Greenwood Primary & Nursery School Sutton Middle Lane Kirkby in Ashfield Nottingham NG17 8FX Head Teacher: Miss Kim Tucker Phone:01623 460664 Fax 01623 722976 e-mail: head@greenwoodprimary.org.uk Web-site: www.greenwoodprimary.org.uk Registered Charity Number: 1138933 **AN ACADEMY WITHIN THE FLYING HIGH TRUST** **Greenwood Primary & Nursery School Fund Annual Report September 2019 – August 2020** What an unusual year for us all. With an exciting start in September to everything being cancelled by Easter! ## Income Although the only residential that got to go ahead was Mount Cook, other year groups visited The Space Centre, the Holocaust Centre and Sherwood Pines. The school also received donations from the school photographer, a local MP and parents. ## Expenditure School Fund is used to pay for educational and residential trips for children right across school. Staff try to plan first hand experiences to bring the children’s learning to life every year. ## Expenditure on Visits Nursery and Reception enjoyed their visit to Sherwood Pines. Year 4 enjoyed their residential at Mount Cook. Children in year 5 enjoyed their visit to The Space Centre. Children in year 6 visited the Holocaust Centre as part of their World War II topic. Through the first few months we also raised money for local and national charities by dressing up, buying crocus bulbs, buying books and eating cake. Fund name: Greenwood Primary and Nursery School Printed on 2310912020 1:09 p.m. Account Summary for the Period: 0110912019 to 3110812020 Section 1 £c￿oL éuNo Income Expendlture Brackenhurst YR6 0.00 Brackenhurst YR6 Coffee Bar 353.04 Coffee Bar 1,467.42 Disco 5,700.32 Fundraising 858.00 Holocaust Centre 4,689.07 Hot Tuck 9,019.00 Kingswood 2018 377.00 52.24 Disco 933.25 Fundraising Holocaust Centre Hot Tuck 16,190.43 2,309.97 9,200.00 Kingswood 2018 London. Memberships Mount Cook Music Workshop Palace Theatre - events ParentPay refunds due to excess refunds over income due to COVID19 ParentPay Transaction Fees Performance Tickets Pups Donations PUPS Miscellaneous Residentials 0.00 Memberships 8,208.00 Mount Cook 135.00 Music Workshop 361.50 Palace Theatre - events 7.872.50 ParentPay refunds due to eX￿s$ refunds over income due to COVID19 0.00 ParentPay Transaction Fees 298.00 Performance Tickets 110.00 Pups Donations 0.00 PUPS Miscellaneous 3,264.13 Residentials SATS Revision Guides 332.50 SATS Revislon Guides School Fund Donations 858.19 School Fund Donations Shemood Plnes - Butt8fflies 412.50 Sherwood Pines - Butterfiies Sherwood Pines - Nursery 374.00 Sherwood Pines - Nursery Spaca Center lIWI•I￿ 777.90 Space Center Split payment 0.00 Split payment Tuck Shop 1,478.05 Tuck Shop Unrform T 2,364.15 Uniform 2,129.70 Xmas Fair 59,938.71 Total Expenditure 4,354.63 Excess of Income over Expenditure 177.00 8.084.00 135.00 19.00 7,991.50 454.42 48.00 0.00 6.43 -a 3,264.13 332.50 0.00 7.50 V-. 21.00 792.50 1,216.79 715.87 1,428.10 796.97 Xmas Fair Total Income 64,293.34 0.00 Excess of Expenditure over Income Section 2 Balance blf 0110912019 Balan¢• clf 3110812020 0.00 Cash Cash 0.00 Cheques in Hand Unsettled ePayments PUPS Greenwood Primary & Nursery School School Fund - Greenwood County Primary School Total 0.00 Cheques in Hand 100.60 Unsettled ePayments 16,373.65 PUPS Greenwood Primary & Nursery School / 1,604.98 School Fund - Greenwood County Primary School 18.079.23 Total 0.00 310.83 11,261.11 2,152.66 13,724.60 Income Expenditure 0.00 Movement in Period Movement in Period 4,354.63 Section 3 Amount owing to the Fund at Period End Amount received in advance for a committed expense Total Amount owed by the Fund at Period End Valuation at cost price of Stock in Hand at period end O Total Section 4 We certify that, to the best of our knowledge, the accounts shown above are correct. Treasurer Headteacher Date Date Section 5 Audit Certificate We have audited the accounts of the above Fund in accordance with (guidelines). In mylour opinion, there has been reasonable management of the Fund and the above Summary of Accounts is a true representation of the state of the Fund's affairs at and its assets at that date were sufficient to meet all the liabilities of the Fund in full. Signature of Auditor Financial QualificationlExperience Date Section 6 I can confirm that l am familiar with the contents of the Guidelines and that the audited Summary of Accounts has been presented to the Board of Governors and l am satisfied with the state of affairs of the fund{s). Chairman of Governors Date School PTA Audit- Report and Summary Sheet Greenwood Primary School and PUPS Funds Period ended 31 August 2020 Reference in 'Managing School Funds, 8nd/Dr Ofsted standard in 'Keeping Your Balance, Area reviewed Control Met? Audlt findinglrecDmmendatlon Annual SLAmmary form of School Fund transactions C105ing balance and arithmetic Yes accuracy ol the annual sutnmary fom agreed Conlimed the approved use for