2020-10-31-accounts - Braintree Youth Project Charity

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BYPG Braintr& Youth Project Charity ANNUAL REPORT 2021

Welcome to our Annual Report

During a tough year, we have continued to connect with as many young people as possible. Although we may have spent the majority of our time ‘meeting’ in the online sphere, with face-to-face sessions and trips being put on hold, we have made the best out of a bad situation, and provided as many activities as possible in an online capacity.

Unfortunately due to the year we have had, we do not have many pictures from 2020. We have however included some pictures of past years trips and activities as a reminder of some of the brilliant opportunities we are able to offer our young people.

CHAIR’S REPORT

This is my first Report as your new Chairman, having been acting Chair following the unfortunate postponement of last year's AGM, due to the first lockdown. I am pleased to say my appointment was confirmed at a subsequent virtual AGM later in the year.

Well, here we are again, another virtual AGM, a year on and now in the midst of our third national lockdown. To say that 2019/20 was challenging is something of an understatement! We have been unable to offer our face-to-face sessions for a large part of the year. For a drop-in centre that is a bit of a problem! However, the fact is, we are facing the new year in better shape than we have ever been. How come you might say. Well, the answer is simply the hard work of the staff and Board, who continue to amaze me with their dedication to the job and passion and commitment to the cause, to the vision of the founders of the Hut and the task we have set ourselves as so clearly articulated in our mission statement.

It all starts with Jon our Youth worker. Jon has worked hard providing online sessions and materials while we have been unable to meet in person. He has planned trips and activities that are all set to go once we are able to do them. Holly, our other staff member, organises the office and keeps all the paperwork in line and overseas the maintenance of the buildings.

Various Board members have brought their expertise to the table. Graham has done a sterling job in raising funds for us. We have funding securing the salary of our staff members and funding for all sorts of trips for the youth as planned by Jon. His work and the faithful contributions of local churches and individual members ensure our running costs are covered as well. It is in no small part due to Graham’s efforts that the Charity is in such a secure financial position. However, we should not be complacent, the outlook for charity funding may well be challenging in the future in more difficult economic times. Graham’s task will not be getting any easier for the foreseeable future!

Kirsty continues to steward our funds and keep the books and Matt brings his expertise to the maintenance of the building. David takes a lot of the day-to-day management responsibility as Deputy Chairman and keeps our IT in order.

So, you will see we are blessed with a great team, have a building which is now fit for purpose, are financially secure and with exciting plans for the future. That is grounds for optimism. There are more challenges ahead, we have no idea as I write this when we will be able to reopen, but for the reasons above I am confident we can face whatever the future holds. God has abundantly blessed this charity in my time on the Board. He has raised up the right people at the right time (Nigel my immediate predecessor was the right man at the right time, for instance) and I have no doubt our faithful God will continue to bless this work in his name. As it says on one of my mugs “let's do this”!

Andrew East

Chairman

SECRETARY’S REPORT

Braintree Youth Project Charity (BYPC) was incorporated under the Companies Act 2006 as a private company limited by guarantee on 11 November 2010. It was entered into the Charity Commission’s Register of Charities on 15 November 2010.

11 Board meetings have been held since our scheduled AGM in March 2020 (which was postponed until 14th July 2020 due to Covid-19)

Annual Returns to the Charities Commission and Companies House were submitted within the correct timespan.

Subscribers

As at 29th January 2021 the Charity had a total of 22 Subscribers.

Holly Legg

Company Secretary

DATA PROTECTION OFFICER’S REPORT

The Charity continues to ensure that any personal data it handles is in line with the GDPR (General Data Protection Regulation).

We have an online cloud system which is encrypted for email and Storage. The board members and staff all use this to ensure that personal data is kept safe.

When the country went into lockdown, BYPC utilised online cloud facilities to run online sessions for the young people.

All sessions have been run in accordance with GDPR and safeguarding regulations.

To my knowledge there have been no data breaches over the last year and we remain fully compliant with Data Protection laws.

This year, Braintree Youth Project Charity have had the following data requests:

	Subject Access Request	Erasure Request
No of Requests	0	0

Data Complaints:

We have received no complaints about how we deal with personal data.

David Huxter

Data Protection Officer

FINANCE DIRECTOR’S REPORT

This is a strange year to report on. We managed to secure a number of grants, thanks to the hard work of our fundraiser Graham, but most are restricted grants which we can’t spend until life returns to more normality. Sessions are online rather than at the Hut, but we still have building costs to pay.

