## Thriftwood International Activity Centre Our annual report for the year ending 31 December 2020 **thriftwood.org.uk** #SkillsForLife **Thriftwood International Scout Campsite & Activity Centre Orchard Avenue, Brentwood, Essex CM13 2DP** **Registered Charity Number 1138253** **www.thriftwood.org.uk enquiries@thriftwood.org.uk** ## Members of the Board of Trustees for 2020 ## **Ex-Officio Members** Chair of Trustees Secretary Treasurer Centre Manager Mr Dan Johnson Mr Bradley Monk Mrs Wendy Shorey Mr Colin Tilbrook ## **District Appointed Members** Barking & Dagenham District Mrs Pauline Wakeling Mr Steve Wakeling Brentwood District Mr Martin Hamilton Mr Simon Timmins Hornchurch District Mrs Debbie Carter Mr Scott Wilderspin ## **Nominated Members** Chairman’s Nominations Mr Trevor Cottis Mr Steve May Mr Nick Messenger ## **Co-opted Members (non-voting)** Service Crew Representative Mr Mark Hughes ## **- Invited Members (non voting)** Activities Manager Facilities Manager Guest Services Manager Retail Manager Mr Alex Kerr Mr Gary Ward Ms Vikki Frost Mrs Sarah Tilbrook **Thriftwood International Scout Camp Site and Activity Centre Orchard Avenue, Brentwood, Essex CM13 2DP** **#SkillsForLife** **2** ## Annual General Meeting ## **to be held on** ## **Wednesday 22[nd] September 2021 at Thriftwood** ## Agenda 1. Opening Prayer 2. Chairman’s Welcome 3. Apologies for Absence 4. Minutes of the 63[rd] Annual General Meeting 5. Treasurer’s Report and Approval of Accounts for the year ending 31[st] December 2020 6. Centre Manager’s Report 7. Service Crew Report 8. Election of Officers - ! Secretary - ! Treasurer - ! Auditor 9. Chairman’s Nominated Members 10. Confirmation of District Representatives 11. Confirmation of Service Crew Representative 12. Chairman’s Closing Comments **#SkillsForLife** **3** ## Chair of Trustees Report I would like to express my thanks in your continued trust in me to serve as the Chair of the Board of Trustees. In this quite extraordinary of years, the Trustees met six times: once in person and the remaining via teleconference and then Zoom. At the beginning of the year, we held our second Burns supper and completed work on the new crate stack activity. Then, on 23rd March everything changed as our Prime Minister announced a national lockdown and face to face Scouting activities ceased. This global catastrophe did not dampen our spirits and as a team we shut down non-essential services in order to preserve this wonderful site and protect our finances. We donated stock from the tuck shop to the food bank. We took the decision to furlough our staff to protect them as best as we could and while some staff continued to work from home, a small team formed a “family” bubble on site. We analysed our finances, produced business plans, wrote and approved risk assessments and identified safe ways of providing services. We re-opened pickles pond for fishing and held virtual campfires which were very well attended. We also opened for family camping for the first time. This year has proven our strength, resilience and effectiveness as a team. No one could “be prepared” for a situation quite like this, and yet as we approach the end of the year (sadly without much hope of a significant relaxation of restrictions), our finances and our team are in good health. During the year we also made good progress on updating the constitution, and it is my hope that this work will conclude and be approved in 2021. More than ever, I remain incredibly proud of our trustees, staff, our volunteers and the campsite. I would like to express my gratitude to all of you for everything you have done during this challenging year. I look forward with some trepidation to 2021, hoping for a return to face-to-face Scouting and relaxation of restrictions so that we can once again offer amazing experiences for our young people. I look forward to the conclusion of the work we started on updating the constitution, policies and procedures. **Dan Johnson** Chair of Trustees **#SkillsForLife** **4** ## Centre Manager’s Report 2020, has been a very interesting and exceptional year! ## **January:** January started well with Pedal car Olympics was again well attended with 114 teams taking part. This year there was one team of participants from the Guide Association. The races were all well received, and the catering was again a massive hit, with Doris & Dave serving more meals than ever before! (Massive thank you to all the volunteers from Hornchurch) We had the Second Annual Burns Night Supper. Another successful event, with piper, haggis, poems and Caleigh band. Lots of fun