BYPG
Braintr& Youth Project Charity
ANNUAL REPORT
2022

## **CHAIR’S REPORT** 

Well, here we are again, with what was another challenging year, and as I write this we are unsure if our AGM will be virtual or in person. A year on and we hope that we will not face another national lockdown, but if the last two years have taught us anything, you never know what is round the next corner. We have built a resilient and flexible organisation that can face whatever the future brings with confidence. 

We have been able to return to our face-to-face sessions for a large part of the year and have started to resume our trips away. We have funding for many trips that we were unable to do during the lockdown and our funders have been generous in allowing us to hold onto the cash until we can use it. We pray this summer will be the time we can do all that had been planned before, pandemic willing! 

We have said goodbye to Jon our Youth Worker this year. Jon has worked tremendously hard for the young people, displaying his heart for the work and commitment to it. We pray God’s blessing on the next stage of his journey at Theological College. 

God has brought Martin to us as his replacement, and he is finding his feet and developing relationships with our young people. We are all excited to see what he will bring to the role, which is at the core of what we do. 

We have also said farewell to Holly as Centre Manager, and we thank her for all her diligent work in the unglamorous role of organising the office function. Kirsty has taken on this role, alongside the role of finance officer, and again we are blessed to have her give such a commitment to our cause. 

It is with deep regret that we are saying goodbye to Graham as our funding applications manager. Graham has done an amazing job over the last few years, and the soundness of our current financial position is due entirely to his hard work. He has left big shoes to fill but we recognise that the time is right for him to move on and we wish him well. 

I would also like to recognise the work of David, our Vice Chair, and Anna, who bring so much to the ‘hands on’ work of looking after the youngsters in so many ways. I also pay tribute to Penny— keeping us on the safeguarding straight and narrow, which is so important these days. 

We are in the final stages of extending our Lease at Fountain Cottages which will secure our future there over the longer term, which will be important for our security and help with the funding effort. 

As I said last year, we are blessed with a great team, have a building which is fit for purpose, are financially secure and have exciting plans for the future. 

I think we can continue to trust in the God who has been so abundantly generous to us as an organisation. God bless you all and I look forward seeing you either online or in person at the AGM. 

## Andrew East 

Chairman 

1 



## **COMPANY SECRETARY’S REPORT** 

Braintree Youth Project Charity (BYPC) was incorporated under the Companies Act 2006 as a private company limited by guarantee on 11 November 2010.  It was entered into the Charity Commission’s Register of Charities on 15 November 2010. 

**9 Board meetings** have been held since our AGM in March 2021 (which was online due to Covid restrictions). 

**Annual Returns** to the Charities Commission and Companies House were submitted within the correct timespan. 

## **Subscribers** 

As at 31st January 2022 the Charity had a total of 22 Subscribers. 

Kirsty Huxter 

Company Secretary 

## **DATA PROTECTION OFFICER’S REPORT** 

The Charity continues to ensure that any personal data it handles is in line with the GDPR (General Data Protection Regulation). 

We have an online cloud system which is encrypted for email and storage.  The Board members and staff all use this to ensure that personal data is kept safe. 

All sessions have been run in accordance with GDPR and safeguarding regulations. 

To my knowledge there have been no data breaches over the last year and we remain fully compliant with Data Protection laws. 

This year, Braintree Youth Project Charity have had the following data requests: 

||Subject Access Request<br>|Erasure Request|
|---|---|---|
|No of Requests|0|0|



## Data Complaints: 

We have received no complaints about how we deal with personal data. 

David Huxter 

Data Protection Officer 

2 




## Navigating the Lake 


Not everyone stayed on... 


Occasionally the leaders have fun too 

3 



## **FINANCE REPORT** 

Once again we faced the prospect of not being able to do all the activities we had planned for, and received funding for, due to Covid restrictions. Grant funders have been very understanding and have rolled over deadlines for spending to ensure activities can still take place, just a little later than planned. 

Our running costs remained static as we still had rent and utility bills to pay on the building, and staff costs to pay.  Income from personal donations and from church giving remained stable.  What has made a huge difference to our financial stability this year, and will do for the subsequent two years, is funding towards salaries. 

Braintree District & Eastlight Community Fund and the National Lottery Community Fund have both granted us sums for three years which completely cover salaries. This has put us in a strong position—it means we can afford to pay staff to direct and run the work, with building costs covered by regular donations. 

Activities, trips and extra sessions can be run with grant funding which has, due to Graham’s excellent work, been forthcoming. 

Despite Covid restrictions, we still managed to run a trip to Wales, a Layer Marney Activity Day, High Ropes, Jump Street, Escape Room and a Music & Video workshop. 

I anticipate there will be a jump in utility bills as prices are rising. Grant funding is also increasingly difficult to access. There are no major building projects planned so our maintenance costs should be kept low. 

Within this year’s accounts is spending on the Accessible Toilet project, which was covered by grants. Our major areas of expenditure are salaries and trips, for which we receive funding. 

As a charity, we continue to monitor costs and try to achieve best value with all purchases. We are committed to remaining free of charge for all young people who want to attend as we feel this is important in supporting the young people of Braintree and the surrounding area. 