We received a COVID-19 grant from Braintree District Council towards building costs during the first lockdown, which has been very helpful.

A decision was taken that work could be done from home, so the staff were not furloughed. This has meant an element of security for Jon and Holly at such an uncertain time.

Our unrestricted funds were boosted by a bequest from long-time supporter David Henfrey, and we are very grateful to David’s Executors for their effectiveness.

We were delighted to receive donations from two local businesses during the year, thanks to schemes run with their customers. Both Borno Pharmacy on the High Street and the Compasses Inn in Littley Green donated money raised through their prescriptions (Borno) and through their takeaways (Compasses). Support from local businesses is vital, and helps build our local community.

BYPC continues to meet our core payments of rent and utilities from individual and church donations. These monthly payments are critical to the running of the charity, and we thank everyone who gives on such a basis for their continuing support.

In this financial year, we received the repayment of Holly’s SMP for her maternity leave from HMRC, and we claimed our annual Gift Aid payment. If you do give to BYPC and are a tax payer, please ask us for a Gift Aid form which will enable us to gain an additional 25 per cent from HMRC for whatever you donate.

The Accounts are printed separately to this report, however, the baseline figures are:

Income - £75,729

Expenditure - £42,912

The Restricted Funds Income in the year totalled £46,359. Of this, only £16,560 was spent within the financial year, leaving £29,799 to be spent in the 2020-2021 financial year. Some of this has already been spent, in December 2020, on the refurbished toilet. The remainder will be spent as and when we can undertake normal activities.

Building a fire.

Layer Marney 2020

Grant Funders in 2019-2020

Restricted Grants

Jack Petchey Foundation Community Initiatives Fund Awards For All

Essex County Council (Active Braintree)

Rank Foundation Foyle Foundation Braintree United Charities Braintree District Council (Toilet project) Braintree District Council (Skills project) High Sheriffs Fund Essex Police, Fire & Crime Commissioners Fund

CSS Charitable Trust

Essex Youth Trust

Fowler, Smith & Jones

Unrestricted Grants

Tudwick Foundation Matthew Wrightson Trust Co-op Community Fund Augustine Courtauld Trust Oak Trust Annie Tranmer Trust

FINANCIAL SUPPORT

There are many different ways to support us financially:

 Monthly Standing Order

Setting up a monthly standing order helps us to plan our day to day finances. You can give any amount you want, but typically £5 or £10 a month is the norm. It is straightforward to set up from your bank account—contact the office for our bank details if this is a way you want to start giving to us. If you are a taxpayer, we can claim an additional 25% of your gift from the Government. Contact the office for a Gift Aid form, or download from our website.

Give as you Live

If you shop online, you could raise money for us at no extra cost. Go to

www.giveasyoulive.com and from there, link to the website you want (eg Amazon, Argos, ebay, Currys PC World, Very—to name but a few). The site will register any purchase you make and give a percentage to us. For example, a £50 purchase at John Lewis would raise 50p for BYPC.

 Essex Lottery

The Essex Lottery donate 50% of the ticket cost to your specified charity—so buying one £1 ticket a week would raise £26 a year for us, plus you get the chance to win a cash sum in the lottery. Go to www.essexlottery.co.uk/support/braintree-youthproject-charity or follow the link from our website to sign up.

 Co-op Local Community Fund

Co-op members can donate 1% of every spend at the Co-op store at Galley’s Corner to BYPC. If you’re not already a member, you can sign up in store, or go to www.coop.co.uk

 Amazon Smile

If you shop on Amazon, you can donate via Amazon Smile, which will donate 0.5% of your shop to us, at no extra cost to you. Just go to www.smile.amazon.co.uk and search for us.

YOUTH WORKER’S REPORT

In one way this year’s report should be quite easy to write, for most of the year we have been in lock down, face to face sessions and all organised trips and events have been cancelled. But that also makes it hard to write as it was a time of what could’ve been.

Over the last two years we have worked hard to create a welcoming place for the young people of Braintree, to offer them a safe space which they can come and rest, escape and socialise. Trying new experiences and having adults in their lives that they can chat to and feel supported by. This year we had planned to offer more activities and experiences, probably the most in the last three years. We had built up great relationships with many of the young people and had increasing numbers as we met many new faces. (We now have over 100 young people on our books and an average of 20 at each session.)

When the first lockdown came into effect It felt like we hit a brick wall, that our hard work had been derailed and we now faced an uncertain future. It was a time for us to rethink how we could interact with the young people. By the end of April, we had put in place an online session on Friday nights. Up until that point, we had been posting on our social media channels daily activities and challenges. It was something that might help alleviate any boredom, or give the young people something else to focus on instead of school work or the current Covid situation.

