The Parish Church } of Rottingdean St Margaret of Antioch Annual Report for Parish Accounts Year End 31 December 2020 Background The Parochial Church Council (PCC) of Rottingdean, St Margaret of Antioch has the responsibility of co-operating with the Vicar in promoting the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has maintenance responsibilities for the church, which is a Grade Il" listed building the churchyard and curtailage Membership Members of the PCC are either ex-officio or elected by the Annual Parochial Church Meeting in accordance with the Church Representation Rules. During the year the following served as trustees of the PCC: _ Dawn T Davidson Ann R Hayes Susan Leaney Bernie Clark Duncan Ward The Rev'd Dr Anthony Moore Heather M Butler Lorna A Coleman Michael Maddox OBE John Laslett Joanne Lomax Lyndsay Gardner Kerwin Hack Mary Hanna
Treasurer's Report st for Year Ending 31 December 2020 I would like to start my report by introducing myself. l am Jo Sice. I took over as Treasurer in mid-september 2020.1 moved to the village in late 2018 with my husband and three-year-old son. The current pandemic has sadly meant that l am yet to meet many of you in person. Now for the important bit. I think we would all agree that 2020 was a year like no other. The pandemic has brought financial challenges for many, and churches have not been exempt. That said, l am pleased to report that despite a drop in income in 2020, St Margaret's has weathered the storm well and remains on a steady footing. This is testament to the commitment and dedication of the members of this congregation. Our income for the year was £95,198 whilst our expenses were £115,047. Positive news Planned giving: A huge thank you for your continued support and to my predecessor Robert and the PCC for the initiative to move from cash donations to online giving. This has provided us with a consistent and strong financial foundation. Planned giving has remained steady and makes up the majority of donations. This year £34,669 was donated via the Parish Giving Scheme compared to £33,299 in 2019. Grants: We were awarded £11,400 in Grants. For the Tower Restoration Fund, we received £8,000 retrospectively from the Historic Churches Trust and £3,000 from Rottingdean Parish Council. We received a further £400 from Rottingdean Arts. Thank you to those organisations for their support. Mission giving: Even through hard financial times, your generosity has been abundant. We have not forgotten our charitable role. Many of you answered Father Anthony's calls for donations for external appeals. A massive £1,695 was raised for counselling sessions for the students of St Margaret's School and a further £1,000 donated by the PCC from the church funds. We also raised £280 for the Vvhitehawk Food Bank. We continued our annual mission giving to Off the Fence homeless charity, Voices in Exile and Bethlehem Arab Society Rehabilitation Centre and Hospital. Gift Aid: Our Gift Aid claim appears a lot lower this year. This is due to admin delays at HMRC. We are currently proSSIng a claim for £3,884 for donations made in 2020. This claim will now be included in the 2021 accounts. Had this claim been paid in 2020 as expected, our Gift Aid claim would have been £7,570, compared to £8,802 in 2019. Church running expenses: Fortunately, there are some areas where outgoing costs have reduced. Utility bills and maintenance costs for both the cottage and the church have reduced owing to the spaces being used less.
And the amount spent on printing, stationery and liturgical supplies were considerably less because of the pandemic. It is worth noting that when comparing church running expenses with 2019, £85,678 was spent on restoring the church tower in the previous year. Church repairs: With your support the church clock face has been completely refurbished; I think you'll agree it looks absolutely stunning. We also had to replace the main control unit, the cost of which was covered by an anonymous donation. Works to the striking mechanism are almost complete, unfortunately we are still a little short on the total needed to cover the cost of this. Thank you to all who supported this appeal. Parish Share: l am proud to say that the Parish Share was paid in full, which sadly many other parishes were not able to do this year. The Parish Share supports ministry and mission in our parish and across the Diocese. Father Anthony's stipend and vicarage expenses are also covered by this. Areas of future focus Collections at services: With the church being closed for much of the year, cash collections and contactless giving via our GoodBox terminal has reduced. The impact in this area has been softened by our move to online giving. Other activities for generating funds: Our much-loved concerts and festivals program has been unable to run for most of the year. We were able to raise £3,456 at the start of 2020 from fundraising events, compared to £11,771 in 2019. Weddings have been postponed and funerals have largely been held at the graveside or the crematorium. In addition to this, the pandemic has meant that we were not permitted to rent the cottage space. Inevitably there has been a reduction in income in all these areas. In conclusion Day to day we are doing well, however these are hard financial times for all. For those of you that are able to, I would like to ask that you review your regular giving. One way of doing this is the automatic increase function available in the Parish Giving Scheme. If you are yet to sign-up to the scheme, please can I take this opportunity to recommend it to you. Jo Sice, PCC Treasurer April 2021
