## **SUSSEX FESTIVAL OF DANCE & SONG A private company limited by guarantee. TRUSTEES REPORT FOR THE YEAR ENDED 31[ST] JULY 2025** The Trustees are pleased to present their report together with the accounts for the year ended 31[st] July 2025. ## **Reference and Administrative details** _Charity Number:_ 1138597 _Company Number:_ 07311337 _Management committee_ The directors of the charitable company (“the Charity”) are the management committee for the purposes of charity law and throughout this report are collectively referred to as trustees. The trustees serving during the period and since the year end were as follows:- Mrs Joanne Arnett-Morrice - Chair Mrs Deborah Johnson Mrs Rebecca Kirkham –Treasurer and Company Secretary Mrs Joanna Vince – Festival Administrator Mrs Susan Highsted – Safeguarding Officer Mrs Maureen Smyth Mrs Caryl Vine – Safeguarding Officer Mrs Jane Clark – Awards secretary Ms Adele Mason _Honorary President_ Mrs Jacqueline Brunjes ## _Registered Office_ 193, Upper Shoreham Rd, Shoreham by Sea, West Sussex BN43 6BT ## _Independent Examiner_ Mr A Schofield, 5 Bishops Road, Hove, East Sussex BN3 6PQ _Bankers_ CAF Bank Ltd, 25 kings Hill Avenue, West Malling, Kent ME19 4JQ ## _**Structure, Governance and Management**_ ## _Governing Document_ Sussex Festival of Dance & Song (The Festival) is a private company limited by guarantee (it meets the conditions for exemption from the requirements to have a name ending with “Limited” or permitted alternative) and a registered charity governed by its memorandum and articles of association dated 12 July 2010. ## _Appointment of Trustees_ The Trustees are appointed in accordance with the provisions of the Memorandum and Articles of Association. ## _Organisation_ The charity is managed and run by the Trustees, who are also executive directors of the company, contributing their time freely. The Trustees meet at least 4 times a year. The charity is affiliated to The British & International Federation of Festivals for Music, Dance and Speech. ## _Risk Management_ The Trustees carry out a review of the Charity’s activities and consider the risks to which the charity is exposed. Susan Highsted and Adele Mason are the Festival’s Safeguarding officers. They continue to undertake Safeguarding courses as required. Assessment of risks is undertaken before entering any venue used and Public and employer’s liability is taken out. All trustees have undertaken a basic safeguarding course. ## _Objectives and Activities_ The objects of the Charity are to advance, promote and encourage generally and in particular by means of competitive festivals the study and practice of the arts of dance and singing. The charity also aims to foster the aims and objects of the British & International Federation of Festival for Music, Dance & Speech. The principal activity of the charity is the organisation of an annual competitive festival of dancing and singing. The trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Trust’s objectives and in planning future activities. ## _Achievements and Performance_ The Festival took place in April for 6 days at Roedean school for solos, duets, trios and quartets and at the Hawth theatre in Crawley for the Group dances also in April. This year the small group dances took place at the New Bury Theatre, Hurstpierpoint College. It was a very successful day and there was much positive feedback from many teachers and parents as to how favourable the venue was. The venue has been booked for the 2026 Festival for solos, duets, trios and quartets and also the small group dances. ## _Financial Review_ The Accounts of The Festival this year are very favourable. The profit that the Festival has made this year is £21410.78. The Festival needs to invest in new laptops and card readers. The accounts comply with current statutory requirements, the memorandum and articles of association and the Statement of Recommended Practice – Accounting and Reporting by Charities, issued in March 2005. ## _Reserves Policy_ The Charity has no restricted reserves as at the year end. ## _Statement of Trustees’ responsibilities_ The trustees (who are also directors of Sussex Festival of Dance & Song for the purposes of Company Law), are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company Law requires the trustees to prepare accounts for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure of the charitable company for the year. In preparing these statements the