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2020-12-31-accounts

PAROCHIAL CHURCH COUNCIL OF SS PETER & PAUL, AYLESFORD. ANNUAL REPORT OF THE PAROCHIAL CHURCH COUNCIL FOR THE YEAR ENDED 31[ST] DECEMBER 2020

Administrative Information

St Peter and St Paul’s Church is situated in Vicarage Close. Aylesford. It is part of the Diocese of Rochester within the Church of England. The correspondence address is Church Office, The Brassey Centre, Station Road, Aylesford, ME20 7QR.

The Parochial Church Council (PCC) is now registered with the Charity Commission under Registration No. 1138956.

Structure, Governance and Management

PCC members who have served at any time from 1 January 2020 until the date this report was approved.

Name Office Dates served if not
full year		 Elected term
ends
The Revd Ruth Peet Incumbent
Alan Longmuir Churchwarden
Deanery Synod
Representative*		 2021
Aline Ongley Churchwarden 2021
Julie Hambelton Elected PCC member 2021
Christine Hatfield Elected PCC Member 2021
Emma Parren Elected PCC member 2021
Ian Packer Elected PCC member
Elected Deanery Synod
Representative		 2021
2023
Sharon Stigle Elected PCC Member 2022
Pam Storr Elected PCC Member 2022
Anita Keays Elected PCC member 2022
Andy Brown Elected PCC member 2022
Gordon Hunt (Vice
Chairman)		 Elected PCC Member
Elected Deanery Synod
Representative		 2023
Ann Beale Elected PCC member
Secretary		 2023
Janet Holdstock Elected PCC Member
Pastoral Assistant		 2023
Sue Gallico Elected PCC member 2023

*Alan Longmuir remains a Deanery Synod Representative by virtue of his membership of Diocesan Synod.

Peter Smith (Lay Reader) and Peter Walton (Treasurer) are not members of the PCC but have a standing invitation to all PCC meetings.

The method of appointment of PCC members is set out in the Church Representation Rules. All those attending Church are encouraged to register on the Electoral Roll and stand for election to the PCC.

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Professional advisor: Simon Miller and Company Bank: CAF (Charities Aid Foundation) Independent Examiner: Martyn Burt B.Sc. (Hons), ACMA, CGMA

Aims and Purposes

The PCC of St Peter and St Paul has the responsibility of co-operating with the incumbent in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical; this includes the provision of regular church services and baptisms, weddings and funerals. It also has maintenance responsibilities for the Church of St Peter and St Paul.

Objectives and Activities

The PCC is committed to a vision of sharing God’s love for all, worshipping, serving and growing together. We want to enable and attract as many as possible to worship and be part of our parish community at St Peter and St Paul’s. We aim, under God, to grow in faith and in numbers, to provide pastoral care for people living in the parish and to help build community.

We have considered the Charity Commission’s guidance on public benefit, and in particular the supplementary guidance on charities for the advancement of religion, noting that this is currently under review. We believe that our work contributes public benefit through the development of the spiritual well-being of individuals, the practical outworking of faith in wider society, and the support for those in need. We deliver on our responsibility to maintain and provide the parish church and its services for worship, including baptisms, weddings and funerals, for all in the parish.

Church Electoral Roll 2020

As at 31[st] December 2020 there were 114 on the electoral roll of which 48% are not resident in the Parish.

Attendance

We can usually report the number of people attending church on a ‘usual’ Sunday. In 2019 it was 74 adults and 6 under 18’s. This year it is not possible to compare like with like. A ‘usual’ Sunday took one of three possible forms:

Church-only 12 services Average attendance 55 adults Zoom-only 23 services Average attendance 51 adults Church with Zoom 15 services Average attendance 55 adults. (On 2 Sundays, 23rd Mar and 27th Dec, there was no congregational service).

These figures do not include attendance at 8am, but the incidence of 8am services does not correlate exactly with the types of services above. However, on the 11 occasions when there were 8am and 10am church-only services on the same day, the average adult Sunday attendance was 71.

Average 8am attendance before the first lockdown (10 services) was 17 adults; on 3 later occasions it was 12 adults.

Under 18’s attended 22 10am services across all 3 forms, giving an average of 4 per service (but this figure was heavily weighted by the attendance of the Junior Choir at 2 Come & Praise services before the first lockdown).

Special services included 12th Jan – Covenant Renewal (69 adults, 2 under 18’s); 14th Feb – St. Peter’s School End of Term (79 adults, 177 under 18’s – not included in the figures above); 16th Feb – Special service for 2020 wedding couples (67 adults, 12 under 18’s); 8th Nov – Remembrance Sunday (61 adults, 3 under 18’s); 12th Dec – 2 x Services of Remembrance (31 and 24 adults) – not included in the figures above); 13th Dec – Carol Service (57 adults, 3 under 18’s); 24th Dec – Nativity Service (32 adults, 17 under 18’s – not included in the figures above). These figures cannot realistically be compared with 2019 (when Remembrance Sunday attendance was 332, for example).

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The following figures are easier to compare with 2019, so 2019 numbers are shown in brackets.

