SUSSEX FESTIVAL OF DANCE & SONG A private company limited by guarantee. TRUSTEES REPORT FOR THE YEAR ENDED 31[ST] JULY 2024
The Trustees are pleased to present their report together with the accounts for the year ended 31[st] July 2024.
Reference and Administrative details
Charity Number: 1138597
Company Number:
07311337
Management committee
The directors of the charitable company (“the Charity”) are the management committee for the purposes of charity law and throughout this report are collectively referred to as trustees.
The trustees serving during the period and since the year end were as follows:-
Mrs Joanne Arnett-Morrice - Chair Mrs Deborah Johnson Mrs Jacqueline Brunjes – resigned 25[th] March 2024 Mrs Rebecca Kirkham –Treasurer and Company Secretary Mrs Joanna Vince – Festival Administrator Mrs Susan Highsted – Safeguarding Officer Mrs Maureen Smyth Mrs Caryl Vine Mrs Jane Clark – Awards secretary Ms Adele Mason (appointed 6[th] November 2023) – Safeguarding Officer Honorary President Mrs Jacqueline Brunjes
Registered Office
193, Upper Shoreham Rd, Shoreham by Sea, West Sussex BN43 6BT
Independent Examiner
Mr A Schofield, 5 Bishops Road, Hove, East Sussex BN3 6PQ
Bankers
CAF Bank Ltd, 25 kings Hill Avenue, West Malling, Kent ME19 4JQ
Structure, Governance and Management
Governing Document
Sussex Festival of Dance & Song (The Festival) is a private company limited by guarantee (it meets the conditions for exemption from the requirements to have a name ending with “Limited” or permitted alternative) and a registered charity governed by its memorandum and articles of association dated 12 July 2010.
Appointment of Trustees
The Trustees are appointed in accordance with the provisions of the Memorandum and Articles of Association.
Organisation
The charity is managed and run by the Trustees, who are also executive directors of the company, contributing their time freely. Jo Arnett-Morrice took over from Jacqueline Brunjes as Chair on 25[th] March 2024.
The Trustees meet at least 4 times a year. The charity is affiliated to The British & International Federation of Festivals for Music, Dance and Speech.
Risk Management
The Trustees carry out a review of the Charity’s activities and consider the risks to which the charity is exposed. Susan Highsted and Adele Mason are the Festival’s Safeguarding officers. They continue to undertake Safeguarding courses as required. Assessment of risks is undertaken before entering any venue used and Public and employer’s liability is taken out. All trustees have undertaken a basic safeguarding course during the year.
Objectives and Activities
The objects of the Charity are to advance, promote and encourage generally and in particular by means of competitive festivals the study and practice of the arts of dance and singing. The charity also aims to foster the aims and objects of the British & International Federation of Festival for Music, Dance & Speech. The principal activity of the charity is the organisation of an annual competitive festival of dancing and singing. The trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Trust’s objectives and in planning future activities.
Achievements and Performance
The Festival took place in April for 6 days at Roedean school for solos, duets, trios and quartets and at the Hawth theatre in Crawley for the Group dances also in April.
The centenary of The Festival took place at Glyndebourne on 23[rd] March 2024 and was a fantastic success. The packed audience, including special guests, was treated to a wonderful spectacle of amazing talent with a gala performance of group dances from over 20 dance schools across the region as well as a solo performance of a beautiful song from Chrissie Bhima, a previous
competitor at the Festival, and now an industry professional. The immense success of this wonderful event was evident from the many emails of appreciation from the schools and audience members received in the days that followed.
We would like to thank the NFU for their sponsorship over the past 3 years. We have been very grateful for the support they have given to the Festival, not just financially but also in volunteering their time to help us at the Festival for the 3 years.
Financial Review
The Accounts of The Festival this year are favourable although the profit that the Festival has made this year of £13594.09, which is made up of the Gala profit of £6035.61 and the actual Festival profit of £7558.48, is well down on last year’s profit which was £18929.80, plus a donation of £2000 from the Carden family in memory of Rosemary Carden, which went towards the purchase of centenary medals for the Centenary year.