had by all. Definitely a permanent fixture in the diary. We also hosted BT Openworld’s team building week, with a number of employees trying Archery, Axe Throwing & Zipline to name a few. ## **February:** February is always a quiet month for campers, so we continued with last year’s specials: Free Camping for Owner Districts and a free activity for any other group camping during February or March. Royal Forest District’s Brass Monkey Camp was again held at Thriftwood. Lots of teams were surviving the elements in home-made shelters as part of this 24hr survival camp. We had an advertising stand at Norfolk Scout’s Big Weekend, seeing hundreds of Leaders, and Tim Kidd!! We said Goodbye to International Volunteers, Lucas & Nikita and hello to Anny & Jeric from Taiwan. ## **March:** March is a good month for training courses. We successfully ran a NSRA Rifle Instructor, Archery GB and Scout climbing courses. Our Young Leader Unit met for the first time in 2020, with 12 young people on a Bushcraft experience. We also Interviewed potential new summer staff and apprentices. Then dark news descended that a virus called Covid-19 was spreading from China. We all watched the news with interest. **#SkillsForLife** **5** On the 18[th] March, we had to close our gates to all visitors as Covid-19 turned into a Global Pandemic. However, with our International Volunteers living on site, and no way of getting them home, we managed to plant a few hundred trees on site 15, to shield the site from the lake. ## **April:** Facebook reached 3000 likes, the Government introduced Furlough, allowing the Staff and winter team to stay employed whist being paid 80% of their salary from HMRC. The Winter team of Gabby, Martin and Alex, plus Internationals, Anny, Jeric and Miguel along with Gary and Brad, had the campsite to themselves. Gary, Brad & the Internationals started working on campsite tiding, the others enjoyed the campsite keeping up their skills on the lake and roped activities. Zoom suddenly became a household name, and the onsite team met up virtually with the other Thriftwood team on quizzes and chats. With Jeric’s skills with a drone, virtual tours of the campsite were created and posted on Facebook. We started the Claps for the NHS, again with videos being posted on Facebook. ## **May:** We introduced a Virtual Campfire, with a celebration blanket badge. Over 12,000 people viewed the event, Live over Facebook or later on our Facebook page. The concept was great, but the technology let us down. A Fabulous idea, and one we hoped to improve on. More Claps for the NHS, a minute’s silence to remember VE75 Another Virtual Campfire on Bank Holiday, this time with added tech support and a more reliable internet. With the added bonus of guest singer, ex Campsite Manager Bill Hindley and going out live via Bucks Scout Radio! We posted our last Thank you for the NHS & Key workers ## **June:** Our on-site team, cleared Pickels pond carpark and entrance way. Created new laser tag shelters. Painted the exterior of the crewhut. The fishing lake was allowed to open, and the word ‘Covid secure’ was introduced into our repertoire. Virtual Campfire 3, bigger and better than before. **#SkillsForLife** **6** ## **July:** Fishing continued to be popular as one of the only forms of allowed ‘exercise’. Hand wash stations were introduced as rumours of limited re-opening were in the news. Virtual campfire 4, to entertain and keep the Thriftwood name in people’s minds. On 31[st] we were allowed to open to a limited customer base. Public camping and activity sessions were now available for the first time at Thriftwood! ## **August** Normally the busiest month of the year with hundreds of Scouts camping, this year we had a few leaders with their families. Busier than we expected, it was lovely to hear people enjoying the woodland and taking part in activities. Another virtual campfire, this time shared with the Essex Bedfordshire and Suffolk Scouts Summer Challenge. This time with 2 more surprise guests (Steve Austin & Susie Warren (Lyus)) ## **September:** Scouting moved into Amber and were allowed to meet outside in small groups, we embraced this adding festoon lights to campsites, setting sites up with socially distanced altar fires and making the floodlit activities ‘Covid secure’ A few training courses were allowed to run, Archery, Rifle shooting and first aid were all delivered. Rustic bench bird feeders were made and sold. Virtual campfire 6, to keep everyone’s spirits up. This time in partnership with Beaudersert campsites Virtual wilderness camp. ## **October:** Essex Fire