The hardest part about this year has been not being able to provide the space for young people to come and get away from the stresses and strains of life. Not being able to interact with them face to face, or see them grow as they make new friends and make the centre their place. After all that is the bread and butter of youth work.

In all we probably see 4 to 5 young people each Friday online. They have enjoyed the games and activities we have organised over the last nine months, including online escape rooms, an adventure quest role playing game, treasure hunts and a variety of quizzes.

The online sessions, although a very useful tool, will never be able to fill the void of drop in sessions at the youth centre. As we have seen a clear difference between the number of young people that attend online and drop in sessions. We were fortunate during our stint in the lower tiers to open up one of the areas of our centre and allow some face to face sessions with a small number of young people, who had to book a spot at each session. This was a great chance to have more in-depth chats with the young people and for them to have their space back.

I am praying for sessions to return in the spring and I have faith that God will help us get through this time and continue to find ways to help show love and support for the young people of Braintree. In a way this has been a gap year and all that we had planned will go ahead but just a little later than we had first planned. It has also given us time to make sure our centre is prepared and organised and that as a charity we are primed and ready to go once restrictions are loosened.

Our plans for the future will be to have each week filled up with drop in sessions, parkour sessions, online sessions, workshops to help teach new skills, and an 18-21 group for those who wish to keep coming once they reach the age limit. We are also hoping to start a youth worker apprenticeship scheme. This would help both us as a charity and give a young person the chance to get into the world of youth work. Of course we will also throw in a few trips away and another chance for our young people to experience a week away at an outdoor centre in Wales, pushing themselves to do things they have never done before.

This year may have been a setback but I believe it will only help drive us to do even more for the young people of Braintree, as we want to make the most of our time with them. At the heart of what we do is the desire to make meaningful relationships with the young people and be a positive input, it’s about quality not quantity. But that doesn’t stop us from dreaming big and trying our best to do more and more, and if we fail in achieving or doing all that have planned then at least we tried.

The young people of Braintree are going to be desperate for things to do once normal freedoms are restored and we will be ready to provide them with a place to go and grow.

Jon Hughes

Youth Worker

TRIPS FOR 2021

We have the following trips and workshops booked for 2021:
A week’s residential at the Essex Boys and Girls centre, Maes Y Lade, in Wales.
A canoe day trip down the river Chelmer.
A day trip to the Essex Boys and Girls Club centre, Layer Marney to try their new climbing wall. We may also look to arrange another day out to do some more outdoor activities at Layer Marney.
Day trip to Nuclear High Ropes.
A trip to the local Ice Skating rink.
A graffiti workshop
Make up and Beauty workshop
Mental health and resilience workshop

Along with the trips that have already been booked, we are keen to book more trips as and when we receive the funding, and upon the suggestions of the young people. Each year we normally have 3 grants from the Jack Petchey Award. The young people who are awarded have the choice of either choosing to spend the money on a trip or towards some new equipment, so no doubt we will have at least one day trip following a Jack Petchey Award.

Layer Marney 2019

Mountain climbing in Wales.

2019

Activity day at Layer Marney.

2019

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Ice Skating
2019
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Parkour 2020 Layer Marney 2020

CENTRE MANAGER’S REPORT

It’s been a strange and challenging year at BYPC over the last 12 months, due to Covid-19. We had so much planned for 2020, with many trips already booked or the money ready and waiting in the bank account for trips in the pipeline. We were hoping to be able to give the young people another fantastic year full of fun, and new opportunities. Fortunately, we have been able to keep hold of the money received from grants, and it is ready and waiting to be spent, hopefully in 2021.

Unfortunately, due to the inability to hold face-to-face sessions, this has meant that we have lost contact with quite a few of the young people, with only a few choosing to attend our online sessions. Some of which have now reached 18, and will no longer be able to join us when we are fully operational again. When we do reopen, we are hopeful that we will be able to welcome back most of the young people who attended our sessions, and we look forward to welcoming new faces.

However, due to the lack of sessions taking place, we have been able to complete some work on the centre, without having to disrupt any sessions. This includes the installation of a brand new accessible toilet, a fully decorated and kitted out café area, as well as new desks being installed in the staff office. It has also given us the chance to do a good sort out, and pass on any equipment that was no longer used, and to make sure everything we do have is in good working order.

During this time, we have continued to stay in touch with our contacts at the YMCA, and Thirst Café, who offer similar services to us. It has been good to chat to them during this time, and offer each other support when needed.

