Thriftwood International Activity Centre Our annual report for the year ending 31 December 2021 **thriftwood.org.uk** #SkillsForLife **Thriftwood International Scout Campsite & Activity Centre Orchard Avenue, Brentwood, Essex CM13 2DP** **Registered Charity Number 1138253** **www.thriftwood.org.uk enquiries@thriftwood.org.uk** ## Members of the Board of Trustees for 2021 ## **Ex-Offcio Members** Chair of Trustees Secretary Treasurer Centre Manager Mr Dan Johnson Mr Bradley Monk Mrs Wendy Shorey Mr Colin Tilbrook ## **District Appointed Members** Barking & Dagenham District Mrs Pauline Wakeling Mr Steve Wakeling Brentwood District Mr Steve Austin Mr Simon Timmins Hornchurch District Mrs Debbie Carter Mr Scott Wilderspin ## **Nominated Members** Chairman’s Nominations Mr Trevor Cottis Mr Steve May Mr Nick Messenger ## **Co-opted Members (non-voting)** Service Crew Representative [TODO] ## **- Invited Members (non voting)** Activities Manager Facilities Manager Guest Services Manager Retail Manager Mr Alex Kerr [TODO] Ms Vikki Frost Mrs Sarah Tilbrook **2** **#SkillsForLife** ## **Thriftwood International Scout Camp Site and Activity Centre Orchard Avenue, Brentwood, Essex CM13 2DP** ## Annual General Meeting ## **to be held on** ## **Wednesday 15th June 2022 at Thriftwood** ## Agenda 1. Opening Prayer 2. Chair’s Welcome 3. Apologies for Absence 4. Minutes of the 64[th] Annual General Meeting 5. Treasurer’s Report and Approval of Accounts for the year ending 31[st] December 2021 6. Approval of The Constitution 7. Centre Manager’s Report 8. Service Crew Report 9. Election of Officers - ! Secretary - ! Treasurer - ! Auditor 9. Chair’s Nominated Members 10. Confirmation of District Representatives 11. Confirmation of Service Crew Representative 12. Chair’s Awards 13. Chair’s Closing Comments **3** **#SkillsForLife** ## Chair of Trustees Report I would like to express my thanks in your continued trust in me to serve as the Chair of the Board of Trustees. Once again, we faced an extraordinary year, despite which the Trustees met twelve times with all meetings being conducted remotely. We continually reviewed our finances and projections while continuing with our decision to retail all our staff, albeit on furlough, which I appreciate was financially tough for many of our staff. I thank them for sticking with us during these unprecedented times. I am pleased to report that our finances remain in relatively good health and am confident that we will recover and grow. I would like to express my thanks to the Owner District Executive Committees and to Essex County Scouts for guiding us and approving an extraordinary number of risk assessments, compiled as the restrictions changed throughout the year, ensuring that our activities were both compliant and safe for all. While the site was closed, we concentrated on repairs and planning for new activities including a new 3D maze and an updated axe-throwing range and commenced work repairing the roads. Following the staged approach to the easing of restrictions announced in March, we were able once again to open for family camping in April. In July, we returned our staff from furlough and opened fully for all activities and services. Our preparations and readiness, and considerable demand from both Scouting and Schools to “get out there” ensured we were busy and able to meet that demand. We finalised our work to update the Constitution and expect this to be formally ratified and approved at the 2022 Annual General Meeting. We also set up two new sub-committees: A Human Resources committee and an Events committee. We have proven throughout this difficult period that we are an outstanding team and I have no doubt that without the dedication, perseverance and willingness to contribute from the staff, the management team, the Board of Trustees, the Executive Committees and Essex County, that the situation and future outlook could have been quite different. I am proud to be a part of this team, and thank each and every one of you for all that you do. I look forward to a return to some degree of normality in 2022 with face-to-face Trustee meetings, a new Constitution and new activities. **Dan Johnson** Chair of Trustees **4** **#SkillsForLife** ## Centre Manager’s Report **#SkillsForLife** **5** ## Service Crew Report **6** **#SkillsForLife** ## Retail Services Report **#SkillsForLife** **7** ## **THRIFTWOOD MEMORIAL SCOUT CAMP SITE TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2021** ## **[TODO: Replace with updated Constitution]** The Trustees present their annual report and financial statements for the campsite for the year ended 31 December 2021 The Thriftwood Memorial Camp Site (Registered