**Charity Registration No. 01138216**
## **BLAYDON HARRIERS**
## **TRUSTEES’ REPORT AND UNAUDITED ACCOUNTS**
# **FOR THE YEAR ENDED 31 JULY 2021**
## **BLAYDON HARRIERS**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
|**Trustees**||
|---|---|
||Mrs L Craig|
||Mrs J Murray|
||Mr A Dent|
||Mr S Evans|
||Mr L Friel|
||Mr R Houston|
||Mr J Macphail|
||Mr A Muir|
||Mrs S Morris|
|**Charity number**|01138216|
|**Principal address**|25 Montpellier Drive|
||Woodlands Manor|
||Medburn|
||Newcastle upon Tyne|
||NE20 0EG|
|**Independent Examiner**|A K Dunn|
||Stokoe Rodger|
||St Matthews House|
||Haugh Lane|
||Hexham|
||Northumberland|
||NE46 3PU|
|**Bankers**|Lloyds Bank PLC|
||44 Front Street|
||Whickham|
||Newcastle upon Tyne|
## **BLAYDON HARRIERS**
## **CONTENTS**
||**Page**|
|---|---|
|Trustees’ report|1-2|
|Independent examiner’s report|3|
|Receipts and payments account|4|
|Statement of assets and liabilities|5|
|Notes to the accounts|6|
## **BLAYDON HARRIERS**
## **TRUSTEES’ REPORT**
## _**FOR THE YEAR ENDED 31 JULY 2021**_
The trustees present their report and accounts for the year from 1 August 2020 to 31 July 2021.
## **Structure, governance and management**
The charity was established under its constitution on 11 March 2009 and registered as a charity with the Charity Commission on 30 September 2010.
The trustees who served during the year were:
Miss L Brown – Resigned during year Mrs L Craig Mrs J Murray Mr A Dent Mr S Evans Mr L Friel Mr R Houston Mr J Macphail Mr A Muir Mrs J Muir – Resigned during year Mr J Stephens – Resigned during year Mrs S Morris
The appointment of trustees is set out in the Constitution.
The recruitment of new trustees is periodically undertaken by the Board, which follows an open and fair recruitment process taking due account of both the skills and needs of the charity and the desire for its membership to reflect the diversity of the local population.
The Charity and its property are managed and administered by a board of trustees, which can have between three and fifteen members.
The trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks.
## **Objectives and activities**
The charity’s objects are the promotion of community participation in healthy recreation by providing facilities for athletics.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
Promotion and organisation of the annual Blaydon Race for some 4700 senior competitors. This race is an established event in the North East which also attracts overseas competitors.
Worked to improve opportunities to participate in athletics locally and across Gateshead as part of the Gateshead Athletics Network.
- 1 -
## **BLAYDON HARRIERS**
## **TRUSTEES’ REPORT (CONTINUED)**
## _**FOR THE YEAR ENDED 31 JULY 2021**_
## **Achievements and performance**
There are 8 UKA qualified coaches and leaders in running fitness. We resumed training at the end of March due to Covid missing approximately six months.
There are 134 seniors and 117 junior members. Due to Covid competition has been very limited. Although we must mention two of our junior members, one is now Scottish Champion in the hurdles. She is 16[th] in the country for 80m hurdles and 7[th] for 300m hurdles. The second member is 8[th] in the country foe 70m hurdles.
The senior members completed in the Northern Track and Field and produced some good performances.
We continue to train 2/3 times per week.
We were not able to organise The Blaydon Race this year again due to Covid, however we held a very successful virtual race with over 2500 runners completing the run.
## **Financial review**
The receipts and payments account on page 4 shows a surplus of receipts to payments of £18,085 for the year ended 31 July 2021. However, it must be taken into consideration that the majority of the Entry Fees have again been carried forward to next year’s race.
It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six months’ expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.