This year we reported a worshipping community of 91 (137). This included 1 age 0-10 (12), 2 age 11-17 (4), 29 age 18-69 (40) and 59 age 70+ (81). (The worshipping community is people who attend a church service (not necessarily in church) at least once a month.) This reduction was despite 14 new adults joining the worshipping community. Unfortunately, we lost 47 adults from last year’s total and 13 under 18’s. The reduction in adults was due to people without internet access and not being able to hold services in the community (including Home Communion services). The reduction in under 18’s was mainly due to the Junior Choir not being able to take part in services.

Sadly 3 (4) adults left the worshipping community during 2020, due to death/illness.

This year 5 (15) babies and children, and 2 (1) adults were baptised, 2 (5) couples were married in church, 8 (9) funerals were held in church, 14 (10) in a crematorium and 2 (3) burials of ashes were conducted.

Our Fresh Expression, Messy Church, continued fortnightly on Zoom during the first lockdown. Average attendance was 9 adults and 6 under 18’s. However, interest dropped to only one child present, and the last session was held on 3rd July.

Annual Report on the Proceedings of the PCC and the Activities of the Parish Generally

During 2019, in accordance with our hopes and plans, attendance increased, and finances and communication improved. Our aim was to continue that gain in momentum through 2020.

As reported at last year’s APCM (24th October 2020) we started 2020 with high hopes – we ran Christianity Explored, we had a thoroughly enjoyed wedding event for the 2020 couples and we were heading towards linking all our ideas for growth and community engagement into the Diocesan ‘Called Together’ initiative, beginning with a planning day to involve the wider community. However, the necessary response to the Covid19 pandemic significantly changed the pattern of church life and created various challenges and opportunities.

The pattern of church life related to the church building was as follows:

26th Jul Sunday worship and other services resumed (5 baptisms, 5 funerals and 1 wedding in our case).

March

On 17th March the Church of England published a statement suspending public worship until further notice. Our immediate response was to set up a group of pastoral telephone contacts and to phone everyone we could identify who was isolated. We set up the church to keep it open for private prayer, we made sure our regular food bank collection could continue and on 20th March published our first email newsletter which included resources for prayer and worship. The eNewsletter has been published at least weekly, since. Every weekday we held Morning and Evening Prayer by Zoom. Evening Prayer ended at the end of the first lockdown, but Morning Prayer still continues (attended by around 9 people). We also began the continuing process of going through the diary, trying to guess what we should cancel!

The March issue of ‘Contact’ magazine was the last one to be published in the year.

On 22nd March the Mothering Sunday service was videoed in church and published on YouTube, and we all lit a candle for hope in our windows. That day also saw the instruction from the Church of England to close all church buildings. Entry was only to be allowed for essential maintenance. So, on 24th March we formally

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closed the building but did everything we could to communicate that the church was not the building, and we were still here.

On 29th March we held our first Zoom service from the vicarage, which was extremely well received, especially because people were so glad to see each other.

April

From 1st April, the Chequers (who were feeding many isolated people) included our pastoral telephone contact details with their food deliveries.

Gift baskets of biscuits were sent from us to the sheltered housing and care homes Royal British Legion Village and the hospice.

All Holy Week and Easter services were held on Zoom and we also sent the first printed newsletter aimed especially at people with no internet.

Sunday worship continued on Zoom, trying to reflect the mood but lift spirits with every service. Towards the end of April, a telephone ‘Dial-A-Service’ was introduced.

May

In May we held our first Messy Church by Zoom. Also, very concerned about people suffering and nearing death without spiritual support, we provided a second phone service ‘Words of Comfort’, and advertised it to RBLI sheltered living, care homes and hospice.

The eNewsletter continued to include topical information as necessary, for example, support for domestic abuse.

The postponed Lent Course ‘Finding a Voice’ began (via Zoom) on 23rd May and was thoroughly enjoyed. And then, for ‘Thy Kingdom Come 2020’ (Ascension to Pentecost) we put together a prayer series called ‘My Prayer’ from people in our community and published it on Facebook and YouTube.

June

On 13th June, Ruth was videoed leading a Sunflower Remembrance Service, for streaming by the Heart of Kent Hospice (HOKH). On 14th we set up a Food Table near Base Camp in the RBLI village. People could donate or take the food they needed. Excess food was taken to ‘Food for Thought’ in Maidstone.

We tried another initiative – Emma Parren, Charlie and Gemma Bunker offered home schooling support. Sadly, there was no take up, possibly because of the timing in relation to the school summer break.

June also brought the news, first, that church buildings could reopen for private prayer and some funerals, and then that from 4th July they could reopen for public worship. Weddings could also take place but with a cap on numbers.

July

From 1st July, the church opened for private prayer twice a week, an arrangement that allowed us to keep a 72-hour safe period between opening times. On 3rd July we tried our first Zoom quiz which was a great success. On 21st the church clock was started after being stopped at 10:37 for months and on 25th Terry Barnard tried out the bells. On 26th we re-opened for public worship (with booking).

In July, the new church website was launched, offering a more flexible and up to date form of communication.

August

15th August was billed as our last Zoom only service (that was what we thought at the time!) and on 22nd we held our first service in church that was also Zoomed.

