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Thriftwood International Activity Centre Our annual report for the year ending 31 December 2023 14 thriftwood.org.uk

SkillsForLife

Scoute

Thriftwood International Activity Centre Our annual report for the year ending 31 December 2023 14 thriftwood.org.uk

SkillsForLife

Scoute

Thriftwood International Scout Campsite & Activity Centre Orchard Avenu& Brelltww& Essex CM13 2DP Registed Clwity Number 1138253 www.thriftwood.o . uiri Members of the Board of Trustees for 2023 Ex-officio Members Chair of Tntsiees Mr Dan Johnson (until Oct) Mr Scott Wilderspin l Mrs Debbie Carter (interim from Oct) Mr Bradl Monk Mrs Wendy Sho Mr Colin Tilbrook Secre Celltre Mallager District A inied Members Barking & Dag¢Dham District Mt5 Rosemary Oakwell Mr Steve Wakelingl Mts Cathetine Barns Brentwood DistTici Mr Steve Austin Mr Simon Timmi Hornchurch District Mrs Debbie Carter Mr Scott Wilderspin Nominated Member5 chaIrm'S Nominations Mr Trevor Cottis Mr Nick Messenger C04) led Members non-volin Service Crew RepresenNive Vacant Invited Members non-v Activiti&s Manager Facilitie5 Manager Guest S¢rvi¢¢s ManaE¢r Retail Manager Mr Alex Kerr Vacant Mrs Vikki Patten Mrs Sarah Tilbrook

Thriftwood International Scout Camp Site and Activity Centre Orchard Avenue. Brentwood. Essex CM13 2DP Annual General Meeting to be held on Wednesday 12th June 2024 at Thriftwood Agenda 1. Opening Prayer 2. C*airfs Welcome 3. Apologies for Absen 4. Minutes of the 66th Annual General Meeting 5. Treasurerfs Report and Approval of Accounts for the year ending 31st Dernber 2023 6. Centre Managerfs Report 7. servi Crew Report 8. Election of Officers Secretary Treasurer Auditor g. Chairfs Nominated Members 10. Confimiation of District Representatives 11. Confimation of Service Crew Representative 12.Chairfs Closing Comments

Interim Chair of Trustees Report We would like to start by thanking everyone connected with Thriftwood for everything they do. We have a huge range of staff. volunteers and twstees who work so hard to make the young people who come to Th11fn0d have such amazing experiences. This year like many we have gone through some change and some challenges. Dan Johnson stood down as chair and we were asked to step in and continue to steer things forward. Our thanks go to Dan for everything he has done over the last 5 years. Our investrnent last year in our support systems which provide us HR and Health & Safety guidance are being well used and helping us daily to operational run the site. We have continued investment into our activities to ensure we have the best offering to attract more young people to the site. Some work continues around reviewing our boundary and how we work with our neighbours to keep the site safe. Our regular large events have yet again proved to be very popular and well attended throughout the year. We also have recruited more casual summer and winter staff to keep up with the demand both mid weekend and weekends on activities. Whilst our onsite shop still proves to be popular this is an area we do need more volunteers to join our rota and help sell the stock we have. Scott Wblderspin & Debbie Carter Interim Chairs of Trustees

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Centre Manager's Report January 2023 started as we hoped it would. with a well attended Pedal Car Olympics. Plus AP school day visits and vrfeekly visits by Brentwood School. February Royal Forest Brass Monkey camp was back Mth over 100 young people partaking. Goodbye to Intemational volunteers Sarah. Luc and Alina and hello to Hevi and Sophia. Chillout was well attended as was the NSRA Crossbow Instructor course. March Stsff development on all things rope. led by our Technical Advisor Keith Fleming. Apprentice Interviews wth sucSsful candidates Libby & Jack. GCSE PE Climbing for many Schools Essex County Scout Backpack used Thriftwood as a base with over 700 people on site! After 14 years of service Sky-Hi vrfas retired Oak Lodge was given a lick of paint too. April A month of training courses. dimbing penit training, Axe throwing instructor. and campfire leaders were all successfully run. Easter Chillout provided fun for young people. Schools started early this year. plus facilitating a hike for Havering college. Providing staff to walk with students and support car backup. Barcwood was given new carpets and a coat of paint. May Campfire season starts. School residentials get undenvay Scout and Guide evening and weekend bookings are busy. We saw a King coronated. June More schools on residential and day visils. Weekends are again busy with Scouts and Guides. We welcomed Squirrels to climbing. they did really well. Congratulations to Alex Ke on reTriving the Award of Merit and surprise silver Acom for me! Sadly we said goodbye to International Volunteer Sophia. Lots of poles and plant arrived as construction started on a new climing wall. crdte stack and high see-saw. July l August School residentials continue to be popular. at this rate we will be looking for a new residential facility!