## Kirsty Huxter 

Finance Officer 





4 



## **Grant Funders in 2020-2021** 

## **Restricted Grants** 

Braintree District & Eastlight Community Fund £10,000.00 Garfield Weston Foundation £8000.00 Jack Petchy Foundation £750.00 Essex Council for Voluntary Youth Services £137.50 Walter Farthing Trust £3000.00 Essex County Council £1441.45 Lottery Community Fund £11,873.50 Tom Amos Charity £2350.00 Fowler, Smith & Jones Trust £2000.00 Essex Youth Trust £6000.00 CSS Charitable Trust £1000.00 

## **Unrestricted Grants** 

|**Unrestricted Grants**||
|---|---|
|Co-op Community Fund|£1038.94|
|Angela Gallagher Trust|£1000.00|
|Marsh Christan Trust|£400.00|
|Braintree United Charites|£500.00|
|Sydney Black Charitable Trust|£500.00|
|Augustne Courtauld Trust|£500.00|
|The Oak Trust|£500.00|



## **Donations** 

Borno Pharmacies £1185.70 

5 



## **FINANCIAL SUPPORT** 

There are many different ways to support us financially: 

##  **Monthly Standing Order** 

Setting up a monthly standing order helps us to plan our day to day finances. You can give any amount you want, but typically £5 or £10 a month is the norm. It is straightforward to set up from your bank account—contact the office for our bank details if this is a way you want to start giving to us. If you are a taxpayer, we can claim an additional 25% of your gift from the Government. Contact the office for a Gift Aid form, or download from our website. 

##  **Give as you Live** 

If you shop online, you could raise money for us at no extra cost. Go to 

www.giveasyoulive.com and from there, link to the website you want (eg Amazon, Argos, ebay, Currys PC World, Very—to name but a few). The site will register any purchase you make and give a percentage to us. For example, a £50 purchase at John Lewis would raise 50p for BYPC. 

##  **Essex Lottery** 

The Essex Lottery donate 50% of the ticket cost to your specified charity—so buying one £1 ticket a week would raise £26 a year for us, plus you get the chance to win a cash sum in the lottery.  Go to www.essexlottery.co.uk/support/braintree-youthproject-charity or follow the link from our website to sign up. 

##  **Amazon Smile** 

If you shop on Amazon, you can raise money for us via Amazon Smile, which will donate 0.5% of your shop to us, at no extra cost to you.  Just go to www.smile.amazon.co.uk and search for us. 

6 




Do I have to jump? 


## Zip Wire 

Hello down there! 


7 



## **YOUTH WORKER’S REPORT** 

Over the last year God has continued to bless BYPC, as we have been able to keep providing a place for young people to go to, getting away from some of the craziness of life to a welcoming and relaxing space. After the beginning of the pandemic, this was an absolute necessity. We worked hard to set up an online session which continued throughout the pandemic and even after we were able to meet again in person. We spent many evenings on Zoom coming up with creative quizzes, games and online escape rooms. 

When we could resume Friday sessions, slowly but surely the numbers of young people attending increased as the guidelines allowed, we saw many old faces return and some new ones as well. This was also a chance to add something new to the centre and as part of one of the Jack Petchey awards, we were able to purchase a full size arcade machine with 900 games on it. Needless to say this went down very well with all the group. 

In an effort to ‘catch up’ we tried to put on as much as we could for the young people. This included trips to Nuclear High Ropes, Jump Street, an activity day at Layer Marney with other Essex youth groups, and escaping from a bank at Know Escape Rooms in Maldon. 

One of the highlights of the year was a three-day music video workshop, where the young people created two songs from scratch and then made a music video for the song. The amount of creativity and hard work they put in was a joy to behold. The finished videos were amazing. 

As my time came to an end as youth worker for this wonderful charity my final big event was taking a group to Wales for a week-long residential. They enjoyed caving, canoeing, mountain walking, gorge walking and so much more.  After all the lockdowns it was great to be part of helping the young people get back to some sort of normality. 

Unfortunately it wasn’t all good news as many of our volunteers decided to call an end to their time with us, as life changed for everyone. I am so thankful for all the hard work they put in to supporting and loving the young people. The charity wouldn’t have run or been the same without them. The good news is that God provided more volunteers and a couple of the young people who had reached the age limit were able to come back as volunteers. 

One commented that he ‘wanted to give back in response to all that we had done for him.’ 

It was also the end of my time with BYPC, and what a great team I’ve had the honour of working with, from the Board to the volunteers to my fellow staff member Holly. I will miss the role and above all I will miss all the young people very much, but I know that with eyes fixed on God and through his power,  BYPC will continue to create more great opportunities, memories and experiences for the young people of Braintree. 

## Jon Hughes 

Youth Worker (until August 2021) 

8 



Now for my part, Hi, I’m Martin, and the young people are starting to use my name instead of ‘New Jon’. Now to try and convince them to use my nickname… 

I’ve only been at BYPC for a short time so I have a limited amount to say.  When I started, the members of the charity and our young people quickly made me feel welcome. 

The Friday drop-in sessions that form the core of our work have been growing constantly and we typically expect about 20 people to attend on a Friday. Sessions are usually great fun, and there are normally enough volunteers to move around the group and make sure all is well. I usually see volunteers picking an activity or an area to operate in and move myself around to dip in and see how things are going (though I usually manage to get at least one card game into an evening). Our young people get on well, and the atmosphere is typically light and playful, the young people are rarely reminded of the behaviour code and I think we manage to make the club a safe space. 

We’ve also been able to start our Monday Board Games club (which is perfect for nerds like me) which started small but is now reliably getting more than 10 people. The time is coming when we’ll probably need an additional large table and additional adults to manage the club. 