any significant surplus balance at the year-end Yes Funds Available at year end.. PUPS account £11261.11 Section 1 School Fund account £2152.66 Sumtnary shows a sound analysis of the receipts and payments Yes Analysis is as ￿corded on the Pebble summary of year*nd report of user 8¢counts Section 3 Miscellaneous expenses and incotne are appropriate for the school fund. Yes No miscellaneous or SLJndry expenses were identified, Section 4 Bank accounts and bank rèconciliatSon Yes The voluntary fund accounted lor separately from the School Budget Share and held in a separate bank account. Section 1 The School and PUPS funds bank accounts are kept separately but the Iwci funds are administer8d in one accounting syst&m. Lf Current signatories on the account Yes Section 2 There are foLJrapproved signatories including the Head Teacher Cheques should be signed by least two aulhorised signatories Closin9 bank balances and all bank accounts ore cotreclly iecoid8d on the year-end summary form. Yes The reconciled bank balances of both Funds are shown on the yearond report Section 8 Interest is received on any surplus funds nla No interest Is CU￿ntlY received on current accounts Sèction 2 School PTA Audit- Report and Summary ShÈot Reference in 'Managing School Funds, and/or Of5ted stsndard in 'Keeping Your Balance, Area reviewed Control Met? Audit findinglrecommendation Bank ieconcilialions are carried out on a monthly or regular basis and are recorded Yes Monthly bank reconciliati(>ns are prepared. and hard copies filed with the relevant statements on Pebble School Fund tnanager software Section 7 L12 Payments to supplSers. donation5 and transfers Yes r%b evidence of official NCC School Budget Share (GA account) payments being transacted through the School Fund Section 11 evidence of taxable payments to individuals having been made through the School Fund account Yes Section 6 Gazza's disco operator has been verifi&d as being in possession of 8 v81id UTR. It is advised that the contthctor alwèys confinns the up to date validity by signing and dating the original fom anftually adequate lev separation of dulles exists in rèspect of ordering, the ￿ceipt of goods and payment proc8dures Yes As soundly as possible in a school with small numbers of administrative staff. Payments and donations, elc. are soundly supported by an onginal Invoice, voucher or receipt Yes Section 6 All payments were verified lo source documentation. In¢ome and Recelpts No income which should bo schc)ol budget share Iiansact8d through the School Fund Yes Section 1 L6 Income should be support& by the Issue of receipts or colléction sheets that are correctly completed. Yes Section 5 The Collection Sheets examined were fully completed with signatories and verification by the School Business Manager L11 Many receipts are made direct via the parent pupil payment 5chetne Cash collections made by an independent security servicè virtually ceased from March 2020 School PTA Audit- Report and Summary Sheet Rèference in 'Managlng School Funds, and/or Ofsted stsnd8rd in 'Keeplng Your Balan¢8' Area reviewed ontrol Met7 Audit findlnglrecommendatlon Income collection sheets are used for tripslvisits and Gompleted tc) record the dale, amDunts rèGeived and signature on the handover of cash. Section 13 Receipts ale r8corded on collection shÈets and a signature is attached The procedure for r8cording payments by instalments is sound. Yes Section 13 Visit summary sheet5 are compiled by the organising teacher and certified by the Head Teacher in respect of majorvisits. Yes Section 13 Trip summaries are prepared from the Pebble system. Visils post March 2020 were mostly CanC￿led clue to the Covid PandemiG snd any deposits t8k&n were retum8d. For the major visits Èxatnined in d8tail. the￿ was adequatg supporting documenlalion. Detail the major examined. Yes Section 13 One major ILondc>nl visit Vds verified to source documents. No evidence of large sutplusesldeficits on school Partly Section 13 General incotne is supported by the issue ol receipts or use of collection sheets that are correctly completed. Yes Section 5 Where available remittance advices and other supporting documentation retained are on file. L11 The procedurE for recording & ieceipting general payments made by cash is sound. Yes Section S Cash and cheque ieceipts are recorded on NCC collection sheets and authorised by signature. InGome is held securely., banking 15 carried out promptly and intact on a wular basis. Yes Section 5 LIO No evidence of school budget share income being transacted through the Sohool Fund or inappropriate reimbursement to School Fund from School Budget Share. Yes Section 1 L6 School PTA Audit- Report and Summary Sheet othÈr issue5= the uniform account showed a cash income and expenditure surplus of £913.75 8s no stock figures were availabl8 It was not possible to constructa trading account. Auditor.. R R Tagg Date.. 1511012020