Canvas
Report and Accounts Year ended 30 June 2022
1 Lamb's Passage, London EC1Y 8AB www.stewardship.org.uk
CANVAS
LEGAL & ADMINISTRATIVE DETAILS
FOR THE YEAR ENDED 30 JUNE 2022
ADDRESS FOR CORRESPONDENCE 3A Teignmouth Road Birmingham B29 7BA GOVERNING DOCUMENT CIO - Foundation Conversion Dated 18 Jun 2019 CHARITY REGISTRATION NUMBER 1138522 TRUSTEES RESPONSIBLE FOR Christine Barber MANAGING THE CHARITY Ashley Dukart (appointed July 2021) Thomas Gallant (appointed November 2021) Peter Horrox (resigned January 2023) Elizabeth Walker (resigned August 2021) Peter Walker (resigned August 2021) Vanessa Vogt (appointed May 2022) INDEPENDENT EXAMINER Sarah Crispin ACA Stewardship 1 Lamb's Passage LONDON EC1Y 8AB INDEX Page 1 Legal & Administrative Details Pages 2-4 Trustees' Report Page 5 Independent Examiner's Report Page 6 Receipts and Payments Account Page 7 Statement of Assets & Liabilities Page 8 Notes to the Accounts
Page 1
CANVAS REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 30 JUNE 2022
The Trustees have pleasure in submitting the Report and Accounts for the year ended 31 June 2022.
Objects of the charity
The charity is a charitable incorporated organisation and is governed by its Constitution. The objects of the charity, as set out in the governing document are: The advancement of the Christian faith in accordance with the statement of beliefs appearing in the schedule hereto in Birmingham and in such other parts of the United Kingdom or the world as the trustees may from time to time think fit and to fulfil such other purposes which are exclusively charitable according to the law of England and Wales and are connected with the charitable work of the charity.
Summary of the charity's main activities and achievements
In planning the activities the Trustees have applied the guidance on public benefit issued by the Charity Commission.
To further the above objectives and vision, the charity's main activities and achievements were as follows: Throughout the 2021-22 academic year, Canvas continued to work towards its mission in both Birmingham and Nottingham. The principal aim of the charity is to advance the Christian faith by bringing New Testament concepts of the church into the 21st century in a university student environment. The charity provides space for students to experience real community, figure out life & faith together, and bring a bit more love to their local area. Both locations have a building, which is a home-away-from-home where students can drop by for free tea and coffee, play games, or complete university work throughout the week. We are a diverse community where anyone is welcome and can belong, regardless of religion, ethnicity, background, sexuality, and be a part of something bigger than themselves.
Around 150 students were part of the overall Canvas community, fostered by 12 staff members.
In Birmingham, we had our first ‘normal’ year after Covid lockdowns. We started with a team retreat so that new teammates had an opportunity to bond and get to know each other and pray for the year ahead. When term started, we met new students with free tea, coffee and waffles. We had the house open four days a week for students to come by and study, hang out, play games, get emotional support and to be in a safe environment. We had free hotdogs every Tuesday at lunchtime which was also great for meeting new students. Our Thursday Night event consisted of free dinner for students, a talk on life and faith, discussion about the talk, and chatting and playing games late into the night. Talks series throughout the year included: “Fruits of the Spirit”, “Ruthless Elimination of Hurry”, “Why I recommend...”, and “Before you go”. We launched various small groups including a Bible Project group where students watched YouTube videos about the Bible and discussed thoughts and opinions on it. We had a baking group where students got together and made baked goods every week. We had a litter pick group where students served the community by cleaning the streets of Selly Oak and got lunch afterwards at the pub. Our six student leaders met once a week to help develop leadership and teamwork skills, as well as discussing and exploring faith together. They also took the time to plan the Canvas Christmas party. In February, we took 20 students to Wales for a weekend retreat for the community to come together. It was filled with games, walks, bonfires, deep conversations and talks on life and Christian faith. In the summer, we ended the year with 2 baptisms and a week of events focused around creating fun memories for students, bringing closure to the year and celebrating those who graduated. About 20 people came to each event. The Canvas Birmingham team met regularly throughout the year to discuss how to meet the needs of students, as well as praying and reading the Bible together. Looking back on the year, it was an amazing time of renewal and growth for the team, the ministry and the students.
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CANVAS
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 30 JUNE 2022
In Nottingham, with the removal of all Covid restrictions we enjoyed a year full of in-person ministry. We were unable to meet new students the previous year and half, so we started the year knowing two undergrad students in the city. Our main goal for the 21-22 school year was to meet new students and regrow the Canvas community. As we see in the Bible, Jesus gathers around a table to eat with people as part of his ministry. On Tuesday evenings, we hosted an event called Free Dinner where we invited students to gather together and develop friendships with one another. It was hugely successful from the start and confirmed a need for students to gather together in community post-Covid.
Our second goal was for students to take steps towards engaging with exploring faith. Starting in January, we invited students to attend an event called Explore where we shared stories about our personal experiences of God and stories from the Bible. To make it more accessible for non-Christian students, teammates rotated in pairs giving the talks interview style. Following the talk, students were encouraged to discuss their thoughts about the talk and share about their life experiences.
The last goal for the year was to model the character of Jesus by serving alongside our students. During the summer term, we had Love Lenton which was an opportunity each week for students to gather together and serve people in Nottingham. We picked up rubbish on the streets of Lenton, made care packages for people in need, and wrote cards to intentionally encourage people. We shared how the acts of service were modelled after the person of Jesus and the life he lived.
Financial review
During the year income increased by £41,403, to £129,477, and expenditure increased by £40,709, to £126,758. As a result the cash held by the charity increased by £2,719, to £42,619 of which £42,337 is unrestricted and can be used for any charitable purpose.
