## **Trustees’ Annual Report** for the period 1[st] January 2023 to 31[st] December 2023 ## **Oak Tree Farm Rural Project** Registered Charity 1138396 Co. Ltd by Guarantee 7343296 Oak Tree Farm Rural Project, Oak Cottage Farm Sandon Road Hilderstone Stone ST15 8RT **Charity Trustees for period** – serving during the period covered above. ## **Appointed by Members** David Folkes Chairman Anne Bird Vice Chairman Helen Anderson Carol Blurton Anne Bird Colin Campbell Stacey Holmes Simon Mountford Jean Pattinson-Evans Sheila Penfold Alan Rawlings Angela Thomas Paul Wyatt **Appointed by Trustees** Ian Parry Bill Scarlett Janet Markwell ## **Patrons** The Earl of Harrowby The Countess of Harrowby The Lord Stafford Independent accounts examiner - David Rogers FCA General Manager - David Moreton ## **Structure, governance and management** Oak Tree Farm Rural Project is Company Limited by Guarantee governed by a Memorandum and Articles of Association and was incorporated in August 2010. Registered with the Charity Commission in October 2010 the organisation was previously an unincorporated association and charity set up in May 1988. Trustees/Directors are elected by the Members of the charity at the Annual General Meeting, one third of these Trustees are required to retire each year. Up to twelve Trustees are elected and three others have been appointed or co-opted by the elected Trustees. These appointed Trustees must all retire each year. New Trustee induction involves awareness of the Trustees’ responsibilities, constitution, procedures, policies, history and general ‘ethos’ of the charity. Trustees are required to read the pack of policies and procedures which are reviewed and adopted annually. The Trustees review the risks that the charity faces annually. Currently the risks relate mainly to health and safety issues, and are managed by individual, area and process risk assessments and sixmonthly health and safety meetings. There are some risks associated with employing staff which are covered by proper procedures and insurance. Trustees are also aware of threats to finances from recession, new projects, biological farming problems, possible changes in government funding, competition from other providers and changes in the needs and preferences of potential Team Members. The current priority is to complete the development of new toilet and office facilities in order to maintain the safety of beneficiaries and visitors. This was dependent on returning to a stable financial position following the lifting of coronavirus restrictions and re-establishing regular income streams. The charity is now confident of it’s financial position and this work is now underway. Our insurers carry out an independent review of risk periodically. ## **Objectives and Activities** The objects of the charity set out in the Memorandum and Articles of Association are ‘the support of people with learning disabilities and difficulties through activities and of vocational training in horticulture, agriculture, catering, pottery and associated rural activities.’ The main activities relating to these objects are the provision of training and supported occupation for adults with learning disabilities known as ‘Team Members’. The setting for these activities is primarily a 15-acre small holding with a horticultural unit growing plants and flowers. The holding also has beef cattle and poultry and from time-to-time pigs. A fully equipped pottery on site produces garden pots and other ceramics. The ‘Oak Leaf Tea Room’ has established itself as a destination for visitors, including those with disabilities, as well as providing further opportunity for Team Members. ‘Acorn Garden Services’, an element of the farm project, carries out gardening work in the community, which helps those individuals with the potential of gaining sheltered employment. ‘Branching Out’ is a related scheme to give opportunity to less able Team Members to work off site and access community activities. The Charity’s staff team is headed by a General Manager who has regular contact with Trustees. The team consists of a Team Member Coordinator, an Admin/Finance Coordinator, four Project Assistants, a part time Pottery Instructor, and a Retail Catering Manager, Cook and two Tea Room Assistants for the Oak Leaf Tea Room. In addition, volunteers have a vital role providing additional support to Team Members with disabilities and offering time, expertise and experience to the Charity. All staff and volunteers undertake Disclosure and Barring Service checks. ## **Achievements and Performance** The Charity offered a top number