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2021-12-31-accounts

Charity registration number 1138361

THE GROVE TRUST

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2021

THE GROVE TRUST

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Mrs D Duclos
Mrs R J M Oxley
Mrs J Coupland
Charity number 1138361
Independent examiner Peter McMahon
5 Technology Park
Colindeep Lane
Colindale
London
United Kingdom
NW9 6BX

THE GROVE TRUST

CONTENTS

Page
Trustees report 1 - 3
Independent examiner's report 4
Statement of financial activities 5
Statement of financial position 6
Notes to the financial statements 7 - 9

THE GROVE TRUST

TRUSTEES REPORT

FOR THE YEAR ENDED 31 DECEMBER 2021

The trustees present their annual report and financial statements for the year ended 31 December 2021.

The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

Objectives and activities

The trust helps to further the relief of those in need in our community by channelling local funds to local charities. Given the current economic climate and cuts in government funding, financial pressure on the charitable sector is severe. The Grove Trust aims to enable established charities with a proven track record to continue their valuable work in the local community and to help prevent them from cutting back or terminating much needed projects.

The Grove Trust's annual process for awarding grants is described below:

Identification of a community-based need

At the start of each year the members collectively discuss and decide upon a community-based need on which the trust will focus that year. The trustees then work to identify all the charities in our local area which are dedicated to this particular need. (A "need" could be, for example, working with youth, elderly, or homeless.)

Research local charities

The trustees then conduct extensive research on each identified charity. This includes conducting initial desktop research, reviewing financial reports, interviewing the Director, meeting with key staff members, and touring the premises.

Evaluate and prepare a shortlist

Based on our research all charities are evaluated and the trustees narrow down the full selection of charities to a shortlist. The Directors of the shortlisted charities are invited to present at the annual Member Voting Session.

Member Voting Session

Following the shortlisted charities' presentations and Q&A sessions, members cast their vote for their charity of choice; the charity that receives the most votes is selected as the recipient of The Grove Trust annual grant. As and when appropriate members may decide to divide the year's grant money amongst the charities that have presented.

Award Grant

At the end of the year, the selected charities are awarded The Grove Trust annual grants. An appropriate mechanism for ongoing communication, monitoring and feedback is established. The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the trust should undertake.

Public benefit

The Trustees confirm that they have complied with the duty in Section 17 of the Charities Act 2011 to have due regard to the Charity Commission’s general guidance on public benefit "Charities and Public Benefit" in deciding what activities the Charity should undertake.

THE GROVE TRUST

TRUSTEES REPORT (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2021

Achievements and performance

New Members

In 2021 we welcomed a new member, Barbara Prideux.

Charitable activities

In 2021 we decided to focus on ‘Post Pandemic Support for Youth’ which is incredibly relevant as the inequalities among the borough’s young people are staggering.

In advance of our Annual Presentation Evening we made the decision to fast-track £33,000 of our total grant pool, which we allocated in June to fund some much-needed Summer Programs for: Harrow Club (£10,000), Solidarity Sports (£10,000) and Kensington Aldridge Academy (£13,000).

As a result of our Annual Presentation Evening, we awarded an additional £149,500 in grants to the following local charities for 2021:

1) Youth Action Alliance https://www.youthactionalliance.org received £15,000 for 2 years for a total grant of £30,000. This funding will go to YAA’s core costs.

2) Kensington Dragons https://kensingtondragons.com received £20,000 for 2 years for a total grant of £40,000 which will go towards the salary for a much-need Operations Officer.

3) SOS+ https://www.stgilestrust.org.uk received £25,000 for 3 years for 3 years for a total grant of £75,000 which will go towards bringing the SOS+ embedding program in our local area.

4) Avondale Extra received £4,500 for one year to go towards their core costs.

The Grove Trust total giving for 2021 was £182,500.

Financial review

Financial position

At the AGM we reviewed our financial position and shared the wonderful news that we had surpassed the £2,000,000 mark! Since we started in 2010, we have achieved the following:

Total Grant Giving: £1,708,500

Total Special Projects Giving: £296,570

Total Giving since our founding in 2010: £2,005,070

Looking ahead we will aim to increase our annual membership donation from £5,000 to £7,000 per individual or £10,000 per couple in an effort stay in line with inflation. We have not changed our membership donation amount since 2010 and therefore we are finding that we are having increasingly less of a financial impact on the organisations that we support. This was discussed and agreed at our AGM, and looking ahead, members will provide the increased annual donations starting in 2022.

