Charity Registration No. 01138216 # BLAYDON HARRIERS TRUSTEES’ REPORT AND UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023 ## BLAYDON HARRIERS ## LEGAL AND ADMINISTRATIVE INFORMATION anem Trustees Mr A Dent Mr S Evans Mr R Houston Mr A Muir Mr D Craig Mr! Dunn Mrs N Perry Charity number 01138216 Principal address 3 Meadow Close Ryton Tyne and Wear NE40 3RU Independent Examiner AK Dunn Stokoe Rodger St Matthews House Haugh Lane Hexham Northumberland NE46 3PU Bankers Lloyds Bank PLC 44 Front Street Whickham Newcastle upon Tyne ## rr ## BLAYDON HARRIERS ## CONTENTS **----- Start of picture text -----**
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rn FOR THE YEAR ENDED 31 JULY 2023 ## BLAYDON HARRIERS ## TRUSTEES’ REPORT ## rt The trustees present their report and accounts for the year from 1 August 2022 to 31 July 2023. ## Structure, governance and management The charity was established under its constitution on 11 March 2009 and registered as a charity with the Charity Commission on 30 September 2010. The trustees who served during the year were: Mrs L Craig - Resigned during year Mrs J Murray — Resigned during year Mr A Dent Mr S Evans Mr L Friel — Resigned during year Mr R Houston Mr J Macphail — Resigned during year Mr A Muir Mrs S Morris ~ Resigned during year Mr D Craig Mr D Flint — Resigned during year Mr! Dunn Mrs N Perry The appointment of trustees is set out in the Constitution. The recruitment of new trustees is periodically undertaken by the Board, which follows an open and fair recruitment process taking due account of both the skills and needs of the charity and the desire for its membership to reflect the diversity of the local population. The Charity and its property are managed and administered by a board of trustees, which can have between three and fifteen members. The trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks. ## Objectives and activities The charity’s objects are the promotion of community participation in healthy recreation by providing facilities for athletics. The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake. Promotion and organisation of the annual Blaydon Race for some 4700 senior competitors. This race is an established event in the North East which also attracts overseas competitors. Worked to improve opportunities to participate in athletics locally and across Gateshead as part of the Gateshead Athletics Network. tn ai Aha ‘ ## BLAYDON HARRIERS ## TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 JULY 2023 saeee ## Membership & Volunteers At the time of writing there are 167 members of Blaydon Harriers & AC, a 20% increase from the previous year. We have members ranging from 8 years old, learning the fundamentals of Athletics in our Induction group, through to members in their 70’s who not only train regularly but also compete nationally. In addition, the Club now has 10 UKA coaches and leaders in running fitness, a 25% increase from the previous year. There are a further four members of the Club progressing towards UKA coaching qualifications, and | would encourage other members to start their coaching journey. Growing the number of volunteers and coaches underpins our ability to increase the capacity of the Club and continue to provide high quality training for our members. The Club retains funding to support coach education and training. Thanks to all our coaches and volunteers who have given up their time to support the Club during the year. The committee continues to work hard to attract new members to the Club and is committed to providing affordable access to athletics. However, the cost of facilities hire will mean that the Club will run at an operational deficit and The Blaydon Race is critical to supporting the Club financially. ## The Blaydon Race A successful Blaydon Race is key to Supporting the aims of all at Blaydon Harrier & AC, that's to make athletics accessible and available to all in the local community. All at the Club would like to thank tsaac Dunn (Race Organiser), the supporting Race Advisory Group and the countless volunteer hours that have contributed to a successful race in 2023. This is reflected in the positive feedback received from participants, club runners, sponsors, suppliers, and key partners that support the race in going ahead at Gateshead Council, Newcastle Council & Northumbria Police. Following the race, the Club have been able to make a charitable donation of £7,152 to Cash for Kids North East. The charity supports children and young people affected by poverty, abuse, neglect, life-limiting illness, and those who have additionai needs. ## Athletics achievements The past year has seen a