of eighty-seven day places each week for people with learning disabilities during 2023, this figure fluctuates over time as people move on to other things and are replaced by new starters. Normal attendance is two days a week. Fifty-five individuals regularly benefited from the farm’s activities. During 2023, 52% of Team Members were funded by Direct Payments from either Staffordshire County Council or Stoke on Trent City Council. The remainder were funded by other local authority agreements, through residential establishments or privately. A very small number people were funded wholly or partly by internal fundraising activities; the charity supported them. Fifteen work regularly in the ‘Oak Leaf Tea Room’ and seventeen are involved in ‘off site’ activities ‘Branching Out’ or ‘Acorn Garden Services’. The main activities are growing basket and bedding plants, perennials, vegetables and cut flowers, and planting hanging baskets, all sold through our shop and plant sales area. The Pottery produces hand built and thrown wares. Fettling, decorating, glazing and firing are all done on site, along with associated reclaiming and designing. In addition to their core activities, Team Members assist at the public events, help in the shop, run coffee mornings and welcome visitors. This promotes ownership and pride in their achievements. Team Members were involved in the Advent Windows event in Stone town centre. Team Members artwork was used for the window display and a number attended the unveiling. The Team Members planted up planters for the Staffordshire Federation Women’s Institute and The Staffordshire Agricultural Society Ladies Section marquees at the Staffordshire County Show. The Team Members annual trip was replaced with a ’Staycation’ in 2023, they enjoyed archery, laser shooting, a vintage car, animatronic dinosaur, alpacas, an eagle owl and a hog roast! The annual ‘Bike-a-thon’ fundraiser took place in July. The Team Members raised money for The Staffordshire Wildlife Rescue Centre. The ‘Branching Out’ team continued their volunteer work in the gardens at Sandon Hall and undertook paid for work in private gardens. The ‘Branching Out’ team also planted spring bulbs in an area of public space in one of the local villages and maintained a ‘Village Green’ space, again locally. Off-site activities being shared by three different members of staff. The Team Members’ own newsletter, produced entirely by them, ‘The Cowpat’ includes recipes, jokes, farm news, a feature on a Team Member, volunteer or member of staff. An art group for Team Members delivered by volunteers meets approximately five times a year. The Oak Leaf Tea Room’s menu includes lunches, cream teas, specials as well as drinks and ice cream. The tea room is open six days a week, Team Members with learning disabilities are always involved. The Annual General Meeting was held in the tea room in April, and at other times hosted visiting groups from schools, WIs, The NFU, Rotary and Lions clubs among others. The tea room was also used for a fundraising Craft Group, a Quiz Night and ‘Musical High Tea’. In addition to the fundraisers held in the tea room, we held a summer concert at the farm featuring local musicians, a Christmas event also at the farm and many other stalls at events and fayres manned by ourselves and other supportive groups. ## **Financial Review** ## **Reserves** The Trustees policy is to hold reserves of at least £100,000. This would be sufficient to cover the Charity’s wind-up costs in the event of an unforeseen disaster. This figure includes the worst case of two years rent in lieu of notice, the redundancy of current staff and half of the three months running costs likely to be needed to wind up the charity. The reserves policy is reviewed annually to take account of any changing circumstances. The level of reserve was £256,000 at the end of 2023 and is kept in a CAF account. ## **Sources of Funds and Expenditure** The principal sources of funds for 2023 are split into two, the sale of services and products £334,976 and donations and fundraising £108,784. Oak Tree Farm Rural Project received a legacy of £240,000 in 2019, the Trustees have set aside an initial £170,000 of this for capital purchases. This includes the building of new toilets and office and the replacement of the thirty-year-old tractor. These purchases were put on hold due to the financial uncertainties of the pandemic but are planned for 2024. The charity’s key objective, the support of people with learning disabilities, is covered both directly and indirectly (write down of fixed assets) by an expenditure of £401,772. The largest proportion of this expenditure being a staff cost of £277,642. ## **Declaration** The Trustees declare that they have approved the above Trustees’ Report. Signed on behalf of the Trustees Signature Full Name David Folkes Position Chairman Date 9[th] April 2024 Signature Full Name Anne Bird Position Secretary Date 9[th] April 2024 ||**OAK TREE FARM RURAL PROJECT**|**OAK TREE FARM RURAL PROJECT**|**OAK TREE FARM RURAL PROJECT**|Charity No
(if any)|**700299**|**CC39a**| |---|---|---|---|---|---|---| ||Annualaccountsforthe period|||||| ||Period
