Company no. 7272987 Charity no. 1138575
St Michael's Memorial Parish Hall Report and Financial Statements
31 March 2023
St Michael's Memorial Parish Hall
Contents
| For the year ended 31 March 2023 | |
|---|---|
| Page | |
| Reference and administrative details | 1 |
| Report of the trustees | 2 |
| Independent examiners report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes to the financial statements | 7 |
St Michael's Memorial Parish Hall
Reference and administrative details
| For theyear ended | 31 March 2023 |
|---|---|
| Company number | 7272987 |
| Charity number | 1138575 |
| Registered Office | 27 St. Michael's Hill |
| Bristol | |
| BS2 8DZ | |
| Operational | 44 St. Michael's Hill |
| address | Bristol |
| BS2 8DZ | |
| Trustees | Veronica Lyell |
| Diane Auckland | |
| Shruti Patel | |
| Jane Barlow | |
| Andy Hay | |
| Independent | Stepping Stones Accountancy Limited |
| Examiner | 7c Hanham Hall |
| Whittucks Road | |
| Hanham | |
| Bristol | |
| BS15 3FR |
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St Michael's Memorial Parish Hall
Report of the trustees
For the year ended 31 March 2023
Objects
The principal objects of the charity are to further or benefit the residents of and children attending school in the neighbourhoods surrounding St Michaels Hill in Bristol.
Appointment of Trustees
The Board consists of a minimum of three trustees who are appointed by resolution of the trustees. The normal term of office is three years. There is one ex-officio trustee who is the Head teacher of St Michael's on the mount CEVC Primary School.
Organisation Structure
The trustees must hold at least four meetings of the Board each year. The Board met four times during the year under review. If appropriate meetings can be held by suitable electronic means. The trustees can also establish committees and advisory boards as they see fit.
Review of the activities undertaken by the charity to further its purpose for public benefit
The charity maintains close links with the school and has continued to provide facilities to the school and to residents of the neighbourhood for education, recreation or leisure with the object of improving the lives of such residents and school children.
The day to day management of the hall is currently under contract with BNS who are agents for the charity and responsible for the property management functions set out in the contract. The charity has no employees of its own.
The charity has raised the sum of £48,676 (2022 £49,333) during the year from hall hire and room bookings, of which around 65% (2022 65% / 2021 99%) has come from the school / Bristol City Council. This is the normal percentage split of income between the school and private bookings as private user levels and bookings have returned to normal following the COVIC-19 pandemic.
There was total expenditure for the year amounting to £72,725 (2021 total expenditure of £33,519). This extra expenditure was due primarily to a large backdated utilities bill (meters had not been regularly read plus a large increase in the cost of gas and electricity), and the replacement and repair of one of the roof sections, plus a continuation of the trustees plan to modernise and update the facilities in the hall. However, as the school pay 75% of the utilities, most of this specific extra cost will be recovered from them in the following year.
In December 2022 inspired by the successful renovation and regeneration of our close neighbour St Michael’s Church, now named The Mount Without (TMW), the Trust was motivated to expand its own operational function and value. The vision is to widen the Trust’s provision for the community and increase its income stream by exploring the opportunity to re-develop the piece of land situated on SMPH's footprint which is currently occupied by a dilapidated Scout Hut last used in 1985. The Trust plans to build a state-of-the-art dance studio to create a dance hub for the local community and for wider use by Bristol and the South West, and which will to operate in conjunction with TMW and our own Parish Hall. Each space has a sprung floor, essential for dance performance, making our closely connected and positioned buildings to found a unique focus for dance and the performing arts for our community users and the wider professional performance practitioners. The Trust appointed local company Askew Cavanna as architects for the project. In the year to Mar 23, the trustees began this process with the initial designs and surveys. The Trust has committed a significant sum of its reserves to bring this project to planning stage, after which the trustees will seek funding outside of the charity to complete the build.
At the end of the year the charity had £49,028 (2022 £72,118) to carry forward in general reserves. The results are shown on Page 6 of the accounts.
