## Canvas Report and Accounts Year ended 30 June 2024 1 Lamb's Passage, London EC1Y 8AB www.stewardship.org.uk ## **CANVAS** ## **LEGAL & ADMINISTRATIVE DETAILS** ## **FOR THE YEAR ENDED 30 JUNE 2024** ADDRESS FOR CORRESPONDENCE 3A Teignmouth Road Birmingham B29 7BA GOVERNING DOCUMENT CIO - Foundation Conversion Dated 18 Jun 2019 CHARITY REGISTRATION NUMBER 1138522 TRUSTEES RESPONSIBLE FOR MANAGING THE CHARITY Ashley Dukart (resigned Oct 24) Thomas Gallant Vanessa Vogt Emma Woods Miles Costello Aimee Gatting INDEPENDENT EXAMINER Sarah Crispin ACA Stewardship 1 Lamb's Passage LONDON EC1Y 8AB ## **INDEX** Page 1 Pages 2-4 Page 5 Page 6 Page 7 Page 8 Legal & Administrative Details Trustees' Report Independent Examiner's Report Receipts and Payments Account Statement of Assets & Liabilities Notes to the Accounts Page 1 ## **CANVAS** ## **REPORT OF THE TRUSTEES** ## **FOR THE YEAR ENDED 30 JUNE 2024** The Trustees have pleasure in submitting the Report and Accounts for the year ended 31 June 2024. ## **Objects of the charity** The charity is a charitable incorporated organisation and is governed by its Constitution. The objects of the charity, as set out in the governing document are: The advancement of the Christian faith in accordance with the statement of beliefs appearing in the schedule hereto in Birmingham and in such other parts of the United Kingdom or the world as the trustees may from time to time think fit and to fulfil such other purposes which are exclusively charitable according to the law of England and Wales and are connected with the charitable work of the charity. ## **Summary of the charity's main activities and achievements** To further the above objectives and vision, the charity's main activities and achievements were as follows: Throughout the 2023-24 academic year, Canvas continued to work towards its mission in both Birmingham and Nottingham. The principal aim of the charity is to advance the Christian faith by bringing New Testament concepts of the church into the 21st century in a university student environment. The charity provides space for students to experience real community, figure out life & faith together, and bring a bit more love to their local area. Both locations have a building, which is a home-away-from-home where students can drop by for free tea and coffee, play games, or complete university work throughout the week. We are a diverse community where anyone is welcome and can belong, regardless of religion, ethnicity, background, sexuality, and be a part of something bigger than themselves. **In Birmingham** , our themes for the year were team surrender and student connection. We had 6 students volunteer as ‘Student Leaders’ where they had the opportunity to help shape the culture of Canvas, serve the community and explore faith on their own terms. The student leaders were mentored by Canvas staff members by meeting with them weekly, having intentional conversation and checking in with them about life and faith, family, uni, relationships, mental health and more. We had our regular events at Canvas which were: - Tuesday lunch - free hotdog for students to come into the Canvas house and get to know others in th - community - ●Thursday dinner - sit down dinner and a talk on life and faith from the Canvas staff, followed by desse and board games until late The house was also open Monday - Thursday for students to come by and study, chat, play a boardgame; whatever they needed the most. We also did monthly service projects to serve the community which included litter picking, Operation Christmas Child boxes, Baby bank, food bank. ## We also had 2 small groups: - The Chosen - watched the TV show and discussed afterwards - Universal Christ Book club - read and discuss over lunch Page 2 ## **CANVAS** ## **REPORT OF THE TRUSTEES** ## **FOR THE YEAR ENDED 30 JUNE 2024** Our big events of the year were a Weekend Away in February and Week of Fun in the summer. At Weekend away, we took 40 students to Wales for the opportunity to bond as a community, get out of Birmingham and have some fun and share discussions on life and faith. Week of Fun was a great way to finish the year with fun events for students to make memories and reflect on their time at Canvas and