start date|**1.1.2023**|**To**|Period end
date|**31.12.2023**|| |||||||| |**Section A**|**Statement of financial activities**|||||| |**Recommended categories by**
**activity**
Note
**Incoming resources (Note 3)**
Donations, legacies and Grants
Shop sales
Fees for charitable services
Interest and dividends
Fundraising events
S01
**Resources expended (Notes 4-7)**
Wages, salaries, pensions and NI
Rent, rates and Insurance
Repairs and maintenance
Light and heat
Telephone postage and stationery
Bank charges and interest
Depreciation
Cost of fundraising events
S02
S03
S04
S05
S06
S07
S08
S09
S10
**_Total resources expended_**
**_Total incoming resources_**
**_Total funds carried forward_**
**Total funds brought forward**
**_Net movement in funds_**
**_Net incoming/(outgoing) resources_**
**_before transfers_**
Gains and losses on investment assets
Gains and losses on revaluation of fixed
assets for the charity’s own use
**Other recognised** **gains/(losses)**
**_Net incoming/(outgoing) resources_**
**_before other recognised_**
**_gains/(losses)_**
**_Gross transfers between funds_**||**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total this**
**year**
**Total last**
**year**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05||||| |||100,379||-|100,379|129,183| |||129,201|-|-|129,201|71,818| |||194,954|-|-|194,954|181,217| |||10,821|-|-|10,821|2,069| |||8,405|-|-|8,405|7,065| ||||-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| |||443,760|-|-|443,760|391,352| |||||||| |||277,642|-|-|277,642|245,581| |||12,335|-|-|12,335|11,251| |||8,941|-|-|8,941|12,120| |||15,143|-|-|15,143|10,563| |||4,877|-|-|4,877|-| |||3,825|-|-|3,825|2,687| |||18,043|-|-|18,043|19,040| |||60,916|-|-|60,916|44,197| ||||-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| |||-|-|-|-|-| |||401,722|-|-|401,722|345,439| |||42,038|-|-|42,038|45,913| |||-|-|-|-|-| |||42,038|-|-|42,038|45,913| |||||||| |||-|-|-|-|-| ||||-|-|-|| |||42,038|-|-|42,038|45,913| |||488,183|-|-|488,183|442,270| |||530,221|-|-|530,221|488,183| CC17a (Excel) 19/08/2024 1 ## **Section B Balance sheet** |Note
**Total this year**
**Total last year**
**£**
**£**
**Fixed assets**
F01
F02
**Tangible assets (Note 8)**
B01
166,114 167,563
B02
- -
**Investments (Note 9)**
B03
- -
**_Total fixed assets_**
B04
166,114 167,563
**Current assets**
**Stock and work in progress**
B05
15,688 18,690
**Debtors (Note 10)**
B06
17,215 12,836
**(Short term) investments**
B07
256,000 210,993
**Cash at bank and in hand**
B08
93,679 88,640
**_Total current assets_**
B09
382,582 331,159
**Creditors: amounts falling due within one**
**year (Note 11)**
B10
18,475 10,539
**_Net current assets/(liabilities)_**
B11
364,107 320,620
**_Total assets less current liabilities_**
B12
530,221 488,183
**Creditors: amounts falling due after one year**
**(Note 11)**
B13
- -
**Provisions for liabilities and charges**
B14
- -
**_Net assets_**
B15
530,221 488,183
**Funds of the Charity**
**Unrestricted funds**
B16
530,221 488,183
**Designated funds**
B17
**Total unrestricted funds**
530,221 488,183
**Restricted income funds (Note 12)**
B18
- -
**Endowment funds(Note 12)**
B19
- -
**_Total funds_**
B20
530,221 488,183
Signed by one or two trustees on behalf of all the
trustees
Signature
Date of approval
Alan Rawlings
**17 April 2024**|Note
**Total this year**
**Total last year**
**£**
**£**
**Fixed assets**
F01
F02
**Tangible assets (Note 8)**
B01
166,114 167,563
B02
- -
**Investments (Note 9)**
B03
- -
**_Total fixed assets_**
B04
166,114 167,563
**Current assets**
**Stock and work in progress**
B05
15,688 18,690
**Debtors (Note 10)**
B06
17,215 12,836
**(Short term) investments**
B07
256,000 210,993
**Cash at bank and in hand**
B08
93,679 88,640
**_Total current assets_**
B09
382,582 331,159
**Creditors: amounts falling due within one**
**year (Note 11)**
B10
18,475 10,539
**_Net current assets/(liabilities)_**
B11
364,107 320,620
**_Total assets less current liabilities_**
B12
530,221 488,183
**Creditors: amounts falling due after one year**
**(Note 11)**
B13
- -
