## **Trustees' Annual Report for the period**
Period start date Period end date 01 May 2022 30 April 2023
**From**
**To**
## Section A Reference and administration details
**Charity name Kent Greyhound Rescue**
**Other names charity is known by**
**Registered charity number (if any)** 138841
## **Charity's principal address** New Pound Farm House
**----- Start of picture text -----**
Newington
Kent
Postcode CT18 8AU
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## **Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 S McCarthy Chairman
2 J Graham Treasurer
3 T S Jones Secretary
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
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Name Dates acted if not for whole year
N/A
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## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
- (eg. trust deed, constitution)
How the charity is constituted
- (eg. trust, association, company) By appointment by the existing Trustees.
- Trustee selection methods
(eg. appointed by, elected by)
March **2015**
**TAR**
1
## **Additional governance issues**
All new Trustees are provided with the Charity Commission documents covering roles and responsibilities of becoming a Trustee.
We did aim to recruit more Trustees during this year but this was postponed, once again, until we had completely overhauled both our administration and financial systems, to ensure we can attract high calibre candidates. We are now satisfied most of our new systems and procedures are in place, and have completed a detailed skills audit and identify the skills and experience that is necessary to assist the charity meet its priorities over the coming years.
The Trustees have reviewed the major risks to which the charity is exposed and have public liability insurance in place. Risk assessments are carried out as and when required. We have identified possible high risk areas as follows:
## **Fraud & Misappropriation of funds.**
We follow the guidelines set by the Institute of Fundraising. We handle large quantities of cash most week and wish to ensure that the general public are satisfied we have controls in place to safeguard the money. Although these procedures are in place, because of Covid we have stopped handling cash. This may change in the future.
Planning, organisational and control measures that have been put in place include:
- All monies collected are now counted and verified by 2 independent and authorised volunteers. Collection buckets are sealed prior to collections and must not be opened during the collection. They are opened in a secure place and only by an authorised person. We now bank with Metro Bank who can accept cash directly from the buckets into their counting machine giving our volunteers a safer experience.
- All vet and kennel bills are independently checked against the database entry for the dog. This task is completed by different volunteers to verify accuracy and eligibility.
- Using Quickbooks, our accounts are now updated daily directly from our bank account.
## **Volunteers**
We have invested a considerable amount of time into reviewing and implementing systems which will allow volunteers to work from home and be able to communicate directly with each other as though they were in the same office. This has allowed us to overcome many constraints placed on KGR by the geographical location of our key volunteers.
## **Section C Objectives and activities**
March **2015**
**TAR**
2
## **Summary of the objective of the charity set out in the governing document**
Our objectives are to rescue, rehabilitate and rehome ex racing greyhound and ex working lurchers. All the dogs in our care receive the necessary veterinary treatment and all dogs are neutered, vaccinated and micro chipped before they move into their new homes. All potential homes are vetted to ensure that each home is the right home for the dog they wish to adopt.
## **Summary of the main activities undertaken for the public benefit in relation to these objects**
In setting our objectives and planning our activities, trustees have had regard to the Commission’s public benefit guidance and it has been taken into account when making decisions to which the guidance is relevant.
Our work benefits many people in Kent, and further afield, who have a respect for animals, and greyhounds and lurchers in particular.
In normal times we attend events each weekend for 10 months of the year to promote KGR and fundraise. We have done some events this year but covid is still affecting our ability to fundraise. This year we have used social media for both fundraising – online auctions and raffles and for education and promotion.,
Welfare of animals is very important generally to the nation, as is the plight of the greyhound. The public appreciate the existence of charities such as ours, and the large numbers of ways to volunteer, as well as donating money, gives everyone the opportunity to be involved. The welfare and rehoming of our dogs is the priority of all of our dedicated volunteers. The dogs who come into the care of the charity receive all necessary veterinary treatment to relieve any suffering, they receive preventative treatments such as neutering, behavioural assessments and most of all care and love. We try to place as many dogs as possible into our foster care system so we have a full assessment. This enables us to match the dog to the prospective new family. Together these actions ensure that the future of the dogs is secured and that rehoming is successful.
The Kent Greyhound Rescue shop is making an increasingly large contribution to rescue funds. Given this success, it is expected that a larger proportion of our weekend activities can be focused on education and promoting the dogs, instead of fundraising.
