## **UNITED KINGDOM ARMED FORCES WINTER SPORTS ASSOCIATION (UKAFWSA) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2023** ## **INTRODUCTION** 1. The CSWSA was formed in 1950 to provide a focus for the various disciplines of winter sports in the Services. It was retitled UKAFWSA in Dec 16. Its Registered Charity Number is 1138305 and Company No 07033277. The Registered address is UKAFWSA, c/o MOD ASCB, MacKenzie Building, Fox Lines, Queens Avenue, Aldershot, Hants, GU11 2LB. ## **MISSION** 2. The UKAFWSA’s mission is to provide an organisation for the pursuit of winter sports excellence at Inter Services level, which represents the pinnacle of winter sports achievement in the Services, thereby furthering the provision of access to winter sports at competitive and all other levels to HM Forces personnel. ## **OBJECTIVES** 3. The objectives of the Association are to: - a. Provide governance of winter sports in the Services and where possible ensure a consistent approach to winter sports within each discipline across all 3 Services. b. Procure funding through sponsorship, non-public and public (where appropriate approval exists) funds and to ensure the fair and equitable allocation of these funds to individual winter sports disciplines. c. Provide formally-structured committees within which each discipline’s interests are fully represented. d. Provide an overarching organisational framework and environment within which winter athletes can compete at the highest level within the Services. e. Promote the interests of HM Forces through UK Armed Forces (UKAF) sport consistent with current Defence Corporate Communications policy. - f. Encourage the support of national sports. ## **ORGANISATION** ## 4. Managing Trustees. The UKAFWSA comprised 5 Trustees as follows: - a. Cdre R Winter RN Chair UKAFWSA b. Cdre J Woodard RN Chair RNWSA c. Maj Gen D Crook Chair AWSA d. Gp Capt M Cunningham RAF Chair RAFWSF e. Brig R Haldenby Trustee UKAFWSA Trustees Report 22/23 – 1 ## 5. Sub-Committees. Sub-committees of the UKAFWSA exist for each discipline as follows: - a. Alpine. - b. Ice Sports – Bobsleigh, Luge and Skeleton. - c. Cresta. - d. Nordic – Cross Country and Biathlon. - e. Snowboard. - f. Telemark. ## **COMMITTEE STRUCTURE AND CONDUCT OF BUSINESS** 7. Trustees. - a. Terms of Reference. (1) To provide strategy and policy in furtherance of the aims and objectives of the Association. - (2) To consider and allocate funds to Association activities. (3) To approve nominations for Patron, President, Chair and Secretary of the Association and Discipline Chair. ## b. ## Membership. (1) Chair. The Chair, who is to be a serving senior officer with a strong interest in winter sports, will be nominated and approved by members of the UKAF Sports Board. He is responsible for the supervision of the Association’s finances and for the overall management of the Association’s business. (2) Chair of Single-Service Winter Sports Associations/Federation. The Chair of the single-Service Winter Sports Associations/Federation will be standing Trustees of the UKAFWSA. c. Frequency of Meetings. The UKAFWSA Trustees shall meet in plenary session ideally at least two times a year, sometimes 3 or 4. e. Quorum. A quorum will have been achieved when the Chair and at least two representatives from each single-Service Winter Sports Association/Federation is present. Each Service will be entitled to one vote. f. Accountability. The Council is accountable to the UKAFSB for the proper conduct of its business and national sport bodies for the correct application of their rules. UKAFWSA Trustees Report 22/23 – 2 ## **FINANCIAL POLICIES** 8. General. The Trustees are responsible for the financial health and good financial management of the UKAFWSA. 9. Priorities for Expenditure. The priority for the use of Charity funds for the 22/23 period, unchanged from previous years, is as follows: a. Funding Inter-Service (IS) competitions of Individual Military Training (Nordic) Category 2 (Alpine, Bobsleigh, Luge, Skeleton, Snowboard and Telemark and Cresta) winter sports at an appropriate standard and level of safety. b. Promoting the excellence, reputation, and prestige of the UKAFWSA as the governing body of UKAF Winter Sports. - c. Assisting with the defrayal of costs of athletes attending UKAF competitions. d. Assisting in the defrayal of costs of athletes representing the UKAF at other competitions (British Championships and against the Australian Defence Force. e. Maintaining a reserve to ensure subsequent years competitions can be conducted should income reduce. - f. Supporting UKAF athletes at national competitions. - g. Supporting UKAF athletes at international competitions. 