**Provisions for liabilities and charges**
B14
- -
**_Net assets_**
B15
530,221 488,183
**Funds of the Charity**
**Unrestricted funds**
B16
530,221 488,183
**Designated funds**
B17
**Total unrestricted funds**
530,221 488,183
**Restricted income funds (Note 12)**
B18
- -
**Endowment funds(Note 12)**
B19
- -
**_Total funds_**
B20
530,221 488,183
Signed by one or two trustees on behalf of all the
trustees
Signature
Date of approval
Alan Rawlings
**17 April 2024**|**Total this year**
**Total last year**
**£**
**£**
F01
F02|**Total this year**
**Total last year**
**£**
**£**
F01
F02| |---|---|---|---| |||166,114|167,563| |||-|-| |||-|-| |||166,114|167,563| ||||| |||15,688|18,690| |||17,215|12,836| |||256,000|210,993| |||93,679|88,640| |||382,582|331,159| ||||| |||18,475|10,539| ||||| |||364,107|320,620| ||||| |||530,221|488,183| ||||| |||-|-| |||-|-| ||||| |||530,221|488,183| ||||| |||530,221|488,183| ||||| |||530,221|488,183| |||-|-| |||-|-| ||||| |||530,221|488,183| ||Alan Rawlings||**17 April 2024**| ||||| CC17a (Excel) 19/08/2024 2 ## **Section C Notes to the accounts** ## Note 1 **Basis of preparation** _**This section should be completed by all charities** ._ ## **1.1 Basis of accounting** These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with: - Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005); • and with* X Accounting Standards; or * Financial Reporting Standards for Smaller Enterprises (FRSSE); - and with the Charities Act 1993. ## _**Give details in this box if a different standard has been followed.**_ - -Tick as appropriate: - if all relevant disclosures shown in the pack have been given then please tick “Accounting Standards”; - if disclosures completed in these accounts have been restricted to those required by the FRSSE, then please tick - “Financial Reporting Standards for Smaller Enterprises (FRSSE)”. ## **1.2 Change in basis of accounting** There has been no change to the accounting policies (valuation rules and methods of accounting) since last year _**Give details in this box of any material changes that have been made.**_ - § if no changes have been made to accounting policies then delete these words. ## **1.3 Changes to previous accounts** No changes have been made to accounts for previous years _**Give details in this box of any material changes that have been made.**_ §§ if no changes have been made to accounts for previous periods then delete these words. CC17a (Excel) 19/08/2024 3 ## **Section C Notes to the accounts (cont)** ## **Note 2 Accounting policies** _**This standard list of accounting policies has been applied by the charity except for those deleted. Where a different or additional policy has been adopted then this is detailed in the box below.**_ ## **INCOMING RESOURCES** |**Recognition of incoming**|These are included in the Statement of Financial Activities (SoFA) when:| |---|---| |**resources**|• the charity becomes entitled to the resources;| ||• the trustees are virtually certain they will receive the resources; and| ||• the monetary value can be measured with sufficient reliability.| |**Incoming resources with**|Where incoming resources have related expenditure (as with fundraising or contract income)| |**related expenditure**|the incoming resources and related expenditure are reported gross in the SoFA.| |**Grants and donations**|Grants and donations are only included in the SoFA when the charity has unconditional| ||entitlement to the resources.| |**Tax reclaims on donations**|Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to| |**and gifts**|which they relate.| |**Contractual income and**|This is only included in the SoFA once the related goods or services have been delivered.| |**performance related grants**|| |**Gifts in kind**|Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the
amount actually realised.| ||Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or| ||distributed by the charity.| ||Gifts in kind for use by the charity are included in the SoFA as incoming resources when| ||receivable.| |**Donated services and**|These are only included in incoming resources (with an equivalent amount in resources| |**facilities**|expended) where the benefit to the charity is reasonably quantifiable, measurable and| ||material_._The value placed on these resources is the estimated value to the charity of the| ||service or facility received.| |**Volunteer help**|The value of any voluntary help received is not included in the accounts but is described in the