Which leads to our biggest need - more volunteers, especially volunteers for other days in the week so other clubs can start, even if it’s only once a month, we don’t need every club to be weekly.  While seeking out volunteers we’ve visited several of the local churches (and have a few more to visit). It’s been a delight to speak, and it’s been favourably received (I was even blessed with my first opportunity to preach) but we’re hoping for more volunteers to emerge as people consider what we’ve said. 

As for upcoming trips and clubs, we have funding for Archery, Parkour, and a couple of other trips. We’ll be hosting a ‘Play in a Week’ in the Easter break, and revisiting Wales in the summer. We are trying to plan the schedule for the whole of 2022 so there will be lots of opportunities available.  To save on costs for these trips and to run Parkour we need our own Minibus driver, to that end I’ve been taking additional driving lessons and applied for a provisional D1 license but I won’t be able to take our young people until I have passed both a Minibus test and the MiDas training.  I am still asking for volunteers who can drive because I hate driving, but so far we’ve had no luck. 

In brief, we’re getting loads of young people and have lots to offer, we just need the manpower to do it. 

I want to add my own gratitude for everyone's assistance to me personally, it’s been a not inconsiderable amount of upheaval to start working here and I could not have managed without the support from my team and a few good friends. 

Martin Parslow 

Youth Worker (from November 2021) 


9 




## Saying goodbye to Jon in style 



## That’s a long pencil... 

Catch! 

10 



## **CENTRE MANAGER’S REPORT** 

I took over the role of Centre Manager in October 2021, following in Holly’s capable footsteps. She left the office in magnificent order so it was easy to pick up the reins.  Now that restrictions are easing, and we are back to some sort of normality, we can turn our attention to the future, and the development of our new five-year Business Plan is underway. 

As ever, we aim to communicate to the people of Braintree and the surrounding villages who we are and what we do—so looking at our marketing and communications will be a focus for this year. I support Martin with all the administration of the youth sessions and activities, including support for our volunteers, and ensure the building is set up for all the different sessions, and that everything is in good working order. 


We now have wooden boards covering most of the back wall in the courtyard, as we found that footballs were getting ripped by the jagged edges of some of the brickwork. We hope these boards will be painted by the young people as part of a project, once the weather is warm enough to stay outside all day. 

Kirsty Huxter 

Centre Manager 

## **PROPERTY REPORT** 

This year we have had the asbestos flue removed from Cottage One, so we are now asbestos free. The accessible toilet which was installed in 2020 was the last ‘big’ project that we have undertaken on the property. At the moment it is a matter of maintenance. We have put wooden boarding in front of the back wall as there are bricks which have worn away and become sharp and we didn’t want any injuries. As a Grade II listed property however we cannot alter the wall. 

The annual boiler service, fire extinguisher service and PAT testing have all been carried out. Smoke alarms, carbon monoxide alarms and emergency lighting are all tested on a weekly/monthly basis. 

Potential projects for the future include boarding over some of the loft area to give us more space for storage. 

## Matt Farmer 

Property Consultant 

11 



## **FUNDRAISING OFFICER’S REPORT** 

Yet again our fundraising activity, like that of many others, has been affected by Covid and the string of lockdowns and restrictions, which have caused providers to direct funding to groups that were supporting those affected by the pandemic. 

Nevertheless, I am delighted to say that we have been able to generate a steady flow of income from a variety of sources, some are new providers and others are our regular supporters. 

Overall, we have generated grants and donations to a level of over £125,000 although some of this is to be delivered over a 3-year period. With the refurbishment work on The Hut effectively now finished and most of our equipment in good repair the main focus of attention has been on running costs, with substantial success. 

As I touched upon in last year’s report, we obtained a three-year grant of £30,000 from Braintree District and Eastlight Community Fund towards the salary of our Youth Worker and then much to our delight the National Lottery provided £71,241 towards all salaries over the same period. This is really exciting as it gives us longevity and the staff the certainty of employment, which will enable us to plan and deliver a full programme of events and activities and drive our development programme in this period. 

As a start, we are looking at a young adult project to support those aged 18+ who have become too old to attend youth sessions but have limited plans for the future or who are having difficulties in taking responsibility for their lives. Alongside this, we would like to offer an apprenticeship in youth work and I am delighted to say that Essex Youth Trust have given us £6000 towards getting this off the ground. 

Outside these three sources we have, along with funding from local churches, generated sufficient income to cover trips, activities and operational costs, which have been highlighted in other reports. 

I’d like to express our sincere thanks to all who have supported us and given so generously. We are very grateful. I have shown below all grants received of £1000 and above. Smaller amounts have also been received and are welcomed equally. 

|Natonal Lotery Community Fund|£71,241.00 over 3 years|
|---|---|
|Braintree District and Eastlight Community Fund|£30,000 over 3 years|
|Essex Youth Trust|£6000.00|
|Garfeld Weston Foundaton|£8000.00|
|Walter Farthing Trust|£3000.00|
|Essex County Council|£1441.45|
|CSS Charitable Trust|£1000.00|
|FSJ Charites|£2000.00|
|Angela Gallagher Memorial Trust|£1000.00|
|8 smaller sources|£3500.00 appx|



12 



I feel that the time has come to widen our fund-raising activity with fresh eyes to meet proposed expansion elsewhere and maybe it would now be prudent to look at some of the increasing commercial elements in the town and consider sponsorship, whilst continuing to maintain close contact with our regular supporters. 

I am confident that during the coming year we will still be an attractive project as we expand our operation and profile to gain support  from a variety of sources, so I look forward to a successful 2022/3. 