The School holidays were ni and busy.

INTENTS23 was back after a 2 year break. Everyone seemed to enjoy themselves.

We introduced the Intemational zone with African drumming. yoga and Highland games as just a few activtties. We said goodbye to Intemational Volunteers Nico & Micka! Welcome to Pia and Chema who start a yearfs volunteering with us. September Gilwell reunion stand for Aiex & Colin. Interviews for Apprenti$ well attended with 10 applicants. a strong cohort this year. Goodbye to Intemational volunteer Hevi. School residentials continue making the mst of the weather. October Welcome to Archie. Harry. Daisy & Kieran who start as Apprentices. Two NSRA an Axe and an Archery course were fully booked. Cub & Brownie Spooky day well attended and Fright night was frightening. November Fireworks display was very popular. but luckily not as busy as 2022. Memorial service, led by Barking. Dagenham & Newham District. Archery GB Instructor- fully booked. December Santa's present grab was introduced as an activity before campfire and carols. Another good campfire with Brad singing. Ange on piano and live streamed by Riverview Park Cubs. New lighting and power instslled on the Archery range, plus a light in the picnic area to allow groups a safe place to meet in the evenings. A fantastic night out with the staff team at Friem Manor to Celebrate Christmas and the end of a great year.. Looking forward to 2024. Colin Tilbrook Centre Manager

Service Crew Report The year stsrted with the annual Pedal Car Olympics. back in rts original format for the first time after a two-year break. A few familiar faces from the past appeared to help out on the weekend. The next event to retum was Bums, Night. In March Adrian left us and was replaced by Sophia. The team spent some hours on the walls and high ropes practicing to be ready for the onslaught of Schools and Scouts due over the spring. summer and Autumn months. We also took on two new apprentIS in Jack and Libby. Easter weekend saw us celebrate the arrival of the new bows for archery with a site competrtion. Participants included a wide range of staff including Crew. Shop Staff, Intemational Volunteers, Trustees, Explorer Crew, and Facilities Staff as well as Instructors. Competition was intense. with Joe and Amber tying for first place with a score of 144from 24 arrows. Our Site manager managed a respectable third with 142 points. The first tie-breaker was level pegging. but after the second 112 end {3 arrows) Amber was wctorious. We then said goodbye over the next few months to our Intemational Voluntee Hevi, Sophia. Nico and Mikela, but they were soon replaced by Pia, and Chema. In May we were given a day off to celebrate the coronation of King Charles111. There were several "close shaves. with reciting the promise during Campfire, but generally people remembered. May also saw the usual influx of summer staff as the number of school residential experiences increased. Our efforts in introducing young people to paddle sports were even commented upon by Paper Mill Lock. We also welcomed Adam Power who started as an Archery Instructor but eventually made the transition to become a member of our Facilities Team with Andrew and Frans. Over the summer Archery vied with the usual activities for evening crew sessions with several crew members purchasing their own bows. Previously Hamesses and Kayaks had been the prioiity. The Instructors also had to get used to a new section in Scouting, with Squirrel Scouts bring new challenges. ILTrilknF¢Ylife

INTENTS 23 was great fun with the crew entertaining the crowds with the song and

fancy-dress lip synching. At the end of the sumtner we said goodbye to Amber Worthington. who had started as an apprentice but stayed on. In September we had another round of apprentice interviews and then welcorned on board Hary, Archie. Daisy and Kieran, Ihe last two coming all the way from Scotland to join us. As we moved into Autumn we were involved in a number of events and the work for the apprentices moved slowly to site Maintenan and training. as the number of campers eased up. At Christmas we all went out for a celebratory dinner and darKe. As 2023 closed we recognised that we were slowly now approaching a pre-covid realty. New friends had been made and many old faces had retumed to the family for visits through the year. All in all. a great year. Bradley Monk ILskilLrArc