Report on the Church Electoral Roll There are 162 names on the Roll of which 93 are resident within the church parish boundary and 69 are non-resident. If your name is on the Electoral Roll, you are entitled to vote at the APCM. You may apply to join at any time and Application Forms are available from the Electoral Roll Officer. It is important that the information held is accurate, so if your details change, please let us know. Elaine Bowden, Electoral Roll Officer April 2021 Churchwardens, Annual Report 2020 12021 I wrote last year at the time of the annual meeting of the impact Covid-19 had on the work of the church and congregation. A year later and the same statement is true. This has been a most difficult year for everyone but we have kept the church open and managed services which we know has been very much appreciated. Church - Fabric, Goods and Ornaments The main work on the exterior of the church building carried over from last year is to the church clock. We are extremely grateful for the donations from members of the congregation that have helped towards the cost of the repairs. ljvhilst the clock is currently working, it is a temporary repair as some of the mechanics are still not correct such as the striking mechanism, which still needs further work. Villagers and congregation will have noticed that the striking is much quieter than previously and this has yet to be remedied. During the very cold snap we replaced the external tap in the graveyard which had become frozen and then suffered a serious leak when it thawed. We also had a leak in the flower room possibly a result of similar circumstances. Church interior Services have been held throughout the pandemic with a reduction in those attending to a limit of 30 during the early lockdown. It was a delight to be able to hold four services over Christmas with plaS bookable to ensure we stayed within the Covid guidelines and kept everyone safe. This was much appreciated by the congregation.
We would like to thank both Scott Deveson and Audrey Renaut for the gift of the Christmas trees that helped to decorate the church and lift our spirits during this time. Also, to Fr Benny at Our Lady of Lourdes for his gracious offer to allow the life size nativity to be set up in front of St Margaret's. This was enjoyed by everyone passing by and particularly, children who visited from the local schools. It was a joy to watch the three kings gradually making their way to the manger from the east and arriving in time for epiphany. After Christmas the church continued to be open for private prayer from Monday to Saturday for a limited time. We are very grateful and thank our helpers who stewarded the opening times in all weathers. Fr Anthony and the churchwardens took the decision to support opening the church for Holy Communion every Sunday morning. This has been very well received and, supported by the organ playing of Jonathan Hodgson, has resulted in a very moving and spiritual event for many parishioners. We had hoped that the reorganisation of the south aisle would be ready this Spring which would have given us the extra space needed to serve coffee and to socialise after ServIS whilst remaining within the government guidelines on social distancing. Sadly, this has proved a longer process than anticipated and we wait to hear from the DAC. In preparation for socialising within the church, Fr Anthony and the Churchwardens spent time reordering the 'flower room, in the church porch. This will eventually be a temporary kitchen able to cater for after church coffees as well as coffee mornings in church once the south aisle is complete. This work is ongoing. Meanwhile we hope to have a marquee at the front of the church will can be used for coffee after services and for coffee mornings during the week. The annual inventory of church silver, furniture and artefacts had been partially completed when the lockdown intervened. This will be finished when the lockdown ends. Churchyard Paul Wright continues to provide a high level of garden maintenance for us during the lockdown, which has been much appreciated, as there have been a significant number of people visiting the churchyard whilst taking their daily exercise. The churchyard has again been entered for the annual garden competition. The churchwardens have a duty to ensure the graveyard is properly cared for and maintained. It is regularly inspected, particularly checking headstones for signs of movement, which could be a danger to visitors and the wider public. Inspections were increased whilst the church has been closed during the coronavirus lockdown. A number of headstones were found to be in a dangerous state and have temporarily been laid down to prevent them falling on anyone.