10. Expenditure. The Trustees agreed the following: a. Events. The four main Championships (Inter Service Snow Sports (ISSSC), IS Ice Sports, Cresta and Nordic Championships) were each provide funds to run the events in accordance with the direction provided by the Trustees. b. Protocol. A maximum of 15% of the income could be spent on Protocol, which included VIP hosting at UKAF events (ISSSC, IS Ice Sports Championships, Nordic and Cresta), The 2022 President’s Dinner (Nov 22) and the 2023 Cocktail Party (Jun 23). c. Grants. The Charity made grants as determined by the Trustees, which complied with the objects of the Charity and the priorities for expenditure detailed in Paragraph 9 above. For the 22/23 Season the Trustees agreed the following grants: - (1) Single Service Grants. These were originally set at £10K to each Service. - (2) Armed Forces Para Snowsports Team (AFPST). Set at £3K. 11. Income. Income for the UKAFWSA was provided almost wholly from donations from various companies in the UK with only a small amount from bank interest and investment dividends. 12. Financial Reserve. The Charity will endeavour to hold a financial reserve sufficient to cover the minimum running costs of one-year’s UKAF Winter Sports events. This reserve will be drawn UKAFWSA Trustees Report 22/23 – 3 down only with the specific agreement of the Trustees. A proportion of the Reserve, as determined from time to time by the Trustees, may be held in Investments. 13. Investments. The Charity may invest for the purpose of medium-term growth (2 – 5 years) with a strong emphasis on securing capital, income is not a requirement. 14. 23/24 Financial Overview. The Chairman reported that donations had risen slightly following a few turbulent years post COVID pandemic. Several long-standing sponsors returned, and we managed to secure a number of SME companies new to the organisation which bolstered our financial position in time for the season. With the increase in income the Trustees were able to take the decision to enter teams into the British Snowboard Championships held in the UK for the second year running and the British Alpine Championships in Tignes. They further agreed to send a small team to Australia following an invite to the Australian Defence Force Skiing Championships. All resulted in various degrees of success. The season closed with all disciplines completing a full programme of events for the first time in several years. The detailed Financial Statement is enclosed with this report. At the season close the account realised a **£6297** surplus after an unrealised loss on investments of £2167 ## **UKAFWSA EVENTS** 15. In 2023/24 UKAF Winter Sports was fortunate to be able to complete full season for the first time in a few years post pandemic and despite the best efforts of some heavy mid-season snowfall in Switzerland that slightly disrupted the Ice Championships programme. So, it was pleasing to be able to report a full and successful season for the UKAFWSA across all disciplines once it got under way. Conditions for the Inter Service Snow Sport Championships in Meribel were perfect for competition racing and all three Services managed to conduct a short 5-day training camp prior to the Championships and with the assistance from the resort in setting courses to the standard of competitor the event past without issue and with the usual high standard of racing. Once again there were many closely fought competitions and congratulations must go to all the competitors, whose skill, determination, and frankly raw courage epitomises the values the UKAFWSA place so highly in our British Servicemen and Women and enables them to throw themselves down ice and snow at frightening speeds. The Ice Sport Championships held in St Moritz was under pressure to complete a full programme given the heavy snow fall mid event, but with some fine tuning of the programme all races were completed without issue. Unfortunately, with a World Cup event running concurrently military GB athletes were unable to compete, although this did not detract from the impressive performances of those who were able to attend. In contrast, at