## Graham Goodchild 

## Fundraising Officer 

## **SAFEGUARDING OFFICER’S REPORT** 

After another disrupted year due to Covid restrictions, there have been no safeguarding issues to report. However, behind the scenes, safeguarding remains a priority and all board members were offered online training in 2021. 

This was delivered very effectively by 31-8, an independent Christian company whose vision is a world where every child and adult can feel, and be, safe. 

All our DBS’s are processed through 31-8.  In 2021/22 six DBS certificates were processed for the charity. 

Training materials have been prepared and are ready to use for training volunteers, with sessions to be held in the coming months. 

The safeguarding policy is reviewed bi-annually and is on the BYPC website. 

Our Lead Safeguarding Coordinator and Lead Recruiter is Penny Smith:  psmith@braintreeyouth.org.uk 

Our Centre Manager Safeguarding Coordinator is Kirsty Huxter: khuxter@braintreeyouth.org.uk 

## Penny Smith 

Safeguarding Officer 

13 



From the front
and from the back...
14



**Registered in England Company No: 7437568** 

**Registered with the Charity Commission No: 1139014 Registered address: 2 St Michael’s Road, Braintree, CM7 1EX** 

**Telephone: 01376 323764** 

**Email: contact@braintreeyouth.org.uk Website: www.braintreeyouth.org.uk** 



Brèlntree Youth Projert Charlty
Charlty No. 1139014
Company No. 07437568
Tru$tee$' Report and Unaudlted Accounts
31 Ortober 2021

Braintree Youth Project Charity
Contents
PaBes
2to3
Trustees, Annual Report
Independent Examiner'5 Report
Statement of Flnancial Activltles
Summary Income and Expendlture Account
Balance Sheet
Statement of Cash flows
Note5 to the Accounts
Detalled Statement of Flnancial Activltle5
9t016
17to18
Page I

Braintree Youth Prolect charlty
Trustees Annual Report
The Trustees, who are 4lso director5 of the charlty for the purposes of the CompHnles Act 20061 present
their report with the unaudited flnanclal statements of the charlty for the year ended 31 October 2021.
REFERENCE AND ADMINISTRATIVE DETAILS
Company No. 07437568
Charlty No. 1139014
Reglstered Office
Fountaln Cottages
2 5t Michaels Road
BraSntree
Essex
CM7 IEX
Dlrectors and Trustees
The Olrectors of the chhrltable company are Its Trustee5 for the PLsrposes of charlty law,
The following Directors and Trustees served during the year:
A.L. East
A, England
M, Farmer
G, Goodchlld
D.1. Huxter
K.R. Huxter
P. Smlth
R.D, Wearmouth
IResl8ned 8 December 20201
Company Secretary
K,R. Huxter
A¢eountanls
Quintic Accountancy Llmlted
I Second Avenue
Bluebrid8e
Halstead
Essex
C09 2SU
Banker$
CAF Bank Llmited
25 Klngs Hlll Avenue
Klngs Hlll
West Mallng
Kent
ME19 4JQ
Page 2

Braintree Youth Project Charlty
Trustees Annual Report
OBJECTIVES AND ACTIVITIES
The purpose of the charlty 15 to improve the Ilfe chances of the young people of Bralntree, through the
provislon of a youth club.
The youth club forms the basls for the provislon of 5ervlces to meet the needs of the young people In areas
such as substance abuse, health, welfare, educatlon, employment and relatlonships et¢
ACHIEVEMENTSAND PERFORMANCE
The charlty recelved grants and donatlons totalling £62,34512020: £79,652)
PLANS FOR FUTURE PERIODS
The trustees Intend to contlnue Its pollcy of provldlng seNlces through the youth
club to the young people of Bralntree,
STRucfuRE, GOVERNANCE AND MANAGEMENT
The charlty was Incorporated on 11 Novèmber 2010 and Is governed by the Memorandum and Artl¢les of
Assoclatlon of the company, and constltutes a lin)Ited companyi Ilmlted by 8uarantee, as defln&d by the
Companles Art 2006.
The trustees have con51dered the rlsks faced by the charlty and Identlfled the major rlsks to whlch the
charity Is exposed.
They have revSewed those rlsks and satlsfled themselves that there are controls In place to mltlgate thelr
polentlal effert.
New members of the board are Identifled by exlstln8 members to fill partSculir skllls 8eps and are Blven
approprlate charlty leg151atlon guldance.
The Trustees are responslble for keeplng proper accountlng records that dlsclose wlth reasonable accuracv
at any tlme the flnanclal posltlon of the ¢harlty and to enable them to ensure that the flnanclal statements
omply wlth the Companle5 Act 2006. The Tru51ees are a150 responslble for safe8uardlng the assets of the
charlty and hencè taklng reasonable steps for the prevention and detectlon of fraud and other Irre8ularltles.
The above report has beèn prepared In accordance wlth the provlslons appllcable to companles subjett to
the small companles re8lme as set out In Part 15 of the Companles Act 2006 and in accordance wlth the
Charltles SORP IFRS 1021.
Sl8ned on behalf of the board
A.L. East
Trustee
IS March 2022
Page 3