Two historic box tombs have now been repaired Mike Laslett continues to be a wealth of knowledge about individual graves. There is a small but constant number of requests from members outside Rottingdean seeking information about relatives or friends buried in the graveyard and Mike speedily identifies the graves. Dawn Davidson, Churchwarden Heather Butler, Churchwarden May 2021 Report on Safeguarding This last year has seen the handover of the Safeguarding Officer role from Jan McFayden to me. I would like to thank Jan for the contribution she made during her time in the role and for the support she has provided me during the transition. My initial focus was to understand the role and the policies in place. l am pleased to report that Jan did a great job on our Safeguarding Policy which will stand us in good stead for the future. I have now completed all my safeguarding training and l am now working with the rest of the PCC to ensure all their training is up to date as well. The Covid-19 pandemic has obviously impacted how the church engages with its congregation. Special thanks to Father Anthony and our wardens for ensuring that where we can meet, we do so safely and in line with government guidelines. As we look to the future and the encouraging signs of progress against the pandemic, I will be working with the PCC to bring a safeguarding perspective as we open up our doors again. l am currently reviewing our Volunteer policy and plan to issue new safeguarding guidan for existing and potential volunteers. I will also be working closely on some of the new and exciting projects we have planned for the forthcoming year. Kerwin Hack, PCC Safeguarding Officer April 2021
Report on Children's Church Sadly, our planned work with children and young people in church came to a sudden halt with the onset of the pandemic. That does not mean that we are not engaging with children: I continue to work with St Margaret's School and, as Chair of the Ethos Committee of the Governing Board, work closely with the Headteacher in ensuring that standards of worship and religious education are maintained. I have also liaised with some of the teaching staff to offer support and guidance in areas of religious education. As soon as it is possible to do so safely, I will resume my weekly visits to the school to lead worship and we will welcome the children back into church. l also look forward once again to putting on a silly hat and helping to serve Christmas lunch to the children! As we look to move ahead, we have carefully considered how we might complement the religious education that children receive in school and their experience of collective worship. Families will always be welcome in church, of course, but we wanted to provide something new, exciting and educational that would help young people to fell comfortable in the church building. Conversations with parents will sow seeds for the future. Jonathan Hodgson, our Director of Music, rentlY presented a paper to the PCC about how we might go about setting up a Musical Theatre Project as a means of engaging children and their families in the life of the church. The PCC unanimously and enthusiastically welcomed this proposal and a pilot 'taster day, is being planned for late summer, when COVID-19 restrictions are, hopefully, relaxed and people will feel more confident about meeting together. We will be looking for sponsorship to support the project and to enable children to participate without the barrier of financial commitment. Fr Anthony Moore, Vicar & Chair of the PCC Report on Pastoral Care in the Parish This has been an extraordinary year and, despite the many challenges and burdens of responsibility carried by those who hold office at St Margaret's, we have enjoyed some wonderful engagement with the wider community and I have been able to get to know many of our parishioners in ways that time previously didn't allow. At the beginning of the pandemic, we partnered with our friends at Our Lady of Lourdes Church and Philip Rees and lan Wilson, landlords of the Queen Victoria pub, to set up 'Rottingdean Community, to support those in need of support and practical help during the national lockdowns. A website and a
telephone helpline were quickly set up and we are all grateful to the many volunteers who stepped up and helped people with shopping, collecting prescriptions, or just talking and listening. The project was supported financially by Rottingdean Parish Council and by the two churches. Last year, Mthr Lucy and I walked many miles and drove further in an attempt to visit every member of the Electoral Roll and other friends of St Margaret's. Many happy hours were spent at the end of garden paths or chatting over the hedge or fence, and also by 'phone. During the winter lockdown, 'phone calls were the best way to keep in touch with everyone. I would like to express my thanks to our excellent Churchwardens who have worked tirelessly to ensure that the church, when permitted, could be open and people welcomed in safely. Thank you too to those who have served as stewards so that the church could be open for private prayer: Dawn Davidson, Heather Butler, Rev'd Gail, Mike Laslett and Elaine Eardley. We are also grateful again to Elaine, to Mary Hanna and Maggie Glenister and others who have given their time to sanitise the church after services and prayer times in accordance with COVID-19 regulations and guidance. Marie Freeman, our splendid Parish Visitor, has spent hours on the 'phone talking to and supporting members of our congregation. Thanks are due too to Sue Leaney who helped to take on part of the 'phone list and who has also been helping with shopping etc. I would like to record my personal thanks to Lorna Coleman who immediately volunteered to shop for me while I was semi-self-isolating, being cautious about my own health conditions and needing to stay well in order to continue with my ministry. Some really good things have come out of this past year, and I hope that they may remain with us as we journey forward into a renewed future. Fr Anthony Moore, Vicar & Chair of the PCC Report on the Proceedings of the Brighton Deanery Synod - 2020 Deanery Synod met on only one occasion in 2020 due to Covid-19 restrictions the Rural Dean, Revd. Andrew Woodward, vicar of St Mary's Kemp Town was in the chair. There are 22 churches in the Brighton Deanery - vacancies exist at St Andrews, Moulscombe, St Michael's and All Angels and St Paul's, West Street, and Stanmerwith Falmer, St Laurence. Father Richard Tuset took up his appointment as Incumbent St Wulfran's Ovingdean in October.