Retail Services Report Back to business as normal - unfortunately with a few less helpers. This year saw some nomiality head to the shop with opening times back to normal and large number of eager customers. We have welcomed the Carters to our mery band of helpers. In addition to widening the range of Thriftwood activity badges we also launched our first camp and season badges. Hopefully. the season badges will be a reminder to visit us at all times of the year.l Also we have new teddies and tote bags. We also have a new way of personalising Thriftwood gifts the QuickDomes. This allows us to quickly create keyrings, rnedals and other gifts quickly helping us to create event specffic souvenirs in limited numbers. This also saved us money on the Pedal Car medals and provided us with llnner medals for the summer wide games. <* Sad news WFth the passing of long standing shop volunteer Ken Thompson. A great man who gave up many hours for Thriftwood and the shop. He will be missed. Profits from the shop this year went to the new climbing wall and high seesaw. Sarah Tilbrook Retail Manager IIXkilkFthlife

TFIRIFTWOOD MEMORIAL scour CAMP SITE TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2023 The Trustees present their at]nuai rcport and fllwicial statents for the llps11e for the year ended 31 December 20?3 Following the 1939- 45 war. Squirre15 H¢ath raised fi$ to purchase a campsite as a memorial io all Scouts who had lost their lives in the conflici. Squirrels H¢ath illvited neighbowitLg Districts to join them in a¢quiring and developing the site. BreDtW(XML Dag¢nbam (later Bing, Dagenham and Newham) and Hornchurch acc¢pled the invitation and in Marth 1957, the purchase was complete(L and the site officially opened in May 1958. The Thriftwood MemoIial Scout Camp Site (operdting &s Triftwood Internatlollal Scout Camp Sile and Activity CenEre) is situated at Brelltwood Essex and is joindy and equally owned by the Scout Councils of Barkin& Dagenham and Newham (Regisiered ChariryNo. 303798). Brentwood (Registered Charity No. ?8?746). H0rnchuh (Registered Charity No. 303699) and previously Squirrels Heath (Registered Charity No. 303704) which was dissolved in ?015 (h¢reillafter called the Owner Districts) and ultimately vesied in the Scoul Association T Corpordtion. The siie is govern by a Constithtion dated 15th June 2022 and to approved by the Charity Commissiotl Names of th¢ Clwity Trustees Tntstccs Name ofirice Dan Johnson (until Oct) Bradley Monk Wendy Shorey Colin Tilbrook Centre Manager Rosemary Oakw¢ll Barking. Da¥enham & Newham Steven Wakelitig / Ctherine Barns Barkin& Dagenbam & Newha Sieve Austin Brentwo(Kl Simon Tin)n)ins Brentwood Debbie Carter Hornchurch S¢ott Wildcrspin Hornchurch Trevor Cottis Co-opted Nick Messenger Coaopied ILsFwlAfe io

Objectives Scouting exists to actively engage and svpport young people in their personal development, empowering them to make a positive wntribution to sociw. Achievin8 the Objectives . To provide camping fa¢ililie& accommodatioo and actiTrilie5 for members of The Scout Association. Ix>th national and international, also Girlguiding. Schools. and other youth organisations. • To make available instruction and skills training in the activities available on the eampsite. To assist with th¢ promotion of [Idential experiences and activities. . To encourage awareDa5S of environmental issu&% and commitment to the consenotion of the wnpsite and woodland environment. . To maintain a safe campsite. adequately provisioned in tenns of services with approved equipment for all the actiTrities available on the campsite. Adequately trained persons will be available to 8iv¢ advice in camping techniques and provide skills trdining and instnjction for the actiVAties available. • As and when requirt the Centre Manager anivor other sile stsff will be Oll hand to meet with Leaders and visitors wishing to examine the campsite and its facilTtie5. ¥ Every precaution is to be exercis&l by the campsite memiKts to conserve the wildlife present in the woodland site aad througb their guidance io visitors. gain their cooperation in the conservation of the campsile. . To engage the Jecessary paid or voluntary personnel to execute the objectives of the campsite. General Business The reswnsibility of developing, nllming, alld maintaining the p$lIe is delegated io the Chairper50n and The Board of Tnl¢eS (thereafter referred to as The Board). The Board is thus a ommiltee with delegated wiwers responsible to the Executives of the Owner Distiicts and is the r¢presentative of them in all campsite mat*tS. Composition of The Board . The chaI)erson. - Deputy Chairper50D (if appointed). . The Treasurer. . The Centre Manager- an ex officio member. Up lo Iwo adults nominated to be trustees by eacb of the Owner District Scout Councils appointed then ratified yearly by each of the Owner District Scout Councils. The appointment ¢ommeDcing at the appropriale Distrirt Annual General Meeting. In the event of the resignation of a current representative of the participatiDg Districts, the Executive Committee of tbat District Scout Council May appoint a temporary representative until the next District Annual General Meeting. . Up to three members can be nominaied by the Chairperson and rdtified at cach Triftw(M)d AGM. In the event of the resignation of a curr¢nt nominee, the Chairper50n may appoint a tempordry nominee utltil the next Triftwood Annual General Meeting. Skn7l<y1JfC