service used the site for major incident training, with 4 appliances, off road pump and numerous police cars. It was interesting to watch and be part of. We tested our own inhouse response too. The ladies from TOWIE filmed a kayaking session on the lake. Service crew member Apple-Jane Hayward was awarded the British Empire Medal for here services to the community as part of the sea cadets. International volunteer Miguel was finally allowed to travel home to Columbia almost 6mths after he should have left! We were able to open our Chillout Holiday club in a reduced manner, but great to have kids back enjoying the woods. ## **November:** Our Memorial service was via Zoom, thank you Hornchurch District. We introduced personalised Christmas decorations to sell, plus bags of kindling. **#SkillsForLife** **7** ## **December:** A virtual advent calendar was posted every day on Facebook, showing a different campsite scene/activity, leading up to Christmas. We welcomed a new International volunteer – Laura, from Germany. Another virtual campfire, this time with carols! Tier 4 lockdown hits and things close down again. Fishing is allowed as is family activity sessions. The team couldn’t have a Christmas meal, but all met up over zoom to share secret Santa gifts ## **The Future:** For 2021 I would like to see Thriftwood continue to give excellent customer service to all of our visitors. Whatever we are allowed to do. We hope the Pandemic is brought under control and the vaccination programme allows life to return to a new ‘normal’ I would lastly like to thank all the hard work put into the site over the last 12 months by the Thriftwood Family Unit. The support of the team on Furlough, who live each month not really knowing what is happening. All of us hoping and praying that we can continue and come out of this in a secure place allowing Thriftwood to continue to be a great asset to Scouting. ## **Colin Tilbrook** Centre Manager **#SkillsForLife** **8** ## Service Crew Report 2020 – the year that nearly never was! The year started as normal, with a newly repainted crew hut, courtesy of Gary. The first couple of weeks were spent setting up courses and maintaining the carts for the annual Pedal Car Olympics. The weekend saw the return of many previous members of the crew, including Kathy Sayo who came back all the way from Germany to make up for missing it the year she was with us through ICYE. Talking about ICYE, at that point we had Lucas (Germany), Alina(Germany), Miguel(Columbia) and Nikita (Switzerland) working with us. The next couple of months carried on very much as normal and then in March the bombshell dropped and we had to go into lockdown. During the first lockdown the crew on site maintained security and got involved in the “clap for carers” campaign, releasing a number of videos on the site Facebook page. We also kept contact with crew who were now no longer able to visit through a series of quizzes organised by Hannah and Mark. **#SkillsForLife** **9** One by-product of these activities was that we had a number of former ICYE volunteers join us, and it was great to see them joining in and remembering the happy times that they spent here. Some of the crew also got involved in the Virtual Campfires on occasion, with Martin doing a sterling job keeping the singers informed about shout-outs! Again, we were also able to welcome back former crew members Susie, Andy and Steve to share the singing duties with Bill and Brad. As the year progressed restrictions eased and we had families camping with us, and some scout groups organised socially distanced evening activities which gave us plenty to do. By this time Alina, Nikita and Lucas had returned home to be replaced by Jeric (Taiwan) and Annie (Taiwan, via Equador). In the autumn we were joined by Laura N from Germany. On the 25[th] December the “Thriftwood Family” enjoyed a Christmas celebration together, following the restrictions that prevented travel home, as we looked forward to a brighter 2021. 