The Suffragan Bishop of Lewes - Bishop Will Hazelwood succeeded Bishop Richard Jackson in June. Will Hazlewood grew up in rural Gloucestershire, leaving school at sixteen to take up an apprenticeship as a motor mechanic with the Ministry of Defence. Bishop Will then took his first degree at De Monffort University Leicester, before spending a year as a pastoral assistant. Having completed his theological training at St Stephen's House, Oxford, he was ordained Deacon (2001) and priest in (2002) in Bristol Cathedral. He served his curacy in a parish in the centre of Bristol before moving to Buckinghamshire to the parish of Iver Heath on the outskirts of Slough. He moved to the Diocese of Exeter in 2011 to be Incumbent of Dartmouth and Dittisham, a market town and village in the South Hams. He became Prebendary of Exeter Cathedral in 2017. Bishop Will was elected as suffragan Bishop of Lewes in 2020. Community Support - Synod received reports from two charities providing support to the community in the Deanery: The Children's Society- Ms Fiona MacKay (Diocesan Ambassador) reported that in the past year a total of £7,912 had been donated from across the Deanery and £73,000 from the Diocese. The Society supports children with a view to changing young people's lives and to show that they are loved and supported. Being a National Charity the Children's Society lobby and campaign over many issues. Two successful campaigns have been that the Government has agreed that children in Reception Class, Year 1 & 2 are entitled to a free school meal. This has impacted 1.4 million children. The second campaign relates to young people aged 18-25 years of age being granted an exemption from paying Council tax on leaving care. The Children's Society is a social justice organisation founded on and driven by Christian values. Citizens UK- is an independent membership alliance of civil society institutions acting together for the common good of Brighton. The Rev Martin Poole (St Lukes - Prestonville) reported that Bri hton and Hove Citizens UK had been established with support from the Diocese who had contributed £5,000 towards the start-up costs. Current campaigns include: Creating a Mental Health Service Pledge for Brighton-setting a standard for what young people can expect from publicly funded services. Working with Council to apply for Selective Licensing of Landlords, ensuring good landlords are supported and rogue landlords tackled in the city. Ensuring the Council supports providers for the homeless community at weekends. Michael Maddox, Deanery Synod Representative January, 2021
Report on the Church Development Project In November, the PCC agreed to implement a plan to develop the church for a sustainable future for mission and finance. The genesis of this project was a review of our vision for mission undertaken in 2017. Architectural plans have since been developed by the church architect (John Bailey of Thomas Ford and Partners) in consultation with the PCC, the Diocesan Advisory Committee, Historic England and the Brighton & Hove City Council (Development and Regeneration). However, the development project start was delayed by the need to undertake significant restoration work on the church tower in 2019. Our development project calls for the church to be 'reordered' and extended - the pews will be removed, a new floor with underfloor heating installed (so dealing with the serious damp problems) and a kitchen, meeting room, offices and fully accessible toilets will be provided in an extension on the north side. Our vision is a church serving as a cultural centre available for a variety of community activities as well as a house of prayer and worship - a church accessible and welcoming to everyone. Obtaining the necessary planning permissions and the design and tendering stages will be undertaken in 2021 leading to the building works in 2022. (It is envisaged that church services will be held in the Village Hall for about 6 months). The St. Margaret's Church estate includes the 'Cottage' which has for the past 32 years provided overflow accommodation for after-service coffee, Sunday School, PCC meetings, and various social activities. Because these activities can be better accommodated in the developed church, and because the Cottage is badly in need of a costly refvrbishment for continued public use, the PCC have decided that it should be sold for development, hopefully as St Margaret's Mews. In order to provide space in 202112 for post-sunday service fellowship coffee and the various events previously undertaken in the Cottage, the PCC will seek permission to remove the pews from the south aisle, level and carpet the platform floor, and convert the 'flower room, into a temporary kitchenette. The PCC are unanimous in their support for this exciting project which, we believe, will ensure that St Margaret's is a truly sustainable Church serving the whole community for the generations to come. Michael Maddox, Development Project Manager April 2021
