Company no. 7272987 Charity no. 1138575
# **St Michael's Memorial Parish Hall Report and Financial Statements**
**31 March 2021**
## **St Michael's Memorial Parish Hall**
## **Contents**
|**For the year ended 31 March 2021**||
|---|---|
||**Page**|
|**Reference and administrative details**|1|
|**Report of the trustees**|2|
|**Independent examiners report**|4|
|**Statement of financial activities**|5|
|**Balance sheet**|6|
|**Notes to the financial statements**|7|
## **St Michael's Memorial Parish Hall**
## **Reference and administrative details**
|**For theyear ended**|**31 March 2021**|
|---|---|
|**Company number**|7272987|
|**Charity number**|1138575|
|**Registered Office**|27 St. Michael's Hill|
||Bristol|
||BS2 8DZ|
|**Operational**|44 St. Michael's Hill|
|**address**|Bristol|
||BS2 8DZ|
|**Trustees**|Ken Jones|
||Veronica Lyell|
||Diane Auckland|
||Shruti Patel|
||Jane Barlow|
||Andy Hay|
||Jeremy Johnson-Marshall (resigned 1 April 2020)|
|**Independent**|Stepping Stones Accountancy Limited|
|**Examiner**|7c Hanham Hall|
||Whittucks Road|
||Hanham|
||Bristol|
||BS15 3FR|
3
**St Michael's Memorial Parish Hall**
## **Report of the trustees**
## **For the year ended 31 March 2021**
## **COVID-19**
Due to the ongoing situation with regards to Covid-19 (and following government gudielines) the charity has closed the hall to the general public for considerable periods over the year Apr 20 – Mar 21. This has had a considerable effect on bookings and income but as the majority of the income comes from the use of the hall by the local school, the income has still been sufficient to enable the normal running of the hall without using any of the charity’s reserves.
The general restrictions following the outbreak of COVID-19 meant that all Board meetings during the year under review were held remotely using Zoom facilities
## **Objects**
The principal objects of the charity are to further or benefit the residents of and children attending school in the neighbourhoods surrounding St Michaels Hill in Bristol.
## **Appointment of Trustees**
The Board consists of a minimum of three trustees who are appointed by resolution of the trustees. The normal term of office is three years. There is one ex-officio trustee who is the Head teacher of St Michael's on the mount CEVC Primary School.
## **Organisation Structure**
The trustees must hold at least four meetings of the Board each year. The Board met four times during the year under review. If appropriate meetings can be held by suitable electronic means. The trustees can also establish committees and advisory boards as they see fit. The trustees can also establish committees and advisory boards as it thinks fit.
## **Review of the activities undertaken by the charity to further it’s purpose for public benefit**
The charity maintains close links with the school and has continued to provide facilities to the school and to residents of the neighbourhood for education, recreation or leisure with the object of improving the lives of such residents and school children.
The day to day management of the hall is currently under contract with BNS who are agents for the charity and responsible for the property management functions set out in the contract. The charity has no employees of its own.
The charity has raised the sum of £30,410 (2020 £49,355) during the year from hall hire and room bookings, of which almost 99% (2020 65%) has come from the school. This change is down entirely to the restrictions imposed due to Covid-19 as it was not possible to open the hall to the general public for a significant part of the year under review. Also most social and recreational group activities were restricted for the majority of the year. The management company, BNS, reduced it’s management fees for the period of the Covid-19 restrictions in order to help the charity manage it’s budget.
There was net expenditure for the year amounting to £14,928 (2020 net expenditure of £8245). This was due to the decision by the trustees to modernise and update the facilities in the hall – in the year under review specifically the fire doors, repairs and replacement of windows where necessary and redecoration of the hall and other spaces.
At the end of the year the charity had £56,188 (2020 £71,134) to carry forward in general reserves. The results are shown on Page 5 of the accounts
The charity plans to continue it’s current activities in the following year to enable it to fulfil it’s principal objects. In the year ahead, the charity plans to do significant works to the hall to upgrade and improve accessibility to the facilities. As the Covid-19 situation improves, the bookings from the room hire to general public should get back to pre 2020 levels, and it is planned that the costs of the accessibility works should be able to be met from income receipts.