Reserves policy
The Board of Directors have established a policy whereby free reserves held by the charity should be maintained at a sufficient level to maintain the charity’s operations which does not need to be substantial due to the level of commitment from its supporter network. At year end the charity has approximately four months equivalent expenditure in free cash reserves £42,337 (2021: £39,618)
Governance
Responsibility for setting policy, for determining the parameters within which the charity should operate and for making operating decisions rests with the trustees who meet regularly to monitor the activities of the charity. Responsibility for the day to day operation of the charity has been delegated to a senior management team led by the team leaders/managers of both the Birmingham and Nottingham locations. New trustees are recruited and appointed by the existing trustees, by a majority vote.
Risk statement
The charity is exposed to various risks - be they operational, financial or reputational. The trustees review the charity's activities regularly to identify significant risks and, where possible, they take appropriate measures to mitigate those risks.
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CANVAS
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 30 JUNE 2022
Responsibilities of trustees
Charity law requires us as Trustees to prepare financial statements for each accounting year which record the receipts and payments of the charity for the year.
We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011.
We also have a responsibility to safeguard the assets of the charity and to take reasonable steps to prevent fraud or any other irregularities.
Approval
This report was approved by the trustees and signed on their behalf by:
Thomas Gallant
_________ Thomas Gallant
Date: 29 March 2023
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INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF
CANVAS
I report to the trustees on my examination of the accounts of Canvas ('the charity') for the year ended 30 June 2022 on pages 6 to 8 following.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in accordance with section 130 of the 2011 Act; or
- the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Sarah Crispin
Sarah Crispin ACA
Stewardship 1 Lamb's Passage LONDON EC1Y 8AB
Date: 12 April 2023
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CANVAS
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 30 JUNE 2022
| Notes Income receipts Donations Gift aid receipts Income from courses and events Total receipts Payments 2 Total payments Transfers between funds 4 Net movement in funds Cash funds as at last year end Cash funds at this year end A Net of receipts / (payments) before Payments in relation to charitable activities undertaken directly |
General Funds £ 128,536 - 941 129,477 126,758 126,758 2,719 - 2,719 39,618 42,337 |
Restricted Funds £ - - - - - - - - - 282 282 |
2022 £ 128,536 - 941 129,477 126,758 126,758 2,719 - 2,719 39,900 42,619 |
2021 £ |
|---|---|---|---|---|
| 83,760 4,314 - |
||||
| 88,074 | ||||
| 86,049 | ||||
| 86,049 | ||||
| 2,025 - |
||||
| 2,025 37,876 |
||||
| 39,900 |
The notes on page 8 form part of these accounts.
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CANVAS
STATEMENT OF ASSETS AND LIABILITIES
FOR THE YEAR ENDED 30 JUNE 2022
| Notes A Cash funds Cash at bank with immediate access Petty cash B Other monetary assets Gift aid due to charity Rent Deposits Rent Prepayments Funding for tax liability from US partner C Liabilities Falling due within one year Fee for Independent Examination Liability for tax on US Residents Accrued expenses Total |
General funds £ 41,948 389 42,337 302 3,725 - - 4,027 1,170 - 1,210 2,380 |
Restricted funds £ 282 - 282 - - - - - - - - - |
2022 £ 42,230 389 42,619 302 3,725 - - 4,027 1,170 - 1,210 2,380 |
2021 £ |
|---|---|---|---|---|
| 39,599 302 |
||||
| 39,900 | ||||
| 589 3,725 3,125 100,014 |
||||
| 107,453 | ||||
| 2,640 100,014 - |
||||
| 102,654 |
D Guarantees and secured debts
The charity has not given any guarantees and has not provided its assets as security for any liabilities.
The accounts were approved by the trustees and signed on their behalf by:
Thomas Gallant
_____ Thomas Gallant
Date: 29 March 2023
The notes on page 8 form part of these accounts.
Page 7
CANVAS
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 30 JUNE 2022
1 Accounting policies
The accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes. The accountancy profession have determined that only accounts prepared in accordance with applicable accounting standards present a 'true and fair' view and, as these receipts and payments accounts have not (and cannot) be prepared in accordance with accounting standards, these accounts do not present (and are not intended to present) a 'true and fair' view of the charity's financial activities and state of affairs.
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects.
| 2 Payments in relation to charitable activities undertaken directly Outreach Activities Staff costs Team retreat, meetings and expenses Rent Equipment and refurbishment Travel Exchange Student costs Independent examiner's fees Office running costs & professional fees Governance costs incl legal fees |
General funds £ 17,990 55,872 9,933 21,269 2,251 1,603 579 2,689 14,404 169 126,758 |
Restricted Funds £ - - - - - - - - - - - |
Total 2022 £ 17,990 55,872 9,933 21,269 2,251 1,603 579 2,689 14,404 169 126,758 |
Total 2021 £ |
|---|---|---|---|---|
| 6,631 39,075 3,072 20,360 694 - 204 - 14,712 1,301 |
||||
| 86,049 |
3 Transactions with related parties
T Gallant served as Birmingham Team Leader and, during the period since his appointment as a trustee, was paid £13,042 (2021: £nil) for serving in that capacity, not for serving as a trustee; these payments are permitted by the charity's governing document.
4 Movement of funds
| vement of funds | |||||
|---|---|---|---|---|---|
| General funds Restricted funds Weekend scholarships Total funds |
Opening balance £ 39,618 282 39,900 |
Receipts £ 129,477 - 129,477 |
Payments £ 126,758 - - 126,758 - |
Transfers £ - - - |
Closing balance £ 42,337 282 |
| 42,619 |
The restricted fund balance is to be used towards scholarships for students to be able to go on our bi-annual weekend retreat in March.
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