2020 had been a strange year! **#SkillsForLife** **10** ## Retail Services Report This year has been a very sad year for the shop. It’s been closed for most of the year, only really seeing customers at Pedal Car Olympics. We introduced a virtual campfire badge, and sold personalised rustic bench bird feeders and Christmas decorations. The majority of our sweet and drink stock was donated to a local Brentwood food bank. Hopefully doing some good in this difficult time. We do not plan on investing in any new branded stock or souvenirs, allowing the current stock to be reduced and saving money to help support the campsite. Here’s to a better 2021 season. Sarah Tilbrook Retail Manager **#SkillsForLife** **11** ## **THRIFTWOOD MEMORIAL SCOUT CAMP SITE TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2020** The Trustees present their annual report and financial statements for the campsite for the year ended 31 December 2020 The Thriftwood Memorial Camp Site (Registered Charity No. 1138253) operates as Thriftwood International Scout Camp Site and Activity Centre. The site is owned jointly and equally by the District Scout Councils of Barking & Dagenham (Registered Charity No. 303798), Brentwood (Registered Charity No. 282746) and Hornchurch (Registered Charity No. 303699) and ultimately vested in The Scout Association Trust Corporation. The site is governed by a Constitution dated 24[th] July 2010 and approved by the Charity Commission on the 5[th] October 2010 ## **Names of the Charity Trustees** |**Trustees Name**|**Office**| |---|---| |Dan Johnson|Chairman| |Bradley Monk|Secretary| |Wendy Shorey|Treasurer| |Colin Tilbrook|Centre Manager| |Pauline Wakeling|Barking & Dagenham| |Steven Wakeling|Barking & Dagenham| |Martin Hamilton|Brentwood| |Simon Timmins|Brentwood| |Debbie Carter|Hornchurch| |Scott Wilderspin|Hornchurch| |Trevor Cottis|Co-opted| ## **Objectives of Thriftwood** To advance in life and help young people through: - a. The provision of recreational and leisure time activities provided in the interest of social welfare, designed to improve their conditions of life - b. Providing support and activities which develop their skills, capacities and capabilities to enable them to participa - c. To promote the Aims of the Scout Association. ## **Achieving the Objectives** **#SkillsForLife** **12** 1. To provide camping facilities, accommodation and activities to members of the participating Districts and, as appropriate, members of The Scout Association, both national and international, also the Guide Association, Youth Organisation, Schools and other bona fide organisations 2. To make available instruction and skills training in the activities available on the campsite 3. To assist with the promotion of camping and outdoor activities 4. To encourage awareness of environmental issues and commitment to the conservation of the campsite and woodland environment. 5. The maintenance of a safe campsite, adequately provisioned in terms of services with approved equipment for all the activities available on the campsite. 6. The availability of adequately trained persons will be available to give advice in camping techniques and provide skills training and instruction in the activities available 7. The availability of the Centre Manager and other Salaried Staff to meet with Leaders and visitors wishing to examine the campsite and its facilities 8. The precaution exercised by the camp site members to conserve the wildlife present in the woodland site and through their guidance to visitors, gain their cooperation in the conservation of the camp site 9. By engaging the necessary personnel, either paid or voluntary, to execute the objectives of the campsite. ## **Reserves policy** Unrestricted funds are needed to: 1. Provide funds which can be designated to specific projects to enable them to be undertaken at short notice; 2. To cover direct charitable expenditure, administration and other support costs, without which the campsite could not function. The Trustees consider it prudent that unrestricted reserves be sufficient, to avoid the necessity of realising fixed assets held for the charity’s use, to cover one year’s administration and fund-raising costs in addition to any planned projects to improve the site. The level of reserves is monitored and reviewed by the Board of Trustees at its general meetings. ## **Review of activities** A review of the activities during the year is included within the report of the Centre Manager. ## **Volunteers** The Trustees are grateful to the volunteers and supporters who give up their time during the year. ## **Management** The responsibility of running and maintaining the campsite is delegated to the Chairperson and Board of Trustees. The Board of Trustees comprises: 1. The Chairperson, who must be appointed with the unanimous approval of the Owner District Commissioners. 2. The Secretary, elected at the AGM. 3. The Treasurer, elected at the AGM. 4. The Centre Manager - an ex-officio member, who must be appointed with the unanimous approval of the Owner District Commissioners. 