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**St Michael's Memorial Parish Hall**
## **Report of the trustees**
## **For the year ended 31 March 2021**
## **Public benefit**
The trustees confirm that they have taken account of the Charity Commission's guidance on the public benefit requirements in making decisions
## **Funds Held as Custodian Trustee**
Although the Trustees manage the parish hall in accordance with the objects stated above, the parish hall is held by a permanent endowment trust, the St Michael's Memorial Parish Hall Trust, established by a scheme of the Charity Commission dated 5 October 2011. The charitable company is the corporate trustee of the separate charity, the St Michaels Memorial Parish Hall Trust. This is a permanent endowment trust and the company does not hold the hall as part of its own corporate property.
## **Reserves Policy**
The trustees intend to continue holding reserves of at least 9 months expenditure. The trustees regard this as the minimum level of reserves required in order to secure the charity's future.
## **Statement of responsibilities of the trustees**
The trustees are required to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and the incoming resources and application of resources, including the net income or expenditure, of the charity for the year. In preparing those financial statements the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Members of the charity guarantee to contribute an amount not exceeding £1 to the assets of the charity in the event of winding up. The trustees are members of the charity but this entitles them only to voting rights. The trustees have no beneficial interest in the charity.
Approved by the trustees on 3 September 2021 and signed on their behalf by
Diane Auckland Trustee
Shruti Patel Trustee
5
## **Independent examiners report**
## **To the members of**
## **St Michael's Memorial Parish Hall**
I report to the charity trustees on my examination of the accounts of the company for the year ended 31st March 2021.
## **Responsibilities and basis of report**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
Having satisfied myself that the accounts of the company are not required to be audited under part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company's accounts as carried out under section 145 of the Charities Act 2011 ("the 2011 Act"). In carrying out my examination I have followed the directions given by the Charity Commission under section 145 (5) (b) of the 2011 Act.
## **Independent Examiner's Statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a "true and fair view" which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principle of the Statement of Recommended Practice for accounting and reporting by charities.
I have no concerns and have come across no other matters in connection with the examination to which should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Nathan Brady Stepping Stones Accountancy Ltd 7C Hanham Hall Whittucks Road Hanham Bristol BS15 3FR
3rd September 2021
6
## **St Michael's Memorial Parish Hall**
**Statement of financial activities** _(incorporating an income and expenditure account)_
## **For the year ended 31 March 2021**
|Note
**Income from:**
Charitable activities
2
Investments
3
**Total income**
**Expenditure on:**
Charitable activities
**Total expenditure**
4
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**
**Net income / (expenditure)**
**and net movement in funds**|Unrestricted
£
30,298
112
30,410
45,356
45,356
(14,946)
71,134
56,188|**2021**
**Total**
**£**
**30,298**
**112**
**30,410**
**45,356**
**45,356**
**(14,946)**
**71,134**
**56,188**|2020
Total
£
48,843
512
49,355
57,600
57,600
(8,245)
79,379
71,134|
|---|---|---|---|
All of the above results are derived from continuing activities. There were no other recognised gains or losses other than those stated above. Movements in funds are disclosed in Note 16 to the accounts.
7
## **St Michael's Memorial Parish Hall**
## **Balance sheet**
## **As at 31 March 2021**
**----- Start of picture text -----**
2021 2020
Note £ £ £
Fixed assets
Tangible fixed assets 872 1,746
872 1,746
Current assets
Debtors 2,292 2,428
Cash at bank and in hand 58,210 69,915
60,502 72,343
Liabilities
Creditors: amounts falling due within 1 year 8 5,186 2,955
Net current assets 55,316 69,388
Net assets 9 56,188 71,134
Funds 10
Unrestricted funds:
General funds 56,188 71,134
Total charity funds 56,188 71,134
**----- End of picture text -----**
For the financial year in question the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.
No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.
These accounts have been prepared in accordance with the special provisions applicable to companies subject to the small companies' regime.