trustees are required to: - Select suitable accounting policies and then apply them consistently - Observe the methods and the principles in the Charities SORP - Make judgements and estimates that are reasonable and prudent - State whether applicable UK standards have been followed, subject to any material departures disclosed and explained in the financial statements - Prepare the accounts on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking steps for the prevention of fraud and other regularities. The Trustees’ report has been prepared taking advantage of the small companies’ exemption in Section 415A of the Companies Act 2006. Approved by a member of the management committee on 25[th] November 2025 and signed on their behalf by Mrs Rebecca A Kirkham Trustee and Finance Director 2. 2 ## **SUSSEX FESTIVAL OF DANCE & SONG** ## **(A private company limited by guarantee)** ## **STATEMENT OF FINANCIAL ACTIVITIES (Including Income & Expenditure Account) FOR THE YEAR ENDED 31st JULY 2025** |**Notes**
**Incoming resources**
Voluntary Income:
Sponsorship
Bank interest
**Incoming resources from charitable activities**
Dance & Song festival
3
**Total Incoming resources**
**Resources expended**
Dance & song Festival
6
**Dance & Song Festival profit for year**
100th Gala Profit
7
**Total profit for the year**
**Net movement in funds**
**Total funds Brought forward**
**Total Funds Carried forward**|2025
500.00
772.58
55135.59
56408.17
34997.39
21410.78
21410.78
21410.78
59433.93
80844.71|2024
3613.34
802.03
39573.83
43989.20
36430.72
7558.48
6035.61
13594.09
13594.09
45839.84
59433.93| |---|---|---| 2 ## **SUSSEX FESTIVAL OF DANCE & SONG** ## **(A private company limited by guarantee) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st July 2025** ## **1 Accounting policies** The accounts have been prepared in accordance with the Statement of Recommended Practice, Accounting and Reporting by charities (SORP 2005) issued in March 2005, the Financial Reporting Standard for Smaller Entities (effective 2008), and the Companies Act 2006. The principal accounting policies adopted in the preparation of the accounts are as follows:- ## **Incoming resources** Income from donations is included when receivable unless specified by the donor. ## **Resources expended** Resources expended are included in the Statement of Financial Activities on an accruals basis, inclusive of VAT which cannot be recovered. Costs are allocated on an actual basis. ## **2 Legal status of the charity** The charity is a private company limited by guarantee and has no share capital. The liability of each member in the event of winding up is limited to £1. ## **3 Incoming resources from operation of festival** |Dance entry fees
Theatre Admissions
Photographic Commission
Lanyard sales
Medal sales
Parking Roedean
**4 Debtors**
Gift Aid Receivable|**2025**
24864.01
24493.08
365.50
309.00
2054.00
3050.00
55135.59|**2024**
19752.97
17391.19
457.67
307.00
1665.00
39573.83|**2024**
19752.97
17391.19
457.67
307.00
1665.00
39573.83| |---|---|---|---| ||||125.26
125.26| ## **5 Trustee Remuneration** No trustee or other person related to the Charity had any personal interest in any contract or transaction entered into by the Charity during the year. 3 ## **SUSSEX FESTIVAL OF DANCE & SONG** ## **(A private company limited by guarantee) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st July 2024** ## **7 100th Gala Profit** |**Income**|||| |---|---|---|---| |Theatre admissions||17798.00|| |Advertising/messages||1770.00|| |T shirt commission||582.00|| |Donations|956.30||| |Gift Aid receivable|125.26|1081.56|| |Programme sales||3597.28|| |Total Income|||24828.84| |**Expenses**|||| |Theatre hire||6000.00|| |Volunteer expenses||939.75|| |Programme Printing||2290.00|| |Mics/sound||5184.00|| |Lighting designer||1400.00|| |Drinks reception||786.48|| |Music production for finale||200.00|| |Programme design||1155.66|| |Travel for professional singer||52.34|| |Stage manager||285.00|| |Trustee expenses||500.00|| |Total expenses|||18793.23| |100th Gala profit|||6035.61| 5 **SUSSEX FESTIVAL OF DANCE & SONG** ## **(A private company limited by guarantee)** ## **BALANCE SHEET AS AT 31st JULY 2025** ||**Notes**|||| |---|---|---|---|---| |||2025|2024|| |**Current Assets**||||| |Debtors & Pre-payments|4||125.26|| |Cash at bank||80653.05|59058.67|| |Cash in hand||191.66|250.00|| |||80844.71|59433.93|| |**Current Liabilities**||||| |Creditors||0.00|0.00|| |**Net current