the Nordic Championships some unseasonably high temperatures in southern Germany resulted in a lack of snow which resulted in a series of programme changes to ensure races took place at the coldest times of the day. Again, to their credit the organisers were able to complete a full race programme without issue. While facing a backdrop of operations and busy periods at work once again affected some participation, the UKAFWSA managed to complete events with a high standard of competition. ## **SUMMARY** 16. Another excellent season from a sporting perspective. The UKAFWSA is in very good order. ## SAJ Davis UKAFWSA Trustees Report 22/23 – 4 SAJ Davis Lt Col (Retd) Secretary for Chairman of the Trustees Jun 24 Enclosure: 1. Report of the Trustees and Unaudited Financial Statements for the Year Ended 30 Sep 23. UKAFWSA Trustees Report 22/23 – 5 REGISTERED COMPANY NUMBER.. 07033277 (England and Wales) REGISTERED CHARITY NUMBER.. 1138305 Report of the Trtsste#s and Unaudited Flnanclal Statements for the Yèar Ended 30 septeM￿r 2023 far Tho UK Armed Forces Wlnlgr Sports A¥so¢iatlon Di81 Square Assoclales Holdings Limited Chartered Accountants s st Georges Yard Farnham Surrey GU9 7LW The UK Amied Forces Wlnter Sports Asso¢latlon Contents of the Financlal Statemènts for the Year Ended 30 September 2023 Page Report of the Trustaes Indèp8ndent Examlnèr's Rèport Statem&nt of Financlal Aetlvltles Balance Sheèt Cash Flow Statemont Notgs to tho Cash Flow Statamènt Note8 to the Flnan¢lal Stat•mtnts 7 to 11 D•tall•d Statement of Flnan¢lal Actlvltlès 12 The UK Amied Forces Wlnter Sports Assoctation Report of the Trustees for the Year Ended 30 Septemljer 2023 The trustees who S￿ also dlre¢tors of the charity for the purposes of the Companies Act 2006, PTesenl thelr report with the finan¢ial statements ol the charity ft)r the year encled 30 September 2023. The trustees have adopted the pr￿￿s10￿S of Accounting and Reporting by Chariliès.. Statement of Recommended Pra¢tice applicable lo charities preparing Ihoir a¢Gounts In accord8nc8 with the Flnancial Reporting St8nthrd appllcable In the UK and Repu￿1¢ of ITeland IFRS 1021 leffectlva 1 January 20191, STRATEGIC REPORT STRUCTURE, GOVERNANCE AND MANAGEMENT Govarnlng document The charity is controlled by Ils gtsveming documènt. a deed of trust, and conslllutgs a Ilmlled company, limited by guawleo, as defined by Ihtr Companles AGI 2006. Rlsk management The truste8s have a duly lo Idenllfy and r6vl8w th& risks lo wh&ch the charity is exposed and to ensure 8ppropriate controls are in place lo piovlde reasonabla 8ssurarKe agalnsl fratjd an(J error. REFERENCE ANO ADMINISTRATIVE DETAILS Raglsterod Company number 07033277 (England and Walesl R•glst•r•d Charlty numb•r 1138305 R•glsterod offi¢¢ Alexandra House Sl Johns Street S8llsbury Wlllshlr$ SP1 2S8 Trugt80 Brlgadler R Haldenby Cornmodore R Winlei Ireslgn8d 3.4.231 Group Capl M L Cunningham Major Gene D Crook Hm For¢es Army Captain J Woodard Hm Forces Rc>yal Navy Commodor@ R H¥iis laprxjlnted 3.4.231 Company Se¢relary Wilsons (Company secretar￿s) Llmiled Ind•p•ndent Examlngr l R Fulcher Dlal Square A980ciales Holdlngs Llmtted Chartor8d Accountants 9 St Gèorge'B Yard Famham Surrey GU9 7LW RepK)rt of tho trustees, incorporatlng g $trateglc report, approve(I by order of the boaru of trustees, as company directors, on ..... 23 January 2024..............,......................... and slwed on thè board s behBlf by.. Briga(ler R Haldenby- Trustee Page f Independent Examinèr's Rèport to the Trustees of The UK Armed Forces Wlntar Sport8 Association Indep8ndent examSn•V8 report to the trusteès of The UK Amied Forc•s Winter Sports Assoclatlon I'tha Company'l report to the charity IrusleeG on my ex8min81ion L)f the accounts of the Company for the year endod 30 September 2023. Respon8ibilities and basls of report As the charity's Iiuslees ol the Company18nd also its directtsrs for the purposes of company18wI you are responsible for the preparation of the accounts in accordance with the requirements ol the Cowpanies Acl 20061'lhe 2006 Acl'l. Havlng Satisfied myself that the accounts of the Company are not requlred lo be audiled under Part le of tho 2006 Act and 81e eligible for Independent examinmlitsn, I report in respect of my examination ol your charily's aCCOLJnls as cariiod out under Seclion 145 01 the Charities Act 2011 I'lhe 2011 Act'l. In cariying out my examination I have followed the Olreclions given by Ihe Charity Commlssion under Section 145151 Ibl ol the 2011 Act. Independent •xaminerfs 8tg1om8nt Since your ch8rily's gross Income exceeded £250,000 your examiner must be 8 tll8tnber of a listed body. I can confirm that l am qualified lo underlakè th8 examination becauso l am a member of the In5tilute of Chartered Accounlanls in England and W81tr8, which is one ol the li8led bodies. I have complelod rny examinatlon. I confirm thal no m8ller8 have come lo my 811gnllon In connection with the ¢xamination givlng me cause lo believ8'. 