The accounts comply with current statutory requirements, the memorandum and articles of association and the Statement of Recommended Practice – Accounting and Reporting by Charities, issued in March 2005.
Reserves Policy
The Charity has no restricted reserves as at the year end.
Statement of Trustees’ responsibilities
The trustees (who are also directors of Sussex Festival of Dance & Song for the purposes of Company Law), are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company Law requires the trustees to prepare accounts for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure of the charitable company for the year. In preparing these statements the trustees are required to:
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Select suitable accounting policies and then apply them consistently
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Observe the methods and the principles in the Charities SORP
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Make judgements and estimates that are reasonable and prudent
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State whether applicable UK standards have been followed, subject to any material departures disclosed and explained in the financial statements
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Prepare the accounts on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking steps for the prevention of fraud and other regularities.
The Trustees’ report has been prepared taking advantage of the small companies’ exemption in Section 415A of the Companies Act 2006.
Approved by a member of the management committee on 10[th] December2024 and signed on their behalf by
Mrs Rebecca A Kirkham Trustee and Finance Director
SUSSEX FESTIVAL OF DANCE & SONG (A private company limited by guarantee)
STATEMENT OF FINANCIAL ACTIVITIES (Including Income & Expenditure Account) FOR THE YEAR ENDED 31st JULY 2024
| Notes Incoming resources Voluntary Income: Sponsorship Bank interest Donation specifc funds for medals Incoming resources from charitable activities Dance & Song festival 3 Total Incoming resources Resources expended Dance & song Festival 6 Dance & Song Festival proft for year 100th Gala Proft 7 Specifc funds for Medals Total proft for the year Net movement in funds Total funds Brought forward Total Funds Carried forward |
2024 3613.34 802.03 39573.83 43989.20 36430.72 7558.48 6035.61 13594.09 13594.09 45839.84 59433.93 |
|---|---|
2
SUSSEX FESTIVAL OF DANCE & SONG
(A private company limited by guarantee) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st July 2024
1 Accounting policies
The accounts have been prepared in accordance with the Statemen Recommended Practice, Accounting and Reporting by charities (SOR in March 2005, the Financial Reporting Standard for Smaller Entities 2008), and the Companies Act 2006. The principal accounting polici the preparation of the accounts are as follows:-
Incoming resources
Income from donations is included when receivable unless specified
Resources expended
Resources expended are included in the Statement of Financial Acti accruals basis, inclusive of VAT which cannot be recovered. Costs ar an actual basis.
2 Legal status of the charity
The charity is a private company limited by guarantee and has no sh The liability of each member in the event of winding up is limited to
3 Incoming resources from operation of festival
| Entry fees Theatre Admissions Photographic Commission Lanyard sales Medal sales W/B incorrect credit to Bank |
2024 19752.97 17391.19 457.67 307.00 1665.00 39573.83 |
|---|---|
4 Debtors
| Deposit Glyndebourne 2024 Gift Aid Receivable |
125.26 125.26 |
|---|---|
5 Trustee Remuneration
No trustee or other person related to the Charity had any personal i contract or transaction entered into by the Charity during the year.
