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Thriftwood International Activity Centre Our annual report for the year ending 31 December 2022

thriftwood.org.uk #SkillsForLife

Thriftwood International Scout Campsite & Activity

Centre

Orchard Avenue, Brentwood, Essex CM13 2DP

Registered Charity Number 1138253

www.thriftwood.org.uk enquiries@thriftwood.org.uk

Members of the Board of Trustees for 2022

Ex-Officio Members

Chair of Trustees Mr Dan Johnson Secretary Mr Bradley Monk Treasurer Mrs Wendy Shorey Centre Manager Mr Colin Tilbrook

District Appointed Members

Barking & Dagenham District

Mrs Rosemary Oakwell Mr Steve Wakeling

Brentwood District

Hornchurch District

Mr Steve Austin Mr Simon Timmins Mrs Debbie Carter Mr Scott Wilderspin

Nominated Members

Chairman!s Nominations

Mr Trevor Cottis Mr Nick Messenger

Co-opted Members (non-voting)

Service Crew Representative

Vacant

- Invited Members (non voting)

Activities Manager Facilities Manager Guest Services Manager

Mr Alex Kerr Vacant Mrs Vikki Patten

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Mrs Sarah Tilbrook

Retail Manager

Thriftwood International Scout Camp Site and Activity Centre Orchard Avenue, Brentwood, Essex CM13 2DP

Annual General Meeting

to be held on

Wednesday 14th June 2023 at Thriftwood

Agenda

Opening Prayer
Chair’s Welcome
Apologies for Absence
Minutes of the 65[th] Annual General Meeting
Treasurer’s Report and Approval of Accounts for the year ending 31[st] December 2022
Centre Manager’s Report
Service Crew Report
Election of Officers

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! Secretary
! Treasurer
! Auditor
Chair’s Nominated Members
10.Confirmation of District Representatives
11.Confirmation of Service Crew Representative
12.Chair’s Closing Comments

Chair of Trustees Report

I would like to express my thanks in your continued trust in me to serve as the Chair of the Board of Trustees. Overall, I am pleased to report that some semblance of normality has returned as we put the COVID pandemic well and truly behind us. This year the Trustees met five times and for the first time since 2019, all meetings were conducted in person either at Warley Scout HQ or Thriftwood Scout Campsite. It has truly been a pleasure to visit the site throughout the year and to once again hear laughing, singing and general sounds of enjoyment as young people and leaders alike return to unrestricted outdoor activities. The increased use of the site is reflected in our accounts which show a considerable increase in income when compared to 2019 (pre-COVID).

I’m pleased to report that after considerable effort the updated Thriftwood Constitution document was approved and signed by the owner districts at this year’s Annual General Meeting. I’d like to express my thanks to Trevor Cottis for tirelessly leading this work.

We engaged the Worshipful Company of Management Consultants on a pro-bono basis to assist with updating the strategy and vision for Thriftwood. Good progress was made and we expect to produce the updated strategy and start working towards it in 2023. We also commenced work on reviewing our Human Resources policies and procedures and expect to conclude this work in 2023.

During the year we invested in a new activity for the lake: paddle boarding and also undertook a number of repairs to existing activities and buildings - aided by the hire of a facilities manager. We returned to running in-person courses including archery, rifles and climbing which were fully booked. Schools are once again visiting the site and using our activities.

Reflecting a change in behaviour in young people and parents, we have installed a card reader in the tuck shop, which has seen considerable use (though we appreciate that this means young people are missing out on the educational opportunity of having to work out their own change!).

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With the pandemic and the challenges associated with simply surviving well and truly behind us, I look forward to updating our strategy and commencing work towards establishing Thriftwood as the best Scout campsite in the South East of England. I remain proud to be a part of this amazing team and thank you all for all that you do.

Dan Johnson Chair of Trustees

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Centre Manager’s Report

January

2022 didn’t start how we were all hoping, Covid rates in Brentwood were on the rise. Pedal cars was once again cancelled. We did have a couple of groups camping, but lots of badges going spare again!

Burns Night was also cancelled again!

February

Good bye to International volunteer Alina, and hello to Sarah Luc and Alina Princes Trust for residential experience.

Coppicing trees beside the tuckshop towards the village to allow more light and strong regrowth.

March

Staff development on all things rope, led by our Technical Advisor Keith Fleming. GCSE PE Climbing for many Schools

Rifle Instructor & Archery Courses fully booked again. New Activity – Cavebus. A tunnel system built inside a bus. This will be a temporary replacement for the 3D Maze.

A big re-vamp of the Axe Range, turning through 90 degrees, adding lights for evening groups, and making it suitable to be expanded to hold 2 groups.

April

New Facilities Technician appointed – Andrew Sidders A second Archery course was fully booked, plus a Scout Climbing Permit course. Busy Easter Chillout with lots of young people having fun. Schools started early this year, plus facilitating a hike for Having college. Providing staff to walk with students and support car backup

Thriftwood had a display at Reactiv8, Kent ScoutsCounty information day.