trustees’ annual report.| |**Investment income**|This is included in the accounts when receivable.| |**Investment gains and losses**|This includes any gain or loss on the sale of investments and any gain or loss resulting from| ||revaluing investments to market value at the end of the year.| |**EXPENDITURE AND LIABILITIES**|| |**Liability recognition**|Liabilities are recognised as soon as there is a legal or constructive obligation committing the| ||charity to pay out resources.| |**Grants with performance**|Where the charity gives a grant with conditions for its payment being a specific level of service| |**conditions**|or output to be provided, such grants are only recognised in the SoFA once the recipient of the| ||grant has provided the specified service or output.| |**Grants payable without**|These are only recognised in the accounts when a commitment has been made and there are| |**performance conditions**|no conditions to be met relating to the grant which remain in the control of the charity.| |**ASSETS**|| |**Tangible fixed assets for use**|These are capitalised if they can be used for more than one year, and cost at least £500. They| |**by charity**|are valued at cost or a reasonable value on receipt.| |**Investments**|Investments quoted on a recognised stock exchange are valued at market value at the year| ||end. Other investment assets are included at trustees' best estimate of market value.| |**Stocks and work in progress**|These are valued at the lower of cost or market value.| |**POLICIES ADOPTED**|| |**ADDITIONAL TO OR**|| |**DIFFERENT FROM THOSE**|| |**ABOVE**|| CC17a (Excel) 19/08/2024 4 **Section C Notes to the accounts (cont)** ## **Note 3 Analysis of incoming resources** ## _**Incoming resources may be further analysed if this would help the reader of the accounts.**_ |**Unrestricted**
**restricted**
**£**
**£**
**Analysis**|**Unrestricted**
**restricted**
**£**
**£**
**Analysis**|**Unrestricted**
**restricted**
**£**
**£**
**Analysis**|**This year**
**Last year**
**£**
**£**|**This year**
**Last year**
**£**
**£**| |---|---|---|---|---| ||||-|-| ||||-|-| ||||-|-| ||||-|-| |**Total**|||-|-| |||||| ||||-|-| ||||-|-| ||||-|-| ||||-|-| |**Total**|||-|-| |||||| ||||-|-| ||||-|-| ||||-|-| ||||-|-| |**Total**|||-|-| |||||| ||||-|-| ||||-|-| ||||-|-| ||||-|-| ||||-|-| |**Total**|||-|-| |||||| ||||-|-| ||||-|-| ||||-|-| ||||-|-| |**Total**|||-|-| |||||| ||||-|-| ||||-|-| ||||-|-| ||||-|-| |**Total**|||-|-| |||||| ||||-|-| ||||-|-| ||||-|-| ||||-|-| |**Total**|||-|-| CC17a (Excel) 19/08/2024 5 ## **Section C Notes to the accounts (cont)** ## **Note 4 Analysis of resources expended** **Resources expended may be further analysed if this would help the reader of the accounts.** |**Analysis of resources expended**
**ended may be further analysed if this would help the reader of the accounts.**|**Analysis of resources expended**
**ended may be further analysed if this would help the reader of the accounts.**|**Analysis of resources expended**
**ended may be further analysed if this would help the reader of the accounts.**|**Analysis of resources expended**
**ended may be further analysed if this would help the reader of the accounts.**|**Analysis of resources expended**
**ended may be further analysed if this would help the reader of the accounts.**| |---|---|---|---|---| |**Unrestricted**
**restricted**
**This year**
**Last year**
**£**
**£**
**£**
**£**
**Analysis**||||| ||||-|-| ||||-|-| ||||-|-| ||||-|-| ||||-|-| ||||-|-| ||||-|-| ||||-|-| |**Total**|||-|-| |||||| ||||-|-| ||||-|-| ||||-|-| ||||-|-| ||||-|-| ||||-|-| ||||-|-| ||||-|-| |**Total**|||-|-| |||||| ||||-|-| ||||-|-| ||||-|-| ||||-|-| ||||-|-| ||||-|-| ||||-|-| ||||-|-| |**Total**|||-|-| |||||| ||||-|-| ||||-|-| ||||-|-| ||||-|-| ||||-|-| ||||-|-| ||||-|-| ||||-|-| |**Total**|||-|-| CC17a (Excel) 19/08/2024 6 ## **Section C Notes to the accounts (cont)** ## **Note 5 Details of certain items of expenditure** ## **5.1 Trustee expenses** _**Please provide details of the amount of any payment or reimbursement of out-of-pocket expenses made to trustees or to third parties for expenses incurred by trustees. If no expenses were paid, please enter ‘None’ in the appropriate box(es).**_ **Number of trustees who were paid expenses** ## **Nature of the expenses** ## **Total amount paid** |**This year**|**Last year**| |---|---| ||| ||| |**£**|**£**| ## **5.2 Fees for examination or audit of the accounts** _**Please provide details of the amount paid for any statutory external scrutiny of accounts and other services provided by your independent examiner or auditor. If nothing was paid please enter NONE in the appropriate box(es).