We are looking forward to the rest of the year, and hope to continue to grow the number of young people we are able to reach and offer opportunities to.

Holly Legg

Parkour

2020

FUNDRAISING OFFICER’S REPORT

Generation of funds to support our activity has again proved difficult as not only was the Stock Market very volatile, thus effecting available funds, many Charitable sources put their normal areas of support on hold and directed funding towards organisations effected by the Covid virus.

Nevertheless, we were magnificently supported by regular providers and in some cases new sources. To the point that total income from Fund-raising alone was up by £19,000 (54%) to £54,500.00 which was a staggering response.

Much of the funding was directed towards projects and the Youth Officer’s report will indicate that most of this funding has not been spent due to Lockdown. However, it has been held over for activity during the coming year. Plans are already in place to introduce our programmes as soon as restriction are eased.

On the capital side we were able to generate funds from a number of sources to finance the complete renovation of the toilet, so that the “Hut” is effectively now complete and is a superb purpose-built unit for our membership.

Details of our main providers are shown below, many of whom are regulars but we were also exceptionally grateful to new sources who supported us for the first time, such as the Rank Foundation, The Foyle Foundation, Police Fire & Crime Community Safety Fund., Mathews Wrightson Charity Trust, Anne Tranmer Charitable Trust, the Compasses Inn at Littley Green and Borno Pharmacy. We hope that if circumstances are appropriate that they provide for us again in the future.

During the current year we will look to expand our sources of income in the hope that we will be able to structure our operation with long term finance, which will provide certainty of existence and enable us to deliver our business plan in the future. Although it will not be evident in the financial year indicated we have already had generous support from the Braintree District and Eastleigh Community Foundation that will finance our Youth Officer for 3 years, funds for this grant will start to be seen in the current year’s figures.

We look forward to another challenging year but are confident that we can continue to grow our organisation for the benefit of the young people in the town.

The following gave £1000.00 or more: -

The following gave £1000.00 or more: -
Natonal Lotery Awards for All	£9880.00.
Essex CC Community Initatve Fund.	£3000.00
High Sherif’s Fund	£5000.00
Foyle Foundaton.	£5000.00
Tudwick Foundaton.	£3000.00
Police, Fire & Crime Community Fund	£6405.00
Augustne Courtauld Charitabnle Trust	£1000.00
Braintree District Cllors Community Fund	£3185.00
Tom Amos Charity	£2350.00
Actve Braintree	£3040.00
Co-oP Community Fund	£1243.00
Essex Youth Trust	£4000.00
FSJ Charites	£2000.00
CSS Charitable Trust	£2000.00

SAFEGUARDING OFFICER’S REPORT

Safeguarding is a high priority at BYPC and we take very seriously the responsibility of caring for and safeguarding the welfare, well-being and physical safety of all our youth and volunteer helpers, as well as our two paid workers.

To make sure we are effective in our safeguarding, in-house training is offered annually to volunteers and the safeguarding board member receives up-to-date training and support from Thirty-one:eight, the UK's only independent Christian safeguarding charity.

Thirtyone:eight helps individuals, organisations, faith and community groups to protect vulnerable people from abuse by providing training, consultancy, DBS services and a 24 hour helpline, making sure we are equipped and empowered with the tools we need.

In December 2017, The Charities Commission issued a clear alert to all charities: trustees are accountable and responsible for putting things right and therefore must assure themselves that safeguarding practices are robust.

Our safeguarding policy is on our website for all to see and this is reviewed annually.

Due to the ongoing lockdown situation, there is little to report regarding safeguarding and no incidents have occurred. Online sessions have adhered to safeguarding guidelines.

Staff, Board members and Volunteers will be undertaking online Safeguarding training through Thirtyone:eight.

Penny Smith

Safeguarding Officer

Wild Camping

2019

PROPERTY REPORT

The upkeep and general maintenance of the property has run a smooth as could be, given the situation we faced with the national lockdown. The annual services of boilers, fire extinguishers and Portable Appliance Testing were all completed during the periods when restrictions were relaxed, allowing us to remain fully compliant.

The money that Graham secured for the accessible toilet was able to be spent, so we now have a brand new accessible toilet in Cottage. 2 During this time, the office was also given a makeover, with new made to measure desks being built, and all furniture no longer fit for purpose has been removed and will be replaced. We have also replaced the washable hand towels, with paper towels, to keep as Covid secure as possible.