University. Banquet of Year’s end was an amazing way to end the year and show students how loved and valued they are as part of the Canvas community. **In Nottingham** , our year was divided into two sections. The first part of the year, the autumn, revolved around meeting the students of Canvas. Canvas Nottingham had unprecedented growth, and in a few weeks, over seventy students attended our Tuesday night event (free dinner and faith talk). Many of these students were international students from India. In the second part of the year, our team's focus changed to going deeper with the students who came to Canvas. This meant more intentional meetups with openended questions that could lead to deeper faith conversations. To help facilitate these goals the Canvas Nottingham rhythm included: ● Monday through Thursday, 1-5 p.m., was open hours. Students could come to Canvas for free tea coffee, and internet. Some students came to play board games, and others came to study. - Tuesday, free dinner and faith talk. This was the opportunity for students to hear about Jesus and wh - Jesus matters for our world today. - Thursdays we had Treat Thursday. We would provide a baked good and students would hang aroun - Canvas all Thursday playing games. In the autumn, we had a Saturday at Canvas, and in the spring we had a Weekend Away. Both of these weekends were opportunities for relationships with God and each other to develop. In planning the activities the Trustees have applied the guidance on public benefit issued by the Charity Commission. ## **Financial review** During the year income increased by £17,433, to £140,408, and expenditure increased by £6,162, to £139,962. As a result the cash held by the charity increased by £446, to £32,241 of which £31,959 is unrestricted and can be used for any charitable purpose. ## **Reserves policy** The Board of Directors have established a policy whereby free reserves held by the charity should be maintained at a sufficient level to maintain the charity’s operations which does not need to be substantial due to the level of commitment from its supporter network. At year end the charity has approximately three months equivalent expenditure in free cash reserves £31,959 (2023: £31,513) ## **Governance** Responsibility for setting policy, for determining the parameters within which the charity should operate and for making operating decisions rests with the trustees who meet regularly to monitor the activities of the charity. Responsibility for the day to day operation of the charity has been delegated to a senior management team led by the team leaders/managers of both the Birmingham and Nottingham locations. New trustees are recruited and appointed by the existing trustees, by a majority vote. Page 3 ## **CANVAS** ## **REPORT OF THE TRUSTEES** ## **FOR THE YEAR ENDED 30 JUNE 2024** ## **Risk statement** The charity is exposed to various risks - be they operational, financial or reputational. The trustees review the charity's activities regularly to identify significant risks and, where possible, they take appropriate measures to mitigate those risks. ## **Responsibilities of trustees** Charity law requires us as Trustees to prepare financial statements for each accounting year which record the receipts and payments of the charity for the year. We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011. We also have a responsibility to safeguard the assets of the charity and to take reasonable steps to prevent fraud or any other irregularities. ## **Approval** This report was approved by the trustees and signed on their behalf by: ## TGallant TGallant (Apr 25, 2025 19:54 GMT+1) ___________________________ Thomas Gallant Apr 25, 2025 Date:_______________________ Page 4 ## **INDEPENDENT EXAMINER'S REPORT** ## **TO THE TRUSTEES OF** ## **CANVAS** I report to the trustees on my examination of the accounts of Canvas ('the charity') for the year ended 30 June 2024 on pages 6 to 8 following. ## **Responsibilities and basis of report** As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in accordance with section 130 of the 2011 Act; or 2. the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## Sarah Crispin Sarah Crispin (Apr 28, 2025 14:56 GMT+1) Sarah Crispin ACA Stewardship 1 Lamb's Passage LONDON EC1Y 8AB Date: Apr 28, 2025 Page 5 ## **CANVAS** ## **RECEIPTS AND PAYMENTS ACCOUNT** ## **FOR THE YEAR ENDED 30 JUNE 2024** |Notes
**_Income receipts_**
Donations