**_ **Independent examiner’s or auditors' fees for reporting on the accounts Other fees (for example: advice, consultancy, accountancy services) paid to the independent examiner or auditor** |**This year**
**£**|**Last year**
**£**| |---|---| ||| ||| CC17a (Excel) 19/08/2024 7 ## **Section C Notes to the accounts (cont)** **Note 6 Paid employees** _**Please complete this note if the charity has any employees.**_ ## **6.1 Staff Costs** |**Charitable Activities**
**Total**
**Gross wages, salaries and benefits in kind**
**The parts of the charity in which the**
**employees work**
**6.2 Average number of full-time equivalent employees in the year**
**Employer’s National Insurance costs**
**Pension costs**
**Total staff costs**|**Charitable Activities**
**Total**
**Gross wages, salaries and benefits in kind**
**The parts of the charity in which the**
**employees work**
**6.2 Average number of full-time equivalent employees in the year**
**Employer’s National Insurance costs**
**Pension costs**
**Total staff costs**|**This year**
**£**|**Last year**
**£**| |---|---|---|---| |||248,696|219,964| |||17,253|15,269| |||11,693|10,348| |||-|-| |||277,642|245,581| ||||| ||**nt employees in the year**|**This year**
**Number**|**Last year**
**Number**| |||-|-| ||**Charitable Activities**|14|12| |||-|-| |||-|-| ||**Total**|14|12| ## **6.3 Defined contribution pension scheme** ## _**Please complete if a defined contribution pension scheme is operated.**_ **Brief details of the scheme** **The costs of the scheme to the charity for the year The amount of any contributions outstanding at the year end The amount of any contributions prepaid at the year end** ||**This year**|**Last year**| |---|---|---| ||**£**|**£**| |||| |||| |||| CC17a (Excel) 19/08/2024 8 ## **Section C Notes to the accounts (cont)** ## **Note7 Grantmaking** _**Please complete this note if the charity made any grants or donations which in aggregate form a material part of the charitable activities undertaken.**_ ## **7.1 Total value of grants** |**7.1 Total value of grants**||| |---|---|---| |**Purpose for whichgrants made**|**Grants to**
**institutions**
**Total amount**|**Grants to**
**individuals**
**Total amount**| ||**£**|**£**| ||-|-| ||-|-| ||-|-| ||-|-| ||-|-| ||-|-| |**_Total_**|**-**|**-**| ## **7.2Grants made to institutions** _**If the charity has made grants to particular institutions that are material in the context of its grantmaking please give details of the institution supported, purpose of the grant and total paid to each institution listed. Sufficient information should be given to provide a reasonable understanding of the range of institutions supported.**_ |**_institutions supported._**||| |---|---|---| |**Names of institutions**|**Purpose**|**Total amount of**
**grants paid**
**£**| |||| |||-| |||-| |||-| |||-| |||-| |||-| |||-| |||-| |||-| |**_Total grants to institutions_**||**-**| CC17a (Excel) 19/08/2024 9 ## **Section C Notes to the accounts (cont)** ## **Note 9 Investment assets** ## _**Please complete this note if the charity has any investment assets.**_ ## **9.1 Fixed assets investments** |Carrying (market) value at end of year
**Add/(deduct):**net gain/(loss) on revaluation
Carrying (market) value at beginning of year
**Add:**additions to investments at cost
**Less:**disposals at carrying value|**£**| |---|---| ||-| ||-| ||-| ||-| ||-| ## _**Please provide below:**_ **9.2 A breakdown of the market values of investments shown above agreeing with the balance sheet row B03.** ## **9.3 A breakdown of the income from investments agreeing with SOFA.** |**Other investments**
**Total**
**Investment properties**
**Securities not listed on a recognised Stock Exchange**
**Cash held as part of the investment portfolio**
**Investments listed on a recognised stock exchange or held in common**
**investment funds, open ended investment companies, unit trusts or other**
**collective investment schemes**
**Investments in subsidiary or connected undertakings and companies**
**Analysis of investments**|**9.2**
**Market value at**
**year end**
**£**|**9.3**
**Income from**
**investments for**
**the year**
**£**| |---|---|---| ||-|-| ||-|-| ||-|-| ||-|-| ||-|-| |||| ||-|-| ||-|-| ## **9.4 Material investment holdings** **If any investments are material in terms of their value (for example each represents more than 5 per cent of the value of the charity’s total investments) please provide details.** |**Investment held**|**Market value at**
**year end**|| |---|---|---| ||**£**|| ||-|| ||-|| ||-|| ||-|| |**Total**|-|| CC17a (Excel) 19/08/2024 10 ## **Section C Notes to the accounts (cont)** ## **Note8 Tangible fixed assets** ## _**Please complete this note if the charity has any tangible fixed assets**_ ## **8.1 Cost or valuation** |**Freehold land**
**& buildings**
**Other land &**
**buildings**
**Plant,**
**machinery**
**and motor**
**vehicles**
**Fixtures,**
**fittings and**
**equipment**
**Payments on**
**account and**
**assets under**
**construction**
**Total**
**£**
**£**
**£**
**£**
**£**
**£**
Balance brought