On behalf of the board of trustees
L Craig Chairperson Dated 27 September 2021
- 2 -
## **BLAYDON HARRIERS**
## **INDEPENDENT EXAMINER’S REPORT**
## **TO THE TRUSTEES OF BLAYDON HARRIERS**
I report on the accounts of the charity for the year ended 31 July 2021 which are set out on pages 4 to 6.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not require for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- (i) examine the accounts under section 145 of the 2011 Act;
- (ii) to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- (iii) to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- (a) which gives me reasonable cause to believe that in any material respect the requirements:
- (i) to keep accounting records in accordance with section 130 of the 2011 Act; and
- (ii) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
- have not been met; or
- (b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## **A K Dunn Stokoe Rodger**
St Matthews House Haugh Lane Hexham Northumberland NE46 3PU
Date 27 September 2021
- 3 –
## **BLAYDON HARRIERS**
## **RECEIPTS AND PAYMENTS ACCOUNT** _**FOR THE YEAR ENDED 31 JULY 2021**_
|
**Receipts**
Blaydon Race
Entries
Donations and sponsorship
Sundry Income
Blaydon Harriers
Subscriptions/Kit
Sundry Income
Donations
Interest Received
**Total receipts**
**Payments**
Blaydon Race
Costs
Charitable payments
Blaydon Harriers
Hire of schools and halls
Race fees and subscriptions
Sundry expenses
Equipment
Bank charges
Independent examiner fees
Interest added to value of investment
**Total payments**
Net receipts (payments)
Funds from last year end
Funds this year end|**Unrestricted Funds**
**General**
**Designated**
**£**
**£**
28,786
-
-
3,755
500
-
-
2,208
33,041
2,208
2,899
5,162
658
1,632
454
3,401
-
750
-
2,208
14,956
-
18,085
-
109,409
-
127,494
-|**Total**
**2021**
**£**
28,786
-
-
3.755
500
-
2,208
35,249
2,899
5,162
658
1,632
454
3,401
-
750
2,208
17,164
18,085
109,409
127,494|**Total**
**2020**
**£**
86,458
-
-
13,630
962
-
2,761
103,811
31,640
8,924
1,975
5,382
4,677
-
-
990
2,760
56,348
47,463
61,946
109,409|
|---|---|---|---|
- 4 -
## **BLAYDON HARRIERS**
## **STATEMENT OF ASSETS AND LIABILITIES**
## _**AS AT 31 JULY 2021**_
|
**Fixed Assets**
Equipment - valuation
**Cash Funds**
Race account
Treasurer’s account
Cash
Total cash funds
**Investment Assets**
National Savings Certificates
**Other Monetary Assets**
Payments in advance
**Liabilities**
Income allocated to 2022 Race|**Unrestricted Funds**
**General**
**Designated**
**£**
**£**
3,635
**-**
_______
_______
120,138
-
7,356
-
-
-
127,494
-
-
128,022
-
-
58,999
-
|
|---|---|
The accounts were approved by the trustees on 27 September 2021
L Craig Chairperson
A Muir Trustee
- 5 -
## **BLAYDON HARRIERS**
## **NOTES TO THE ACCOUNTS**
## _**FOR THE YEAR ENDED 31 JULY 2021**_
## **1. Designated funds**
The club originally set aside the money invested in National Savings Certificates for the express purpose of establishing a permanent building for use as the Club’s headquarters and incorporating such facilities as the Trustees consider to be appropriate. The trustees agreed to allocate this fund also to assist for the relaying of the running track at Blaydon, which as at the date of signing, has been completed by Gateshead Council with no capital requirement from the Charity. However, continued use of the facility by the Charity will be charged at a significantly higher fee than previously paid. It is therefore the expectation of the trustees that any interest earned on the National Savings Certificates will be used to help contribute towards these increased track hire fees so to offset any potential increase in costs for the members. This will help the Charity to continue to provide accessible and affordable athletics coaching to its members. The originally established purpose of the funds set aside remains. The reserves may not be used for other purposes except at the Trustees’ discretion to deal with emergency situations.
## **2. Trustees**
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
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