The charity plans to continue its current activities in the following year to enable it to fulfil its principal objects. In the year ahead, the charity plans to invest in the proposed dance studio whilst maintaining
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St Michael's Memorial Parish Hall
Report of the trustees
For the year ended 31 March 2023
and upgrading the parish hall building. General maintenance work will be funded from the income receipts.
Public benefit
The trustees confirm that they have taken account of the Charity Commission's guidance on the public benefit requirements in making decisions
Funds Held as Custodian Trustee
Although the Trustees manage the parish hall in accordance with the objects stated above, the parish hall is held by a permanent endowment trust, the St Michael's Memorial Parish Hall Trust, established by a scheme of the Charity Commission dated 5 October 2011. The charitable company is the corporate trustee of the separate charity, the St Michaels Memorial Parish Hall Trust. This is a permanent endowment trust and the company does not hold the hall as part of its own corporate property.
Reserves Policy
The trustees intend to continue holding reserves of at least 9 months expenditure. The trustees regard this as the minimum level of reserves required in order to secure the charity's future.
Statement of responsibilities of the trustees
The trustees are required to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and the incoming resources and application of resources, including the net income or expenditure, of the charity for the year. In preparing those financial statements the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Members of the charity guarantee to contribute an amount not exceeding £1 to the assets of the charity in the event of winding up. The trustees are members of the charity but this entitles them only to voting rights. The trustees have no beneficial interest in the charity.
Approved by the trustees on 2 August 2023 and signed on their behalf by
Diane Auckland Trustee
Shruti Patel Trustee
3
Independent examiners report
To the members of
St Michael's Memorial Parish Hall
I report to the charity trustees on my examination of the accounts of the company for the year ended 31st March 2023.
Responsibilities and basis of report
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
Having satisfied myself that the accounts of the company are not required to be audited under part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company's accounts as carried out under section 145 of the Charities Act 2011 ("the 2011 Act"). In carrying out my examination I have followed the directions given by the Charity Commission under section 145 (5) (b) of the 2011 Act.
Independent Examiner's Statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a "true and fair view" which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principle of the Statement of Recommended Practice for accounting and reporting by charities.
I have no concerns and have come across no other matters in connection with the examination to which should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Nathan Brady Stepping Stones Accountancy Ltd 7C Hanham Hall Whittucks Road Hanham Bristol BS15 3FR
2nd August 2023
4
St Michael's Memorial Parish Hall
Statement of financial activities (incorporating an income and expenditure account)
For the year ended 31 March 2023
| Note Income from: Charitable activities 2 Investments 3 Total income Expenditure on: Charitable activities Total expenditure 4 Reconciliation of funds: Total funds brought forward Total funds carried forward Net income / (expenditure) and net movement in funds |
Unrestricted £ 48,676 959 49,635 72,725 72,725 (23,090) 72,118 49,028 |
2023 Total £ 48,676 959 49,635 72,725 72,725 (23,090) 72,118 49,028 |
2022 Total £ 49,333 116 49,449 33,519 33,519 15,930 56,188 72,118 |
|---|---|---|---|
All of the above results are derived from continuing activities. There were no other recognised gains or losses other than those stated above. Movements in funds are disclosed in Note 16 to the accounts.
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St Michael's Memorial Parish Hall
Balance sheet
As at 31 March 2023
----- Start of picture text -----
2023 2022
Note £ £ £
Fixed assets
- -
Tangible fixed assets
- -
Current assets
Debtors 5,804 3,314
Cash at bank and in hand 53,640 71,527
59,444 74,841
Liabilities
Creditors: amounts falling due within 1 year 8 10,416 2,723
Net current assets 49,028 72,118
Net assets 9 49,028 72,118
Funds 10
Unrestricted funds:
General funds 49,028 72,118
Total charity funds 49,028 72,118
----- End of picture text -----
For the financial year in question the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.
No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.
These accounts have been prepared in accordance with the special provisions applicable to companies subject to the small companies' regime.