Charity No. 1138253) operates as Thriftwood International Scout Camp Site and Activity Centre. The site is owned jointly and equally by the District Scout Councils of Barking & Dagenham (Registered Charity No. 303798), Brentwood (Registered Charity No. 282746) and Hornchurch (Registered Charity No. 303699) and ultimately vested in The Scout Association Trust Corporation. The site is governed by a Constitution dated 15th June 2022 and to be approved by the Charity Commission ## **Names of the Charity Trustees** |**Trustees Name**|**Offce**| |---|---| |Dan Johnson|Chairman| |Bradley Monk|Secretary| |Wendy Shorey|Treasurer| |Colin Tilbrook|Centre Manager| |Pauline Wakeling|Barking & Dagenham| |Steven Wakeling|Barking & Dagenham| |Steve Austin|Brentwood| |Simon Timmins|Brentwood| |Debbie Carter|Hornchurch| |Scott Wilderspin|Hornchurch| |Trevor Cottis|Co-opted| |Nick Messenger|Co-opted| |Steve May|Co-opted| ## **Objectives of Thriftwood** To advance in life and help young people through: - a. The provision of recreational and leisure time activities provided in the interest of social **8** **#SkillsForLife** welfare, designed to improve their conditions of life - b. Providing support and activities which develop their skills, capacities and capabilities to enable them to participa - c. To promote the Aims of the Scout Association. ## **Achieving the Objectives** 1. To provide camping facilities, accommodation and activities to members of the participating Districts and, as appropriate, members of The Scout Association, both national and international, also the Guide Association, Youth Organisation, Schools and other bona fide organisations 2. To make available instruction and skills training in the activities available on the campsite 3. To assist with the promotion of camping and outdoor activities 4. To encourage awareness of environmental issues and commitment to the conservation of the campsite and woodland environment. 5. The maintenance of a safe campsite, adequately provisioned in terms of services with approved equipment for all the activities available on the campsite. 6. The availability of adequately trained persons will be available to give advice in camping techniques and provide skills training and instruction in the activities available 7. The availability of the Centre Manager and other Salaried Staff to meet with Leaders and visitors wishing to examine the campsite and its facilities 8. The precaution exercised by the camp site members to conserve the wildlife present in the woodland site and through their guidance to visitors, gain their cooperation in the conservation of the camp site 9. By engaging the necessary personnel, either paid or voluntary, to execute the objectives of the campsite. ## **Reserves policy** Unrestricted funds are needed to: 1. Provide funds which can be designated to specific projects to enable them to be undertaken at short notice; 2. To cover direct charitable expenditure, administration and other support costs, without which the campsite could not function. The Trustees consider it prudent that unrestricted reserves be sufficient, to avoid the necessity of realising fixed assets held for the charity’s use, to cover one year’s administration and fund-raising costs in addition to any planned projects to improve the site. The level of reserves is monitored and reviewed by the Board of Trustees at its general meetings. ## **Review of activities** A review of the activities during the year is included within the report of the Centre Manager. ## **Volunteers** The Trustees are grateful to the volunteers and supporters who give up their time during the year. ## **Management** The responsibility of running and maintaining the campsite is delegated to the Chairperson and Board **9** **#SkillsForLife** of Trustees. The Board of Trustees comprises: 1. The Chairperson, who must be appointed with the unanimous approval of the Owner District Commissioners. 2. The Secretary, elected at the AGM. 3. The Treasurer, elected at the AGM. 4. The Centre Manager - an ex-officio member, who must be appointed with the unanimous approval of the Owner District Commissioners. 5. Up to two representatives of each participating District Scout Council. The appointment of which is limited to a period of three years at a time and such an appointment commences at the appropriate District AGM. 6. A maximum of three members can be nominated by the Chairperson and ratified at each Thriftwood AGM. 7. The District Commissioners and District Chairpersons of the participating Districts have the right of attendance at Board Meetings. 