September

In September we returned to a service pattern which included 8am Communion services on the 2nd and 5th Sundays of the month. On 6th September, as part of our continuing involvement with Churches Together in

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Malling (CTiM) Ruth led a combined Songs of Praise service on Zoom, which had originally been planned to take place in Aylesford Church. On 12th, Ride & Stride raised £700. On 25th TMBC offered us a £500 grant to support the food table, and Pride Fencing offered us a shed for it. Emma Parren, one of our trainee Licenced Lay Ministers, led the Harvest service on a ‘creation’ theme. The 28th saw the publication of a second printed newsletter for those with no internet.

October

On 18th, Charlie Bunker (the other trainee LLM) led a Sunday service with a ‘healing’ theme.

November

On 2nd the second lockdown began but this time the church remained open every day for private prayer. Sunday services went back to Zoom.

Around Remembrance, we extended an intended ‘Weekend of Remembering’ to a fortnight. We offered the wider community three ways of being involved – we made poppies for people to plant in the churchyard ‘Poppy field’, we set up the ‘Memory Tree’ in church and we offered display space for memories and thoughts from the year, in the ‘This Year’ exhibition. Nearly 300 poppies were planted in the Poppy Field. St. Peter’s School and Aylesford Primary contributed to the display. The ‘Memory Tree’ was popular, with 160 wooden leaves being added. On Remembrance Day itself (8th) Ruth was interviewed on Radio Kent and the Zoomonly service was conducted from church and via a second camera, included the ceremony outside church, by the war memorial.

Other November events included: On 15th Jane Roberts, training for the Bishop’s Certificate, led a service on Zoom; 18th, the food table was closed, largely due to the change in weather; 27th, another Zoom quiz.

December

On 6th December Ruth was videoed again for the HOKH Light up a Life services to be streamed, and on the same day we were able to conduct Sunday worship in church again (also with Zoom).

On 8th we opened the Food Bank in the Brassey Centre and we were started off with a generous gift of food from Larkfield Community Church. On 22nd the donated food bank shed was erected behind the Brassey Centre.

The Christmas decorations in church included a Christmas tree displaying all the Lights of Love stars from 2019.

We planned Christmas services, including transmitting the Carol Service to outdoors, but eventually cancelled that because of safety concerns. The Christingle service on 17th was fun, as both church and Zoom congregations made their own Christingles as part of the service. The Christmas Eve Nativity Service was held on Zoom and was surprisingly well-attended by 32 adults and 17 children. On Christmas Day, the last service (church with Zoom) was held – for the year, and for the time being, as we headed into the third lockdown.

PCC Meetings

The PCC oversaw the above events and activities, holding a total of 10 meetings during the year, including 3 extraordinary meetings (23/4, 3/6 and 18/6) held to deal with specific pandemic-related issues and the financial implications. We continued throughout the year, to try to reduce time-consuming discussion on routine committee-related work and to focus on the priority concerns. Naturally, due to the pandemic, pastoral care, maintaining contact, safety, safeguarding and finance were the priorities. We also spent time discussing what we had learned from the pandemic situation and ideas for changes to church life and ministry. We tried to combine effective response to the situation with starting to think about new ideas, especially in relation to different forms of worship and a future community hub of some kind.

Due to the pressure of his work, PCC member Charlie Bunker resigned in January 2020. In May, the vacancy left by Charlie was filled by Ian Packer, who joined the PCC specifically as part of his discernment process for ordination.

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The work of PCC Committees continued where possible (depending on the nature of the work and the availability of committee members), with the committees related to pandemic issues (particularly finance), meeting as often as was necessary. In response to the serious financial situation, a new committee, the Church Funding Group was set up in June, with all PCC members pledging support as necessary. Two sub-committees of the Finance Committee were also set up – one to set up Easyfundraising and the other to implement Legacy Giving.

Due to the volume of church-related work being attempted and the limited number of people available to work on it, in September, the Standing Committee was authorised to begin work to prioritise the church workload including ongoing projects.

The APCM was delayed but was eventually held successfully in church and by Zoom, on 24th October. We said goodbye to Bob Halliday and welcomed Sue Gallico as a new PCC member. Anita Keays’ role as Electoral Role Officer was ratified (originally taken on in September, when Stephen Kyle stepped down due to his work commitments). Alan Longmuir stepped down from the role of Treasurer. Peter Walton took on the treasurer role; although not a PCC member, Peter has a standing invitation to all PCC and Standing Committee meetings. Thanks were expressed to all, those leaving and those staying, for their commitment to the church and their role.

Finance Report 2020

Well, what a year!! The pandemic has had a profound influence on our finances, although the yearend figures are reasonable with a loss of £419 compared with last year’s loss of £3,455, however there are some significant changes. There has been a remarkable increase in Giving and Donations, thank you all you have been very generous Fundraising has maintained its income in very difficult circumstances. Just a couple of numbers, planned giving and income tax recoverable was £50,649 compared with 2019 of £44,042. Donations up from £3,210 to £8,923. The areas where we suffered was lack of income from Brassey lettings, loose plate collections and fees, down from £31,536 to £10,481, a huge loss. There have been a great many reductions in expenditure, including utilities at the Church and in the Brassey Centre. We have been fortunate in that the Brassy Trust were kind in that they did not ask for the rent for the Brassey Centre a saving of £5,000.

I would like to thank everybody who have helped the Church finances, an excellent result.