. The District Commissioners and Districi Chairpersons of th¢ Owner Districts have a right of aitendance at meetings of The Board bui have no voting rights. Ai the discretioll of the CELairperson of The Board. people with specialist knowledge may be invited ro aitend mcctings lo give advice and, if required may also be ¢o- opted onto The Board until their expertise is no longer required. C(wted members are non-ttusiees and cannot vote in Jnotions. Duties & RespoDsiTrfyililies of The Board of TnteeS . The Board shall be accountable for. - . The developmeni. maintenance, and day--daY running of tbe campsite. together with buildings and equipment. Ensuring that satisfactory insurances exist in respect of a&sets and liabilities. Deciding on th¢ fees io be charged for camping and any other sitr facilities. . Approval of the levels of rem[eratIOnS and emolumenis io b¢ paid. Additiollally. the regular payment of those remullerdljo, emoluments. Inme Tax and National knsurance Contributions and reimbursemeDI of Outf-pOcket expenses. whxcb, are to be sUPPOrted by receip1InvoICeS where appropriatc. . Approving controls for the Receii¥ing, bankin& depositing. and spending of aay monies- pursuant to 6.1, 6.2, 6.4 and 6.8 and raised by. for. or on beFolf of. The Boar and campsite. or sitnilaTIy donai¢d. - Ensuring that prOr accouttts are kept of all financial transactions and thtsi such accounts arc audited antLually. in accordance with Policy. Orgallisation alld Rules of The Scout Association and the rules of the Cl]arity Commission thai are applicable. Cheque and online paJin¢nts shall require any two signatories from a lisi approved by The Board with illdividual signing limits lisd 5epardiely. This should be reviewed annually by The Board. All Development plalls. together with budget cost4 ar¢ ro be sharcd with Owner Districts for inforniation. . The Board 5halE not I. lease. sell or otherwis¢ dispose of any part of tbe land forniiDg the campsite without the unanimous prior consent of the Owner Distrith Scoui Council's Executives . The Board will ensure that a Health and Safety Policy as required by the Health and Shfety Exe¢uiive is mainthined. Appointed OITicials . The ChaiLyerson. . The Deputy Chairperson (if rquiffil). The Secretary. . Thc Treasurer. . The Ceatre Manager. Conditions of Appoiutment The Chairperson will be appoini¢d, with thc unaDimous approval of the Owner District Executive Chairp¢wns ratified by each Owner Districi Executive for a ierni of 5 years. renewable. subject to the Owner Districi Executives continued appmval. Should an Owner District Executive wish io wiibdraw approval. a mccling of the three Districi chairpU should be called to diguss. . A Deputy Chairperson may be appoin1 by The Board as and when required. . The Secretary and Tr¢&surer SI1 bc elcctcd at th¢ Thriftwood Aullual General 12