May

Real campfires are back, with a real audience! Two more fully booked Archery GB Instructor courses. School bookings really picked up Scout and Guide evening and weekend bookings are busy Our Explorer crew enjoyed a great canoe trip down the Medway.

June

More schools, it appears that a National provider let down many schools, who all seemed to come to Thriftwood!

Weekends are again busy with Scouts and Guides. Platinum Jubilee beacon lighting and live streamed campfire.

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Instructor Alex Blaylock awarded Commissioners Commendation Award.

July / August

Cresta Run, complete re-build.

We continue taking schools up to the last possible moment trying to give as many young people as possible a residential experience.

The School holidays were nice and busy – however due to the exceptional heat we had a fire ban!

INTENTS22 was back after a 2 year break. Everyone seemed to enjoy themselves. We introduced Mega SUP’s – a great hit.

We said goodbye to International Volunteer Luc, plus Blaylock and Koswell who left for real jobs!

September

RIP your Majesty.

October

Amber, Ed and Alex passed apprenticeship Bank repairs at the fishing lake.

November

Fireworks display was very popular as I think it was missed by many . Memorial service, led by Brentwood District.

Jim Berry went home – a great loss to Scouting. NSRA Pistol course – fully booked.

December

A great Campfire and Carols with Susie and Brad singing, Ange on piano. Snow to finish the year with staff enjoying a meal at The Boars Head.

A busy year, looking forward to 2023.

Colin Tilbrook

Centre Manager

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Service Crew Report

As I type this now, the pandemic seems to be a distant memory, but at the start of 2022 it was still all too real. Just over a week before it was due to take place we had to take the decision to cancel pedal cars for the year due to a spike in cases in the Brentwood area. Similarly, a few weeks later our Burn’s night

unfortunately suffered the same fate.

In February we continued the woodland management with some much-needed coppicing along the main track. We also said goodbye to Laura who was returning home to a new job and hopefully a degree course.

In her place we welcomed Alina, Sarah and Luc.

Continuing with the woodland management programme March saw us working with 3[rd] Rainham, planting some new trees.

Crew training continued throughout the year with target sports, watersports and rope training for our apprentices, international volunteers and other crew members. We also played a larger part in assisting young people through GCSE Climbing and training courses for DofE Expeditions by land and water. Our Explorer Crew had also returned with a full programme of activities including bushcraft skills and expeditions.

In May the Crew said Happy Birthday to our Glorious Leader, Colin, who attained his ½ Century.

The Summer Term was busier than ever with the schools visiting Thriftwood for their residentials. It would seem that not all sites had recovered from the pandemic as well as Thriftwood had.

We celebrated the Queen’s Platinum Jubilee with beacon lighting and a special campfire, which was again broadcast live on Facebook.

In June we took part in a British Canoeing initiative called #ShePaddles. This was admirably led by our apprentice Amber and proved to be a great success.

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We will be

doing it again in 2023.

The first evening of #Shepaddles was a little damp, but the weather soon changed and before we knew it we were in the middle of a drought. This meant an end to all real fires on site, including Campfires. However, Basildon, Billericay and Wickford Gangshow soon rode in to our aid with their artificial flame machines.

I did reflect however that it seemed strange that after having fires and no participants for a couple of summers we now had the participants, but no real fires! We returned to having real fires in September after a break of 2 months. In October we returned to Spooky Day and Fright Night, both of which were as successful as pre-covid, selling out well in advance. Another sign of the times was the success of our Fireworks display in November.

On a less cheerful note, we also said goodbye to Jim Berry. Jim had always been a popular friend of the crew at Thriftwood, and many of us had enjoyed our training sessions with him over a period of many years.

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The year ended with Campfire and Carols which for the first time was performed for a remote audience as well as a live audience. There were a few teething problems with the cold weather, but these will be overcome for 2023. As well as the Internationals leaving us 2022 also saw the end of an era for several crew members who had been regulars over the past few years. These included Alex Blaylock, Katie Oswell and Nathan Burke. I don’t think we’ve seen that last of any of them, but other commitments mean we’ll probably see a lot less. Thank you all for the time you have given us.

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Retail Services Report

Tuck shop 2022

Finally, a year without Covid!

A busy year for the shop, with Scouts, Guides and Schools all wanting to get back outdoors.

We introduced a new range of activity badges:

More will follow in 2023 with all the popular activities covered.

Rubber ducks and re-cycled plastic mugs plus a prestige range of handmade wooden bowls, woggles and pens also adorn the shelves.

We designed and introduced a limited addition Queen’s Platinum Jubilee badge.

Sad news with the passing of long standing shop volunteer Jim Berry. He will be sadly missed. Instrumental in the ‘tat table’ second hand books and a story to tell.

Money raised this year will hopefully be used next season for another WOW project. Watch this space!!

Sarah Tilbrook.