The PCC in an effort to bring our finances onto a better footing have created a Church Funding Group to look at ways in which we can deliver the projects we have for the future and the corresponding income. In the spring it is hoped to run a Stewardship Campaign, this may be delayed due to the coronavirus. Details will be distributed in due course.

As some of you will know I resigned as Treasurer last October, but it seemed right that I should fulfil the duties until the end of 2020. Our new Treasurer is Peter Walton. Peter is a member and treasurer of the Friends of Aylesford Church.

Over many years as treasurer for our Church I have had a great deal of support from the finance committee the PCC and Gerry Hughes, may I thank you all. If I may, I would like to say a special thankyou to Pam for all the years she has had to put up with me.

Reserves Policy (Re-written and approved at PCC Meeting 9[th] March 2020)

In addition to money designated for specific purposes including investments, it is the policy of the PCC to maintain [if possible] a balance of unrestricted funds which equates to four months unrestricted payments, to be available to cover emergency situations that may arise from time to time. For 2020 this amounts to £29,500. At the end of the year unrestricted funds were £177 which is far below the desired level. The PCC notes that 2020 was a challenging year, with its pandemic effects, when reserves could be expected to be called upon. Nevertheless, the seriousness of the situation was recognised in 2020 and actions initiated to eliminate the deficit and make a start at rebuilding our reserves. A small surplus in unrestricted funds was generated in 2020 despite the large reduction in some income lines. There are also £16,785 in designated funds that could be

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used to fund activities subject to PCC approval. The PCC secured an emergency loan of £12,000 to draw upon if required.

Annual Report of Fabric, Goods and Ornaments 2020

The committee reports that there have been no changes to the Goods and Ornaments of the Church in the last year.

The central heating system was serviced twice during the year (January 2020 and November 2020) and Gas Certification certificates provided on each occasion. Location of new electric wall heater in the Vicar’s Vestry as in the agreed Faculty was changed in agreement with the Diocese. A new quote for the new electric wall heater and installation was accepted by the Standing Committee/PCC, now waiting for an installation date.

The Standing Committee/PCC in March 2021 agreed to a quotation from a Surveyor/Architect to investigate the work needing to be addressed in the Quinquennial Report on the Church in July 2018, report not received until end of February 2019. Worth noting the report states the Tower roof covering needs to be addressed within 5 years from the date of the report.

The Surveyor/Architect will provide a report on his findings, recommendations and suggest future actions. Investigation will cover defective plaster areas, stonework, guttering, access to the Tower Roof and the covering of the Tower Roof. A discussion with the DAC to be held on alternative materials to lead for the covering of the Tower Roof. Surveyor/Architect requested to provide if known a list of Churches who have used materials other than lead on roofs. Contractors will also be contacted to get budget costs for the major areas of activity.

The Standing Committee/PCC agreed to a quotation for a light switch to be installed just inside the Priest door to allow safer entry and exit from the Church on dark evenings.

There was a break in at the Church during 2019. Three windows on the north side of the church were damaged, chest adjacent to the Vestry door broken into and the door leading up to the bell ringing chamber damaged. A Faculty was raised supported by repair quotations and an insurance claim, all were approved. The cabinet adjacent to the Vestry door now repaired, now waiting for a date to carry out repairs to the windows and the door.

Plan generated for a rose garden or something similar in the New Remembrance Garden area. Plan to be presented to the Fabric Committee at the next meeting.

Hand rail configuration, supplier and cost currently being addressed for the steps near the south door into the Church.

Health and Safety Committee have identified a number of areas within the Church that require attention, namely emergency lighting, signage and safety issues in the bell tower and ladder system leading up to the roof area.

140 The Avenue: - Currently nothing to report.

In conclusion, the Fabric Committee would like to thank all those members of the PCC and congregation who have helped in any way with the limited work we have carried out over the last year, limitations owing to the Covid19 government restrictions.

Deanery Synod Report 2020

Malling Deanery Synod was only able to meet twice in the year due to Coronavirus restrictions, once in February in person and once in October by Zoom.

Changes in the composition of benefices (groups of parishes under one incumbent or priest in charge) continued during the year. Mereworth and West Peckham are now with Wateringbury, East Malling is working with Larkfield and Teston and Barming are to join forces. These sorts of re-organisations are sensitive and not easy to achieve through the Church of England processes and a lot of time and care is required to bring them about.

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The February meeting received accounts from the parishes of the work being done on community engagement. A wide variety of schemes were reported including Messy Church, new home welcome packs, church cafes, and youth groups.

The October meeting heard reports of parish’s experience of online church. All reported positive results although practice varied considerably. Some reported benefits from having recorded services, with an added advantage that people could “go to church” at any convenient time. Others, like us, were broadcasting live, with the possibility of live interaction. Many had attracted new people, found that some irregular attenders had become more regular, and that those previously unable to travel to church has been able to attend virtually. On the other hand, there was concern for those excluded by lack of IT equipment, knowledge, or inclination.

The three yearly elections of lay parish representatives at Deanery Synod were due in 2020 at APCMs. These would normally occur in the Spring but were delayed to October. Our elected lay representatives (House of Laity) are now Ian Packer and Gordon Hunt. Alan Longmuir remains a lay representative as he is a member of Diocesan Synod; Revd Ruth Peet is a member of the Deanery Synod (House of Clergy).