We are now in the process of forming a new 10-year lease with our landlords, and solicitors have now been instructed.

Matt Farmer

Property Director

Newly installed accessible toilet

2020

Registered in England No: 7437568

Registered with the Charity Commission No: 1139014 Registered address: 2 St Michael’s Road, Braintree, CM7 1EX Telephone: 01376 323764

Website: www.braintreeyouth.org.uk

Braintree Youth Project Charity Charity No. 1139014 Company No. 07437568 Trustees, Report and Unaudited Accounts 31 October 2020

Braintree Youth Projert Charity Contents Pages 2to3 Trustees, Annual Report Independent Examiner's Report Statement of Financial Attivities Summary Income and Expenditure Account Balance Sheet Notes to the Accounts Detailed Statement of Financial Activities 8t015 16to17 Page I

Braintree Youth Project Charity Trustees Annual Report The Trustees, who are also directors of the charity for the purposes of the Companies Art 2006, present their report with the unaudited financial statements of the charity for the year ended 31 Ottober 2020. REFERENCE AND ADMINISTRATIVE DETAILS Company No. 07437568 Charity No. 1139014 Registered Office Fountain Cottages 2 St Michaels Road Braintree Essex CM7 IEX Dirertors and Trustees The Directors of the charitable company are its Trustees for the purposes of charity law. The following Dirertors and Trustees served during the year: A.L. East A. England M. Farmer G. Goodchild DJ. Huxter K.R. Huxter P. Smith N.P. Warner R.D. Wearfftouth (Resigned 8 December 20201 (Resigned 14 July 20201 Company Secretary H.R.M. Legg Ac¢ountants Quantic Accountancy Limited I Second Avenue Bluebridge H31stead E55ex C09 2SU Bankers CAF Bank Limited 25 Kings Hill Avenue Kings Hill West Maling Kent ME19 4JQ Page 2

Braintree Youth Project Charity Trustees Annual Report OBJEcnvES AND AcfiviTiES The purpose of the charity is to improve the life chances of the youn8 people of Braintree, through the provision of a youth club. The youth club forms the basis for the provision of services to meet the needs of the young people in areas such as substance abuse, health, welfare, education, employment and relationships etc ACHIEVEMENTS AND PERFORMANCE The charity received grants and donations totalling £79,65212019: £50,177) PLANS FOR FUTURE PERIODS The trustees intend to continue its policy of providing services through the youth club to the young people of Braintree. STRucfuRE, GOVERNANCE AND MANAGEMENT The charity was incorporated on 11 November 2010 and is governed by the Memorandum and Articles of Association of the company, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. The trustees have considered the risks faced by the charity and identified the major risks to which the charity is exposed. They have reviewed those risks and satisfied themselves that there are controls in place to mitigate their potential effect. New members of the board are identified by existing members to fill particular skills gaps and are given appropriate charity legislation guidance. The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financi31 position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are a150 responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP IFRS 1021. Signed on behalf of the board A.L. East Trustee 09 March 2021 Page 3

Braintree Youth Project Charity Independent Examiners Report Independent Examiner's Report to the trustees of Braintree Yoirth Project Charity I report to the charity trustees on my examination of the accounts of Braintree Youth Projett Charity for the year ended 31 October 2020 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account. the Balance Sheet and the related notes. Responsibilities and basis of report As the trustees of the charity land also its directors for the purposes of company lawl you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 20061'the 2006 Act. Having satisfied myself that the accounts of the charity are not required to be audited under Part 16 of the 2006 Att and are eligible for independent examination, I report in respert of my examination of your Charity's accounts as carried out under section 145 of the Charities Act 20111'the 2011 Act'l. In carrying out my examination I have followed the Directions given by the Charity Commission under section 14515llbl of the 2011 Act. Independent examiner'5 Statement I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examin?tion giving me cause to believe that.. ccounting records were not kept in accordance with section 386 of the 2006 Art; or the accounts do not accord with those records; or the accounts do not comply with the accounting requirements under section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination; or the accounts have not been prepared in accordance with the Ch2ritie5 SORP IFRS 1021. I have no concerns and have come across no other matters in connertion with the examination to which attention sho reached. drawn in this report in order to enable a proper understanding of the accounts to be S J Foster FCCA Quantic Accountancy Limited I Second Avenue Bluebridge Halstead Essex C09 2SU 09 March 2021 Page 4