Income from courses and events
Interest income
**_Total receipts_**
**_Payments_**
2
**_Total payments_**
Transfers between funds
4
**Net movement in funds**
Cash funds as at last year end
**Cash funds at this year end**
A
Net of receipts / (payments) before
Payments
in
relation
to
charitable
activities undertaken directly|General
Funds
£
138,270
2,070
68
140,408
140,408
139,962
139,962
446
-
446
31,513
31,959|Restricted
Funds
£
-
-
-
-
-
-
-
-
-
-
282
282|2024
£
138,270
2,070
68
140,408
140,408
139,962
139,962
446
-
446
31,795
32,241|2023
£| |---|---|---|---|---| |||||122,670
305
-| |||||122,975| |||||| |||||122,975| |||||133,799| |||||133,799| |||||(10,824)
-| |||||(10,824)
42,619| |||||31,795| The notes on page 8 form part of these accounts. Page 6 ## **CANVAS** ## **STATEMENT OF ASSETS AND LIABILITIES** ## **FOR THE YEAR ENDED 30 JUNE 2024** |Notes
**A Cash funds**
Cash at bank with immediate access
Petty cash
**B Other monetary assets**
Gift aid due to charity
Rent Deposits
**C Liabilities**
**Falling due within one year**
Fee for Independent Examination
Salary due
**Total**|General
funds
£
30,951
1,008
31,959
73
3,725
3,798
1,320
1,884
3,204|Restricted
funds
£
282
-
282
-
-
-
-
-
-|2024
£
31,233
1,008
32,241
73
3,725
3,798
1,320
1,884
3,204|2023
£| |---|---|---|---|---| |||||30,874
921| |||||31,795| |||||326
3,725| |||||4,051| |||||1,260
-| |||||1,260| ## **D Guarantees and secured debts** The charity has not given any guarantees and has not provided its assets as security for any liabilities. The accounts were approved by the trustees and signed on their behalf by: TGallant TGallant (Apr 25, 2025 19:54 GMT+1) ___________________________________ Thomas Gallant Date:_______________________ Apr 25, 2025 The notes on page 8 form part of these accounts. Page 7 ## **CANVAS** ## **NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 30 JUNE 2024** ## **1 Accounting policies** The accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes. The accountancy profession have determined that only accounts prepared in accordance with applicable accounting standards present a 'true and fair' view and, as these receipts and payments accounts have not (and cannot) be prepared in accordance with accounting standards, these accounts do not present (and are not intended to present) a 'true and fair' view of the charity's financial activities and state of affairs. General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects. |**2**
**Payments in relation to charitable activities undertaken directly**
Outreach Activities
Staff costs
Team retreat, meetings and expenses
Rent
Equipment and refurbishment
Travel
Exchange Student costs
Independent examiner's fees
Office running costs & professional fees
Governance costs incl legal fees|General
funds
£
17,958
69,742
7,055
21,883
864
1,263
928
1,260
18,821
188
139,962|Restricted
Funds
£
-
-
-
-
-
-
-
-
-
-
-|Total
2024
£
17,958
69,742
7,055
21,883
864
1,263
928
1,260
18,821
188
139,962|Total
2023
£| |---|---|---|---|---| |||||16,712
62,943
7,660
20,840
656
2,481
1,129
585
20,633
161| |||||133,799| ## **3 Transactions with related parties** T Gallant served as Birmingham Team Leader and was paid £22,225 (2023: £20,846) for serving in that capacity, not for serving as a trustee; these payments are permitted by the charity's governing document. J Gallant is the spouse of T Gallant and was paid £22,225 (2023: £20,846) during the year. One month salary cost was paid directly by Christian Missionary Foundation in the US which supports the work of Canvas in the UK and is therefore not included in the staff costs in note 2. ## **4 Movement of funds** |**vement of funds**|||||| |---|---|---|---|---|---| |General funds
Restricted funds
Weekend scholarships
Total funds|Opening
balance
£
31,513
282
31,795|Receipts
£
140,408
-
140,408|Payments
£
(139,962)
-
(139,962)|Transfers
£
-
-
-|Closing
balance
£
31,959
282| ||||||32,241| The restricted fund balance is to be used towards scholarships for students to be able to go on our bi-annual weekend retreat in March. Page 8