Safeguarding Report

The PCC is committed to good safeguarding practice. It has formally adopted the House of Bishop’s Safeguarding Policy and is complying with the duty to have due regard to the House of Bishop’s guidance on safeguarding.

The PCC has a safeguarding group to assist it in meeting its commitment to prevent harm. The group comprises the Revd Ruth Peet, Charlie Bunker, Janet Holdstock, Gordon Hunt, Aline Ongley and Sharon Stigle. (Janet is the Parish Safeguarding Officer and Adult’s Safeguarding Representative, and Sharon is the Children’s Safeguarding Representative). It meets regularly to implement National and Diocesan policies and guidance on safeguarding and reports at every meeting of the PCC. Matters that are regularly considered include appointments of workers (including volunteers), training, raising awareness of safeguarding issues, assessing risks, and addressing concerns. On behalf of the PCC, it ensures that any concerns or complaints are promptly addressed, following procedures, and reporting to the Diocesan Safeguarding Advisor without delay.

Changes in circumstance occur quite often and the safeguarding implications need to be assessed. An example in 2020 has been the increased use of phone calls to contact people, often isolated or vulnerable, during the pandemic. This has been looked at with care to ensure that procedures are in place and the latest guidance is followed.

Safeguarding is everyone’s responsibility, not only appointed officers. Vigilance and a sound safeguarding culture will serve to protect those at risk.

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PCC ACCOUNTS

Year Ending 31 December 2020

SS Peter & Paul, Aylesford

Accruals Accounts using SORP 2015

Year Ending 31st December 2020

SS Peter & Paul, Aylesford

Accruals Accounts using SORP 2015

PAROCHIAL CHURCH COUNCIL OF SS PETER & PAUL, AYLESFORD

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020

TOTAL
TOTAL
Unrestricted Designated
Restricted
FUNDS
FUNDS
Notes
Funds
Funds
Funds
2020
2019
£
£
£
£
£
Income and Endowments
Voluntary income
2a
63,285
850
64,135
53,723
Activities for generating funds
2b
6,940
6,940
17,862
Income from investments
2c
12,069
33
12,100
11,853
Church activities
2d
5,986
5,986
11,369
Other incoming resources
2e
1,121
3,164
867
5,152
1,113
Total income
89,401
3,197
1,717
94,314
95,920
Expenditure
Church activities
3a
85,252
612
1,444
87,308
97,869
Raising Funds
3b
1,677
1,677
1,225
Investment Management Costs
3c
1,855
1,855
2,929
Total expenditure
88,784
612
1,444
90,840
102,023
Net income/(expenditure) before investment gains
617
2,585
272
3,473
(6,103)
Net gains on investments
10,000
10,000
45,000
Net income/(expenditure)
617
12,585
272
13,473
38,896
Transfers between funds
(4,200)
4,200
Net movement in funds
(3,583)
16,785
272
13,473
38,896		 TOTAL
TOTAL
Unrestricted Designated
Restricted
FUNDS
FUNDS
Notes
Funds
Funds
Funds
2020
2019
£
£
£
£
£
Income and Endowments
Voluntary income
2a
63,285
850
64,135
53,723
Activities for generating funds
2b
6,940
6,940
17,862
Income from investments
2c
12,069
33
12,100
11,853
Church activities
2d
5,986
5,986
11,369
Other incoming resources
2e
1,121
3,164
867
5,152
1,113
Total income
89,401
3,197
1,717
94,314
95,920
Expenditure
Church activities
3a
85,252
612
1,444
87,308
97,869
Raising Funds
3b
1,677
1,677
1,225
Investment Management Costs
3c
1,855
1,855
2,929
Total expenditure
88,784
612
1,444
90,840
102,023
Net income/(expenditure) before investment gains
617
2,585
272
3,473
(6,103)
Net gains on investments
10,000
10,000
45,000
Net income/(expenditure)
617
12,585
272
13,473
38,896
Transfers between funds
(4,200)
4,200
Net movement in funds
(3,583)
16,785
272
13,473
38,896
89,401
3,197
1,717
94,314
95,920
85,252
612
1,444
87,308
97,869
1,677
1,677
1,225
1,855
1,855
2,929
88,784
612
1,444
90,840
102,023
617
2,585
272
3,473
(6,103)
10,000
10,000
45,000
617
12,585
272
13,473
38,896
(4,200)
4,200
(3,583)
16,785
272
13,473
38,896
Total funds brought forward at 1 January 2020
Total funds carried forward at 31 December 2020		 3,761
344,643
4,522
352,925
314,029
177
361,427
4,794
366,399
352,925

FA 1

PAROCHIAL CHURCH COUNCIL OF SS PETER & PAUL, AYLESFORD

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2019 for Comparative purposes