3
SUSSEX FESTIVAL OF DANCE & SONG
(A private company limited by guarantee) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st July 2024
7 100th Gala Profit
| Income | |||
|---|---|---|---|
| Theatre admissions | 17798.00 | ||
| Advertising/messages | 1770.00 | ||
| T shirt commission | 582.00 | ||
| Donations | 956.30 | ||
| Gift Aid receivable | 125.26 | 1081.56 | |
| Programme sales | 3597.28 | ||
| Total Income | 24828.84 | ||
| Expenses | |||
| Theatre hire | 6000.00 | ||
| Volunteer expenses | 939.75 | ||
| Programme Printing | 2290.00 | ||
| Mics/sound | 5184.00 | ||
| Lighting designer | 1400.00 | ||
| Drinks reception | 786.48 | ||
| Music production for fnale | 200.00 | ||
| Programme design | 1155.66 | ||
| Travel for professional singer | 52.34 | ||
| Stage manager | 285.00 | ||
| Trustee expenses | 500.00 | ||
| Total expenses | 18793.23 | ||
| 100th Gala proft | 6035.61 |
5
SUSSEX FESTIVAL OF DA (A private company limited
BALANCE SHEET AS AT 3
Notes
| Notes | ||
|---|---|---|
| 2023 | ||
| Current Assets | ||
| Debtors & Pre-payments | 4 | |
| Cash at bank | ||
| 3573.33 | Cash in hand | |
| 160.26 | ||
| 2000.00 | ||
| Current Liabilities | ||
| Creditors | ||
| Net current assets | ||
| 44407.04 | ||
| 50140.63 | Total Funds Carried forwarcd | |
| 29210.83 | ||
| 20929.80 | For the period ended 31st July 2024 the company was en | |
| under section 477 of the Companies Act 2006 relating to | under section 477 of the Companies Act 2006 relating to | |
| Trustees Responsibilities : | ||
| 2000.00 | ||
| 18929.80 | The members have not required the company to obtain a | The members have not required the company to obtain a |
| period in question in accordance with section 476; | ||
| 20929.80 | ||
| The trustees acknowledge their responsibilities for comp | ||
| 24910.04 | Act with respect to accounting records and the preparati | |
| 45839.84 | Approved by a member of the management committee o | |
| and signed on their behalf by |
Mrs Rebecca A Kirkham Trustee & Finance Director The notes on pages 3, 4 & 5 form part of these acco
1
SUSSEX FESTIVAL OF DA (A private company limited NOTES TO THE ACCOUNT FOR THE YEAR ENDED 31
6 Cost of operation of festival
t of RP 2005) issued s (effective es adopted in Hire of premises Subscriptions by the donor. Insurance Adjudicators fees, hotel & expenses vities on an Medals, Shields, plaques-£69.20 from specific re allocated on Catering Gifts Safeguarding courses Wristbands hare capital. New data base licence fee £1. Festival Manager fee Annual return Web hosting 2023 100th DOTY cash prizes Festival 100th Expenses 20677.68 Volunteer expenses 20985.86 Chaperone Licences 749.50 Announcers 495.00 Trustee expenses 1299.00 Bank/cc charges 200.00 New tablets 44407.04 Software subscriptions Sundry Stationery/P&P Signage/theatre equipment Gibraltar expenses 900.00 Database 100th Medals out of Specific donation 900.00
Total Expenses
nterest in any
ANCE & SONG d by guarantee)
31st JULY 2024
| 2024 2023 125.26 900.00 59058.67 44689.84 250.00 250.00 59433.93 45839.84 0.00 0.00 59433.93 59433.93 |
45839.84 |
|---|---|
| 45839.84 |
ntitled to exemption from audit o small companies.
an audit of its accounts for the
plying with the requirements of the on of Accounts.
on 10th December 2024
ounts
NCE & SONG by guarantee) TS continued 1[ST] JULY 2024
| c donation | 2024 11909.33 287.00 325.00 4391.99 1666.82 1077.40 284.35 373.00 100.93 850.00 34.00 449.76 200.00 1417.36 4574.59 100.00 2317.59 503.63 571.88 688.78 115.19 234.28 823.44 1203.60 1930.80 36430.72 |
2023 11631.90 359.50 250.00 3631.54 1325.62 648.63 131.62 56.96 750.00 13.00 428.76 4063.24 40.00 733.90 1248.25 437.67 603.47 329.37 194.41 660.99 1672.00 29210.83 |
|---|---|---|
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CHARITY COMMISSION FOR ENGLAND AND WALES pa Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Sussex Festival of Dan and Song On accounts for the year ended 31st July 2024 Charity no (if any) 1138597 Set out on pages Ir0mber to lilud#* tl)e n¥oe Plmiberg of gdditiornal sheets! I report to the trustees on my examination of the accounts of the above charity (Ihe Trust.) for the year ended 31 C>1 2 0 14- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (°the Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination. I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confinn that no material matters have come to my attention ( ") in connection with the examination which gives me cause to believe that in. any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no COnmS and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. ase lete the words in the brackets rf they do not apply. Signed: Date: 10th Dember 2024 Name: r A W Schofield Relevant professional qualification{s) or body (if any): Address: 5. BISHOPS ROAD HOVE, EAST SUSSEX BN43 6BT IER October 2018