forward
- 242,095 114,198 36,337 - 392,630
Additions
-
16,595 - 16,595
Revaluations
- - - - - -
Disposals
- -
- - -
Transfers *
- - - - - -
Balance carried
forward
- 242,095 114,198 52,932 - 409,225
****Basis**
SL or RB
RB
RB
SL
SL or RB
**** Rate**
5 or 10
10
10
Balance brought
forward
- 132,176 70,456 22,435 - 225,067
Depreciation charge
for year
- 8,816 7,238 1,990 - 18,044
Impairment provisions -
- -
Revaluations
-
- -
Disposals
-
- -
Transfers*
- - - - - -
Balance carried
forward
- 140,992 77,694 24,425 - 243,111
Brought forward
- 109,919 43,742 13,902 - 167,563
Carried forward
- 101,103 36,504 28,507 - 166,114
**8.3 Net book value**
**8.2 Accumulated depreciation and impairment provisions**|**Freehold land**
**& buildings**
**£**|**Other land &**
**buildings**
**£**|**Plant,**
**machinery**
**and motor**
**vehicles**
**£**|**Fixtures,**
**fittings and**
**equipment**
**£**|**Payments on**
**account and**
**assets under**
**construction**
**£**|**Total**
**£**| |---|---|---|---|---|---|---| ||-|242,095|114,198|36,337|-|392,630| ||-|||16,595|-|16,595| ||-|-|-|-|-|-| ||-|-||-|-|-| ||-|-|-|-|-|-| ||-|242,095|114,198|52,932|-|409,225| ||-|132,176|70,456|22,435|-|225,067| ||-|8,816|7,238|1,990|-|18,044| ||-||||-|-| ||-||||-|-| ||-||||-|-| ||-|-|-|-|-|-| ||-|140,992|77,694|24,425|-|243,111| |||||||| ||-|109,919|43,742|13,902|-|167,563| ||-|101,103|36,504|28,507|-|166,114| ## **8.4 Revaluation** _**If any fixed assets have been revalued please give details of the valuer and method of valuation**_ > _* The "transfers" row is for movements between fixed asset categories._ _** Please indicate the method of depreciation by deleting the method not applicable (SL = straight line; RB = reducing balance). Also please indicate the rate of depreciation: for straight line, what is the anticipated life of the asset (in years); for reducing balance, what is the percentage annual deduction._ CC17a (Excel) 19/08/2024 11 ## **Section C Notes to the accounts (cont)** ## **Note 10 Debtors and prepayments** _**Please complete this note if the charity has any debtors or prepayments.**_ |**Analysis of debtors**
**Trade debtors**
**Amounts due from subsidiary and associated**
**undertakings**
**Other debtors**
**Prepayments and accrued income**
**Total**|**Amounts falling due**
**within oneyear**|**Amounts falling due**
**within oneyear**|**Amounts falling due after**
**more than oneyear**|**Amounts falling due after**
**more than oneyear**| |---|---|---|---|---| ||**This year**
**£**|**Last year**
**£**|**This year**
**£**|**Last year**
**£**| ||-|-|-|-| ||-|-|-|-| ||-|-|-|-| ||17,215.0|12,836.0|-|-| ||17,215.0|12,836.0|-|-| ## **Note 11 Creditors and accruals** _**Please complete this note if the charity has any creditors or accruals.**_ **11.1 Analysis of creditors** |**Loans and overdrafts**
**Trade creditors**
**Amounts due to subsidiary and associated**
**undertakings**
**Other creditors**
**Accruals and deferred income**
**Total**|**Amounts falling due**
**within oneyear**|**Amounts falling due**
**within oneyear**|**Amounts falling due after**
**more than oneyear**|**Amounts falling due after**
**more than oneyear**| |---|---|---|---|---| ||**This year**
**£**|**Last year**
**£**|**This year**
**£**|**Last year**
**£**| ||-|-|-|-| ||-|-|-|-| ||-|-|-|-| ||18,475|10,539|-|-| ||-|-|-|-| ||18,475|10,539|-|-| ## **11.2 Security over assets** _**If any loan, overdraft or other creditor holds a charge or other security over any assets of the charity please provide details.**_ CC17a (Excel) 19/08/2024 12 **Section C Notes to the accounts (cont)** ## **Note 12 Endowment and restricted income funds** _**Please complete this section if the charity has any endowment or restricted income funds.**_ ## **12.1 Funds held** **Please give a brief description of any of the following type of funds held by the charity:** - **permanent endowment funds (PE);** - **expendable endowment funds (EE); and** - **restricted income funds, including special trusts, of the charity (R).** - **other funds .** **Type PE, EE , Fund Name Purpose and restrictions R or other** ## **12.2 Movements of major funds** _**Please give details of the movements of the major funds summarised in the restricted and endowment columns of the Statement of Financial Activities.