Notes
Income and Endowments
Voluntary income
2a
Activities for generating funds
2b
Income from investments
2c
Church activities
2d
Other incoming resources
2e
Total income
Expenditure
Church activities
3a
Raising Funds
3b
Investment Management Costs
3c
Total expenditure
Net income/(expenditure) before investment gains
Net gains on investments
Net income/(expenditure)
Transfers between funds
Net movement in funds		 TOTAL
Unrestricted Designated
Restricted
FUNDS
Funds
Funds
Funds
2019
£
£
£
£
53,718
0
5
53,723
17,862
0
0
17,862
11,825
28
0
11,852
11,369
0
0
11,369
0
1,113
0
1,113
94,774
1,140
5
95,920
91,576
4,793
1,500
97,869
1,225
0
0
1,225
2,929
0
0
2,929
95,730
4,793
1,500
102,023
(955)
(3,652)
(1,495)
(6,104)
0
45,000
0
45,000
(955)
41,348
(1,495)
38,896
(3,930)
3,955
(25)
0
(4,885)
45,302
(1,520)
38,896
Total funds brought forward at 1 January 2019
Total funds carried forward at 31 December 2019		 8,647
299,341
6,041
314,029
3,761
344,643
4,522
352,925

FA1a

PAROCHIAL CHURCH COUNCIL OF SS PETER & PAUL, AYLESFORD BALANCE SHEET AT 31 DECEMBER 2020 Notes 2020 2019 Flxod 8$sots Investment Assets 335.0(M) 325,000 Inve8lm8nls Total tlxed assets 335,000 325,000 Currant as8018 D8blors Short term d8p05ils Cash al bank and in hand 3,225 13,590 3,461 22,531 7,073 33,065 33,470 Creditors.. amounts falling due within one year 5,140 Not currenl a88et8 31,399 27,925 Total J•8813108s current 11gblllt18$ 366.399 352,925 Creditors.. amounts falling dug altgr on• y8ar NET ASSETS 366.399 352,925 Fund Unreltrlctod Funds 10 1TI 4,522 Doslgnated Funds 10 361,427 344,643 Re$trlcted fund8 10 4,794 3,781 352,925 Approved by the Parochial Church Council on 95/*/ a I and sign9d on its behaLf Chairman The accompanying notes form a part ol these financial slatemenls. FA2

PAROCHIAL CHURCH COUNCIL OF SS PETER & PAUL, AYLESFORD

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

1. Accounting policies

a Accounting convention

The financial statements have been prepared in accordance with the Church Accounting Regulations 2006 together with applicable accounting standards and SORP 2015.

The financial statements have been prepared under the historical cost convention as modified by the inclusion of investments at market value and the revaluation of fixed assets. The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their affiliation to another body, nor those which are informal gatherings of church members.

b Funds accounting

Funds held by the PCC are:

Unrestricted funds - general funds which can be used for PCC ordinary purposes

Designated funds - monies set aside by the PCC out of unrestricted funds for specific future purposes or projects.

Restricted funds - a) income from trusts or endowments which may be expended only on those restricted objects provided in the terms of the trust or bequest; b) donations or grants received for a specific object or invited by the PCC for a specific object. The funds may only be expended on the specific object for which they were given. Any balance remaining unspent at the end of the year is carried forward as a balance on that fund.

c Incoming resources

All incoming resources are accounted for gross as far as practicable.

Voluntary Income

Collections are recognised when received. Planned giving receivable is recognised only when received. Income tax recoverable on Gift Aid donations is recognised when the income is recognised. Grants and legacies are recognised when the PCC is legally entitled to the amount due and receipt is probable.

Income from investments

Dividends are accounted for when due and payable. Interest entitlements are accounted for as they accrue.

All other income

All other income is recognised when it is receivable.

Gains and losses on investments

Realised gains are recognised when the investments are sold Unrealised gains and losses are accounted for on revaluation on 31 December.

FA 3

PAROCHIAL CHURCH COUNCIL OF SS PETER & PAUL, AYLESFORD

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 DECEMBER 2020

d Resources used

Resources expended are accounted for on an accruals basis and are accounted for gross.

Grants

Grants and donations are accounted for when paid over, or when awarded where the award creates a binding obligation on the PCC.

Church Activities

The diocesan parish contribution is accounted for when paid. Any parish contribution unpaid at 31 December is provided for in these accounts as an operational (though not a legal) liability and is shown as a creditor in the balance sheet.

e Fixed Assets

Tangible fixed assets

Consecrated and beneficed property of any kind is excluded from the accounts by s.10(2) of the Charities Act 2011.

Movable church furnishing held by the Vicar and Churchwardens on special trust for the PCC and which require a faculty for disposal, are accounted as inalienable property unless consecrated. They are listed in the church's inventory which can be inspected. For inalienable property acquired prior to 2006 there is insufficient cost information available and therefore such assets are not valued in the accounts. Individual items acquired since 2006 have been capitalised in the accounts and depreciated over their useful economic life.

All expenditure on consecrated or beneficed buildings and individual items costing under £2000 are written off in the year they were incurred.

Depreciation

Depreciation is calculated to write down the cost of tangible fixed assets, excluding freehold properties, over their expected useful lives. The rates generally applicable are:

Fixtures and fittings 25% straight line Computer equipment 50% straight line

Investments

Investments are stated at market value at the balance sheet date.

f Current Assets

Amounts owing to the PCC at 31 December in respect of fees, rents or other income are shown as debtors less provision for amounts that may prove uncollectible.