March **2015**
**TAR**
3
## **Additional details of objectives and activities**
KGR relies entirely on a dedicated band of volunteers, who work together to enable the charity to rescue, rehabilitate and rehome the dogs in our care. Volunteers undertake all the tasks necessary to operate a successful rescue, including:
**Fund-raising** : Due to covid all events were cancelled.
Volunteers have worked hard to develop the Kent Greyhound Rescue Online Shop, which now has an excellent reputation for reasonably priced, good quality products. It is supported by our adopters, and on-line visitors to the website. The stocked products have been chosen as a result of our own experiences with greyhounds and lurchers and meet the specific needs of these dogs. We intend to build on this success by investing in the shop to make management of stock and process more efficient. Improvements will include the use of stock control software, and the design of a faster and easier shopping experience. It is hoped that in the future the charity will be able to rely less on weekend fundraising, so that events can be re-focused towards more education activities and promotion of the dogs.
**Education and promotion:** ‘Our usual meet and greets were all cancelled due to Covid this year so we switched to online education and created our muzzle up Campaign.
**Transport** : We rely on volunteers to collect dogs needing rescue, transporting dogs to vets for care and neutering, transporting dogs to events and bringing equipment to events.
**Homechecking:** Volunteers undertake to visit the homes of people wishing to rehome dogs. This is an opportunity to confirm a home is suitable, discuss lifestyle implications of owning a dog and ensure identification is confirmed.
**Administration** : Volunteers are also responsible for general administration. This covers a huge range of tasks, including maintaining the database, answering enquiries, paying bills and coordinating events.
**Fostering:** As many of the dogs as possible are placed in foster homes. This has many advantages for the charity. The dog can be assessed in the home and be exposed to all the new sights and sounds of a new life away from kennels. It also releases kennel space and assists the rehoming process through toilet training the dog.
## Section D Achievements and performance
March **2015**
**TAR**
4
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
This year Kent Greyhound Rescue has found permanent homes for 152 greyhounds and lurchers. Most of these dogs would have been euthanized if not brought into the rescue. 8% of dogs were returned to KGR, which is lower than previous year and still well below the industry average. It has become harder to find homes for dogs and we find people are much more willing to give up on their dog that try training.
We are still very proud to be a 100% volunteer-based charity, with no paid staff.
Our new website went live on October 2022 which will save our volunteers a considerable amount of time and ensure everything runs smoothly. This has a much better shop function which will enable us to sell more stock and raise more funds.
We continue to use social media to promote KGR, our dogs, greyhounds and lurchers in general and encourage people to adopt a dog and visit our website. We now have 17,000 followers on facebook and are working towards increasing numbers on Instagram, Youtube and our own online blog. We aim to increase our online presence as it is a very cheap and effective form of advertising and connecting with our community.
KGR replies entirely on a dedicated band of volunteers who work together. We continue to have no paid staff and are very fortunate that our volunteers do not claim expenses, enabling us to keep our expenditure to a minimum. The volunteers give up their free time to, amongst other things, kennel appointments, transport the dogs, homecheck, fundraise, dog walk and do administration
## **Section E Financial review**
## **Brief statement of the charity’s policy on reserves**
The Charity has achieved its aim to build a reserve of 6 months average expenditure. This has not been possible this year following covid which damaged our ability to fundraise.
## **Details of any funds materially in deficit**
N/A
## **Further financial review details (Optional information)**
March **2015**
**TAR**
5
**Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** S McCarthy **Full name(s)** Stephen McCarthy **Position (eg Secretary, Chair,** Chairman **etc)**
March **2015**
**TAR**
6
Charity number: 1138841
## Kent Greyhound Rescue
Report of the Trustees and Unaudited Financial Statements
For the year ended 30 April 2023
Kent Greyhound Rescue Contents Page For the year ended 30 April 2023
|Report of the Trustees|1 to 2|
|---|---|
|Independent Examiner's Report to the Trustees|3|
|Statement of Financial Activities|4|
|Statement of Financial Position|5|
|Notes to the Financial Statements|6 to 8|
|Detailed Statement of Financial Activities|9|
## Kent Greyhound Rescue Report of the Trustees For the year ended 30 April 2023
The Trustees have pleasure in presenting their report and the financial statements for the charity for the year ended 30 Apr 2023. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommende Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable i the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019).
## **Chair's report**
This year Kent Greyhound Rescue has found permanent homes for 167 greyhounds and lurchers. Most of these dogs woul have been euthanized if not brought into the rescue. 6% of dogs were returned to KGR, which is higher than previous yea but still well below the industry average.
