||**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|
|---|---|---|---|---|---|---|---|---|
||**From**|Period start date|||**To**|Period end date|||
|||1|April|2022||31|March|2023|
## Section A Reference and administration details
**Charity name** Gap-Africa **Other names charity is known by Registered charity number (if any)** 1138627 **Charity's principal address** 22 Wilson Avenue Henley on Thames Oxon Postcode RG9 1ET
**Names of the charity trustees who manage the charity**
||**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
|1|Marcel Wagner|Chairperson|||
|2|George Lawley|Secretary|||
|3|Julian Seaton||||
|4|Jamie Mottram||||
|5|Nigel Brooks||From 12 September 2021||
|6|||||
|7|||||
**Page 1**
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
|**Bank**|Barclays|10 Hart Street, Henley on Thames, Oxon, RG9 2AU.|
|**Independent Examiner**|Neil Bennett|The Wain House, Stretfordbury, Leominster,
Herefordshire, HR6 0LP|
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Constitution adopted 13th February 2010 How the charity is constituted Association consisting of 6 members
Trustees appointed or reappointed at Meetings. Requires the unanimous Trustee selection methods approval from the current/other trustees.
## **Additional governance issues (Optional information)**
You **may choose** to include All trustees give their time voluntary and received no remuneration or additional information, where other benefits. relevant, about:
- policies and procedures adopted for the induction and training of trustees
- the charity’s organisational structure and any wider network with which the charity works
- relationship with any related parties
- trustees’ consideration of major risks and the system and procedures to manage them.
**Page 2**
## **Section C Objectives and activities**
**Summary of the objects** The prevention or relief of poverty in Africa by providing grants, items **of the charity set out in** and services to individuals in need and/or other charities working to **its governing document** prevent or relieve poverty. **Summary of the main activities undertaken for** In planning our activities for the year, we keep in mind the Charity **the public benefit in** Commission’s guidance on public benefit at out trustee meetings. **relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grant making
- policy programme related investment
- contribution made by volunteers
**Page 3**
Section D Achievements and performance
## Gap-Africa Account Submission Achievement Notice
## to end March 2023
The long arm of Covid is still with us for the moment causing disturbance in our planning and the delayed execution of some of our projects. But for the purpose of this submission we will concentrate on the positives.
Our interest in keeping the wells we have sunk in tip top condition has been implemented this year when we had the drilling company visit our wells and service them thus keeping them fully functional. We have had problems with the well at Nzouni Primary School but this problem is being addressed.
Our classroom building project at Kyaani Secondary school has been delayed but will finally start in March 2022. Four classrooms were needed. Our German youth group have stepped up and financed a second classroom and we believe that due to our input the government intends to build the remaining two needed.
Because our involvement with primary schools in the area these schools have a high success rate in end of year exams and this in itself prompts parents to move their children to the schools we work with thus ensuring them a better education. The long term effect though is that secondary school places are in greater demand. We were involved in a major way in the building of Kyaani Secondary School and we now need to build another secondary to cater for increasing numbers. Our German partner working with Gap-Africa, Rheingau Jugend fűr Afrika (RJfA), have received a substantial donation that will be invested in this new secondary school. More news on this in the 2024 report.
We have had several nearby primary schools approach us to be included in our Kikunduku Schools Project (KSP) and the trustees are giving this approach careful consideration.
We do need a presence on the ground but now that the independent school in Britain who’s expedition society led to Gap-Africa being registered as a charity has chosen to stop school expeditions to Kenya we will no longer have our annual, or at worst biannual, trips to Kenya and thus our spending a week most years at the schools that kept our ties strong and robust. This development will also have a negative impact of our funding as the expeditions enthused the participants and this is where most of our funding traditionally came from.
Like the rest of the world Kenya has had major price rises and this has had a particularly negative effect on our building projects as material costs have risen substantially. We will need to fund raise more to do less it seems. But as long as our students keep doing so well our focus will be undimmed.
**Page 4**
Section D Achievements and erformance p
**Summary of the main achievements of the charity during the year**
**Page 5**
## **Section E Financial review**
We hold cash at bank of £21,468 all of which are unrestricted funds. These **Brief statement of the charity’s** funds are held pending proposals for consideration. **policy on reserves**
The charity aims to maintain funds of £7,000 to provide for the continuity of chosen obligations/objects in the event that the charity experiences a failure to raise any funds one year.
**Details of any funds materially** Not applicable. **in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other o tional information p**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s) Position (e.g. Secretary, Chair, etc) Date**
**Page 6**
**Gap-Africa**
|**Receipts and Payments Account**
**for the year ended 31st March 2023**
**Income and expenditure**
**Incoming resources**
Donations and Gift Aid received
**Total incoming resources**
**Resources expended**
Direct charitable expenditure
Bank charges and computer expenses
**Total resources expended**
**Accumulated unrestricted funds**
Excess income over expenditure||**2023**
£
37,488|
|---|---|---|
|||**37,488**|
|||26,088
93|
|||**26,181**|
|||**£11,307**|
The result for the year is wholly attributable to continuing operations. There were no recognised gains or losses other than the result for the year.
1
## **Gap-Africa**
## **Statement of Assets and Liabilities for the year ended 31st March 2023**
|**Current assets**
Cash at Bank
**Current liabilities**
**Net current assets**
**Excess of income over expenditure**
**and net incoming resources**
Bank balance brought forward
As previously reported
**Balance carried forward**||**2023**
£
21,468|
|---|---|---|
|||0|
||£21,468||
||10,161
11,307||
||£21,468||
The financial accounts were approved by the Committee on 28 March 2023 and signed on their behalf by:
Marcel Wagner
2
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/ members of**
Gap-Africa
**On accounts for the period ended**
31 March 2023 **Charity no** 1138627 **(if any)**
**Set out on pages**
3 & 4
**Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 43 of the Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 43(7)(b) of the Act, and
- to state whether particular matters have come to my attention.
**Basis of independent examiner’s statement**
## **Independent examiner's statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
In connection with my examination, no matter has come to my attention
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 41 of the Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
- have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed:** Neil Bennett **Name:** Neil Bennett **Relevant professional** FCCA **qualification or body:**
**Date:** 28/3/24
**Address:**[The Wain House ] Stretfordbury
1
> [Leominster ] Herefordshire
HP6 0LP
**Give here brief details of any items that the examiner wishes to disclose** .
None to report.
2