5. Up to two representatives of each participating District Scout Council. The appointment of which is limited to a period of three years at a time and such an appointment commences at the **#SkillsForLife** **13** appropriate District AGM. 6. A maximum of three members can be nominated by the Chairperson and ratified at each Thriftwood AGM. 7. The District Commissioners and District Chairpersons of the participating Districts have the right of attendance at Board Meetings. 8. Experts and Specialists may be co-opted on to the Committee at the discretion of the Chairperson and Board of Trustees until their expertise is no longer required. These are non-voting members 9. Senior Salaried Staff are invited members of the Trustee Board. They are non-voting members and are invited to update the Board on their work Each of the above is entitled to attend Ordinary General Meetings and decisions are made by simple majority by those entitled to vote. At least three general meetings and an annual general meeting are held each year. Any correspondence should be sent to Thriftwood Scout Campsite, Orchard Avenue, Brentwood, Essex, CM13 2DP. ## **Declaration** The Trustees declare that they have approved the Trustees’ Report above Signed on behalf of the Charity Trustees Signature……… **D Johnson** ………………………………………………….….. Chair of Trustees Date…………1[st] September 2021 **#SkillsForLife** **14** ## Minutes of the Annual General Meeting of Thriftwood Memorial Scout Campsite held on 1/3/21 via zoom ## **1. Prayers** The opening prayer was led by Bradley Monk. ## **2. Chairman’s welcome – Dan Johnson** Dan said thank you for believing in me and my ability to serve as your chair. Also for giving me the opportunity to play my part in the running of this site and keeping the history of this memorial campsite alive. When I took office, I have to confess that it was a little daunting. I received a wonderfully warm welcome by the crew, management team and board members and have been constantly provided with help and assistance and gentle reminders relating to my responsibilities. As you’ll read in my report bookings and takings are up, which demonstrates the commitment, hard work and enthusiasm of the whole team. If you are part of the team or volunteer in any capacity please stand up. On behalf of all adult leaders and young people I would like to thank you. One project this year, arising out of the council’s decision to impose a 20mph limit on the estate, has been a competition to create a sign to remind our visitors as they leave the site. The wi9nner will be chosen tonight, but more about that later. Our big project this year is to update our constitution which was last updated in 2010 or 2012, depending upon which district you are in, and to review, write and update the operational policies and procedures to ensure that our young people remain safe. It’s a big task, and again, I am grateful for the enthusiastic way that the team are approaching this. It is truly a delight to work with you all, and I genuinely look forward to continuing to do so. ## **3. Apologies for Absence** Alex Kerr ## **4. Minutes of 62nd AGM** Proposed by Steve Wakling Seconded by Trevor Cottis All agreed by show of hands. ## **5. Treasurer’s Report and Approval of Accounts for the Year Ending 31[st] December** **2018** The main report was circulated with the accounts showing another prosperous year for the site. Proposed by Steve May Seconded by Nick Messenger The accounts were approved by a show of hands. **#SkillsForLife** **15** ## **6. Centre Managers Report – Colin Tilbrook** Colin referred everyone to his written report. He then went on to thank the paid team, the volunteer trustees, and volunteer service crew. Here’s to 2020! ## **7. Service Crew Report – Mark Hughes** Mark submitted his written report for the year. He then announced that he was now standing down as Crew Rep. ## **8. Election of Officers – Dan Johnson** **Secretary – Brad Monk** Proposed by Margaret Hamilton Seconded by Jim Berry **Treasurer – Wendy Shorey** Proposed by Alex Kerr Seconded by Scott Wilderspin **Independent Examiner – Leigh Lang** Proposed by Simon Timmins Seconded by Pauline Pass All agreed unanimously ## **9. Chairman’s Nominated Members – Dan Johnson** **Nominated Member - Trevor Cottis Nick Messenger Steve May** Proposed by Dan Johnson Agreed by all ## **10. Confirmation of District Representatives** |**Barking and Dagenham**|Pauline Wakeling| |---|---| ||Steve Wakeling| |**Brentwood**|Martin Hamilton| ||Simon Timmins| |**Hornchurch**|Linda Thorogood| ||Scott Wilderspin| ## **11. Confirmation of Service Crew and Badge Team Representatives** ## **Service Crew Rep** To be advised. ## **12. Presentations** There were no presentations this year. ## **13. Chairman’s Closing Comments – Dan Johnson** Dan said that he remains proud to be able to serve as Chair of Thriftwood Campsite. The support given has been phenomenal. **#SkillsForLife** **16** It is a thrill to see young people and leaders enjoying themselves learning new skills and joining inn the campfires. The meeting closed at 8.40pm. **#SkillsForLife** **17** qi R ENDED THRIFfwooD MEMORIAL scoiwr CAMP srrE StATEMEKf OF FINANCIAL ACTJVMES FOR THE YEAR ENDED 31 DECEMBER 2020 Nrtes 12 MThS TO 31-12-20 12 F4mlS TO 31-12-19 INCOMING RESOURCES Incoming ￿SOurceS from operating activltles in furtherance of the tharity's objects Site fees Other income 109,098 598,013 2,096 111,204 600,109 Donations 68,218 599 Incoming resour￿ from other activitses for generating funds Providore income 4,312 31,154 Investment Income 182 376 Totsl incomlng resources 183 915 632 238 RESOURCES EXPENDED Costs of generatlng funds Advertising Providore costs Total fundraising publiaty costs 1,191 3,803 4,171 26,531 Net Incoming re￿lUrCeS avallable 178,922 605,707 Charitable expendlture Costs of activities in furtheran￿ of the objects of the charity 311,419 465,027 Management and administration 894 2,868 Depreciation s/profit on diswsal of assets 103,425 3,112 102,043 6,278 Total tharltable expenditure 418,850 576,216 Total resources experKled 602 747 Net income for the yearl Net movement in funds Fund balances at I lan 20201 l Jan 2019 {239.928) 1,225,837 29,491 1,196,346 Fund balances at 31 Dec 2020131 Dec 2019 1225 837 Page 1 THRIFTWOOD MEMORIAL sco￿ CAMP srrE BALANCE SHEEr AS AT 31 DECEMBER 2020 Notes 31 DECEMBER 2020 31 DECEMBER 2019 FIXED ASSErs 669,109 747,373 CURRENT ASSE ii,c 29,296 371754 412,050 11,948 17,206 Debtors and prepayments Cash at bank and in hand 563,308 CREDITORS: amounts falling due withln one year io 95,250 CURRENT ASSErs 316,800 478,464 TOTAL ASSETS LESS CURRENT LIABILrrIES 1,225,837 INCOME FUNDS Memorial fund General TOTAL FUNDS 985,909 985,909 1225,837 1225,837 The accounts were approved by the Managen￿nt Committ￿ on and sigr￿d on its behalf by.........-......................... Secretsry Page 2 THRIFTWOOD MEMORIAL SCOUT CAMP srrE FOR THE YEAR ENDED 31 DECEMBER 2020 1.1 Accounting p)liaes The 3ccounts have been preparèy uThJer the historical cvst o)nvention and in aCcOrda￿e with applicable accounting Standards and Statanert of ￿￿omnE￿￿j Pra(tKt- Accounting by Charibes and the Charibes Act. 1.2 Incomlng resources Site fees and other in(Dme are Tecognlsed on an accrua15 basi5. Interest received gross is indud8J in the statement of finarKial actNts"s. 1.3 Grnnts and donations Grants and donation5 receNed for carxial LM)lects have teen offset dir￿ty against the cost of those prO1￿ts. Depreaation ha5 ￿en charged the net cost of addit￿￿5. Government grants for imrY*diate finan(ial SUp￿)rt or to cover costs already ilKyrr&l are recognised immediately in the profft and loss account 1.4 Tanglble flxed assets and depreciation Tangible fixed assets are stated at cost less depreciation. Depreiiation is prowded at Fates alculated tr) wrtte off the cost th e51irnated residual value of each asset over expect& useful life, as follows.. Buildings Site amenib.es and instsllations ant, mathinery and equirrnt Furniture and fixtures Vehides Computer equip¥llert 5% on ujst IO% to 15% on cost IO% on o)St 20% on (k)st IO% on cost 25% on cost 31 Dec 2020 31 D¢c 2019 Site fees Camping site fees Oak LcKlge other Buildlngs Activities Other Lx)oknng ttons 29.732 6,945 16,682 38,711 146,089 40,630 87,643 244,034 598 013 Other income Fishing MI￿lIaneOuS 20 1,243 853 Providorn Income 31 Dec 2020 31 2019 Saleg Cost of sales Opening stod( Purchases aosing stock 4,312 31,154 11,948 2,855 14,119 20,189 Gross profft Other expenses Net surplus 31 De¢ 2020 31 De¢ 2019 Investynent Income Interest receNeable 182 376 Page 3 NOTES TO THE Accoupirs FOR THE YEAR ENDED 31 DECEMBER 2020 Costs of artivities in furtherance ofthe obiecis of the d￿rIty Staff and actiwty instructors 170,039 other staff payrrEnts inc extEnses 28,142 Training courses 5,670 Insuran 12.766 Counol tax 858 Gas 14,612 ectrfaty 13,481 Water Telephones Refuse collethon Maintenan 233,676 37,095 11.197 12,465 3,127 15,367 16,524 4,989 2,391 18,333 2.129 12.701 Buildin 4.329 3,767 9,284 12,218 14,775 Equiprnent Vehides & fud 12,387 2,310 10,184 14,457 42,418 5,457 41,334 17,515 Toiletry & deaning Actiwties and other evenis Other Events MIs￿lIaneOuS 311419 465 027 Management and administration Stationery computers & tx)stage Independent examiners fee 2,418 450 450 31 Dec 2020 31 Dec 2019 Debtors and prepaymefts