Short-term deposits include cash held on deposit either with the CBF Church of England Funds, or at the bank

FA 4

PAROCHIAL CHURCH COUNCIL OF SS PETER & PAUL, AYLESFORD

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 DECEMBER 2020

2 Incoming resources
a
Voluntary income
Planned Giving
Income tax recoverable
Collections at all services
Sundry donations and appeals
Grants
Legacies
b
Activities for generating funds
General Fundraising
Brassey Centre Lettings (Note 12)
c
Investment income
Dividends and interest
Rent from Property
d
Income from Church Activities
Fees from weddings, funerals,etc.
Parish magazine (Note 12)
e
Other other incoming resources
Other Income - Insurance Claim
Grants - Furlough/VAT
Total incoming resources		 TOTAL
TOTAL
Unrestricted
Designated
Restricted
FUNDS
Unrestricted Designated
Restricted
FUNDS
Funds
Funds
Funds
2020
Funds
Funds
Funds
2019
£
£
£
£
£
£
£
£
39,925
39,925
36,995
36,995
10,724
10,724
9,047
9,047
2,713
2,713
4,470
4,470
8,923
8,923
3,205
5
3,210
850
850
1,000
1,000
63,285
850
64,135
53,718
5
53,723
4,042
4,042
4,183
4,183
2,898
2,898
13,679
13,679
6,940
6,940
17,862
17,862
27
33
59
92
28
120
12,042
12,042
11,733
11,733
12,069
33
12,101
11,825
28
11,853
4,877
4,877
8,917
8,917
1,109
1,109
2,452
2,452
5,986
5,986
11,369
11,369
3,164
3,164
1,121
867
1,988
1,113
1,113
1,121
3,164
867
5,152
1,113
1,113
89,401
3,197
1,717
94,314
94,774
1,140
5
95,920

FA 5

PAROCHIAL CHURCH COUNCIL OF SS PETER & PAUL, AYLESFORD

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 DECEMBER 2020

3 Expenditure

3 Expenditure
a
Church Activities
Missionary and charitable giving:
CAST/Childrens Society
Ministry costs:
Diocesan Offer
Expenses
Vicarage costs
Other Ministry Costs
Church running expenses
Utilities
Insurance
Organ/Piano and other
Church maintenance
Church Major Repairs
Memorial Garden
Upkeep of services
Training, Mission and Outreach
Parish Magazine (Note 12)
Brassey Centre running costs (Note 12)
Utilities
Insurance
Cleaning & Refuse
Rent
Social Events
Parish Office & Administration
b
Raising Funds
Stewardship costs
General fundraising
c
Investment Management Costs
Rental Property Repairs
Insurance
Agents Fees
Total expenditure		 TOTAL
TOTAL
Unrestricted Designated
Restricted
FUNDS
Unrestricted Designated
Restricted
FUNDS
Funds
Funds
Funds
2020
Funds
Funds
Funds
2019
£
£
£
£
£
£
£
£
484
484
670
670
484
484
670
670
44,126
44,126
40,000
40,000
763
763
677
677
3,775
3,775
4,076
4,076
374
374
2,957
2,957
4,545
4,545
3,132
3,132
4,677
4,677
4,695
4,695
231
231
882
882
2,205
612
2,817
863
4,793
5,656
3,562
1,444
5,006
4,282
1,500
5,782
1,326
1,326
1,141
1,141
1,946
1,946
2,487
2,487
1,712
1,712
3,363
3,363
622
622
808
808
4,223
4,223
5,079
5,079
5,000
5,000
10,682
10,682
11,465
11,465
85,252
612
1,444
87,308
91,576
4,793
1,500
97,869
1,010
1,010
103
103
667
667
1,122
1,122
1,677
1,677
1,225
1,225
264
264
1,052
1,052
491
491
460
460
1,100
1,100
1,417
1,417
1,855
1,855
2,929
2,929
88,784
612
1,444
90,840
95,730
4,793
1,500
102,023

FA 6

PAROCHIAL CHURCH COUNCIL OF SS PETER & PAUL, AYLESFORD

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 DECEMBER 2020

4 Staff costs

2020 2019
£ £
7,309 8,384

During the year the PCC employed an Organist, Junior Choir Leader and a Parish Clerk and made PAYE deductions and payments on their behalf. The PCC received £1,988.14 in Furlough grants from HMRC during 2020.

Mrs A Keays, a member of the PCC, received remuneration for her role as Parish Adminstrator of £4,793 during 2020. Her husband, Michael, received £1,946 as remuneration for his role as Organist.

No other payments, apart from re-imbursed expenses and small thank you gifts, were made to PCC members.

The total amount of donations to the PCC made by PCC members and related parties in 2020 was £22,970 (incl.Gift Aid), (£11,204 in 2019)

5 Investment Assets
Market valuation
At 1 January 2020
Additions
Disposals
Revaluation
At 31 December 2020		 Freehold land
Church
and buildings
equipment
£
£
325,000
10,000
335,000		 TOTAL
£
325,000
10,000
335,000

The freehold land and buildings comprises of the rental property at 140 The Avenue, Aylesford and is currently let to a tenant. The managing agent, Simon Miller, provided a market value assessment as at 31.12.2020 of £335,000.

6 Investments

The PCC does not currently hold any Investment assets other than 140 The Avenue.