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THRIFTWOOD MEMORIAL SCOUT CAMP SITE TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2022

The Trustees present their annual report and financial statements for the campsite for the year ended 31 December 2022

Following the 1939 – 45 war, Squirrels Heath raised funds to purchase a campsite as a memorial to all Scouts who had lost their lives in the conflict. Squirrels Heath invited neighbouring Districts to join them in acquiring and developing the site. Brentwood, Dagenham (later Barking, Dagenham and Newham) and Hornchurch accepted the invitation and in March 1957, the purchase was completed, and the site officially opened in May 1958.

The Thriftwood Memorial Scout Camp Site (operating as Thriftwood International Scout Camp Site and Activity Centre) is situated at Brentwood Essex and is jointly and equally owned by the Scout Councils of Barking, Dagenham and Newham (Registered Charity No. 303798), Brentwood (Registered Charity No. 282746), Hornchurch (Registered Charity No. 303699) and previously Squirrels Heath (Registered Charity No. 303704) which was dissolved in 2015 (hereinafter called the Owner Districts) and ultimately vested in the Scout Association Trust Corporation.

The site is governed by a Constitution dated 15th June 2022 and to be approved by the Charity Commission

Names of the Charity Trustees


Trustees Name	Office
Dan Johnson	Chairman
Bradley Monk	Secretary
Wendy Shorey	Treasurer
Colin Tilbrook	Centre Manager
Rosemary Oakwell	Barking, Dagenham & Newham
Steven Wakeling	Barking, Dagenham & Newham
Steve Austin	Brentwood

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Simon Timmins	Brentwood
Debbie Carter	Hornchurch
Scott Wilderspin	Hornchurch
Trevor Cottis	Co-opted
Nick Messenger	Co-opted

Objectives

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

Achieving the Objectives

To provide camping facilities, accommodation, and activities for members of The Scout Association, both national and international, also Girlguiding, Schools, and other youth organisations.
To make available instruction and skills training in the activities available on the campsite.
To assist with the promotion of residential experiences and activities.
To encourage awareness of environmental issues and commitment to the conservation of the campsite and woodland environment.
To maintain a safe campsite, adequately provisioned in terms of services with approved equipment for all the activities available on the campsite.
Adequately trained persons will be available to give advice in camping techniques and provide skills training and instruction for the activities available.
As and when required, the Centre Manager and/or other site staff will be on hand to meet with Leaders and visitors wishing to examine the campsite and its facilities.
Every precaution is to be exercised by the campsite members to conserve the wildlife present in the woodland site and through their guidance to visitors, gain their cooperation in the conservation of the campsite.
To engage the necessary paid or voluntary personnel to execute the objectives of the campsite.

General Business

The responsibility of developing, running, and maintaining the campsite is delegated to the Chairperson and The Board of Trustees (thereafter referred to as The Board). The Board is thus a committee with delegated powers responsible to the Executives of the Owner Districts and is the representative of them in all campsite matters.

Composition of The Board

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The Chairperson.
Deputy Chairperson (if appointed).
The Secretary.
The Treasurer.
The Centre Manager - an ex officio member.
Up to two adults nominated to be trustees by each of the Owner District Scout Councils appointed then ratified yearly by each of the Owner District Scout Councils. The appointment commencing at the appropriate District Annual General Meeting. In the event of the resignation of a current representative of the participating Districts, the Executive Committee of that District Scout Council may appoint a temporary representative until the next District Annual General Meeting.
Up to three members can be nominated by the Chairperson and ratified at each Thriftwood AGM. In the event of the resignation of a current nominee, the Chairperson may appoint a temporary nominee until the next Thriftwood Annual General Meeting.
The District Commissioners and District Chairpersons of the Owner Districts have a right of attendance at meetings of The Board but have no voting rights.
At the discretion of the Chairperson of The Board, people with specialist knowledge may be invited to attend meetings to give advice and, if required, may also be co- opted onto The Board until their expertise is no longer required. Co-opted members are non-trustees and cannot vote in motions.

Duties & Responsibilities of The Board of Trustees

The Board shall be accountable for: -
The development, maintenance, and day-to-day running of the campsite, together with buildings and equipment.
Ensuring that satisfactory insurances exist in respect of assets and liabilities.
Deciding on the fees to be charged for camping and any other site facilities.
Approval of the levels of remunerations and emoluments to be paid. Additionally, the regular payment of those remunerations, emoluments, Income Tax and National Insurance Contributions and reimbursement of out-of-pocket expenses, which, are to be supported by receipts/invoices where appropriate.
Approving controls for the Receiving, banking, depositing, and spending of any monies - pursuant to 6.1, 6.2, 6.4 and 6.8 and raised by, for, or on behalf of, The Board, and campsite, or similarly donated.
Ensuring that proper accounts are kept of all financial transactions and that such accounts are audited annually, in accordance with Policy, Organisation and Rules of The Scout Association and the rules of the Charity Commission that are applicable.
Cheque and online payments shall require any two signatories from a list approved by The Board with individual signing limits listed separately. This should be reviewed annually by The Board.
All Development plans, together with budget costs, are to be shared with Owner Districts

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for information.