**_ |**Fund names**|**Fund**
**balances**
**brought**
**forward**
**£**|**Incoming**
**resources**
**£**|**Resources**
**expended**
**£**|**Transfers**
**£**|**Gains and**
**losses**
**£**|**Fund**
**balances**
**carried**
**forward**
**£**| |---|---|---|---|---|---|---| ||-|-|-|-|-|-| |||||-|-|-| ||-|-|-|-|-|-| ||-|-|-|-|-|-| ||-|-|-|-|-|-| ||-|-|-|-|-|-| |**Total Funds**|-|-|-|-|-|-| ## **12.3 Transfers between funds** ## _**Please give details of any transfers between funds.**_ **From Fund (Name) To Fund (Name) Reason Amount** ## **12.4 Analysis of net assets between funds** |**Fixed assets**
**Investments**
**Net current assets**
**Creditors due in more**
**than one year and**
**provisions**
**Total net assets**|**Unrestricted**
**funds**
**£**|**Restricted**
**funds**
**£**|**Endowed**
**funds**
**£**|**Total**
**£**| |---|---|---|---|---| ||167,563|-|-|167,563| |||-|-|-| ||320,620||-|320,620| |||||-| ||488,183|-|-|488,183| CC17a (Excel) 19/08/2024 13 ## **Section C Notes to the accounts (cont)** ## **Note 13 Transactions with related parties** _**If the charity has any transactions with related parties (other than the trustee expenses explained in note 5) details of such transactions should be provided in this note. If there are no transactions to report, please enter “None” in the relevant boxes.**_ ## **13.1 Remuneration and benefits** _**Please give the amount of, and legal authority for, any remuneration or other benefits paid to a trustee or other related parties by the charity or any institution or company connected with it.**_ |**Name of trustee or related party**|**Legal authority (eg order,**
**governing document)**|**Amounts paid or benefit value**|**Amounts paid or benefit value**| |---|---|---|---| |||**This year**
**£**|**Last year**
**£**| ||||| ||||| ||||| ## **13.2 Loans** _**Please give details of and amounts owing to or from the charity’s trustees or other related parties by the charity at the year end.**_ |**Due to trustees and**
**related parties**
**Due from trustees**
**and related parties**|**Name of trustee or**
**related party**|**Legal authority**|**Amount owing**|**Amount owing**| |---|---|---|---|---| ||||**This year**
**£**|**Last year**
**£**| |||||| |||||| ## **13.3 Other transaction(s) with trustees or related parties** _**Please give details of any transaction undertaken by (or on behalf of) the charity in which a trustee or related party has a material interest.**_ |**Name of the trustee**
**or relatedparty**|**Relationship to**
**charity**|**Description of the**
**transaction(s)**|**This year**
**£**|**Last year**
**£**| |---|---|---|---|---| |||||| |||||| |||||| CC17a (Excel) 19/08/2024 14 **Section C Notes to the accounts (cont)** ## **Note 14 Additional Disclosures** **The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts. If there is insufficient room here, please add a separate sheet.** CC17a (Excel) 19/08/2024 15 ## **Income categories** Donations, legacies and Grants Fundraising events Shop sales Interest and dividends fees for charitable services Grants for services ## **Expenditure categories** Wages, salaries, pensions and NI Cost of fundraising events Rent, rates and Insurance Repairs and maintenance Light and heat telephone postage and stationery Donations and Grants legal and professional fees bank charges and interest depreciation Insurance To edit the lists replace existing categories on either list with the new headings you prefer to use. ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name OAK TREE FARM RURAL PROJECT **members of On accounts for the year** 31[ST] DECEMBER 2023 **Charity no** 1138396 **ended (if any) Set out on pages** 1-15 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2023 As the charity's trustees, you are responsible for the preparation of the **Responsibilities and** accounts in accordance with the requirements of the Charities Act 2011 **basis of report** (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** [The charity’s gross income exceeded £250,000 and I am qualified to **examiner's statement** undertake the examination by being a qualified member of The Institute of Chartered Accountants _._ I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. - _Please delete the words in the brackets if they do not apply._ |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**|David Rogers|15.08.24| |---|---|---| |||| ||David Rogers|| |||| ||Chartered Accountant – Member of Institute of Chartered Accountants|| **Oct 2018** 1 **IER** ## **Address:** 3 Balliol Way Shrewsbury SY3 6AP ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER**