 1,372 864 2,469 2,553 16,043 2,469 2.553 55,389 1,992 241 39,346 46,036 Page 13
Braintree Youth Project Charity Notes to the Attounts 10 Net lexpendtturellincome before transfers This is Stated after charging.. Depreciation of owned fixed assets Independent Examiner's fee 11 Staff costs 2022 2021 1,372 332 909 310 Salaries and wages Pension costs 2022 35,390 1,063 36.453 2021 28,229 805 29,034 No employee received emoluments in excess of £60.000. The average monthly number of full time equivalent employees during the year was as follows.. 2022 Number 2021 Number Youth worker Administration 12 Tangible fjxed assets Equipment Totsl Cost or revaluation At l November 2021 Additions At 31 Ottober2022 Depreciation and impairment At l November 2021 Depreciation charge for the year At 31 October 2022 Net book values At 31 Ortober2022 At 31 October 2021 13 Debtors 12,869 3,309 16,178 12,869 3,309 16,178 9,353 9,353 1,372 1,372 10,725 10,725 5,453 3,516 5,453 3.516 2022 2021 Trade debtors Other debtors Prepayments and accrued income 835 948 2.000 940 3.775 2,000 913 3.861 Page 14
Braintree Youth Project Charity Notes to the Accounts 14 Creditors: mounts falling due within one year 2022 2021 Other taxes and social security Accrua15 Deferred income 238 58 349 11.874 12,281 1,139 1,377 15 Movement in funds Incoming resources lincluding November other 2021 gainsllossesl At31 October 2022 Resources expended Gross Atl transfers Restricted funds: Restricted income funds: Salaries Premises Costs Sports Equipment and Sessions Activities and Trips Horticultural Project Medla Project 6.169 15,5711 11,0961 36.747 4,278 137,3451 11,1261 2,056 16681 113,6951 2,985 37,494 2,050 1,441 3,653 40,506 2.050 1,441 10,683 Totol 40,983 51,708 152,8341 6,169 46,026 Unrestricted funds- General funds 28,340 16,810 117,2511 16,1691 21.730 Total funds 69,323 68,518 170,0851 67,756 Purposes and restrictions Sn relation to the funds.. Restricted funds.. Salaries Premises Costs Sports Equipment and Sessions Activities and Trips Horticultural Project Media Project Fund staff Costs Fund cost of premises Fund cost of sports equipment and running sessions Fund cost of attivitie5 and trips Fund cost of a horticultural project Fund cost of a media project Page 15
Braintree Youth Project Charity Notes to the Accounts 16 Analysis of net assets between funds Unrestrirted funds Restricted funds Total Fixed assets Net current assets 2.863 26,069 28,932 2,590 36,234 38,824 5,453 62,303 67,756 17 Reconciliation of net debt Ati November 2021 At31 October 2022 Cash flows Cash and cash equivalents 74,227 74,227 114.3221 114.3221 59,905 59,905 Net debt 74,227 114,3221 59,905 18 Commitments Operating lease commitments Annual commitments under non-cancellable operating leases are as follows: 2022 Land and buildings 2022 2021 Land and buildings 2021 Other Other Operating leases with expiry date: Within one year In the seconé to fifth years inclusive 132 132 8.000 8.000 8,000 8,000 132 132 Pension commitments 2022 2021 The pension cost charge to the company amounted to: 1,063 805 19 Related party disclosures Contmlling porty Page 16
Braintree Youth Project Charity Detailed Statement of Finan¢ial Activities for the year ended 31 October 2022 Unrestricted funds 2022 Restricted funds 2022 Total funds 2022 Total funds 2021 Income and endowments from.. Donation5 and legacies Grants received Donations 8.451 7,231 15,682 51,540 59,991 7.231 67,222 50,992 11,353 62,345 51,540 Charitable activities Youth courses and projecrs 168 168 168 Investments Bank interest received 33 33 33 33 Other Rental income Tuck shop income 1,040 55 1,095 1.040 55 1,095 57 57 Total income and endowments 16,810 51,708 68,518 62.402 Expenditure on: Charitable activities Youth courses and projects Youth sports equipment Premises refurbishment 880 12,995 493 13.875 493 8.144 251 7,213 15,608 880 13,488 14,368 Governance costs Independent examiners fee 328 328 328 322 328 322 Total of expenditure on charitable a¢tivities 1,208 13,488 14.696 15,930 Other expenditure Refund of grant 700 700 700 700 Employee costs Salaries/wages Pension costs 35,390 1,063 543 35,390 1,063 543 349 28,229 805 Staff recruitment Staff training Staff welfa 411 349 488 315 37,345 37,345 30,248 Premises costs Rent 8,000 8,000 8,000 Page 17
Braintree Youth Projert Charity Detailed Statement of Financial Activities R8te5 Light, heat and power Premises cleaning Premises insurances Premises repairs and maintenance 204 1,160 332 511 204 183 1,046 461 505 1,160 332 511 743 743 2,496 General admrnistrative costs. including depreciation and amortisation Depreciation of Equipment Loss on disposal of tangible fixed assets Bank charges Equipment leasing and hire charges Postage and couriers Software, IT support and related costs 10.207 743 10,950 12,691 814 558 1,372 909 1451 179 179 180 352 144 144 Stationery and printing Subscriptions Sundry expenses Telephone, fax and broadband 216 992 992 174 734 174 459 521 129 459 521 3,841 49 288 2,856 Legal and professional costs Solicitor's fees Other legal and professronal costs 3,283 558 2,195 2,195 358 358 241 2,553 Total o* expenditure of other costs Total expenditure Net gains on investments 2.553 241 16,043 39.346 55,389 70,085 46,036 17,251 52,834 61.966 Net lexpenditure)/income Transfers between funds Net lexpenditurel/income before other gains/llossesl Other Gains 14411 11,1261 11,5671 436 16,1691 6,169 16,6101 5,043 11,5671 436 Net movement in funds 16,6101 5,043 11.5671 436 Reconcilration of funds.. Total funds brou8ht forward 28,340 40,983 Totsl funds carried forward 69,323 68,887 21,730 46,026 67,756 69.323 Page 18