We continue to attract dedicated new volunteers who bring different experiences and expertise to Kent Greyhound Rescue With the loss of Ian, we introduced some new procedures to spread the workload and our new volunteers have made thi very successful.
KGR replies entirely on a dedicated band of volunteers who work together. We continue to have no paid staff and are ver fortunate that our volunteers do not claim expenses, enabling us to keep our expenditure to a minimum. The volunteers giv up their free time to, amongst other things, kennel appointments, transport the dogs, homecheck, fundraise, dog walk and d administration The volunteers fundraise from March to December, hold dog shows and attend local events. This has raise our public profile locally and helped with fundraising, support and homing.
KGR always looks for processes to become more automated and less repetitive. As the charity grows, simple / clea procedures that that can be quickly understood and implemented by volunteers will be a distinct advantage.
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
Please see attached the full Trustees Annual report for the period.
## **Statement on public benefit**
Please see attached the full Trustees Annual report for the period.
## **Volunteers**
Please see attached the full Trustees Annual report for the period.
## **ACHIEVEMENTS AND PERFORMANCE**
## **Significant activities**
Please see attached the full Trustees Annual report for the period.
## **Achievements against objectives**
Please see attached the full Trustees Annual report for the period.
## **FINANCIAL REVIEW**
## **Reserves**
The charity has achieved its aim to build a reserve of 6 months average expenditure and will continue to hold this level o reserve.
## **Going concern**
After making the appropriate enquiries, the Trustees have a reasonable expectation that the charity has adequate resource to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concer basis in preparing financial statements. Further details regarding the adoption of the going concern basis can be found i accounting policies.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
Please see attached the full Trustees Annual report for the period.
## **Recruitment and appointment of trustees**
Please see attached the full Trustees Annual report for the period.
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Kent Greyhound Rescue Report of the Trustees Continued For the year ended 30 April 2023
## **Pay policy for senior staff**
The charity is run exclusively by unpaid volunteers,
**REFERENCE AND ADMINISTRATIVE INFORMATION Name of Charity** Kent Greyhound Rescue **Charity registration number** 1138841 **Principal address** New Pound Farm House Newington Kent CT18 8AU
## **Trustees**
The trustees and officers serving during the year and since the year end were as follows:
Julie Graham (Trustee) Steve McCarthy (Chairman) **Independent examiner** James Pellatt Accountant 29 Plain Road Folkestone Kent CT20 2QF Approved by the Board of Trustees and signed on its behalf by ............................................................................. 21 November 2024 Steve McCarthy (Chairman)
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## Kent Greyhound Rescue Independent Examiners Report to the Trustees For the year ended 30 April 2023
I report to the trustees on my examination of the accounts of the charity for the year ended 30 April 2023.
## **Responsibilities and basis of report**
As the charity trustees, you are responsible for the preparation of the accounts in accordance with the requirements of th Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carryin out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) o the Act.
## **Independent examiners statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
James Pellatt Accountant 29 Plain Road Folkestone Kent CT20 2QF
21 November 2024
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## Kent Greyhound Rescue Statement of Financial Activities For the year ended 30 April 2023
|**Notes**
**Income and endowments from:**
Donations and legacies
2
Charitable activities
3
Other trading activites
4
**Total**
**Expenditure on:**
Raising funds
5
**Total**
**Net expenditure**
**Reconciliation of funds**
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**funds**
**£**
125,270
869
12,844
**138,983**
)
(193,668
**)**
**(193,668**
**)**
**(54,685**
57,075
**2,390**|**202**
63,132
3,116
76,829
**143,077**
(182,913
**(182,913**
**(39,836**
92,413
**52,577**|
|---|---|---|
4 of 9
## Kent Greyhound Rescue Statement of Financial Position As at 30 April 2023
|**Notes**
**Current assets**
Cash at bank and in hand
**Net current assets**
**Total assets less current liabilities**
**Net assets**
**The funds of the charity**
Unrestricted income funds
8
**Total funds**|**£**
**2023**
2,390
**2,390**
**2,390**
**2,390**
**2,390**
2,390
**2,390**|**202**
52,577
**52,577**
**52,577**
**52,577**
**52,577**
52,577
**52,577**|
|---|---|---|
The financial statements were approved and authorised for issue by the Board and signed on its behalf by:
Steve McCarthy (Chairman) Trustee 21 November 2024
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Kent Greyhound Rescue Notes to the Financial Statements For the year ended 30 April 2023
## **1. Accounting Policies**
## **Basis of accounting**
The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Charities Act 2011.