The Board shall not let, lease, sell or otherwise dispose of any part of the land forming the campsite without the unanimous prior consent of the Owner District Scout Council’s Executives
The Board will ensure that a Health and Safety Policy as required by the Health and Safety Executive is maintained.

Appointed Officials

The Chairperson.
The Deputy Chairperson (if required).
The Secretary.
The Treasurer.
The Centre Manager.

Conditions of Appointment

The Chairperson will be appointed, with the unanimous approval of the Owner District Executive Chairpersons ratified by each Owner District Executive for a term of 5 years, renewable, subject to the Owner District Executives continued approval. Should an Owner District Executive wish to withdraw approval, a meeting of the three District Chairpersons should be called to discuss.
A Deputy Chairperson may be appointed by The Board as and when required.
The Secretary and Treasurer shall be elected at the Thriftwood Annual General Meeting.
No two appointments are to be held by the same person.

Duties and Responsibilities of Appointed Officials

The Chairperson - An Honorary Appointment.
To act as if he/she were the Line Manager to the Centre Manager.
To work in conjunction with the Centre Manager to encourage the promotion, development, and use of the campsite.
To act as Chairperson at all general and special meetings.
To co-ordinate and encourage the work of all officials and sub-committees.
To maintain close liaison with the Owner District Commissioners.
To promote co-operation between The Board and District Scout Councils' Executive Committees.

The Deputy Chairperson

To deputise for the Chairperson during periods of absence or as required.

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To undertake the defined responsibilities of the Chairperson when deputising.

The Secretary - An Honorary Appointment.

To act as Secretary to The Board.
To take and distribute Minutes of all general, annual, and other meetings as required.

The Treasurer - An Honorary Appointment.

To advise The Board on all financial matters and insurances.
To ensure all procedures necessary for proper banking, investment and settlement are operative and adhered to.
To attend, as required, other financial meetings.

The Centre Manager - A full-time, paid appointment.

To be responsible to the Chairperson of The Board.
To carry out the defined responsibilities, policies and procedures agreed by The Board and as directed by the person acting as the Chairperson of The Board.
To be responsible for the formation of Service Teams and the selection of Service Team Leaders.
To advise Service Teams of their duties and be responsible for them carrying out those duties.
To maintain the quality of "Scouting Standards" of camp and other activities in accordance with The Scout Association Policy, Organisation and Rules and any other statutory regulations.
To protect the campsite and woodland environment and the wildlife present.
To oversee the operation and day to day management of the campsite.
Retiring officials shall immediately hand over to their successors or the Chairperson, all relevant files, Minute Books and Books of Account, subject to audit, and any other Thriftwood property in their possession.

Appointment of Salaried Staff

The Centre Manager will advise The Board of the Staff required to operate and maintain the Campsite.
Candidates for all full-time staff positions will attend a selection process which will include personal interviews, practical bases, and checks made as to their suitability. Appointees will be required to be/become a member of The Scout Association.
All Salaried Staff appointments and salaries are to be reviewed by a HR subcommittee and any overall percentage differences approved by The Board.
All Salaried Staff (excluding Casual Summer Staff) will be appointed with the unanimous approval of The Board and must undertake appropriate training as required by Policy,

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Organisation and Rules and any other training as directed by The Board.

Changes to Staff contracts are to be approved by The Board.
All new salaried Staff to be issued with a Job Description and Contract of Employment in line with statutory provision.
An Employee Handbook for Salaried Staff will be available to all members of Staff.
The Centre Manager will recommend any members of staff for promotion, but the final approval is made by The Board.
All Salaried Staff positions will be advertised internally and externally.

Appointment of Sub-Committees

The Board may appoint sub-committees as required, and the sub-committee Chairperson should be a member of The Board. They may invite members to attend meetings to report sub-committee activities. Other members need not necessarily be members of The Board.
The duties and terms of reference of the sub-committees shall be defined by The Board.
All recommendations from sub-committees are to be presented to The Board for action.
There must be a HR subcommittee established by The Board with representation from a trustee from each Owner District and approved by the Board.

General Meetings

The Board shall each year hold an Annual General Meeting which will be held each calendar year to: -
Elect the Secretary and Treasurer. *Approve the Chairperson's nominations.
Receive reports of activities.
Publicise future events.
All members of the Owner Districts' Scout Councils shall be eligible to attend and vote.
At least three Board Meetings will be held annually.
Further meetings may be called: -
By any four members of The Board
Or by agreement of the Chairperson and Secretary.
Members shall be given at least 14 days’ notice of Board Meetings and at least 28 days’ notice of the Annual General Meeting.
Six members, of whom at least five shall be Trustees, shall form a quorum.
As a Memorial Site, a memorial event should be held annually.

Voting

The following persons shall be entitled to vote on motions or other matters at Board Meetings: -
The Chairperson, The Deputy Chairperson (if appointed), The Secretary, The

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Treasurer, The Centre Manager, Appointed Representatives and Nominated Members.

Propositions arising at any meeting shall be decided by a simple majority of votes and in the case of an equality of votes the Chairperson shall not have a casting vote and the motion shall be deemed not to have been carried.

Minutes

Copies of the Minutes of all Board Meetings shall be circulated with notice of meetings to:-
All members of The Board.
The DC and Chairperson of each Owner District Scout Council.
Other interested parties as shall be determined by The Board.

Accounts

Copies of the audited accounts will be available at the AGM and circulated to: -
All Members of The Board.
The DC and Chairperson of each Owner District Scout Council.
Other interested parties as shall be determined by the Board.

Dissolution or Winding Up

In the event of The Board recommending to the Owner Districts the permanent closure of the campsite for any reason, all the land and assets situated on the campsite or under the direct control of the Owner Districts will revert to the Owner Districts and ultimately to the ownership of The Scout Association Trust Corporation.

Amendments to the Constitution

This constitution may be amended by recommendations from any Owner District Scout Councils' Executive Committee or by recommendations from The Board.
The Owner District wishing to recommend alterations should write to The Board Secretary, setting out the proposed alterations. The Board Secretary will then distribute them to all other Owner Districts for consideration.
After consideration, replies should be sent to The Board Secretary who will collate the replies and advise all parties of the result.
A unanimous decision of the Owner District Committees will be needed to make any changes and agreed changes will be effective immediately.

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The Constitution should be reviewed in 5 years from date of approval if it has not been reviewed before this date.
Owner District Benefits

As initial investors in Thriftwood, the Owner Districts will have a special Owner District charge rate for all camping facilities as well as special offers during the year. This benefit includes Scout Groups geographically previously included in any previous Owner District.

Declaration

The Trustees declare that they have approved the Trustees"!Report above

Signed on behalf of the Charity Trustees

Signature……… D Johnson ………………………………………………….….. Chair of Trustees

Date…………14th June 2023

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Minutes of the Annual General Meeting of Thriftwood Memorial Campsite held on 15[th] June 2022 in The Village, Thriftwood

**1. F OMÒǾÖ MŌ*Œ R ÑÕŃŎÖ Ñ 2 GMŌ ĤŎOŌŒŎŌ**

Dan welcomed us all to the 65th Annual General Meeting and thanked all for attending, saying that we were reporting on an extraordinary year. His report is available in the AGM Pack.

Dan Johnson

Chair of Trustees

2. Ė ŐŎÕŎŊÒÑŒ ŅŎǾ Ė NŒÑŌŃÑ

Brad Monk, Simon Timmons

3. Ì ÒŌÞPÑŒ ŎŅ ĎÇPO Ė ĠÌ

No comments received regarding minutes of 64[th] AGM. Proposed by Steve Wakelin Seconded by Nick Messenger

All agreed by show of hands.

**4. İ ǾÑMŒÞǾÑǾ*Œ Ī ÑŐŎǾP MŌŇ Ė ŐŐǾŎQMÕ ŎŅ Ė ŃŃŎÞŌPŒ ŅŎǾ POÑ KÑMǾ ĜŌŇÒŌŊ ĊĈ[ŒP]**

GÑŃÑÖ NÑǾ ČĆČĈ

Wendy said that the report indicated a good result considering that the Centre was closed until March and then only fully operational from July. These results show that Thriftwood is definitely open for business! Wendy thanked the Thriftwood staff for their perseverance. No questions raised.

Proposed by Debbie Carter Seconded by Rosemary Oakwell The accounts were approved by a show of hands.

Trevor Cottis has reworked the Constitution to reflect the current times. Owner Districts approve and formerly sign the Constitution, dated today, 15[th] June 2022.

5. F ÑŌPǾÑ Ì MŌMŊÑǾŒ Ī ÑŐŎǾP 2 F ŎÕÒŌ İ ÒÕNǾŎŎÔ

Colin expressed huge gratitude to the whole Thriftwood Team in dealing with furlough, covid related issues and risk assessments. Thank you to the Trustee Board in trusting him enough to

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allow him to make decisions during these times. Also thank you to the local residents, Jeremy, Anne and others.

Colin referred everyone to his written report. The Full report was in the AGM pack.

6. Ĭ ÑǾQÒŃÑ F ǾÑR Ī ÑŐŎǾP 2 Ę ǾMŇ Ì ŎŌÔ

Colin Tilbrook read the crew report submitted by Brad Monk. The full report is in the AGM pack.