Meeting. • No two appointments are to be held by the same per50n. Duties and Responsibilities of APinted Offieials . The Cbairperson- An Honorary ApEK)intment. . To act as if helshe were the Lin¢ Manager to the Centre Manager. . To work in conjunction with the Centrc Manager to encournge th¢ promotion. development. and use of the campsite. . To acl a5 Chairperson & all general and special meeting& . To ¢Irdinate and ¢ncourage the work of all officials and sulhcommittees. • To maintain close liaison with th¢ Owner District Commissione. . To promote Co-operation between The Board and District Scout Councils. Executive Committees. The Deputy Chairpers( . To deputise for the Chaiwn during 1(¥1$ of absence or as require . To undertake the defined rwnsibilities of the chairper when deputising. The Secretary. An Honorary AppointEnent. . To act as Secretary lo The Board. • To take and distribute Minutes of all general. aonuaI. and other meetings as requirol. The Treasurer- An Honorary AptM)intm¢nt. . To advise The on all financial mattcr5 and insurances. . To ensure all procedurts necary forproper banking. inv¢slment and settlement are operative and adbered to. • To atten& as requirf other financial meetings. The Centre Manager- A fijll-time, paid appointment. . To be responsible io the Chaiq)erson of The Board. . To catry out the defined responsibilities. policies and pr(edureS a1 by The Board and as directed by the person acting as the ChaiTp¢rson of The Board. . To be responsiblc for the forn]ation of SeICe Teams and the selection of Service Team Leaders. . To advise Service T¢ams of their duties and be responsible for them wrying out those dutie5. . To maintain the quality of "Scouiing Sthndar&" of camp and other acliviti&s in accordance with The Scout Association Policy. Organisation aDd Rules and any other statutory regulations. • To protect th¢ campsite and woodland environment and the wildlife present. . To oversee the operdtion and day lo day management of the campsite. Retiring offjcials shall immediately hand over to their successors or the Chairperson, all relevant files, Minute Books and Books of AccounL subject to audit. and any other Thriftwood property in their possession. Appointtllent of Salaried Stsff Ii lyFThlife

. The Ceotre MODager will advise The Board of the Stsff required io op¢rai¢ and maintain the Campsite. Candidates for all full-tRme N>sitions will attend a sclection proccss which will include personal int¢rviews, prdCti¢al bases. and checks made as to th¢ir suitability. Appointees will bc required to bthome a member of The Scout Association. . All Salaried Staff appoilltments and salaries are io be reviewed by a HR subconunittee and any overall percentage differences approved by The Board. . All S*laried Sthff (cxcluding Casual Swnmer Staffj will be appointed with the unanimous approval of Thc Board and musi UDd¢nake appropriatc training as required by Policy. Organi5ation and Rules aJ)d any other training as direed by Th¢ Board. . Changcs io Staff contracts are to be approved by The Board. . All Dew salaried Staff io be issued with a Job Description and Contrdct of Employment in line with statutory provision. . AD Employee Handbook for Sataried Staff will be available to all members of Staff. . The Centre Mattag¢r will recommend any members of staff forpr0moilo but the fmal approval is made by The Board. . All Salaried Staff positiolls will b¢ advertised i¢nllY and exiernally. Appointment of Sub-committees . The Board may appoint su011teeS as requirf and the sub4ommittee ChaiTpcrson should be a member of The Board. They may invite members io attend meeiings to report SU1COMmIttee activities. Other mcmbers need uot necessarily be mcn)bers of The Board. . The duties and tern)s of reference of the SuOrnIn1CeS shall be defined by The Board. . All r¢commendatiOll5 from suFpcomtnittees are io be presented to The Board for action. • There musi Ix a FtR sulxotllmittee established by The Board with repres¢ntstion from a tnlee from each Owner Districi and approved by the Board. Genernl Meetings . The Boanl shall each year hold an ADnual General Meding which will be held each calendar year to= . Eleci the Secretary and Trcasurcr. 'Appmv¢ the cb&rpw'S nominations. . Receive reports of activities. . Publicise filture events. . All members of the Owner Districts, Scout Councils shall be eligible to attend and vo. . At least three Board Meeitngs will be h¢]d annually. . Further meetings may be called: . . By any four members of The Board . Or by agreement of the Chairpcrson and Secretsry. Mcmbers shall be gtv¢n ai leasi 14 days. noticc of Board Mcetings and le&st 28 days. notice of th¢ Annual G¢lleI Meeting. . Six metnbers, of whom al leasi five shall be Trustees. sball forni a quonun. . As a M¢morial Sit¢. a memoriaI event should be held annually.

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Voting . The following persons SI1 be entitl to vote on motions or other matters at Board Meetings". - . The Chairpersoo The Deputy Chairperson (if appointed). The Secretary, The Treasurer. The Centre Manager, Appointed Representatives and Nominated Members. ProposTtioDs arising at any meeting shall be decided by a simple majority of VOi¢s and in the case of an quality of votes the Chai4)erwn shall not have a casting vole and ihe motion shall be deemed not to have be¢rt carriaj. MiDUtes . Copies of the Minutes of all Board Meetings shall be circu]ated with notice of meetings to:_ . All members of The Board. . The DC and Chairy¢rson of each Owner Distriet Swut Council. . Other illlerested parties as shall b¢ dermined by The Boar AccouDts Copies of the audited accounts will be available at the AGM and circulated to: _ . All Metnbers of The Board. . Th¢ DC and ChaiTperson of each Owner Distrlth Scout Council. . Other interested Parti as shaIl be dderniin¢d by the Board. Dissolulion or Winding Up tn the event of The Board recommending lo the Owner Districts the pern)anent closure of the mpsite for any reason. all the land and assets situated on the campsile or under the direct control of the Owner Districts will revert to the Owner Districts and ultimately to the ownership of The Scout Association Trust Corporation. Amendments lo the Constitution . This constitution may be amended by recommendations from any Owner District Scout Councils, Executive Committee or by recommendations from The Boar The Owner Districi wishing lo recommend alteratioLs should write to The Board Secretary. setting out the proposed alicrations. The Board sr¢lary will then distribute them lo 1 other Owner Districts for consideration. After Consideration. replies should be sent to The Board Secretary who will collate the replies and advise all parties of th¢ tesuli. A unanimous decision of the Owner District Cornmittees will be needed to make any changes and agreed changes will be etTeetiv¢ immediately. . The ConstilutioD should be reviewed in 5 years from date of approval if it has not been revlewed before this date. . Owner District Benefits Ski¥ IsFnrfi 15

As inirial invesiors in Thriilwood. the Owner Districts will have a special Owner District charge rdte for ail camping facilities as well as special offers during the year. This b¢nefii includes Scout Groups geographtcally previously included in any previous Owner Distrirf. Declardtio The TnteeS declare that they have approved the Trustees Repon abov¢ Signed on behalf of the C1£Y TTUStees Sigllature...Scott Wilderspin Debbie Carter...... Interim Chair of Tnl¢eS Da(e............IOthJun¢2024 twe For8et' 1914-2014

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Minutes of the Annual General Meeting of Thriftwood Memorial Campsite held on 14 th June 2023 in The Village, Thriftwood enin An opening prayer read by Brad Monk 2. Chairman's welcome- Dan Johnson Dan w¢lCoM us all to the 66th Annual General Meeting and thanked all for attending, saying that we now appearal to have recovered from the pandemic and back in full we. His report was attach es for Absence Pauline Wakeling, Brian Turner, David WrighL Debbie Carter, Sarah Tilbrook, Vikki Patte and Sandra Nunn. Bill Hindley raised the matter of the perceived lack of nlling list for the AGM. The Carnpman distribution list needs to be whittlol down to comply with GDPR requirements. 4. Minute$ of 65th AGM Proposed by Steve Wakelin8 Seconded by Nick Messenger All agreed by show of hands. 5. Tre9surer's Re 2021 ortaDdA roval of Accounts for the Year Endin 315t December A written report w&s submitted by Wendy Shorey. There were no questions. Proposed by Scott Wildetspin Seconded by Louisa Golder The aCunts were approved by a show of hands. 6. Centre Mana ers Re ort- Colin Tilbrook Colin directed us to his written report. 17

With regard io the Pedal Car Olympics, the Trustees had pulled the plug at the last minut¢ since they felt that it w&s the safest thing to do with a spike in Covid having been report in this area. Colin thanked all the stsff for all that they had done over the p&st year. He admitted that he probably didn't thank them enough. He also mentioned that Alex had received an award for his knt activities" Dean then spoke in his role as Chair of the Awards Advisory Group. He described the Trustees as an amazing team of volunteers. He presented Alex Kerr with the Award of Merit for his work at Triftwood. He also presenied Vikki Patten with an Award for MeriL He told the meeting that Vikki had been here for 20 odd yeaTs as a Crew Member and then the Guest Services Manager. He then called up Colin. He told us that Colin had joined the team in 2004 as Bill's deputy , and became Centre Manager in 2009. He has done an amazing job ntInuing to develop the site for the future. He presented Colin with the Silver Acorn. 7. Service Crew Re ort- Brad Monk A written report was presentaj. Brdd thanked Hann and Alex for all they had done in setting up and reinvigorating the Triftwood Explorer Crew. 8. Sho rt- Sarah Tilbrook A written report w&s submitted. Sarah aske4d if anyone with a few spare hours could assist in running the shop at weekends and during school holidays. 9. Election of Offi¢ers- Dan Johnson Secretary- Brnd Monk Proposed by Alex Kerr Seconded by Simon Timmins Proposed by Colin Tilbrook Seconded by Scott Wilderspin Independent Ex2min¢r- Leigh Lang H&s agreed to continue. 10. Chairman's Nominated Members- Dan Johnson Treasurer- Wendy Shorey Nominated Member- Trevor has decided to step down now and Steve May stepped down during the year. Dan thanked them both for their longstanding contributions. Nick Messenger Prows by Dan Johnson Seconded by Adrian Sinclair ACed by ail 11. Confwmation of Distri¢t Re resentative5 Barking and Dagenham Rose Thompson Steve Wakeling Steve Austin Simon Timmi Debbie Carter Scott Wilderspin Brentwood Hornchurch 12. ConfwmatioD of Service Crew Re resentative Service Crew Rep

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Chairnian's Closin Comments- Dan JohnsoD Dan expressed that the previous couple of yeaT5 had not been much fun. They had been both financiaIly and mentally challenging. The board had supported the staff and site and worked phenomenally hard creating the site we have today. He gave a heartfelt thank you to all of the board and staff. The meeting closed. NSknlkFrrflife 19

THIUMVOOD MEMORIAL scowr CAMP srrE ACCOUltrs FOR THE YEAR ENDED 31 DECEMBER 2023

THRIFfwooD MEMORIAL SCOUT CAMP srrE srATEMEKf OF FINANCIAL AcrIvrrIES FOR ThE YEAR ENDED 31 DECEMBER 2023 Notes 12 Pmls TO 31-12-23 12 MTHS TO 31-12-22 INCOMING RESOURCES Incomlng resour from operating activltles In furtherance of the charity's objects Slte fees Other income 818.992 740,932 950 820,164 741,882 Donations 735 10,500 Incoming resources from other athiues for generatlng funds Provid0 income 27,060 28,368 Investment income 5,958 1,247 Total Incomlng resources RESOURCES EXPENDED 853,917 781,997 Costs of generating funds Advertising Providore costs Totsl fundraising and publicity costs Net incoming resources available Charltable expenditure Costs of activities in furthernno of the obj'etts of the charity 1627 21.815 26,779 24,442 29,479 829 475 752 518 557,955 Management and administra 2,625 1,703 Depreciation L055lprofit on dtsposal of assets Total charitable expendlture Total resources expended Net Income ft*r the yearl Net movement In funds Fund balances at l Jan 20231 l Jan 2022 Fund balances at 31 Dec 2023131 Dec 2022 101,653 4,420 98,905 560 795,361 659,123 819 803 688,602 34,114 1,159,929 93,395 1,066,534 1.194,043 1.159 929 Page 1

THRIFfwooD MEMORIAL scoirr CAMP SITE BALANCE SHEEF AS AT 31 DECEMBER 2023 Notes 31 DECEMBER 2023 31 DECEMBER 2022 FIXED ASSErs 562,529 538,808 CURRENT ASSErs Stxk DebtOTS and prepayments Cash at bank and in hand 21,034 30,989 640.335 692,358 8,678 19,602 664,763 693,043 CREDrroRS: amounts falling due within one year io 71,922 NEf CURRENT ASSETS 631.514 621,121 TOTAL ASSEfs LESS CURRENT UABILrrIES 1,194,043 1,159,929 INCOME FUNDS Memorial fvnd General TOTAL FUNDS 1,194,043 1.194,043 1,159,929 1,159,929 The accounts were approved anagement committee on and slgned on its beha by.... Secreta Page 2