Approved by the trustees on 3 September 2021 and signed on their behalf by
Diane Auckland Trustee
Shruti Patel Trustee
6
## **St Michael's Memorial Parish Hall**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
## **1. Accounting policies**
## **a) Basis of preparation**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities in preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
St Michael's Memorial Parish Hall meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
## **b) Going concern basis of accounting**
The accounts have been prepared on the assumption that the charity is able to continue as a going concern, which the trustees consider appropriate having considered the charity's ability to generate its own income over the next twelve months.
## **c) Income**
Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.
## **e) Interest receivable**
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity: this is normally upon notification of the interest paid or payable by the bank.
## **f) Funds accounting**
Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the charity.
## **g) Expenditure**
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
## **h) Cash at bank and in hand**
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
## **i) Financial instruments**
The trust only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently recognised at amortised cost using the effective interest method.
9
## **St Michael's Memorial Parish Hall**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
## **2. Income from charitable activities**
|Fees from Room bookings
Fees from School usage
**Investment income**
Bank interest
Total investment income
**Expenditure**
Repairs & maintenance
Cleaning
Compliance services
Health & Safety
Utilities
Waste
Telephone & internet
Insurance
Miscellaneous
Accountancy
Depreciation
Management fees
Total income from charitable activities
Total expenditure|£
398
29,900
30,298
£
112
112
Charitable
activities
£
21,329
9,406
78
190
4,515
548
259
1,852
39
910
874
5,356
45,356
Unrestricted
Unrestricted|**2021**
**Total**
**£**
**398**
**29,900**
**30,298**
**2021**
**Total**
**£**
**112**
**112**
**2021 Total**
**£**
**21,329**
**9,406**
**78**
**190**
**4,515**
**548**
**259**
**1,852**
**39**
**910**
**874**
**5,356**
**45,356**|2020
Total
£
16,589
32,254
48,843
2020
Total
£
512
512
2020 Total
£
26,977
9,133
431
1,189
4,203
886
276
1,765
493
830
873
10,544
57,600|
|---|---|---|---|
## **3. Investment income**
## **4. Expenditure**
10
## **St Michael's Memorial Parish Hall**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
**5. Taxation** The charity is exempt from corporation tax as all its income is charitable and is applied for charitable purposes.
## **6. Tangible fixed assets**
|**Cost**
At 1 April 2020
Additions in year
Disposals at cost
At 31 March 2021
**Depreciation**
At 1 April 2020
Charge for the year
Eliminated on disposal for the year
At 31 March 2021
**Net book value**
**At 31 March 2021**
At 31 March 2020
**7.**
**Debtors**
Trade debtors
Prepayments|Equipment
£
4,368
-
-
4,368
2,622
874
-
3,496
**872**
1,746
**2021**
**£**
**815**
**1,477**
**2,292**|**Total**
**£**
**4,368**
**-**
**-**
**4,368**
**2,622**
**874**
**-**
**3,496**
**872**
1,746
2020
£
933
1,495
2,428|
|---|---|---|
## **8. Creditors: amounts due within 1 year**
|Trade creditors
Accruals
Other creditors|**2021**
**£**
**3,062**
**900**
**1,224**
**5,186**|2020
£
2,140
815
-
2,955|
|---|---|---|
11
## **St Michael's Memorial Parish Hall**
## **Notes to the financial statements**
## **For the year ended 31 March 2021**
## **9. Analysis of net assets between funds**
|Tangible fixed assets
Current assets
Current liabilities
**Net assets at 31 March 2021**|£
872
60,502
(5,186)
**56,188**
Unrestricted
funds|**Total**
**funds**
**£**
**872**
**60,502**
**(5,186)**
**56,188**|
|---|---|---|
## **10. Movements in funds**
|**Total funds**
General funds
**Unrestricted funds**
**Total unrestricted**|At 1 April
2020
£
71,134
71,134
71,134|Income
£
30,410
30,410
30,410|£
(45,356)
(45,356)
(45,356)
Expenditure|£
**£**
-
**56,188**
-
**56,188**
-
**56,188**
**At 31 March**
**2021**
Transfers
between
funds|
|---|---|---|---|---|
## **11. Related party transactions**
There were no related party transactions during the period.
None of the trustees have been paid any remuneration or received any other benefits from an employment with the charity or a related entity. No trustee expenses have been incurred during the period.
12