Camp and other anK)unts due Prepayments 18,074 7,505 10. Creditors: amounts falliThJ due thin one year Deposts received in advan PAYE cred￿ card balan Accruals 79,051 2,740 69,085 4,712 1,320 11. The tnjstees wouhl like it to ￿ noted that the h)ss for the yèar was ￿n￿rro￿ enlirely a5 a result of the measures tsken by the UK govemn*nt in March 2020 to limrt the harni of ￿vID 19. The measu involv& a high degree of soaal disruption whith resu￿ in the temp)rJry dosure of the site for a number of tnonths followed by a reduced level of oywatr.on for the rerllainder of the finanoal year rewrted and beyond. Pa￿4 'N NN Inde dent E rnin otlal Scout Cam Site I report on the accounts of the committee fcf the year erKled 31 D￿M￿r 2020 whKh are Set out on pèges I to 5. Respective responsibilities of Members and Examiner As the meM￿rS you are resFM)nsible for the preparatK)n of tl* accountsi you wnsider that the audit requirement Section 43{2) of the Charities Act 1993 (the Art) dcts not apply. It is my responsibility to 5tste, on the basis of prOC￿lureS s[Ear￿ in the General Direcbons gNen by the Charity Commissioners under Section 4317Xb) of the Act, whether particular matter5 have come to my atterstion. Basis of the ExamineVs Report My examination was carried out in accordan￿ with the General DirertiOn5 gwen by the Charity Commissioners. An examination indudes a review of the ￿COUn￿.ng records kept by the charity an(f a compari50n of the accounts present￿ with those records. It also i￿(￿Je5 consideration of any unusual items or discbsures in tt)e accounts, and seeking explanations from you a5 trustees concerning any such matters. The prC￿edureS undertaken do not provhje all the eviden￿ that would be required in an audic consequentty I do rtt)t ￿resS an audit wnion on the v￿W given by the accounts. Independent Examin&s Statement In connection w￿h my examination, Th) matter has Im to my attention: l. which gives me reasonable cause to telEve that in any matertal resFed( the requirements - to keep accountr"NJ r￿rits in accordan￿ with Section 41 of the Act and - to prepare accounts which accord wtth the accounting r￿ordS and - to comply w(th the accounting requirements of the Act have not b￿n meL or 2. to which, in my opinton, attention should te dTrwn in order to enabk a proper unL*rstanding of the accounts to be reached, 3. which gives me rea￿nab￿ cause to believe that in any ma*rial resm the accounting rules of the sits's constitution have not t*en met. Iblii12011. Page 6 qi R ENDED THRIFfwooD MEMORIAL scoiwr CAMP srrE StATEMEKf OF FINANCIAL ACTJVMES FOR THE YEAR ENDED 31 DECEMBER 2020 Nrtes 12 MThS TO 31-12-20 12 F4mlS TO 31-12-19 INCOMING RESOURCES Incoming ￿SOurceS from operating activltles in furtherance of the tharity's objects Site fees Other income 109,098 598,013 2,096 111,204 600,109 Donations 68,218 599 Incoming resour￿ from other activitses for generating funds Providore income 4,312 31,154 Investment Income 182 376 Totsl incomlng resources 183 915 632 238 RESOURCES EXPENDED Costs of generatlng funds Advertising Providore costs Total fundraising publiaty costs 1,191 3,803 4,171 26,531 Net Incoming re￿lUrCeS avallable 178,922 605,707 Charitable expendlture Costs of activities in furtheran￿ of the objects of the charity 311,419 465,027 Management and administration 894 2,868 Depreciation s/profit on diswsal of assets 103,425 3,112 102,043 6,278 Total tharltable expenditure 418,850 576,216 Total resources experKled 602 747 Net income for the yearl Net movement in funds Fund balances at I lan 20201 l Jan 2019 {239.928) 1,225,837 29,491 1,196,346 Fund balances at 31 Dec 2020131 Dec 2019 1225 837 Page 1 THRIFTWOOD MEMORIAL sco￿ CAMP srrE BALANCE SHEEr AS AT 31 DECEMBER 2020 Notes 31 DECEMBER 2020 31 DECEMBER 2019 FIXED ASSErs 669,109 747,373 CURRENT ASSE ii,c 29,296 371754 412,050 11,948 17,206 Debtors and prepayments Cash at bank and in hand 563,308 CREDITORS: amounts falling due withln one year io 95,250 CURRENT ASSErs 316,800 478,464 TOTAL ASSETS LESS CURRENT LIABILrrIES 1,225,837 INCOME FUNDS Memorial fund General TOTAL FUNDS 985,909 985,909 1225,837 1225,837 The accounts were approved by the Managen￿nt Committ￿ on and sigr￿d on its behalf by.........