8ccounling records were not kept In respect of the Company as reqLJlrÈd by Sgctlon 38e ol the 2008 Acl., or the accoun15 do not accord with those records., or Ihe accounts do nol comply wllh the accounting requirements ol Section 396 of the 2006 A¢1 olhgr than any requiremènt that the acctsunlj give a true and lalr v18w which is not a matter considered Ès part of an independent eK8mlnalion.' or the accounts h8v8 not been prepared In accordance ￿th the melhodg 8nd principles of the $18lemenl ol Recomrnended Practicè for accounting and reporling by charities lapplicable lo charities proparlng their account$ In accordance wllh the Financial Reporting Sl8ndard applicable in the UK and Republic ol Ireland IFRS 10211. I havè no concgrns and have come a¢ro88 no other ma118rs in connecllon wilh the examination lo whlch allenlion should be drawn in this report in order to enable a proper understanding ol the accounlB lo be reached. J yal Navy Commodor@ R H¥iis laprxjlnted 3.4.231 Company Se¢relary Wilsons (Company secretar￿s) Llmiled Ind•p•ndent Examlngr l R Fulcher Dlal Square A980ciales Holdlngs Llmtted Chartor8d Accountants 9 St Gèorge'B Yard Famham Surrey GU9 7LW RepK)rt of tho trustees, incorporatlng g $trateglc report, approve(I by order of the boaru of trustees, as company directors, on ..... 23 January 2024..............,......................... and slwed on thè board s behBlf by.. Briga(ler R Haldenby- Trustee Page f Independent Examinèr's Rèport to the Trustees of The UK Armed Forces Wlntar Sport8 Association Indep8ndent examSn•V8 report to the trusteès of The UK Amied Forc•s Winter Sports Assoclatlon I'tha Company'l report to the charity IrusleeG on my ex8min81ion L)f the accounts of the Company for the year endod 30 September 2023. Respon8ibilities and basls of report As the charity's Iiuslees ol the Company18nd also its directtsrs for the purposes of company18wI you are responsible for the preparation of the accounts in accordance with the requirements ol the Cowpanies Acl 20061'lhe 2006 Acl'l. Havlng Satisfied myself that the accounts of the Company are not requlred lo be audiled under Part le of tho 2006 Act and 81e eligible for Independent examinmlitsn, I report in respect of my examination ol your charily's aCCOLJnls as cariiod out under Seclion 145 01 the Charities Act 2011 I'lhe 2011 Act'l. In cariying out my examination I have followed the Olreclions given by Ihe Charity Commlssion under Section 145151 Ibl ol the 2011 Act. Independent •xaminerfs 8tg1om8nt Since your ch8rily's gross Income exceeded £250,000 your examiner must be 8 tll8tnber of a listed body. I can confirm that l am qualified lo underlakè th8 examination becauso l am a member of the In5tilute of Chartered Accounlanls in England and W81tr8, which is one ol the li8led bodies. I have complelod rny examinatlon. I confirm thal no m8ller8 have come lo my 811gnllon In connection with the ¢xamination givlng me cause lo believ8'. 8ccounling records were not kept In respect of the Company as reqLJlrÈd by Sgctlon 38e ol the 2008 Acl., or the accoun15 do not accord with those records., or Ihe accounts do nol comply wllh the accounting requirements ol Section 396 of the 2006 A¢1 olhgr than any requiremènt that the acctsunlj give a true and lalr v18w which is not a matter considered Ès part of an independent eK8mlnalion.' or the accounts h8v8 not been prepared In accordance ￿th the melhodg 8nd principles of the $18lemenl ol Recomrnended Practicè for accounting and reporling by charities lapplicable lo charities proparlng their account$ In accordance wllh the Financial Reporting Sl8ndard applicable in the UK and Republic ol Ireland IFRS 10211. I havè no concgrns and have come a¢ro88 no other ma118rs in connecllon wilh the examination lo whlch allenlion should be drawn in this report in order to enable a proper understanding ol the accounlB lo be reached. J