number of achievements from athletes across all sections of the Club, this include athletes representing the Club at national, regional and county competitions. Stories of these achievements are available on the Club’s social media pages. ## Through this year the Club has fielded teams in the following competitions: North East Youth Development League (NEYDL) - Combined team with Wallsend Harriers & Gosforth Harriers. Northern Athletics Track & Field League - Finishing 2" in North East Division 1 and securing promotion to the Premier Division for the 2024 season in the combined team with Elswick Harriers Northeast Harrier League (NEHL) Cross Country with teams from the Club entered in all boys/girls and male/female divisions. Most notably the U13 Boys team who won the Division, with fantastic individual performances from Jacob Hendry, Aaron Jobson and Noah Richards. North Eastern Counties Athletics Association (NECAA) Road Relay Championships at Hetton Park — fielding Senior Men, Senior Women and Vet Women’s teams ## —-eee = Dem ## BLAYDON HARRIERS ## TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 JULY 2023 ## -—Shwe There are a number of individual results to celebrate, particular highlights include: Dorren Craig — a successful season in the NEMAA Masters winning the F70 sprints, F70 jumps and 24 in F70 throws championship. Doreen’s season ended on a high note, winning a bronze medal in the F70 400m at the British Master Outdoor Track & Field Championship 2023 Paddy Garraghan — another inspiring season in the NEMAA Masters, finishing 2 in the M65 middle distance league, winning a silver medal in the M65 800m at the British Master Outdoor Track & Field Championship 2023 and ranking 9* all-time in the M65 mile classification. Kevin Findlay — finished in 2° place in the M35 NEMAA Masters middle distance league Roselle Oberholzer — Winner of the F60 British Masters and NEMAA 10,000m Track Championship, after a successful early season on the roads, finishing 1 V60 in Carlisle Half Marathon and 5" in her age category at London Marathon, in the process going 12" on the all-time list for F60 Marathon times. Eleanor Bradbury ~ represented Biaydon Harrier & AC in the 2022 Great North Run. Eleanor stated from the elite field and finished an impressive 32". In the North East Harrier League Cross Country both David Best and Letha Whitham finished in the top 20 in the individual grand prix. The Club had fantastic representation at the ESAA National Cross-Country Championship at Wollaton Park with Ellie Fellows, Aaron Jobson, Jacob Hendry, Joseph Ramshaw, Jamie Lonergan, Finn Graham, Max Murray, Robert Atkinson and James Gray representing their respective counties. In addition, Ellie Fellows went on to represent the county at the Start Fitness Northern Cross Country Championships U17 Women On the track, May McDonald finished 1* in both the 60m sprint and 60m hurdles at the North East Counties AA Indoor Championships. May also finished 2™ in the 100m hurdles at the North East County Championships. This follows her success in the later stages of the 2022 track season with May finishing 1* in the Scottish Athletics U17 Championships in 300m hurdles and 4 in the 300m hurdies at the English Schools Track & Field Championships Jamie Lonergan finished 1% in the Durham County Schools Championship in the 1500m and represented the county in the same event at the English Schools Championship, equalling his PB in the process. Ellie Morley 24 place in the 200m at the Durham County School Championships and 4 in the same event at the North East County Championships These accolades have been achieved through the hard work and commitment of both our athletes and excellent coaches and as a club we hope to support them so that athletic achievements will continue well into 2023 and beyond. ee i ## BLAYDON HARRIERS TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 JULY 2023 **----- Start of picture text -----**
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## Financial review The receipts and payments account on page 6 showsa surplus of receipts to payments of £12,092 for the year ended 31 July 2023. However, it must be taken into consideration that some £10,000 of Sponsorship income related to 2022 and £15,105 hire of facilities related to 2022. It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three- and six-months’ expenditure. The trustees consider that reserves at this level will ensure that, in the event ofa Significant drop in funding, they will be able to continue the charity's current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year. ## On behalf of the board of trustees **----- Start of picture text -----**