Bralntree Youth Project Charity
Independent Examlners Report
Independent Examlner's Report to the trustees of Bralntree Youth Projert Charlty
I report to the charity trustees on my examinatlon of the accounts of Braintree Youth Proleci Charity for the
year ended 31 October 2021 which comprlse the Statement of Flnanclal Actlvitles, the Summary Income and
Expenditure Account, the Balance Sheet, the Statement of Cash Flows and the related notes.
Respon5ibllltles and ba$ls of report
A5 the trustees of the charlty land also Its dlrectors for the purposes of company lawl you are responslble for
the preparation of the accoLints In h¢cordance wlth the requlrements of the Companle5 Act 20061'the 2006
A¢t.
Having satlsfled myself that the accounts of the charlty are not required to be audlted under Part 16 of the
2006 Act and are ellgible for independent examinatlon, I report In respect of my examlnation of your
charity's accounts as carried out under. section 145 of the Charltles Act 20111'the 2011 Act'l. In carryin8 Out
my examlnatlon I have followed the Dlrectlons 8lven by the Charlty Commlsslon under sectlon 14515llbl of
the 2011 Act,
Independent examlner's statement
I have completed my examlnation. I can conflmi that no materlal matters have come to my attentlon In
connection wlth the examinatlon glvlng me cause to belleve that.,
accountlng records were not kept In accordance wlth sectlon 386 of the 2006 Aet . or
the accounts do not accord wlth those records; or
the accounts do not comply wlth the accountln8 requlrements under sectlon 396 of the 2006 Act other
than any requirement thet the account5 8lve a'true and falr, vlew whlch Is not a matter consldered as
part of an Independent examlnatlon; or
• thé accounts have not been prepared In accordan¢e wlth the Charltles SORP IFRS 1021.
I have no concerns and have come across no other matter$ In conne¢tlon wlth the examlnatlon to whlch
attentlon should be drawn In thls report In order to enable a proper understandlng of ihe accounts to bè
reached.
S J Foster FCCA
ACCA
Quantlc Accountancy Llmlted
I Second Avenue
Bluebrldge
Ha15tead
Essex
C09 25U
15 March 2022
Page 4

Bralntree Youth Project Charlty
Statement of Financial Actlvltles
for the year ended 31 October 2021
Unrestrirte
fund5
2021
Restricted
funds Total funds Total funds
2021
2021
2020
Notes
Income and endowments
from:
Donatlons and legacles
Other
15,793
57
46,552
62,345
57
79,652
27
15,850
46,552
62,402
79,679
Totsl
Expenditure on:
Charltable artlvitles
other
322
15,608
29,962
45,570
15,930
46,036
6,126
47,671
53,797
16,074
16,396
61,966
Total
Net galn5 on Investments
Net Income
983
436
25,882
15471
Transfers bÈtween funds
Net Income before other
galnslllosses)
Other galn$ and losses
15471
983
436
25.882
Net movement In funds
15471
983
436
25,882
Reconclllatlon of funds:
Total funds brought forward
Total funds c?rrled forward
28,887
40,000
68,887
43,005
28,340
40,983
69,323
68,887
Page 5

Bralntree Youth Project Charlty
Summary Income and Expenditure ￿Count
for ihe year ended 31 October Z021
2021
2020
62,402
79,679
Income
Gross income for the year
Expenditure
62,402
79,679
52,894
61,102
Depreciatlon and charges for
Impairment of flxed assets
Total expendlture for the ye•r
Net Income before tax for the year
864
903
61,966
436
53,797
25,882
Net Income for the yeor
436
25,882
Page 6

Bralntree Youth Project Charity
Balanee Sheet
at 31 October 2021
2020
Company No.
07437568
Notes
2021
FINed assets
Tangible assets
io
3,516
3,516
2,828
2,828
Current assets
3,861
74,227
78,088
112,2811
65,807
69,323
69,323
3,493
63,780
67,273
11,2141
66,059
68,887
68,887
Debtors
Cash at bank and In hand
li
Credltors: Amount falllng due wlthin one year
Net current asset$
Total assets less current Ilabllltle$
Net assets e¥cludln8 penslon asset or Ilablllty
Totsl net 455ets
12
69,323
68,887
The funds ol the charlty
Restrlcted funds
Restricted income funds
13
40,983
40,983
40,000
40,000
Unrestrlcted fund5
General funds
13
28,340
28,340
69,323
28,887
28,887
68,887
Total funds
These accounts have been prepared In accordance wlth the 5peclal provlslons of Part IS of the Companles
Act 2006 relating to Small companles.
For the year ended 31 October 2021 the company was entltled to exemptlon under sectlon 477 of the
Companles Art 21)06 relatlng to Small companles,
The members have not requlred the company to obtaln on audit In accordance wlth sectlon 476 of the
Companles Act 2006.
The directors acknowledge thelr re5ponslbllitles for complylng wlth the requirement5 of the Companles Act
2Q06 with respect to accountlng records and the preparatlon of accounts,
Approved by the board on 15 March 2022
And sl8ned on Its behalf by:
D.J. Huxter
Trustee
15 March 2022
Page 7

Braintree Youth Project Charity
Statement of Cash flows
for the year ended 31 Ortober 2021
2021
2020
Cash flows from operatlng actlvltles
Net Income per Statement of Flnanclal Attlvltles
436
25,882
Ad5ustments for:
Oepreclatlon of property, plant and equlpment
Profit on disposal of tangible fixed a55etS
Dividends, interest and rents frorn Investments
Other gains/losses
IlncreasellDecrease In trade and other recelvables
Increase In trade and other payables
909
1451
1571
903
1271
13681
11,067
6,067
910
Net cash provlded by operatln8 a¢tlvltSe$
11,942
33,735
Cash flows from Investlng actlvltles
Proceeds from sales of propertyi plant and equlpmet)t
Payment5 for property, plant and equlpment
Dlvldends, interest and rents from Investments
45
11,5971
57
27
Net cash (used Inllfrom Investlni actlvltles
11,4951
27
Net cash from fln#n¢ln8 a¢tlvltle5
Net Inue8se In cash and c•sh •quSvalènt$
10,447
33,762
Cash and cash equlvalents st the be8lnnln8 of the year
63,780
30,018
Cash and Cash equl¥alents at the end of the year
74,227
63,780
Component5 Qf rash and cash equlvalents
Cash and bank balance5
74,227
63,780
74,227
63,780
Page 8