Braintree Youth Projert Charity Statement of Financial Activities for the year ended 31 October 2020 Unrestrirte . d funds 2020 Restrirted Endowment funds funds Total funds Total funds 2020 2020 2020 2019 Notes Income and endowments from: Donations and legacies Charitable activities Other 33,293 46,359 79,652 50,177 266 40 27 27 46,359 79,679 50,483 Total 33,320 Expenditure on: Charitable artivities Other 310 13,776 5,816 33,895 6,126 47,671 10,082 43,478 Total 14,086 39.711 53,797 53,560 Net gains on investments Net incomel(expenditurel Transfers between funds Net incomellexpenditurel before other gains/llosses} Other gains and losses 19,234 119,8321 6,648 19,832 25,882 13,077} 15981 26,480 25,882 13,077} Net movement in funds 15981 26,480 25,882 13,0771 Reconciliation of funds: Total fund5 brought forward Total funds carried forward 29,485 13,520 43,005 46,082 15981 55,965 13.520 68,887 43,005 Page 5

Braintree Youth Projert Charity Summary Income and Expenditure Account for the year ended 31 October 2020 2020 2019 Income 79,679 50,483 Gross income for the year Expenditure 79.679 50.483 52.894 52,007 Depreciation and charges for impairment of fixed assets 903 Total expenditure tor the year Net incomellexpenditurel before tax for the year 1,553 53,797 53,560 25,882 Net income l{expenditure Ifor the year 13,0771 25,882 13,0771 Page 6

Braintree Youth Project Charity Balan¢e Sheet at 31 Ortober 2020 2019 Company No. 07437568 Notes 2020 Fixed assets Tangible assets li 2,828 2,828 3,731 3,731 Current assets Debtors Cash at bank and in hand 12 3,493 63,780 67,273 11.2141 66,059 68,887 9,560 30,018 39,578 13041 39,274 Creditors: Amount falling due within one year Net current assets 13 Total assets less current liabilities Net assets ex¢ludin8 pension asset or liability Total net assets 43,005 68,887 43,005 68,887 43,005 The funds of the charity Restricted funds Restricted income funds 14 40,000 40,000 13,520 13,520 Unrestrirted funds General funds 14 28,887 28,887 29,485 29,485 Total funds 68,887 43,005 These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. For the year ended 31 October 2020 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying with the requirements of the Companies Att 2006 with respect to accounting records and the preparation of account5. Approved by the board on 09 March 2021 And signed on its behalf bv.. D.J. Huxter Trustee 09 March 2021 Page 7

Braintree Youth Projett Charity Notes to the Accounts for the year ended 31 October 2020 l A¢counting policies Basis of preparation The financial st?tements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordan¢e with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 leffective I January 20151 (Charities SORP IFRS 10211, the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 and the Companies Art 2006. Change in basis of accounting or to previous accounts There has been no change to the accounting policies (valuation rules and method of acco(Jntingl since last year and no Changes have been made to accounts for previous years. Fund accounting Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objetts of the charity. These are unrestricted funds earmarked by the trustees for particular purposes. These are unrestrirted funds which include 2 revaluation reserve representing the restztement of investment assets at their market values. These are available for use subjett to restrictions imposed by the donor or through terms of an appeal. Designated funds Revaluation funds Restrirted funds Income Recognition of income Income is included in the Statement of Financial Activities ISOFAI when the charity becomes entitled to. and virtually certain to receive, the income and the amount of the ineome can be measured with sufficient reliability. Income with related Where income has related expendtture the income and related expenditure is expenditure reported gross in the SOFA. Donations and legacies Voluntary income received by way of grants, donations and gifts is included in the the SOFA when receivable and only when the Charity has unconditionBI entitlement to the income. Tax reclaims on Income from tax reclaims is included in the SOFA at the same time as the donations and gifts Eift/donation to which it relates. Donated services and facilities These are only included in income (with an equivalent amount in expenditure) where the benefit to the Charity is reasonably quantifiable, measurable ané material. Volunteer help The value of any volunteer help received is not included in the accounts. Snvestment income Thi5 is included in the accounts when receivable. Gains/llossesl on This includes any gain or loss resulting from revaluing Trnvestments to market value rev2luBtion of fixed at the end of the year. assets Gains/llossesl on invèstment èssets This includes any gain or loss on the sale of investments. Page 8