THE GROVE TRUST

TRUSTEES REPORT (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2021

Structure, governance and management

Governing document

The trust was established in May 2010, the Trust Deed which governs the trust was dated 20 September 2010 and the trust was then registered with the Charity Commission for England and Wales on 11 October 2010. Registration number: 1138361. The trust is based at 78 Elgin Crescent, London W11 2JL.

The trustees who served during the period are:

Julia Coupland

A local resident for 22 years with a background in management consulting specialising in change

management and communications. Julia is a co-founder of the Grove Trust and has remained involved in the day to day running of the trust for 11 years.

Dani Hains

A local resident for 23 years and extensively involved in charities both locally and nationally. Dani is a co-founder of the Grove Trust and has remained involved in the day to day running of the trust for 11 years.

Rosalind Oxley

A local resident for over 30 years with extensive experience in event management, a Director of a virtual events company, Ivent and COO of the Harrow Club, a local youth charity.

The Trustees were first appointed on 11 October 2010. Ros Oxley was appointed in 2020. To date there are only three active Trustees and as of yet there are no employees or volunteer workers in the organisation.

This charitable trust seeks advice from various organisations within the community such as the K&C

Foundation, the K&C Social Council and the K&C Borough Council. However, the charitable trust does not have any related parties.

The trustees have assessed the major risks to which the trust is exposed and are satisfied that systems are in place to mitigate exposure to the major risks.

The Trustees report was approved by the Board of Trustees.

Mrs J Coupland

25 October 2022

THE GROVE TRUST

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF THE GROVE TRUST

I report to the trustees on my examination of the financial statements of The Grove Trust (the trust) for the year ended 31 December 2021.

Responsibilities and basis of report

As the trustees of the trust you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the trust’s financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Peter McMahon

5 Technology Park Colindeep Lane Colindale London NW9 6BX United Kingdom

Dated: 25 October 2022

THE GROVE TRUST

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 DECEMBER 2021

Unrestricted Unrestricted
funds funds
2021 2020
Notes £ £
Income from:
Donations and legacies 2 105,000 235,000
Expenditure on:
Charitable activities 3 70,463 336,500
Net income/(expenditure) for the year/
Net movement in funds 34,537 (101,500)
Fund balances at 1 January 2021 30,536 132,036
Fund balances at 31 December 2021 65,073 30,536
The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

THE GROVE TRUST

STATEMENT OF FINANCIAL POSITION

AS AT 31 DECEMBER 2021

Notes
Current assets
Cash at bank and in hand
Net current assets
Income funds
Unrestricted funds		 2021
£
65,073		 £
65,073
65,073
65,073		 2020
£
30,536		 £
30,536
30,536
30,536

The financial statements were approved by the Trustees on 25 October 2022

Mrs J Coupland Trustee

THE GROVE TRUST

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

1 Accounting policies

1.1 Accounting convention

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

The financial statements are prepared in sterling, which is the functional currency of the trust. Monetary amounts in these financial statements are rounded to the nearest £.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the trust has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the trust.

1.4 Income

Donations are recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability.

For legacies, entitlement is taken as the earlier of the date on which either: the company is aware that probate has been granted, the estate has been finalised and notification has been made by the executor(s) to the Trust that a distribution will be made, or when a distribution is received from the estate. Receipt of a legacy, in whole or in part, is only considered probable when the amount can be measured reliably and the company has been notified of the executor's intention to make a distribution. Where legacies have been notified to the company, or the company is aware of the granting of probate, and the criteria for income recognition have not been met, then the legacy is treated as a contingent asset and disclosed if material.

Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation

1.5 Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.

THE GROVE TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021

1 Accounting policies

(Continued)

1.6 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

Basic financial assets

Basic financial assets, which include trade and other receivables and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including trade and other payables and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade payables are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade payables are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the trust’s contractual obligations expire or are discharged or cancelled.

1.7 Taxation

The charity is exempt from tax on its charitable activities.

2 Donations and legacies

Unrestricted Unrestricted
funds funds
2021 2020
£ £
Donations and gifts 105,000 235,000

THE GROVE TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2021

3 Charitable activities

Charitable Charitable
Expenditure Expenditure
2021 2020
£ £
Bank charges 5 -
Grant funding of activities (see note 4) 70,458 336,500
70,463 336,500
Grants payable
Charitable Charitable
Expenditure Expenditure
2021 2020
£ £
Grants to institutions:
Other 70,458 336,500

4 Grants payable

5 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the trust during the year.

6 Employees

The average monthly number of employees during the year was:

2021 2020
Number Number
Total - -

There were no employees whose annual remuneration was more than £60,000.

7 Related party transactions

There were no disclosable related party transactions during the year (2020 - none).