Bralntree Youth Project Charlty
Notes to the Accounts
for the year ended 31 October 2021
l Accountlng pollcies
Basis ol preparatlon
The flnanclal statements have been prepared In accordance wlth Accounting and Reportlng by Charltles..
statement of Recommended Practice appllcable to charities preparing thelr accounts In accordance wlth
the Flnancial Reportlng Standard appllcable In the UK and Republic of Ireland IFRS 1021 leffectlve I
January 20151 (Charitles SORP IFRS 10211, the Financial Reportlng Standard applicable In the UK and
Republic of Ireland IFRS 1021 and the Companles Art 2006.
Change In basls of a¢cDuntlng or to prevlous accounts
There has been no chan8e to the accountlng pollcles Ivaluatlon rules and method of accountlngl slnce
last year and no change5 have been made to accounts for prevlous years.
Fund accounting
Unrestrlrted funds
These are avallable for use at the dlscretlon of the trustee5 In furtherance of the
general objects of the charity.
These are unrestrlcted funds earmarked by the trustees for partlcular purp05es.
These are unrestrlcted fund5 whlch Include a rev?lualion reserve representlng the
restatement of Investment assets at thelr market values.
These are avall8ble for use subject to re5trlctlons Imposed by the donor or through
terms of an appeal.
Designated fund5
Revaluatlon fund5
Restrlcted funds
Income
RecoBnltlon of
Income
Income Is Included In the Statement of Flnanclal ActivStles ISOFAI when the Charltv
becomes entitled to, and vlrtually certaln to recelve, the Income and the amount of
the Income can be measured wlth sufflclent rellablllty.
Income wlth related Where Income has related expendlture the Income and related expendlture Is
expendlture
reported gross In the SOFA.
Donètlons and
legacies
Voluntary Income recelved by way of grants, donatlons and glfts Is included In the
the SOFA when Tecelvable and only when the Charlty has uncondltlonal
entitlement to the Income,
Tax reclalms on
Income from tax reclaims15 Included In the SOFA at the same tlme as the
donatlons and gifts glftldonatlon to whlch It relates.
Donated Services
These are only Included In income Iwlth an equlvalent amount in expendlturel
and fa¢lllties
where the beneflt to the Charltyls reasonably quantlfl8ble, measurable and
material,
Volunteer help
The value of any volunteer help recelved Is not included in the accounts.
Investment income Th15 is Included In the accounts when recelvable.
Gains111055esl on
This Includes any galn or loss re5ultlng from revalulng Investments to market value
revaluation of flxed at thè end of the year.
assets
Gains/llosse51 on
investment assets
Thls includes any galn or loss on the sale of Inve5tmenlS.
Page 9

Bralntree Youth Prolect Charity
Notes to the Accounts
Expenditure
Recognitlon of
expenditure
Expenditure Is recognlsed un an accrua15 basls. Expendlture Includes any VAT whlch
cannot be fully recovered, and is reported as part of the expendlture to whlch It
relates.
Expendlture on
These comprlse the costs assoclated wlth attractlng voluntary income, fundraislng
ralsing funds
tradlng costs and Investment management costs.
Expenditure on
These comprlse the costs incurred by the Charlty In the dellvery of Its artlvltles and
charitable actlvltie$ servlce5 In the furtherance of Its objects, Includlng the maklng of grants and
governance Costs.
All grant expendlture 15 accounted for on an actual paid basis plus an accrual for
grants that have been approved by the trustees at the end of the year but not yet
paid.
Theie In¢lude those costs assoclated wlth meetln8 the con5tltutlonal and statutory
requlrements of the Charlty, includlng any audltllndependent examlnatlon fees,
¢05ts linked to the 5trate8lc management of the Charlty, together wlth a share of
other admlnlstratiori costs.
Other expendlture These are 5UPPOrt costs not allocated to a portl¢ular a¢tlvity.
Grant5 payable
Governance costs
Taxatlon
The ¢harlty Is exempt from corporatlon tax on Its charltable actlvltles,
Tan8lble flxed assets and depre¢latlon
Depreclatlon is provlded at the followlng annual rates In order to write off each asset over It5 estlmated
useful life.,
Equlpment
15% Stralght Ilne
Trade and other debtors
Trade and other debtor5 are recognlsed at the settlement amount due after any trade dlscount offered.
Prepayments are valued at the amount prepald net of any trade dlscounts due.
Cash Jnd cash equlvalertts
Cash and cash equivalents comprlse cash at bank and on hand, demand deposlts with banks and other
short.term hlghly Ilquld Snvestments wlth orlglnal maturltles of three months or less and bank overdrafts.
In the statement of flnancSal posltlon, bank overdrafts are shown wlthln borrowings or Current Ilabllltles.
In the Statement of Cash Flows, cash and cash equlvalents are shown net of bank overdrafts that are
repayable on demand and form an Integral part of the company's cash management.
Trade and other credltors
Short term credltors are measured at the transactlon price. Other credltor5 and prov15ion5 are recognlsed
where the charlty has a present obll8ation resvltlng from a past event that wlll probably result In the
transfer of funds to a third party and the amount due to settle the obll8atlon can be measured or
estimated rellably. Credltor5 and provLslons are normally re¢ogn15ed at thelr Settlement amount after
allowing for any trade discounts due.
Page 10

Bralntree Youth Project Charlty
Notes to the Accounts
Leased assets
Where the charity enters into a lease which entalls taking substantlally all the rlsks and rewards of
ownership of an asset, the lea5e15 treated as a flnance lease.
Leases whlch do not transfer substantlally all the rlsks and rewards of ownershlp to charlty are cl?sslfied
as operating leases,
Assets held under finance leases are Initlally recognlsed as assets of the Charity at their falr value 6t the
inceptlon of the lease or, If lower, at the present value of the mlnimum lease payments, The
corre5pondlng liabillty to the lessor Is Included in the balance sheet date as a finance lease obligation.
Lease payments are apportloned between flnanee expenses and reductlon of the lease obligation so as to
achleve a tonstant rate of interest on the remalnlng balance of the Ilablllty. Flnance expenses are
recogn55ed Immedlately, unless they are dlrectly attrlbutable to quallfylng assets. In whlch case they are
capltallsed In accordance wlth the Charlty's pollcy on borrowing costs.
Assets held under flnance leases are depreclated In the same way a5 owned assets.
Operatlng lease payments are recognlsed a5 an expense on a straight-llne basls over the lease term.
In the event that lease Incentlves are recelved to enter Into operatlng leases, such Incentlves are
reco8nlsed as a liablllty, The )ggregate beneflt of incentlves Is reco8n15ed as a reducllon of rental
expense on a stral8ht.line basls,
Penslon costs
The ¢harlty operates a deflned contrlbutlon plan for Its employees, A deflned contrlbutlon plan Is
penslon plan under whlch the company pays flxed contrlbutlons Into a separate entity. Once the
contrlbutlons have been pald the company ha5 no further payments obllgatlons. The contrlbutions are
re¢o8nlsed as expenses when they fall due. Amounts not pald are shown In ac¢ruals In the balance sheet.
The assets of the plan are held Separately from the company In Independently admlnistered funds.
Recelpt of donated goods, facllltles and servlce$
All donated good5, facllltles and seNlces recelved are reco8nlsed withln Inconilng resources and
expenditure at an estlmate of the value to the charltv.
2 Company status
The company Is a prlvate company Ilmlted by guarantee and consequently does not have share capltal,
Page 11

Braintree Youth Project Charity
Notes to the Accounts
3 Statement of Finan¢lal Actlvltles- prlor year
Unrestricted
fund5
2020
Re5trlctod Endowment
funds
funds Totsl lunds
2020
2020
2020
Income and endowments from:
Donatlons and le8acies
Other
33,293
27
46,359
79,652
27
79,679
Total
33,320
46,359
Expendlture on:
Charltable activltiès
Other
310
5,816
33,895
39,711
6,126
47,671
13,776
14,086
53,797
Tot•1
Net Income
Transfers between funds
Net Income before other
8alnsl{lossesl
Other salns and I0￿e$.
Net movement In fund8
Reconclllatlon of funds:
Total funds brought forward
Total funds ¢arrled forward
19,234
119,8321
6,648
19,832
25,882
15981
26,480
25,882
15981
26,480
25,882
29,485
55,965
13,520
13,520
43,005
68,887
15981
4 Income from donatlons and legacles
Unrestrlcted
Restrlrted
Total
2021
Total
2020
4,440
11,353
46,552
50,992
11,353
57,294
11,058
11,300
79,652
Grants recelved
Donatlons
Legacy recelved
15,793
46,552
62,345
5 Othèr Income
Unrestricted
Total
2021
Total
2020
57
57
57
27
Tuck shop income
57
27
Page 12

Braintree Youth Projert Charity
Notes to the Accounts
6 Expendlture on charitable actlvitle$
Unrestrkted
Restrl¢ted
Total
2021
Total
2020
Expendlture on Gharitoble
octivitles
Youth courses and projects
Youth sports equipment
Premlses refurblshment
Governance costs
Independent examiners fee
8,144
251
8,144
251
5,816
7,213
7,213
322
322
310
322
15,608
15,930
6,126
7 Other expendlture
Unrestrl¢ted
R*strlcted
Total
2021
Total
2020
3,950
Refund of 8rant
Employee costs
Prerrlse5 Costs
Amortlsatlon, depreclatlon,
Impalrment, profltlloss on
dlsposal of flxed assets
General odmlnlstratlve c05t5
Legal and profe5s1onal Costs
29,445
253
30,248
12,691
29,792
10,652
12,438
600
264
864
903
1,992
241
1,992
241
2,130
244
16,074
29,962
46,036
47,671
8 Net Income before transfers
2021
2020
Th15 Is stated after charglng:
Depreclation of owned fixed asset5
Independent Examlner's fee
9 stsff costs
Salarles and w8ges
Penslon c05ts
909
322
903
310
28,229
805
29,034
28,822
862
29,684
No employee recelved emoluments In excess of £60,000,
Page 13

Bralntree Youth Project charlty
Notes to the Atcounts
10 Tangible flmed assets
Equlpment
Total
Cost or revaluation
At l November 2020
Addltlons
At 31 October 2021
Depre¢lation and
Impalmient
At l November 2020
Depreclatlon char8e for the
year
At 31 October 2021
Net book value$
At 31 October 2021
At 31 Ortober 2020
11 Debtor$
11,272
1,597
12,869
11,272
1,597
12,869
8,444
8,444
909
909
9,353
9,353
3,516
2,828
3,516
2,828
Z021
2020
Trade debtors
other debtor5
Prepayments and accrued Intome
948
2,OC
913
3,861
838
2,000
655
3,493
12 Credltors:
amounts falllng due wlthln one year
2021
2020
Other taxes Hnd soclal securlty
Accruals and deferred incorne
58
12,223
12,281
210
1,004
1,214
Page 14