NOTES TO The Accou15 FI)R THEYEAR ENDED 31 DEceMBER 2023 1.1 A(UntIl¥j polides The accounts have been prepared undtr the hlstorical io C(x)verth and in accordan wlth appllcable accountirMJ siandards and the Ststernent cl Recommthded PraciKe- Actounting ty charleS and the (11ftleS A¢t 1.2 Incomln9 resources Site fees and other income are on an accruals ba. Interest recelved gmss Is Indud8J kn the strtemt of f¥wrKial aLtfi¥6te 1.3 Grants and doftations Grants and donatkjns receNed for cap1 prnJecL% have teen offset diredty èJain5t the cost of thjse project& DekYeoaUon has charged on the rt ¢05t of addr. Governrnent grants for Irnte finanoal suppjrt cf to cover co already Inojrroj are recognlsed irnmedlatety in the proff( and loss actount. 1.4 Tanglble Ilxed asséts and depredatlon Tanglble rtxed assets a ststed at cost less depweoatkM. Dewecithn 45 PmKled at rates cafcuLited to write off the cost less e5maj reshknl value of eath asset over 6ts exr£ted useful Ilfe, as folbyrts: Buildlngs Site amenltles and InstslLI0r ant. machlnery and equipment FuMth and rlU Vehides Cwwter eyuOprrnt 5%onco 11)% to 15% on a> IO% on cost 20% on cost IO% on cost 25%ontt 31 Dec 2023 31 Dec 2022 Site fees Camping slte fees Oak Lodge Other Bulwlngs 224,066 53.835 109,340 185.074 49,812 103,C 336,018 Other trts)n9 ttems Other income Fishlng mIslaneOUS 950 950 Provldore Inrne Sales Cost of sale5 OpenlThJ stock Purthases Cloth9 Stc¢k 27.( 28.368 8.678 34.171 8.282 27,175 Gross profft Other extknses Net surplus 5,245 (1,589) Investmert Income Interest reats Page 3

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nde ndent Exa erfs Re rt to the Trustees of I reFQrt on the accounts of the corrthittee tr the year erMl&l 31 December 2023 which are set out on pages I to 5. Respertlve responslblllues of Members and Examiner As the members you are respjnslble ftir the preparatlon of the accountsi you consKler that the audlt requlrement Sethon 43(2) of the Charitits Art 1993 (the Act) doe5 not apply. It is rny nsibllity to slate, on the basis of PredU 5rfied in the Geral Directfons given by ihe Charty Commissloners under Section 43(7Xb) of the A¢ whether particular matters have come to my attention. Basls of the Examlnerfs Report My eyAmlnatEon was carrfed out th accordartt vth the General D]ron$ given by the Charity Commlssloners. An eyamlnatlon irxtLDJes a reeW of the accountlng records kept by the charlty and a compaTison of the COUnts prtsented with those records. It also includes consideraUoD of any unusual items or di5dosures in the accounts, and &xplanatlon5 from you as trustees concemir¢g any such matters. The pr[reS undertaken do not provide all the eVkIen that Ylould be required In an audi¢ and consquently I Ik) not express an alIt opinhjn on the view glven by the accounts. Independent Examlnevs Statement In connectton wtth my examtnatton, no matter ha5 come to my aitenbon: l. whth gives rea50nabk cause to beIve that in any material respert the requlrements . to keep accounttng rerords In accordan wlth Sethn 41 of the Art and - to prepare accounts which accord with the accounting records aTh . to compty with the accounting r4uirements of the Att have not been me¢ or 2. to which, In my oplnion, attention shouhj be drawn In order to enae a proptr understanding of the accounts to be reathgj, 3. whith gtves me reasonable cause to belleve that In ary material re5PErt accountlng rules of the slte's constituilon have not teen met. Date....

THIUMVOOD MEMORIAL scowr CAMP srrE ACCOUltrs FOR THE YEAR ENDED 31 DECEMBER 2023

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SkillsForLife

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INTENTS23 was back after a 2 year break. Everyone seemed to enjoy themselves.

INTENTS 23 was great fun with the crew entertaining the crowds with the song and

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