Braintree Youth Projert Charity Notes to the Accounts Expenditure Recognition of expenditure Expenditure is recognised on an accruals basis. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates. Expenditure on These cornprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs. All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid. These include those tost$4ssociated with meeting the constitutional and statutory requirements of the Charity, including any auditlindependent examinatlOA fees, costs linked to the strategic management of the Charity, together with a share of other administration costs. These are support costs not allocated to a particular activity. Grants payable Governance ¢ost5 Other expenditure Taxation The charity is exempt from corporation tax on its charitable activities. Tangible fixed assets and depreciation Depreciation is provided at the following annual rates in order to write off each asset over its estimated seful life.. Equipment 15% Straight line Trdde and other debtors Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. Cash and cash equivalents Cash and cash equivalents comprise cash at bank and on hand, demand dep051ts with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or Current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integr81 part of the company's cash management. Trade and other creditors Short term creditors are measured at the transaction price. Other creditors and provisions are recoEnised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can bè measured or estimated reliably. Creditor5 and PTOVISLons are normally recogni5ed at their settlement amount after allowing for any trade discounts due. Page 9

Braintree Youth Project Charity Notes to the Accounts Leased assets Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease. Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases. Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is intluded in the balance sheet date as B finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to athieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying asset5, in which case they are tapitalised in accordance with the charity's policy on borrowing costs. Assets held under finance leases are depreciated in the same way as owned assets. Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis. Pension costs The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds. 2 Company status The company is a private Company limited by guarantee and consequently does not have share capital. Page 10

Braintree Youth Proje¢t Charity Notes to the Accounts 3 Ststement of Financial Acti¥ities- prior year Unrertrirted fund5 Restricted funds Total funds 2019 2019 2019 Income and endowments trom: Donations and legacies Charitable activities Other 33,312 16,865 266 50.177 266 40 40 Total 33,352 17,131 50,483 Expenditure on: Charitable èctivities 4,579 5,503 27,139 10,082 43,478 Other 16,339 Total 20.918 32.$42 53,560 Net income 12,435 117,6391 115,5121 17,639 13,0771 Transfers between funds Net income before other gainslllossesl Other gains and10sses: Net mt>vement in funds 15,2041 2,127 13,0771 15,2041 2,127 13,0771 Rectsnciliation of funds: Total funds brought forward Total funds carried forward 34,689 11,393 46,082 29,485 13,520 43,005 4 Income from donations and legacies Unrestricted Restrirted Total Total 2020 2019 Grants received Donations Legacy received 10,935 11,058 11,300 33,293 46,359 57,294 11,058 11,300 79.652 44,097 6,080 46,359 50,177 5 Income from charitable activities Total Total 2020 2019 Youth courses and projects 266 266 Page 11

Braintree Youth Projert Charity Notes to the Accounts 6 other income Unrestricted Total Total 2020 2019 Tuck shop income 27 27 40 27 27 40 7 Expenditure on charitable artivities Unrestricted Restricted Total Total 2020 2019 Expenditure on charitt7ble octivities Youth courses and projects Youth sports equipment Governonce costs Independent examiners fee 5,816 5,816 9,490 292 310 310 300 310 5,816 6,126 10,082 8 Other expenditure Unrestrirted Restricted Total Total 2020 2019 Refund of grant Employee costs Motor and travel costs Premises costs Amortisation. depreciation, impairment, profit1105s on disposal of fixed assets General administrative costs Legal and professional costs 3,950 3,950 29,792 29,792 27,273 Is 10,652 10,652 12,056 750 153 903 1.553 2,130 244 2,130 244 2,332 249 13,776 33,895 47,671 43,478 9 Net in¢ome/lexpenditurel before transfers This is stated after charging.. Depreciation of owned fixed assets Independent Examiner's fee 10 Staff costs Salaries and wage5 Pension costs 2020 2019 903 310 1,553 28,822 862 29,684 25,576 1,563 27,139 No employee received ernoluments in excess of £SO,000. Page 12

Braintree Youth Projert Charity Notes to the Accounts 11 Tangible fixed assets Equipment Total Cost or revaluation At l November 2019 At 31 October 2020 Depreciation and impaiment At l November 2019 Depreciation charge for the year At 31 October 2020 Net book values At 31 October 2020 At 31 October 2019 12 Debtors 11,272 11,272 11,272 11,272 7.541 7,541 903 903 8,444 8,444 2,828 3,731 2,828 3,731 2020 2019 964 5,751 2,845 9,S60 Trade debtors other debtors Prepayments and accrued income 838 2,000 655 3,493 13 Creditors: amounts falling due within one year 2020 2019 Other taxes and social security Accruals and deferred income 210 1,004 1,214 300 304 Page 13