-......................... Secretsry Page 2 THRIFTWOOD MEMORIAL SCOUT CAMP srrE FOR THE YEAR ENDED 31 DECEMBER 2020 1.1 Accounting p)liaes The 3ccounts have been preparèy uThJer the historical cvst o)nvention and in aCcOrda￿e with applicable accounting Standards and Statanert of ￿￿omnE￿￿j Pra(tKt- Accounting by Charibes and the Charibes Act. 1.2 Incomlng resources Site fees and other in(Dme are Tecognlsed on an accrua15 basi5. Interest received gross is indud8J in the statement of finarKial actNts"s. 1.3 Grnnts and donations Grants and donation5 receNed for carxial LM)lects have teen offset dir￿ty against the cost of those prO1￿ts. Depreaation ha5 ￿en charged the net cost of addit￿￿5. Government grants for imrY*diate finan(ial SUp￿)rt or to cover costs already ilKyrr&l are recognised immediately in the profft and loss account 1.4 Tanglble flxed assets and depreciation Tangible fixed assets are stated at cost less depreciation. Depreiiation is prowded at Fates alculated tr) wrtte off the cost th e51irnated residual value of each asset over expect& useful life, as follows.. Buildings Site amenib.es and instsllations ant, mathinery and equirrnt Furniture and fixtures Vehides Computer equip¥llert 5% on ujst IO% to 15% on cost IO% on o)St 20% on (k)st IO% on cost 25% on cost 31 Dec 2020 31 D¢c 2019 Site fees Camping site fees Oak LcKlge other Buildlngs Activities Other Lx)oknng ttons 29.732 6,945 16,682 38,711 146,089 40,630 87,643 244,034 598 013 Other income Fishing MI￿lIaneOuS 20 1,243 853 Providorn Income 31 Dec 2020 31 2019 Saleg Cost of sales Opening stod( Purchases aosing stock 4,312 31,154 11,948 2,855 14,119 20,189 Gross profft Other expenses Net surplus 31 De¢ 2020 31 De¢ 2019 Investynent Income Interest receNeable 182 376 Page 3 NOTES TO THE Accoupirs FOR THE YEAR ENDED 31 DECEMBER 2020 Costs of artivities in furtherance ofthe obiecis of the d￿rIty Staff and actiwty instructors 170,039 other staff payrrEnts inc extEnses 28,142 Training courses 5,670 Insuran 12.766 Counol tax 858 Gas 14,612 ectrfaty 13,481 Water Telephones Refuse collethon Maintenan 233,676 37,095 11.197 12,465 3,127 15,367 16,524 4,989 2,391 18,333 2.129 12.701 Buildin 4.329 3,767 9,284 12,218 14,775 Equiprnent Vehides & fud 12,387 2,310 10,184 14,457 42,418 5,457 41,334 17,515 Toiletry & deaning Actiwties and other evenis Other Events MIs￿lIaneOuS 311419 465 027 Management and administration Stationery computers & tx)stage Independent examiners fee 2,418 450 450 31 Dec 2020 31 Dec 2019 Debtors and prepaymefts Camp and other anK)unts due Prepayments 18,074 7,505 10. Creditors: amounts falliThJ due thin one year Deposts received in advan PAYE cred￿ card balan Accruals 79,051 2,740 69,085 4,712 1,320 11. The tnjstees wouhl like it to ￿ noted that the h)ss for the yèar was ￿n￿rro￿ enlirely a5 a result of the measures tsken by the UK govemn*nt in March 2020 to limrt the harni of ￿vID 19. The measu involv& a high degree of soaal disruption whith resu￿ in the temp)rJry dosure of the site for a number of tnonths followed by a reduced level of oywatr.on for the rerllainder of the finanoal year rewrted and beyond. Pa￿4 'N NN Inde dent E rnin otlal Scout Cam Site I report on the accounts of the committee fcf the year erKled 31 D￿M￿r 2020 whKh are Set out on pèges I to 5. Respective responsibilities of Members and Examiner As the meM￿rS you are resFM)nsible for the preparatK)n of tl* accountsi you wnsider that the audit requirement Section 43{2) of the Charities Act 1993 (the Art) dcts not apply. It is my responsibility to 5tste, on the basis of prOC￿lureS s[Ear￿ in the General Direcbons gNen by the Charity Commissioners under Section 4317Xb) of the Act, whether particular matter5 have come to my atterstion. Basis of the ExamineVs Report My examination was carried out in accordan￿ with the General DirertiOn5 gwen by the Charity Commissioners. An examination indudes a review of the ￿COUn￿.ng records kept by the charity an(f a compari50n of the accounts present￿ with those records. It also i￿(￿Je5 consideration of any unusual items or discbsures in tt)e accounts, and seeking explanations from you a5 trustees concerning any such matters. The prC￿edureS undertaken do not provhje all the eviden￿ that would be required in an audic consequentty I do rtt)t ￿resS an audit wnion on the v￿W given by the accounts. Independent Examin&s Statement In connection w￿h my examination, Th) matter has Im to my attention: l. which gives me reasonable cause to telEve that in any matertal resFed( the requirements - to keep accountr"NJ r￿rits in accordan￿ with Section 41 of the Act and - to prepare accounts which accord wtth the accounting r￿ordS and - to comply w(th the accounting requirements of the Act have not b￿n meL or 2. to which, in my opinton, attention should te dTrwn in order to enabk a proper unL*rstanding of the accounts to be reached, 3. which gives me rea￿nab￿ cause to believe that in any ma*rial resm the accounting rules of the sits's constitution have not t*en met. Iblii12011. Page 6