7. ĜÕÑŃPÒŎŌ ŎŅ Î ŅŅÒŃÑǾŒ 2 GMŌ ĤŎOŌŒŎŌ

Secretary – Brad Monk Proposed by Alex Kerr Seconded by Trevor Cottis Treasurer – Wendy Shorey Proposed by Margaret Hamilton Seconded by Bill Hindley

Independent Examiner – Leigh Lang

All agreed unanimously

**8. F OMÒǾÖ MŌ*Œ Í ŎÖ ÒŌMPÑŇ Ì ÑÖ NÑǾŒ 2 GMŌ ĤŎOŌŒŎŌ**

Nominated Member - Trevor Cottis Nick Messenger Steve May – Resigned – Position to stay open Proposed by Dan Johnson Agreed by all

9. F ŎŌŅÒǾÖ MPÒŎŌ ŎŅ GÒŒPǾÒŃP Ī ÑŐǾÑŒÑŌPMPÒQÑŒ

Barking and Dagenham Pauline Wakeling Steve Wakeling Brentwood Steve Austin Simon Timmins Hornchurch Debbie Carter Scott Wilderspin

10. F ŎŌŅÒǾÖ MPÒŎŌ ŎŅ Ĭ ÑǾQÒŃÑ F ǾÑR Ī ÑŐǾÑŒÑŌPMPÒQÑ

Service Crew Rep

**11. F OMÒǾÖ MŌ*Œ F ÕŎŒÒŌŊ F ŎÖ Ö ÑŌPŒ 2 GMŌ ĤŎOŌŒŎŌ**

Dan expressed that it has been an interesting and challenging year. Thriftwood has been able to retain all staff which has enabled the centre to start again as soon as it was possible. Furlough was tough, but Dan is very grateful that everyone is staying. Dan also expressed huge thanks to the Management Team, Trustee’s, Executive Committees and Essex County for their guidance and support.

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12. Ĩ ǾÑŒÑŌPMPÒŎŌŒ

Paul McGrath presented Alex Blaylock with his 5 year service and commissioner commendation. Paul thanks Alex for all his hard work.

Chairmans Award – Crew Member Luc Thome was given the Chairmans Award for customer service and going the extra mile on instruction.

The meeting closed.

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Accourirs FOR ThE YEAR ENDED 31 DECEMBER 2022

THRIFfwooD MEMORIAL scour CAMP sfTE ATEMEpif OF FINANCIAL AcrI¥rrIES FOR ThE YEAR ENDED 31 DECEMBER 2022 12 •rrHS TO 31-12-22 12 P(THS TO 31-12-21 INCOMING RESOURCES Incoming resources fn)m operating aL*ivft In furthernnce of the drIty's objects Site fees 740,932 950 486,987 741,882 489,110 10,5 74,737 for generatln9 funds provid0 incc(r 10,493 1,247 li Total Incomlng remwc 574 351 RESOURCES EXPENDED Costs of generallng fund• Advertislng Provkdore costs Total furnlra6sln9 and pu1dty costs 29,479 11,9C Net IncomlrvJ reKwrc•• avallabl• Charftabl• expendlture Costs of acuvtties In furtheran of the obJ&ts of the charlty 557,955 377,886 Managanent and lmltiatk 1,703 1,401 Depreclatton Losslwofrt on diswsal of assets 98,)5 100,061 2,4r2 Total tharltable expendiljn 493 726 Nrt Inu)me for the yearl Net movemont In funds Fund bhn at I lan 20221 l Jan 2021 93,395 1,066,534 80,625 985,909 Fund balances at 31 Dec 2022131 Dec 2021 1 159,929

THRIFTWOOD MEMOIIIAL SCOUT CAMP srrE BALANCE SHE AS AT 31 DECEMBER 2022 31 DECEMBER 2022 31 DECEMBER 2021 FIXED ASSErs S38,6 591,226 CURRENT ASSEfs 8,678 19,602 664.763 693m3 8,282 35,390 Debtors and prAYments Cash at bank a1 In hand 540,812 CREDtfORS: amounts falllng duo wlthln one year io NEf CURRENT ASSErs 621,121 475,308 1159 929 1066 534 INCOME FUNDS Memorlal furbj General TOTAL FUNDS 1159 929 1159 929 1151434 1151434 The accounts wtte approved ty arKI slgr*d on Its behalf by..... Paje 2