Braintree Youth Projert Charity Notes to the A¢¢ounts 14 Movement in funds Incoming resources Ati (including November other 2019 gain5nossesl Resources expended Gross transfers At31 Ortober 2020 Restrirted fvnds: Restricted income funds: Salaries Premises Costs Sports Equipment and Sessions Activities and Trips Horticultural Project 9,960 5.484 129,7921 11531 19.832 875 6,206 2,364 4,281 6,000 830 30,085 3,194 28,550 2,050 15,8161 13,9501 Total 13,520 46,359 Unrestrirted funds: General funds 139,7111 19,832 40,000 29,485 33,320 114.0861 119,8321 28,887 Total funds 43,005 79,679 153,7971 68,887 Purposes and restrittions in relation to the ftJnds.' Restricted funds.. Salaries Premises Costs Sports Equipment and Sessions Activities and Trips Horticultural Projett Fund cost of activities and trips Fund cost of a horticultural project 15 Analysis of net assets between funds Fund staff costs Fund cost of premises Fund cost of sports equipment and running Sessions Unrestricted funds Restricted funds Totsl Fixed assets Net current assets 2,216 29,727 31,943 612 36,332 36.944 2,828 66,059 68,887 Page 14

Braintree Youth Proje¢t Charity Notes to the Accounts 16 Reconciliation of net debt Atl November 2019 New HpIFinance leases At31 October 2020 Cash Ilows Cash and cash equivalents 30,018 30,018 33,762 33,762 63,780 63,780 Net debt 30,018 33,762 63,780 17 Commitments Operating lease ¢ommitments Annual commitments under non-cancellable operating leases are as follows- 2020 2020 Land and buildings 2019 Land and buildings 2019 Other Other Operating leases with expiry date.. In the second to fifth years inclusive 8,000 8,000 8,000 8,000 PensiTon commitments 2020 2019 The pension cost charge to the company amounted to-. 862 1,563 Page 15

Braintree Youth Projert Charity Oetailed Statement of Financial Artivrties for the year ended 31 Ortober 2020 Unrestricte d funds 2020 Restricted funds 2020 Total funds 2020 Total funds 2019 Income and endowments from: Donations anty legacies Grants received Donations Legacy received 10,935 11,058 11,300 33,293 46,359 57,294 11,058 11,300 79,652 44,097 6,080 4S,359 Charitable activities Youth courses and projects SO,177 266 266 Other Tuck shop income 27 27 27 40 40 27 Total incomeand endowments Expenditure on: Charitable attivities Youth courses and projects Youth sports equipment 33,320 46,359 79,679 50,483 5,816 5,816 9,490 292 5,816 Governance costs Independent examiners fee 5,816 9,782 310 310 310 300 300 Total of expenditure on charitable artivities 310 310 5,816 6,126 10,082 Other expenditure Refund of grant 3.9SO 3,950 3,950 3,950 Employee costs Sal8ries/wages Pension costs Staff training Stsff welfare 28,822 862 28,822 862 25.576 1,563 134 108 29,792 108 29,792 Travel and subsistence 27,273 15 Premises costs Rent Rate5 Light, heat and power Premises cleaning 15 8,000 38 888 275 8.000 38 8,000 247 888 1,240 14 275 Page 16

Braintree Youth Projert Charity Detailed Statement of Financial Activities 669 Premises insurances Premises repairs and maintenance Other premises costs 694 694 557 557 1,695 200 200 10,652 191 12,056 10,652 General administrative costs, including depreciation and amortisation Depreciation of Equipment Bank charges General insurances Postage and couriers Software, IT support and related costs Stationery and printing Subscriptions Sundry expenses Telephone, fax and broadband 750 120 505 153 903 120 505 22 1,553 120 480 40 22 202 202 115 487 190 487 729 190 31S 289 3,033 215 314 319 3,885 315 289 2,880 153 Legal and professional costs Other legal and professiorbal costs 244 244 249 244 244 249 Total of expenditure of other costs Total expenditure Net gains on investments 13,776 33,895 47,671 53,797 43.478 14,086 39,711 53,560 6,648 25,882 13,0771 Net incomellexpenditure) Transfers between funds Net incomellexpenditurel before other gains1llosses) Other Gains 19,234 119,8321 19,832 15981 26,480 25,882 13,0771 Net movement in funds 1598} 26,480 25,882 13,0771 Reconciliation of funds: Total funds brought forward 29,485 13,520 43,005 46,082 Total funds carried fonvard 28,887 40,000 68,887 43,005 Page 17

Braintree Youth Project Charity Charity No. 1139014 Company No. 07437568 Trustees, Report and Unaudited Accounts 31 October 2020