8. Experts and Specialists may be co-opted on to the Committee at the discretion of the Chairperson and Board of Trustees until their expertise is no longer required. These are non-voting members 9. Senior Salaried Staff are invited members of the Trustee Board. They are non-voting members and are invited to update the Board on their work Each of the above is entitled to attend Ordinary General Meetings and decisions are made by simple majority by those entitled to vote. At least three general meetings and an annual general meeting are held each year. Any correspondence should be sent to Thriftwood Scout Campsite, Orchard Avenue, Brentwood, Essex, CM13 2DP. ## **Declaration** The Trustees declare that they have approved the Trustees’ Report above Signed on behalf of the Charity Trustees Signature……… **D Johnson** ………………………………………………….….. Chair of Trustees Date…………1[st] September 2021 **10** **#SkillsForLife** 8et' 1914_2014 li Minutes of the Annual General Meeting of Thriftwood Memorial Scout Campsite held on 5th July 2021 via zoom **12** **#SkillsForLife** ThRErnVOCK• MEMORIAL sco1￿ CAMP srrE srATEmE1￿ OF FIfiA14CIAL AcnvmES FOR THE YEAR ENDED 31 DECEMBER 2021 12 IATHSTO 31-12-21 11 Ifftls TO 31-12-20 INCOMIMG RESOURCES Ste fee5 486,987 109.098 489,110 111,204 74.737 68,218 lor generatlng lunds 10,493 4,312 li 182 Total Incfjmlng re*)uYr RESOURCES EXPEIIDED Athertisir#J ProvKk)re tosts Total rUThdra￿r￿j arKI rrtJblhJty CC6ts I,WJ3 1.191 N•t Inc4)mlng rew)urc•• •¥•ll•l￿• Ch•rltabl• expendltwe CosL% of aCt￿t￿ in fUrtherar￿ cl obkcts d the tharty 377086 311,419 mar￿g￿rtht aThJ admlnl#rat IC#),C61 2.4n 103,425 3,112 Losslwofft cm dLsFwl ol assets Net Incom¢ lor the yearl Net rn0¥￿ In fv￿d* Fund baLan￿ at l Jan 20211 l Jan 2020 J,625 1239,928) 1,225,837 Fund tralanc•s •t 31 Dx 2021131 Dec 2020 BALANCE SHE AS AT 31 DECEMBER 2021 31 DECEMBER 2021 31 DECEMBER 2020 591,226 669,109 CLIRREKf ASSErs 8,282 35.39) ii,(MJ 29,2 Debtors and Cash at bonk ond In har*J 540,812 412,050 CREDITORS: amounts f•lllry d wlthln orn y￿r io NET CURRENT 475.>)8 316,800 IIICOME FUNDS Mernorkl furnl General TOTAL FUIIDS and slgmd crt ts behjf ty............ P•38 2 FOR ThE YEAR ENDÉD 3II%CE141E* 2011 PLountino ty Chanues aTrY tts (haribe5 PIL 1.2 Irtomlw &te fees aThJ other Inc(MTe are on an bJ515. Interest receh*J gross Lg [￿lth1 stat￿t 1.3 Grnrts and donabo irrffl&J￿teIY in thè m afvy Krnurt. 1.4 T•TrvJlbl• flx•d •M¢ts*nd dew￿1 1*1Th)5 s*L￿co Slte I￿j to 15% rm 47At Hant, mKhirery and I￿j Cffj Cost Fumlture fixtyre5 2￿j Cffj Cost Vehldes I￿j Cffj Cost 25% cost 31 O•r XIXI 31 D•c 2020 CaM￿n9 slte fee5 C*k Lo6)e Cxher ￿k11r 116,022 31,740 52.325 228.786 29,732 6,945 16,682 38.711 shing JI D•E 21121 Ji O•¢ 2020 10.493 4.312 Opening stock 11,948 2055 7J85 N•t 31 D•t 2021 Ji 2020 182 FOR ThE YÈAR ENDED 31 DE wth tl* •c￿ntIr￿j the P£t 2. to whkh, In my OnS)n, attertkn be thawn In to wthYstaThJlng 3. whkh Tea9x*14e cau5t to th* kn ary mater*1 vew tr* ac(ounu￿j rules cf Date........................... I re￿rt on ￿{ty)nts ofthe crmrnittee for the year endgj 31 Decernter 2021 wh￿th are set t on pages I to 5. Respectlve respDn5ibilltles of Members and Examlner As memters you are res￿n￿￿e for preparatlon ofthe a0￿U￿￿,. you ccfi51(5er that the audit reqUI￿rneAt Se£twJn 43121 of the Charlbes Act 1993 Ithe Act) not apply. It 15 rny nsibility to 5tst< on ts basls of prc£edure5 specffi&l In the General 01￿CtiOnS glven by the Charity Cornrnissk?ners under SedKJn 43(7Xb) of Ac¢ whether parttular rnatters have uJrrE to my attention. Basls of the Examlnerfs Report rty examlnation was rhrried out in acCorda￿e wth the GerErnl Direebons gNen ty the Charity Commi5woners. An examinauon Includes a revkw of the accountlng records kept by the charity and a cornpari50n ofthe accounts pr&sented with those records. It also includes conslderaVC￿ of any unusual Iterns or di￿oSure$ In the accounts, and seeking e%pLqnaOons from you as trustees conceming any such matter5. The pr(c&1ures undertaken do not provlde all the evldentr that would be requlred In an audiL and conwuendy I do not express art audll opinion on the VW g by the accounts. Ir￿ePeNdent Examlnerf$ Statement In connethon wlth my eXaMinath￿ no matter has come to my attentyon: l. which glves me reasonable cause to believe that In any material re5kErt the require￿￿[￿ - to keep accounting records in accorda￿ with S￿￿On 41 of the Act and - to Prepa￿ accounts whith accord with the actountSng recorts and - to compty with tIE actountyng Nu1￿￿￿nts of the Art Iwve not been met, or 2. to whKh, ITr my oplntrjn, attention 5trrJuk4 be dra￿￿ in ordwto ena￿e a worEr understsnditYJ ( the accounts io k reathed, 3. whlch gfves rr£ rea￿nable cause to telieve that li any materfal respttt the accoundng ruks of the S￿&. n5thutian have been met. Paoe 6