Ll kcounung policieg The actounts have been preparej under the hi51ka1 co# aplb acwunttThJ andards aThJ StatunÈrt of P. Accounting ty atteS and the (tsrlues 1.2 Incomlng Slte I5 and other IroMe are rec(nIsl on an accnjab bags. Interest receiv8J gross Iludj In the statemart of lknaNial aclivi 1.3 Grints •nd donations Grants aThJ donaticS rece rAtytsI proJ&ts have tw ollset dlreaty agair& tr£ oj of th0 kyojects. LWedaVon has dIarg rffj the net cost of 1cl. Govemffnt grants for Ilmied flnarnlal suptyjt to coNv (r&s akeathy iTxwrra1 are ninl ifflmedkitsty In the prdlt and kjss 1.4 Tanglble Ted asMts and depredatlon Tangible fixed asts Aated & cost less thpruJTh. DeeckII5 at TrtE5 Calculated tn wrfte off the cost less esbm& value of a5t ts XFerteil usefvl lffe. as fc41ows: BuilJivJ5 Site amenMes and Inslalbvons IO% to Is% co Han( mathlw o]ulprTEnt IO% on (c Furnre ar flxiwes Vehldes Ccrfnputer equlwiv IO%on cc 25% rm co 31 Ilec 2022 31 Dec 2021 2. Slt• f• Carnplng * fees Oak Le Othei 8ull(ngs Vltles OthÉY tKoklr4J Items 185.074 49,812 103.(LM) 336.018 116.022 31.740 52,325 228,786 Oth•r Income Flshlng MlscellanwJs io 950 950 S•1¢• Cort of •al•• Openlng 510 Purchases 10,493 27,175 678 7385 Gro•s profit ¢)ther expenses Net wrpl 390 39D li

N nn

I rewrt on the accounts d the ccrnthe for tr yw eThJèJ 31 Dttfjnber 2022 vlhith are set out on F¢ges l tr1 S. the alIt rqulrfftrt Se(thn 43(2) d the Owlts ILI 1993 (the kt) (i(Es not appty. It Ls ry resp)n4Mlty to stat< t)n basis of WJre5 spthd In the General by the cha GMI#S under Secth)n 43(7Xb) clthe wthdher parthlar matttts ha to Ctynmlsoners. An eABmlnakn a re¥1 cl KcyJntlng keFt ty the chgrfty any unusual ItS ar dtsdOws kn the aThJ s&lng ewanatth frcrfn you as tntstee5 temrj ary sh matters. Tre $Yedu uNlfJlakn O) not all tt ttrfden that be requlraj In an aTrJ i ¢) e¥wtrs an oplnkin on the ¥bd 9twL L. whlch gt¥es me reble (au5e to that In ary matejlal the r8W1r%nts . to tm)unUng in accordan wlth Settkn 41 of kt . ID vthh the acrjyjrty cl the P 2. to whkh, in my oplnlon, attertkjn slMyJld Ix to enakle a prow the a{nts to l* r&ith&l, .121.ts.12023

I repcrt the aCCDunts of the arnittee for the eThkd 31 Decafilr 2022 whlch a Set out on pages I to 5. Rwective resp)n8lbllllles of 14embern and Examlner As the membets you are for the eparati cl the oUnts. y<MJ cor6kler that the audit requrement Section 43(2) of the arIe5 Act 1993 PLt) ()es not app. It ts my responsibility to 51ate, on the bas15 of prlu in the General Dlrecth)ns gNen ty the Charty Commissioners under Sectton 43(7Kb) IA the A¢ wlther p8CUlar matters have come to my attentk)n. Buls of the Examlner's Reyt My examlnatkni was carrled out in acajrthrtt wlth the General Dlr&lJons ghen the Charlty Commlssloners. An examinatM)n indleS a revie¢1 of the acrDuntlThJ records kep by t? drity and a comparison of the Kcounts presented wth ttrw record5. It also Indudes a)nsideratlon of any unusual Items or dLsclosures in the )unts, and seekJThJ explanatknns from you as trust cOnrnIng any such matters. The Wtcedu undertaken do not PlAde all the eVthn that would be )red in an audK conseqwiuy I th nrt expre55 an audtt opinh)D on the Aew glven by the accounts. Indew)dwtt EumlMf'8 Statem In conr*ctlon wlth my examlnatknn, no matter has come to my attertkn: l. whlch gives me rea9Jnable cause to idleve that in any materlal re5Ct the requlrements - to keep accounting rec¢Jrds in accordan wth Section 41 of the kt and . to prepare accounts which rd wlth the accountr& record5 ar - to comply wlth the ac(xbuntlng rquilemts of A(t have not been me¢ or 2. to whlch, In my opinion. attenuon slThild drawn In order to woble a proper uThJerstaTrJlNJ of the ac£ounts to be reached, 3. which gives me rea9)nable cause to that in ary material rryt the accountlng rules of the site's consltution have been meL

Inde ndent Examlner's Re ort to the Trustees of Thriftw(d Memorial Scout Cam Site I report on the accounts of the commtiee for the year ended 31 December 2022 which are set out on pages I to 5. Respectlve responslbllltles of Members and Examiner As the members you are sponsible for the preparation of the accounts; you consider that the audit requirement Section 43{2} of the Charities Act 1993 (the Act) does not app. It is my responsibillty to state, on the basls of procedures specified in the General Direttions given by the Charity Commissioners under Section 43(7)(b) of the Act, whether particular matters have come to my attention. Basis of the Examiner's Report My examination was carried out in accordan with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charfty and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeknng explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the eviden that would be requlred In an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent Examiner's Statement In connection with my examination, no matter has ccffie to my attention: l. which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with Section 41 of the Act and - to prepare accounts which accord with the accounting CordS and to comply wlth the accountlng quIrements of the Act have not been me¢ or 2. to which, in my opinion, attention shoukl be drawn in order to enable a prOr understsnding of the accounts to be reached, which gives me reasonable cause to believe that in any material respect the accounting ruks of thes 's constltution ve not been met. ..12 |ts.17023 Page 6