PAROCHIAL CHURCH COUNCIL OF ST MARGARET, RorriNGDEAN Independent Examinerfs Report to the members of St Margarevs Church, Rottingdean. Parochial Church Council. I report to the members on my examination of the accounts of the PCC for the year ended 31 December 2020. Respective responsibilities of the Members and Independent Examiner As members of the PCC you are responsible for the preparation of the accounts in accordance with the requirements of the Church Accounting Regulations 2006 ("the Regulations, ) and section 43 of the Charities Act 2011 ("the Act"). You consider that the audit requirement of the Regulations and section 43(2) of the Act do not apply. It is my responsibility to examine the accounts under section 145 of the Act; follow the procedures laid down in the General Directions given by the Charity Commissioners section 145(5)(b) of the Att. and state whether particular matters have come to my attention. Basis of Independent Examinerfs Statement My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the management committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit and consequently I do not express an audit opinion on the accounts. Independent Examinerfs Statement I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with settion 130 of the Act or the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Philip Woodgate, FCCA Woodgate Accounting Services Ltd Chartered Certified Accountants Unit 43, Newhaven Enterprise Centre Newhaven BN9 9BA £Jz(
PAROCHIAL CHURCH COUNCIL OF ST MARGARET, RorriNGDEAN ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
PAROCHIAL CHURCH COUNCIL OF ST. MARGARET, ROThINGDEAN Financial Statements for the Year Ended 31 December 2020 Receipts and Payment5 Accounts Unrestricted Restricted Endowed Funds Funds Funds Total 2020 Total 2019 Note Receipts Voluntary receipts: Planned giving Collections at services All other giving/voluntary recepits Gift Aid recovered 50,569 6,263 4,471 3,282 64,585 13,830 484 10,005 88,904 650 51,219 6,263 8,216 3,686 69,384 14,230 484 11,100 95,198 270 4,886 110,315 8,802 124,273 13,682 770 27,835 166,560 4a) 3,745 404 4,799 400 Activities for generating funds Investment income Church activities Total receipts 4b) 4c) 4d) 1,095 6,294 Payments Church activities: Parish share Clergy and Staffing costs Church running expenses Cottage running expenses Mission giving and donations 74,035 6,061 23,688 803 4,904 109,491 74,035 6,061 29,244 803 4,904 115,047 71,883 6,115 142,951 1,584 2,000 224,533 4e) 5,556 4f) 5,556 Cost of generating funds Total payments Excess of payments over receipts Transfers between funds 109,491 20,587 738 19,849 138,679 118,830 5,556 738 738 115,047 19,849 224,533 57,973 19,849 138,679 118,830 57,973 196,652 138,679 Cash at bank and in hand at ljanuary Cash at bank and in hand at 31 December
PAROCHIAL CHURCH COUNCIL OF ST. MARGARET, Ro1NGDEAN Financial Statements for the Year Ended 31 December 2020 Statement of Assets and Liabilities Unrestricted Restricted Endowed Funds Funds Funds Total 2020 Total 2019 Note Cash Funds Bank Current Account Deposit Accounts Petty Cash 81,534 37,296 81,534 37,296 101,383 37,296 118,830 118,830 138,679 Other Monetary Assets Income Tax Recoverable Investment Assets Church Board of Finance Funds at market value 19,042 19,042 17,485 Assets retained for Church use 185,000 185,000 185,000 Liabilities - Long Term Loan 5,100 5,100 5,100 Notes The financial statements of the PCC have been prepared in accordance with the Church Accounting Regulations 2006 using the Receipts & Payments basis. Fixed assets retained for church use are the freehold house at The Cottage, The Green, Rottingdean. The Endowment funds have to be retained as a capital fund, but the income is for ordinary church purposes. They are invested in CBF Investment Funds
Further Analysis of Receipts and Payments Unrestricted General Fund Restrlcted Endowed Fund Fund Total 2020 Total 2019 Receipts a) All other giving/voluntary receipts: Donations Legacies and bequests Special appeals 2,561 3,200 5,761 110,315 1,910 4,471 545 3,745 2,455 8,216 1,911 112,226 b) Activities for generating funds: Fundraising events Grants 2,830 11,000 13,830 2,830 11,400 14,230 11,771 400 400 11,771 c) Investment income: Dividends on CBF Investment Fund Bank and CBF Deposit Fund Interest 465 19 484 465 19 484 106 664 770 d) Church activities: Fees for weddings and funerals Church and cottage hiring fees Miscellaneous sales 7,228 2,120 657 10,005 7,228 2,120 1,752 11,100 18,407 6,784 2,644 27,835 1,095 1,095 Payments e) Church running expenses: Upkeep of services Church building running costs Walsingham visit Church repairs and maintenance Churchyard upkeep Printing and stationery Governance costs Graves and memorials Miscellaneous costs 1,971 9,310 1,971 9,809 10,927 107,053 808 499 609 466 4,289 1,075 4,289 2,217 1,440 3,530 4,913 29,244 8,904 3,359 2,820 2,217 1,440 3,228 4,913 23,688 302 9,080 142,951 5,556 f) Mission giving and donations: St Margaret's School Off The Fence Bethlehem BASR Hospital Voices in Exile 1,000 802 1,102 2,000 4,904 1,000 802 1,102 2,000 4,904 2,000 2,000