FA 7

FOR THE YEAR ENDED 31 DECEMBER 2020

7 Analysis of Net assets by fund

Analysis of Net assets by fund
Fixed assets for church use
Investment fixed assets
Current assets
Current liabilities
Long term liabilities		 Unrestricted
Designated
Restricted
Total Funds
Unrestricted Designated Restricted Total Funds
Funds
Funds
Funds
2020
Funds
Funds
Funds
2019
£
£
£
£
£
£
£
£
335,000
335,000
325,000
325,000
1,259
26,427
5,783
33,470
8,049
19,643
5,373
33,065
(1,082)
(989)
(2,071)
(4,288)
(851)
(5,140)
177
361,427
4,794
366,399
3,761
344,643
4,522
352,925

8 Debtors

Debtors
Income tax recoverable - General Fund
Prepayments and accrued income		 2020
2019
£
£
2,471
2,482
754
979
3,225
3,461

9 Creditors: amounts falling due within one year

Unbilled Utilities/IE Fee
Wedding Deposits
Rent in received in advance
Brassey Rent in advance
Other Expenses
PAYE Liability
DBF Fees
Hand Bell Ringers Funds		 2020
2019
£
£
485
800
1,000
500
300
850
31
1,391
97
(42)
779
178
840
2,071
5,140

Creditors: amounts falling due after one year

2020 2019
£ £
nil nil

FA 8

PAROCHIAL CHURCH COUNCIL OF SS PETER & PAUL, AYLESFORD

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 DECEMBER 2020

10 Statement of funds

Unrestricted Fund
General fund
Designated Fund
140 The Avenue Repair Fund
140 The Avenue Property Fund
Church Repair Fund
Legacy Fund
Restricted Fund
Organ Fund
Choir Honorarium Fund
Food Bank
Total funds		 Bal b/fwd
Income
Expenditure
Investment
Transfers
Bal c/fwd
1 Jan 2020
Gains
between
31 Dec 2020
funds
£
£
£
£
£
£
3,761
89,401
(88,784)
0
(4,200)
177
3,761
89,401
(88,784)
(4,200)
177
1,575
0
0
1,200
2,775
325,000
0
0
10,000
0
335,000
10,454
3,197
(612)
3,000
16,039
7,613
0
0
0
7,613
344,643
3,197
(612)
10,000
4,200
361,427
2,272
0
0
0
2,272
2,250
867
(1,444)
0
1,672
0
850
0
0
850
4,522
1,717
(1,444)
0
4,794
352,925
94,314
(90,840)
10,000
0
366,399

The 140 Avenue Repair Fund is for monies ring-fenced by the PCC for repairs to this property.

The 140 The Avenue Property Fund represents the market value of the property.

The Church Repair Fund is for monies ring-fenced by the PCC for Church repairs.

The Legacy Fund was set up in 2017 to ring-fence the monies received from the Mr B Eddy legacy. It is intended to spend this mainly on church repairs and some on music resources.

The Choir Honoraium Fund was created in 2018 from a grant of £4,500 to fund the Junior Choir Masters quarterly honorarium.

The Restricted Organ Fund is for monies raised or donated towards future maintenance costs of the Church organ.

The Restricted Food Bank Fund is for monies raised or donated towards the setting up and running of the Church's Food

11 Conduit Funds (Agency Collections)

These are funds received by the PCC on behalf of others i.e. as a result of a special collection for a charity. They are not PCC funds and are not included in income or expenditure but are given in this note for information. Please note that these figures do not include cheques received but made out in favour of the charity; these were passed on to the organization involved.

£

Children's Society
Cast		 31
142
173

FA 9

PAROCHIAL CHURCH COUNCIL OF SS PETER & PAUL, AYLESFORD

NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31 DECEMBER 2020

12 Brassey Centre and magazine

These activities attract income and expenditure and the respective net positions are set out below for informaton.

Brassey Centre

re
2020 2019
Income 2,898 11,294
Expenditure 6,557 13,621
Surplus/(Shortfall) (3,659) (2,327)

The Income figure now includes Brassey Bazaar donations

Magazine

2020 2019
Income 1,109 2,337
Expenditure 1,946 689
Surplus/(Shortfall) (836) 1,648

FA 10

18 April 2020

adventus accounting solutions Supporting Charitable Organisations

Independent Examiner’s report to the Member/Trustees of St Peter and St Paul Aylesford

I report on the accounts for the year ended 31 December 2020 which are set out on the pages following.

Respective responsibilities of the Trustees and Independent Examiner

The church’s trustees are responsible for the preparation of the accounts. The church’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to

Basis of Independent Examiner’s Statement

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

adventusaccounting@btinternet.com 07523 622979 www.adventusaccounting.wixsite.com/website

Independent Examiner’s statement

Since the gross income for the year exceeds the amount provided in section 143(3) of the Act, I confirm that I am qualified to act as an Independent Examiner under the provisions of that section of the Act and that my qualifications are set out as below.

In connection with my examination, no matter has come to my attention:

Yours sincerely

Martyn Burt

B.Sc.(Hons), ACMA, CGMA

adventus accounting solutions Ashby Acres Chapel Lane Ashby-cum-Fenby Grimsby DN37 0QT

e-mail: martyn.burt@btinternet.com or adventusaccounting@btinternet.com Telephone: 07523 6229679

adventusaccounting@btinternet.com 07523 622979 www.adventusaccounting.wixsite.com/website