## **SUSSEX FESTIVAL OF DANCE & SONG A private company limited by guarantee TRUSTEES REPORT FOR THE YEAR ENDED 31[ST] JULY 2022** The Trustees are pleased to present their report together with the accounts for the year ended 31[st] July 2022. ## **Reference and Administrative details** _Charity Number:_ 1138597 _Company Number:_ 07311337 _Management committee_ The directors of the charitable company (“the Charity”) are the management committee for the purposes of charity law and throughout this report are collectively referred to as trustees. The trustees serving during the period and since the year end were as follows:Mrs Deborah Johnson Mrs Jacqueline Brunjes - Chair Mrs Rebecca Kirkham –Treasurer and Company Secretary Mrs Joanna Vince – Festival Administrator Mrs Susan Highsted Mrs Maureen Smyth Mrs Caryl Vine Mrs Jane Clark _Honorary President_ Penelope Charteris _Registered Office_ 193, Upper Shoreham Rd, Shoreham by Sea, West Sussex BN43 6BT _Independent Examiner_ Mr A Schofield, 5 Bishops Road, Hove, East Sussex BN3 6PQ _Bankers_ CAF Bank Ltd, 25 kings Hill Avenue, West Malling, Kent ME19 4JQ _**Structure, Governance and Management**_ _Governing Document_ Sussex Festival of Dance & Song (The Festival) is a private company limited by guarantee (it meets the conditions for exemption from the requirements to have a name ending with “Limited” or permitted alternative) and a registered charity governed by its memorandum and articles of association dated 12 July 2010. ## _Appointment of Trustees_ The Trustees are appointed in accordance with the provisions of the Memorandum and Articles of Association. _Organisation_ The charity is managed and run by the Trustees, who are also executive directors of the company, contributing their time freely. Jo Arnett-Morrice is the overall Festival manager. The Trustees meet at least 4 times a year. The charity is affiliated to The British & International Federation of Festivals for Music, Dance and Speech. ## _Risk Management_ The Trustees carry out a review of the Charity’s activities and consider the risks to which the charity is exposed. Susan Highsted and Jane Clark are the Festival’s Safeguarding officers. They continue to undertake Safeguarding courses as required. Assessment of risks is undertaken before entering any venue used and Public and employer’s liability is taken out. ## _Objectives and Activities_ The objects of the Charity are to advance, promote and encourage generally and in particular by means of competitive festivals the study and practice of the arts of dance and singing. The charity also aims to foster the aims and objects of the British & International Federation of Festival for Music, Dance & Speech. The principal activity of the charity is the organisation of an annual competitive festival of dancing and singing. The trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Trust’s objectives and in planning future activities. ## _Achievements and Performance_ The Festival was able to put on 2 dance festivals during the year 2021/22. A 3 day festival was held in October 2021, which took place at Roedean school in Brighton for just solo dances. The main festival took place in April for 7 days at Roedean school for solos, duets, trios and quartets and at the Hawth theatre in Crawley for the Group dances also in April. Both Festivals proved very successful and popular, being the first time back after the restrictions that COVID had placed on everyone the previous 2 years. The centenary of The Festival takes place in 2024, and in July of this year (2022), The Festival held its Centenary launch party at Folkington Manor. The party was attended by the Honorary President, the trustees, Patrons, Fellows, dance teachers, and The Festival volunteers and helpers. Entertainment was provided by Apollo Theatre Arts and Firefly Dance School. The Festival Chair spoke to everyone about the timeline of events planned in the run up to and including the actual Centenary year – 2024. ## _Financial Review_ The Accounts of The Festival this year are very favourable and the profit that the Festival has made this year of £10364.13 has helped overcome the losses sustained in the previous 2 years due to COVID, when no Festivals took place. The Festival was also successful in securing a sponsorship from the NFU of £10000 to be donated over 3 years and which is to help to go towards the costs that will be incurred for the Festival’s centenary celebrations in 2024. The accounts comply with current statutory requirements, the memorandum and articles of association and the Statement of Recommended Practice – Accounting and Reporting by Charities, issued in March 2005. ## _Reserves Policy_ The Charity has no restricted reserves as at the accounting reference period, however the sponsorship money that The Festival received from the NFU is to be earmarked for the Centenary celebrations. ## _Statement of Trustees’ responsibilities_ The trustees (who are also directors of Sussex Festival of Dance & Song for the purposes of Company Law), are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company Law requires the trustees to prepare accounts for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure of the charitable company for the year. In preparing these statements the trustees are required to: - Select suitable accounting policies and then apply them consistently - Observe the methods and the principles in the Charities SORP - Make judgements and estimates that are reasonable and prudent - State whether applicable UK standards have been followed, subject to any material departures disclosed and explained in the financial statements - • Prepare the accounts on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking steps for the prevention of fraud and other regularities. The Trustees’ report has been prepared taking advantage of the small companies’ exemption in Section 415A of the Companies Act 2006. Approved by a member of the management committee on 29[th] November 2022 and signed on their behalf by Mrs Rebecca A Kirkham Trustee and Finance Director 2. **SUSSEX FESTIVAL OF DANCE & SONG** ## **(A private company limited by guarantee)** ## **STATEMENT OF FINANCIAL ACTIVITIES** |**(Including Income & Expenditure Account)**
**FOR THE YEAR ENDED 31st JULY 2022**
**Notes**
2022