Braintree Youth Prolert Charlty
Notes to the A¢count5
13 Movement In funds
Ihcomlng
resources
Atl
(Includlng
November
other
2020 galnsllosses)
At31
October
2021
Resources
expended
Re5trlcted funds:
Restrlcted income funds:
Salaries
Premlses Costs
Sports Equlpment and
Sesslons
Artlvltles and Trlps
Horticultural Project
Medla Project
23.874
138
129,4451
17,5931
15,5721
11,0961
6,359
3,653
40,506
2,050
1,441
3,041
28,550
2,050
1,000
20,100
13881
18,1441
1,441
Tott71
40,000
46,552
145,5701
40,983
Unrestrlcted funds:
General funds
28,887
15,850
116,3961
28,340
Total funds
68,887
62,402
161,9661
69,323
Purposes and restrlrtlon5 In relatlon to the funds,,
Re5trlcted funds..
Salarles
Premlses Costs
Sports Equlpment and
Sesslons
Actlvltles and Trlp5
Horticultural Project
Medla Project
14 Analysis of net ass•ts between funds
Fund staff costs
Fund cost of premlses
Fund cost of sports equlpment and runrslng sesslons
Fund cost of actlvltles and trlps
Fund c05t of a hortlcultural project
Fund cost of a medla project
Unre5trlcted
funds
Restricted
funds
Total
Flxed a55ets
Net current assets
2,321
28,136
30,457
1,195
37,671
38,866
3,516
65,807
69,323
PaEe 15

Bralntree Youth Project Chèrlty
Notes to the Accounts
15 Reconclllatlon of net debt
Atl
November
2020
At31
October
2021
Cash flows
Cash and cash equivalents
63,780
63,780
10,447
10,447
74,227
74,227
Net debt
63,780
10,447
74,227
16 Commltment5
Operutirtg leu5e commftments
Annual commltments under non-cancellabl& operating leases are a5 follows..
2021
Z021
Land and
bulldln8S
2020
Land and
bulldings
2020
Other
Other
Operatln8 leases wlth explry date:
within one year
In the second to flfth years Incluslve
132
8,LK)O
8,000
8,OC()
8,000
132
Penslon commltments
2021
2020
The penslon c05t char8e to the company
amounted to:
805
862
Page 16

Brait)tree Youth Project Charity
Detalled Statement of Flnanclal Activltles
for the year onded 31 October 2021
Unrestrlcte
d funds
2021
Restrlcted
funds
2021
Total fund5 Total funds
2021
2020
Income and endowmertts from:
Donalions and legacie5
Grants received
Donatlons
Legacy recelved
4,440
11,353
46,552
50,992
11,353
57,294
11,058
11,300
79,652
15,793
46,552
62,345
Other
Tuck shop Income
$7
57
57
57
27
27
Total Income and endowment$
15,850
46,552
62,402
79,679
Expendlture on;
Charltable actlvitles
Youth ¢ourses and projects
Youth 5PQrts equlpment
Premlse5 refurbishment
8,144
251
7,213
15,608
8,144
251
7,213
15,608
5,816
5,816
Governance costs
Independent examlners fee
322
322
322
322
310
310
Total of expendlture on charltable
actlvltles
322
15,608
15,930
6,126
Other expendlture
Refund of grant
3,950
3,950
Employee costs
Salarles/wage5
Pen51on costs
Staff recrultment
staff tralnln8
Staff welfare
28,229
28,229
805
411
488
315
30,248
28,822
862
411
488
315
803
108
29,792
29,445
Premlse5 costs
Rent
8,000
183
1,046
208
505
8,000
183
1,046
461
505
8,000
38
888
Rates
Light, heat and power
Premlses cleaning
Premises Insurances
Premlses repalr5 and
malntenance
253
275
694
2,496
2A96
557
Pase 17

Braintree Youth Project Charlty
Detalled Statement of Flnancial Activltles
other premlses costs
200
10,652
12,438
253
12,691
General admlnlstratlve costs,
including depreclatlon and
amortisatlon
Depreclatlon of Equlpment
Profit on dlsp05al of tangible
fixed assets
Bank charges
Equlpment lea51n8 and hire
char8es
General insurances
Postage and courlers
Software, IT support and related
costs
Stationery and prlntln8
Subscrlptions
Sundry expense5
Telephone, fax and broadb8nd
645
264
909
903
1451
1451
180
180
120
352
352
505
22
44
44
216
216
202
734
734
129
49
288
2,856
487
129
49
288
190
315
289
2,592
264
3,033
Legal and professional cost5
Other legal and professlonal
costs
241
241
244
241
241
244
Total of gxpèndlture of other co$t$
Total expendlture
Net 8aln5 on Investments
16,074
29,962
46,036
61,966
47,671
16,396
45,570
53.797
15471
983
436
25,882
Net Income
Net Income before other
gains/llossesl
Other Gains
15471
983
436
25,882
Net movement In funds
15471
983
436
25,882
Reconclllatlon of funds:
Total funds brought forward
28,887
40,000
68,887
43,D)5
Totsl funds c4rried forward
28,340
40,983
69,323
68,887
Page 18