2022-12-31-accounts

Thriftwood International Activity Centre Our annual report for the year ending 31 December 2022

Thriftwood International Scout Campsite & Activity

Centre

Members of the Board of Trustees for 2022

Ex-Officio Members

Nominated Members

Co-opted Members (non-voting)

- Invited Members (non voting)

Thriftwood International Scout Camp Site and Activity Centre Orchard Avenue, Brentwood, Essex CM13 2DP

Annual General Meeting

to be held on

Wednesday 14th June 2023 at Thriftwood

Agenda

Chair of Trustees Report

Centre Manager’s Report

January

February

March

April

May

June

July / August

INTENTS22 was back after a 2 year break. Everyone seemed to enjoy themselves. We introduced Mega SUP’s – a great hit.

September

October

November

December

Service Crew Report

Retail Services Report

THRIFTWOOD MEMORIAL SCOUT CAMP SITE TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2022

Names of the Charity Trustees

Objectives

Achieving the Objectives

To provide camping facilities, accommodation, and activities for members of The Scout Association, both national and international, also Girlguiding, Schools, and other youth organisations.

To make available instruction and skills training in the activities available on the campsite.

To assist with the promotion of residential experiences and activities.

To encourage awareness of environmental issues and commitment to the conservation of the campsite and woodland environment.

To maintain a safe campsite, adequately provisioned in terms of services with approved equipment for all the activities available on the campsite.

Adequately trained persons will be available to give advice in camping techniques and provide skills training and instruction for the activities available.

As and when required, the Centre Manager and/or other site staff will be on hand to meet with Leaders and visitors wishing to examine the campsite and its facilities.

Every precaution is to be exercised by the campsite members to conserve the wildlife present in the woodland site and through their guidance to visitors, gain their cooperation in the conservation of the campsite.

To engage the necessary paid or voluntary personnel to execute the objectives of the campsite.

General Business

Composition of The Board

The Chairperson.

Deputy Chairperson (if appointed).

The Secretary.

The Treasurer.

The Centre Manager - an ex officio member.

Up to three members can be nominated by the Chairperson and ratified at each Thriftwood AGM. In the event of the resignation of a current nominee, the Chairperson may appoint a temporary nominee until the next Thriftwood Annual General Meeting.

The District Commissioners and District Chairpersons of the Owner Districts have a right of attendance at meetings of The Board but have no voting rights.

At the discretion of the Chairperson of The Board, people with specialist knowledge may be invited to attend meetings to give advice and, if required, may also be co- opted onto The Board until their expertise is no longer required. Co-opted members are non-trustees and cannot vote in motions.

Duties & Responsibilities of The Board of Trustees

The Board shall be accountable for: -

The development, maintenance, and day-to-day running of the campsite, together with buildings and equipment.

Ensuring that satisfactory insurances exist in respect of assets and liabilities.

Deciding on the fees to be charged for camping and any other site facilities.

Approval of the levels of remunerations and emoluments to be paid. Additionally, the regular payment of those remunerations, emoluments, Income Tax and National Insurance Contributions and reimbursement of out-of-pocket expenses, which, are to be supported by receipts/invoices where appropriate.

Approving controls for the Receiving, banking, depositing, and spending of any monies - pursuant to 6.1, 6.2, 6.4 and 6.8 and raised by, for, or on behalf of, The Board, and campsite, or similarly donated.

Ensuring that proper accounts are kept of all financial transactions and that such accounts are audited annually, in accordance with Policy, Organisation and Rules of The Scout Association and the rules of the Charity Commission that are applicable.

Cheque and online payments shall require any two signatories from a list approved by The Board with individual signing limits listed separately. This should be reviewed annually by The Board.

All Development plans, together with budget costs, are to be shared with Owner Districts

The Board shall not let, lease, sell or otherwise dispose of any part of the land forming the campsite without the unanimous prior consent of the Owner District Scout Council’s Executives

The Board will ensure that a Health and Safety Policy as required by the Health and Safety Executive is maintained.

Appointed Officials

The Chairperson.

The Deputy Chairperson (if required).

The Secretary.

The Treasurer.

The Centre Manager.

Conditions of Appointment

A Deputy Chairperson may be appointed by The Board as and when required.

The Secretary and Treasurer shall be elected at the Thriftwood Annual General Meeting.

No two appointments are to be held by the same person.

Duties and Responsibilities of Appointed Officials

The Chairperson - An Honorary Appointment.

To act as if he/she were the Line Manager to the Centre Manager.

To work in conjunction with the Centre Manager to encourage the promotion, development, and use of the campsite.

To act as Chairperson at all general and special meetings.