**Incoming resources**
Voluntary Income:
Sponsorship
3493.33
Bank interest
2.49
Donation
3471.26
**Incoming resources from charitable activities**
Dance & Song festival
3
41427.31
**Total Incoming resources**
48394.39
**Resources expended**
Dance & song Festival
7
38030.26
**Total resources expended**
38030.26
**Net movement in funds**
10364.13
**Total funds Brought forward**
14545.91
**Total Funds Carried forward**
24910.04|2021
80.00
0.00
0.00
80.00
2053.51
2053.51
-1973.51
16519.42
14545.91|2021
80.00
0.00
0.00
80.00
2053.51
2053.51| |---|---|---| 2 ## **SUSSEX FESTIVAL OF DANCE & SONG** ## **(A private company limited by guarantee) NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31st July 2022** ## **1 Accounting policies** The accounts have been prepared in accordance with the Statement of Recommended Practice, Accounting and Reporting by charities (SORP 2005) issued in March 2005, the Financial Reporting Standard for Smaller Entities (effective 2008), and the Companies Act 2006. The principal accounting policies adopted in the preparation of the accounts are as follows:- ## **Incoming resources** Income from donations is included when receivable unless specified by the donor. ## **Resources expended** Resources expended are included in the Statement of Financial Activities on an accruals basis, inclusive of VAT which cannot be recovered. Costs are allocated on an actual basis. ## **2 Legal status of the charity** The charity is a private company limited by guarantee and has no share capital. The liability of each member in the event of winding up is limited to £1. ## **3 Incoming resources from operation of festival** |Entry fees
Admissions
Merchandise
Refreshments sale Roedean
Photographic Commission
Lanyard sales
Sundry
**4 Debtors**
Donations
Deposit Hawth 2022
**5 Creditors**
Dance entries received in advance
Due to Roedean
Incorrect payment into account
Due to Folkington
Subscriptions
Trustee expenses|**2022**
26394.26
12563.02
638.00
221.50
1074.64
535.89
b
41427.31
3471.26
3471.26
3133.75
200.00
313.90
618.40
4266.05|**2021**
0.00
0.00
200.00
200.00
6221.41
172.00
6393.41| |---|---|---| |||| ## **6 Trustee Remuneration** No trustee or other person related to the Charity had any personal interest in any contract or transaction entered into by the Charity during the year. 3 ## **SUSSEX FESTIVAL OF DANCE & SONG** ## **(A private company limited by guarantee)** ## **BALANCE SHEET AS AT 31st JULY 2022** |**Notes**
**Current Assets**
Debtors & Pre-payments
4
Cash at bank
Cash in hand
**Current Liabilities**
Creditors
5
**Net current assets**
**Total Funds Carried forwarcd**|2022
2021
3471.26
200.00
25346.83
20600.32
358.00
139.00
29176.09
20939.32
4266.05
6393.41
24910.04
24910.04|14545.91| |---|---|---| |||14545.91| For the period ended 31st July 2022 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Trustees Responsibilities : The members have not required the company to obtain an audit of its accounts for the period in question in accordance with section 476; The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of Accounts. Approved by a member of the management committee on 29th November 2022 and signed on their behalf by Mrs Rebecca A Kirkham **Trustee & Finance Director** The notes on pages 3 & 4 form part of these accounts 1 ## **SUSSEX FESTIVAL OF DANCE & SONG** ## **(A private company limited by guarantee) NOTES TO THE ACCOUNTS continued FOR THE YEAR ENDED 31[ST] JULY 2022** ## **7 Cost of operation of festival** |**2022**
Hire of premises
13215.50
Subscriptions
352.50
Insurance
250.00
Adjudicators fees, hotel & expenses
3894.33
Medals, Shields, plaques &trophies
885.18
Catering
1154.92
Flowers/presents
137.78
First Aid course/first aid required
207.34
Wristbands
49.35
Database
4490.50
Festival Manager fee
1000.00
Annual return
13.00
Web hosting
559.71
Programme setting
300.00
COVID equipment
83.03
Volunteer expenses
4351.35
Chaperone Licences
230.00
Announcers
1001.39
Trustee expenses
855.40
Bank/cc charges
257.23
Cost of refreshments sold
186.29
Software subscriptions
728.59
Sundry
25.74
Advertising
40.00
100th Launch party
3471.26
Stationery/P&P
289.87|**2021**
172.00
250.00
290.00
13.00
737.29
81.00
510.22| |---|---| 38030.26 2053.51 4 (HARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of 6651 IKfAL of (7f}￿rG*So￿Er On accounts for the year ended 3isk Charity no (if any) JlaBSfl7 Set out on pag8s I rewrt to the Iruslees on my examination of the accounts of the aiKJve charity {tthe Trust'l for the year ended Responsibilities and basis of report As the charity's trustees, you are responslble for the preparatlon of the accounts in accordance with the requirements of the Charitl8s Act 2011 ("Ihe Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5}(b) of the Acl. Independent I have completed my examination. I confirm that no materia5 matters have examlner's statement come to my attention in ￿nneCtIOn with the examination losodY)elthYL) which gives me cause to believe that in, any material respecl.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and contenl of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is nol a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enabSe a proper understandin9 of the accounts to be reached. ease delete th8 words in the brackets M they do not apply. Slgned: Date: I I aoil Name: Relevant professional qualification(s) or body (if any): Addrnss: s &0 ￿-?S IER Oct 2018