assets**||80844.71||59433.93| |**Total Funds Carried forwarcd**||80844.71||59433.93| For the period ended 31st July 2025 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. ## Trustees Responsibilities : The members have not required the company to obtain an audit of its accounts for the period in question in accordance with section 476; The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of Accounts. Approved by a member of the management committee on 25th November 2025 and signed on their behalf by Mrs Rebecca A Kirkham ## **Trustee & Finance Director** The notes on pages 3, 4 & 5 form part of these accounts 1 ## **SUSSEX FESTIVAL OF DANCE & SONG** ## **(A private company limited by guarantee) NOTES TO THE ACCOUNTS continued FOR THE YEAR ENDED 31[ST] JULY 2025** ## **6 Cost of operation of festival** |**2025**
Hire of premises
14080.08
Subscriptions
310.00
Insurance
300.00
Adjudicators fees, hotel & expenses
4085.80
Plaques/trophies/medals
1239.39
Catering
946.18
Paddles
411.00
Gifts
234.60
Trustee training
1073.52
Wristbands
82.63
New data base licence fee
Event staff
4588.34
Annual return
34.00
Web hosting
314.09
DOTY prizes
180.00
Festival 100th Expenses
Volunteer expenses
559.54
Chaperone Licences
321.00
PAT tester
245.99
Trustee expenses
1959.08
Bank/cc charges
586.05
New tablets
Software subscriptions
607.69
Sundry
150.50
Stationery/P&P
366.35
Banners
198.15
Gibraltar expenses
811.11
Database
1222.30
100th Medals out of Specific donation
Sponsorship
90.00
Total Expenses
34997.39|**2024**
11909.33
287.00
325.00
4391.99
1666.82
1077.40
284.35
373.00
100.93
850.00
34.00
449.76
200.00
1417.36
4574.59
100.00
2317.59
503.63
571.88
688.78
115.19
234.28
823.44
1203.60
1930.80
36430.72| |---|---| 4 ee | on the accounts Se tion A independent re waminer © Menor trustees/directors! _ Sussex Festival of Dance and Song members of | . ghttnves Eee | CRAMAOlis uw a,| 11385971 | OPO O73 337 bears Competes la ae” : | | Re ee Set out on pages 1-5 eeee ee , | report to the charity trustees on my examination of the accounts of the Company for the year ended | Responsibilities and and As the charity's trustees of the Company (who are also the directors of the ! basis of report report company for the purposes of company law), you are responsible for the | preparation of the accounts in accordance with the requirements of the , Companies Act 2006 (“the 2006 Act’). : Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, | report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, | have followed the | Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act. independent +he-cempany FFOSS-INGOME : Seeded = T-UOU and tam quaiitied to—— : examiner's statement dertake the-examination-bybeing 2 qualified member oF {insert name of applicable-isted-bedy}]. Delete [ | if not applicable. | have completed my examination. | confirm that no material matters have : come to my attention (ether-tharrthat- disclosed below *) which gives me cause to believe that: : * accounting records were not kept in accordance with section 386 of the Companies Act 2006; or 3 « the accounts do not accord with such records; or ; « the accounts do not comply with relevant accounting requirements under 3 section 396 of the Companies Act 2006 other than any requirement that the : accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or ; ¢the accounts have not been prepared in accordance with the Charities j SORP (FRS102). i Responsibilities and and basis of report report IER 1 October 2018 ! Section B | i have nO Gonoene and have come across no other matters int connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accourité to be reached * Please delete the words in the brackets if they do not apply Signed: | ame | Ma ( : ee | Date: | 25" November 2025 | Name: | Mr A W Schofield See en mere Relevant professional | qualification(s) or body | OT ) a a eee Address: | 5, Bishops Road oe Coane cement eens BN3 6PQ (ee B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners), Give here brief details of any items that the examiner wishes to disclose **==> picture [6 x 98] intentionally omitted <==** **----- Start of picture text -----**
|
**----- End of picture text -----**
**==> picture [5 x 40] intentionally omitted <==** **----- Start of picture text -----**
|
**----- End of picture text -----**
**==> picture [21 x 579] intentionally omitted <==** **----- Start of picture text -----**
|
|
’
|
|
a
|
**----- End of picture text -----**
— TER 2 October 2018