A Muir
Dated ;
Chairperson - .; a
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i ## BLAYDON HARRIERS ## INDEPENDENT EXAMINER’S REPORT ## TO THE TRUSTEES OF BLAYDON HARRIERS —_-eSrss | report on the accounts of the charity for the year ended 31 July 2023 which are set out on pages 4 to 6. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not require for this year under section 144(2) of the Charities Act 2011 {the 2011 Act) and that an independent examination is needed. It is my responsibility to: (i) | examine the accounts under section 145 of the 2011 Act; (ii) to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act: and (iii) to state whether particular matters have come to my attention. ## Basis of independent examiner’s report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide ail the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. ## Independent examiner’s statement - In connection with my examination, no matter has come to my attention: - (a) which gives me reasonable cause to believe that in any material respect the requirements: (i) to keep accounting records in accordance with section 130 of the 2011 Act; and (ii) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act - have not been met; or - (b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## AK Dunn Stokoe Rodger St Matthews House Haugh Lane Hexham Northumberland NE46 3PU Date **a** -5- ## BLAYDON HARRIERS ## RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 JULY 2023 ## CreeeeeesesesesFSerll **----- Start of picture text -----**
||||||| |---|---|---|---|---|---| |Unrestricted|Funds|Total|Total| |General|Designated|2023|2022| |Receipts|£|£|£|£| |Blaydon|Race| |Entries|136,902|136,902|64,211| |Donations|and|sponsorship|42,400|12,400|-| |Sundry|Income|-|-|-| |Blaydon|Harriers| |Subscriptions/Kit|15,688|15,688|11,539| |Sundry|Income|8|8|-| |Donations|-|-|-| |interest Received|-|16,425|15,425|9,088| |Total receipts|164,998|15,425|180,423|84,838| |Payments| |Blaydon|Race| |Costs|108,850|108,850|125,031| |Charitable|payments|-|-|-| |Blaydon|Harriers| |Hire of schools and halls|31,668|31,668|1,386| |Race|fees and|subscriptions|5,215|§,215|4,738| |Trophies|524|524|1,397| |Training courses|440|440|1,429| |Kit|4,429|4,429|3,508| |Sundry|expenses|287|287|~| |Computers/Equipment|713|713|1,959| |Bank|charges|-|-|=| |Independent|examiner fees|780|780|750| |Interest added|to value of investment|-|15,425|15,425|9,088| |Total payments|152,906|15,425|168,331|149,286| |Net receipts (payments)|12,092|-|12,092|(64,448)| |Funds from|last year end|63,046|-|63,046|127,494| |Funds|this year end|75,138|-|75,138|63,046| **----- End of picture text -----**
—_—_—_———eee -~6- ## BLAYDON HARRIERS ## STATEMENT OF ASSETS AND LIABILITIES ## AS AT 31 JULY 2023 ## cael nN **----- Start of picture text -----**
||||| |---|---|---|---| |Unrestricted|Funds| |General|Designated| |£|£| |Fixed|Assets| |Equipment|- valuation|-|-| |Cash|Funds| |Race account|74,736|~| |Treasurer's account|302|-| |Cash|100|-| |Total cash funds|75,138|-| |Investment Assets| |National Savings Certificates|-|152,536| |Other Monetary Assets| |Race sponsor debtor|1,000|>| |Kit stock|3,736|-| |Liabilities| |Creditors and accruals|780|=| **----- End of picture text -----**
The accounts were approved by the trustees on > AChairpersonMuir Deeai 2 peeerie -7= ## BLAYDON HARRIERS ## NOTES TO THE ACCOUNTS ## FOR THE YEAR ENDED 31 JULY 2023 ## 1. Designated funds The club originally set aside the money invested in National Savings Certificates for the €XpreSs purpose of establishing a permanent building for use as the Club’s headquarters and incorporating such facilities as the Trustees consider to be appropriate. The trustees agreed to allocate this fund also to assist for the relaying of the running track at Blaydon, which as at the date of signing, has been completed by Gateshead Council with no capital requirement from the Charity. However, continued use of the facility by the Charity will be charged at a significantly higher fee than previously paid. It is therefore the expectation of the trustees that any interest earned on the National Savings Certificates will be used to help contribute towards these increased track hire fees so to offset any potential increase in costs for the members. This will help the Charity to continue to provide accessible and affordable athletics coaching to its members. The originally established purpose of the funds set aside remains. The situations.reserves may not be used for other purposes except at the Trustees’ discretion to deal with emergency ## 2. Trustees None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year. ee -§8-