Kent Greyhound Rescue meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
## **Going concern**
After making the appropriate enquiries, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the goin concern basis in preparing financial statements. Further details regarding the adoption of the going concern basis can be found in accounting policies.
## **Taxation**
No taxation is due as HMRC published regulations state no tax is due on money raising activities including trading, which are exclusively to finance Kent Greyhound Rescue's (prime) objective as stated in "objectives". Neither Trustees or Volunteers are paid or receive payment for out of pocket expenses.
## **2. Income from donations and legacies**
|**Unrestricted funds**
Donations received
**ncome from charitable activities**
**Unrestricted funds**
_Activity 1_
Income from charitable
activities
**ncome earned from other activities**
**Unrestricted funds**
Shop income|**2023**
**£**
125,270
**125,270**
**2023**
**£**
869
**2023**
**£**
12,844
**12,844**|**202**
63,132
**63,132**
**202**
3,116
**202**
76,829
**76,829**|
|---|---|---|
## **3. Income from charitable activities**
## **4. Income earned from other activities**
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## Kent Greyhound Rescue Notes to the Financial Statements Continued For the year ended 30 April 2023
## **5. Expenditure on other trading activities**
|**Unrestricted funds**
Fund raising events|**2023**
**£**
193,668
**193,668**|**202**
182,913
**182,913**|
|---|---|---|
## **6. Particulars of employees**
|No Employees|**2023**
0
**0**|**202**|
|---|---|---|
## **7. Comparative for the Statement of Financial Activities**
The comparative year values on the Statement of Financial Activites are for unrestricted funds.
## **8. Movement in funds**
## **Unrestricted Funds**
|_General_
General Fund
**Unrestricted Funds - Previous year**
_General_
General Fund|**Balance at**
**01/05/2022**
**£**
57,075
**57,075**
**Balance at**
**01/05/2021**
**£**
92,413
**92,413**|**Incoming**
**resources**
**£**
138,983
**138,983**
**Incoming**
**resources**
**£**
143,077
**143,077**|**Outgoing**
**resources**
**£**
)
(193,668
**)**
**(193,668**
**Outgoing**
**resources**
**£**
)
(182,913
**)**
**(182,913**|**Balance a**
**30/04/202**
2,390
**2,390**
**Balance a**
**30/04/202**
52,577
**52,577**|
|---|---|---|---|---|
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Kent Greyhound Rescue Notes to the Financial Statements Continued For the year ended 30 April 2023
## **Purpose of unrestricted Funds**
General Fund To re-home and rescue Greyhounds
## **9. Analysis of net assets between funds**
|**Unrestricted funds**
_General_
General Fund
**Previous year**
**Unrestricted funds**
_General_
General Fund|**Net current**
**assets /**
**(liabilities)**
**Net Asset**
**£**
2,390
2,390
**2,390**
**2,390**
**Net current**
**assets /**
**(liabilities)**
**Net Asset**
**£**
52,577
52,577
**52,577**
**52,577**|
|---|---|
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## Kent Greyhound Rescue Detailed Statement of Financial Activities For the year ended 30 April 2023
|**INCOME AND ENDOWMENT**
**Donations and legacies**
Donations
**Charitable activities**
Income from charitable activities
**Other trading activities**
Shop income
**Total incoming resources**
**EXPENDITURE**
**Other trading activities**
Fund raising events costs
**Total resources expended**
**Net Expenditure**|**£**
**2023**
125,270
**125,270**
869
**869**
12,844
**12,844**
**138,983**
)
(193,668
**)**
**(193,668**
**)**
**(193,668**
**)**
**(54,685**|**£**
**2022**
63,132
**63,132**
3,116
**3,116**
76,829
**76,829**|
|---|---|---|
|||**143,077**
)
(182,913
**)**
**(182,913**|
|||**)**
**(182,913**
**)**
**(39,836**|
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This page does not form part of the statutory financial statements
## Kent Greyhound Rescue Independent Examiners Report to the Trustees For the year ended 30 April 2023
I report to the trustees on my examination of the accounts of the charity for the year ended 30 April 2023.
## **Responsibilities and basis of report**
As the charity trustees, you are responsible for the preparation of the accounts in accordance with the requirements of th Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carryin out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) o the Act.
## **Independent examiners statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
James Pellatt Accountant 29 Plain Road Folkestone Kent CT20 2QF
21 November 2024
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