Approved by the trustees on 2 August 2023 and signed on their behalf by
Diane Auckland Trustee
Shruti Patel Trustee
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St Michael's Memorial Parish Hall
Notes to the financial statements
For the year ended 31 March 2023
1. Accounting policies
a) Basis of preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities in preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
St Michael's Memorial Parish Hall meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
b) Going concern basis of accounting
The accounts have been prepared on the assumption that the charity is able to continue as a going concern, which the trustees consider appropriate having considered the charity's ability to generate its own income over the next twelve months.
c) Income
Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.
e) Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity: this is normally upon notification of the interest paid or payable by the bank.
f) Funds accounting
Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the charity.
g) Expenditure
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
h) Cash at bank and in hand
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
i) Financial instruments
The trust only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently recognised at amortised cost using the effective interest method.
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St Michael's Memorial Parish Hall
Notes to the financial statements
For the year ended 31 March 2023
2. Income from charitable activities
| Fees from Room bookings Fees from School usage Investment income Bank interest Total investment income Expenditure Advertising & Marketing Repairs & maintenance Cleaning Compliance services Health & Safety Utilities Waste Telephone & internet Insurance Miscellaneous Accountancy Depreciation Management fees Total expenditure Total income from charitable activities |
£ 17,234 31,442 48,676 £ 959 959 Charitable activities £ 145 25,082 11,165 - - 21,352 1,023 261 2,022 12 900 - 10,763 72,725 Unrestricted Unrestricted |
2023 Total £ 17,234 31,442 48,676 2023 Total £ 959 959 2023 Total £ 145 25,082 11,165 - - 21,352 1,023 261 2,022 12 900 - 10,763 72,725 |
2022 Total £ 17,120 32,213 49,333 2022 Total £ 116 116 2022 Total £ 800 4,713 8,237 520 (703) 5,507 1,018 259 1,811 287 900 872 9,298 33,519 |
|---|---|---|---|
3. Investment income
4. Expenditure
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St Michael's Memorial Parish Hall
Notes to the financial statements
For the year ended 31 March 2023
5. Taxation The charity is exempt from corporation tax as all its income is charitable and is applied for charitable purposes.
6. Tangible fixed assets
| Cost At 1 April 2022 Additions in year Disposals at cost At 31 March 2023 Depreciation At 1 April 2022 Charge for the year Eliminated on disposal for the year At 31 March 2023 Net book value At 31 March 2023 At 31 March 2022 Debtors Trade debtors Prepayments Creditors: amounts due within 1 year Trade creditors Accruals |
Equipment £ 4,368 - - 4,368 4,368 - - 4,368 - - 2023 £ 2,163 3,641 5,804 2023 £ 6,796 3,620 10,416 |
Total £ 4,368 - - 4,368 4,368 - - 4,368 - - 2022 £ 1,680 1,634 3,314 2022 £ 1,823 900 2,723 |
|---|---|---|
7. Debtors
8. Creditors: amounts due within 1 year
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St Michael's Memorial Parish Hall
Notes to the financial statements
For the year ended 31 March 2023
9. Analysis of net assets between funds
| Tangible fixed assets Current assets Current liabilities Net assets at 31 March 2023 |
£ - 59,444 (10,416) 49,028 Unrestricted funds |
Total funds £ - 59,444 (10,416) 49,028 |
|---|---|---|
10. Movements in funds
| Total funds General funds Unrestricted funds Total unrestricted |
At 1 April 2022 £ 72,118 72,118 72,118 |
Income £ 49,635 49,635 49,635 |
£ (72,725) (72,725) (72,725) Expenditure |
£ £ - 49,028 - 49,028 - 49,028 At 31 March 2023 Transfers between funds |
|---|---|---|---|---|
11. Related party transactions
There were no related party transactions during the period.
None of the trustees have been paid any remuneration or received any other benefits from an employment with the charity or a related entity. No trustee expenses have been incurred during the period.
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