REGISTERED COMPANY NUMBER: 07368281 (England and Wales) REGISTERED CHARITY NUMBER: 1138168
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2021
FOR
JEFFREYSTON PLAYSTATION
Bevan Buckland LLP Chartered Accountants Castle Chambers
6 Westgate Hill Pembroke Pembrokeshire SA71 4LB
JEFFREYSTON PLAYSTATION
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2021
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 2 |
| Independent Examiner's Report | 3 | ||
| Statement of Financial Activities | 4 | ||
| Balance Sheet | 5 | ||
| Notes to the Financial Statements | 6 | to | 9 |
| Detailed Statement of Financial Activities | 10 |
JEFFREYSTON PLAYSTATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2021
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
To enhance the development and education of children by:
A) Encouraging parents to understand and provide for the needs of their children
B) Provide safe, high quality group play in which parents have the right to take part
C) Encouraging other charitable activities through which parents may help the children
D) Furthering the aim of the Wales Pre-School Playgroups Association
Significant activities
-
Mother & Toddler Group from birth to 3 - Playgroup for children aged 2 to 4
-
Holiday Club for children aged 3 to 11
-
After School Club for children aged 3 to 11
These clubs are open to all children resident within the local area and fees are kept as low as possible in order to make attendance affordable.
We confirm the trustees have had regard to the Charity Commission's guidance on public benefit.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
We keep fees as low as possible. We also offer discounts where parents have more than one child at Holiday Club. The Care and Social Services Inspectorate Wales (CSSIW) ensure that the services we provide meet the standards that the public expects. They are responsible for regulating day care services for children under the age of 8 years. The latest inspection was in March 2018. The report is available online at http://cssiw.org.uk.
FINANCIAL REVIEW
The Charity has a Financial Management Policy which meets the requirements of the Charities Act 2006, the Charity Commission guidelines "Internal Financial Controls for Charities" and "Accounting and Reporting by Charities: Statement of Recommended Practise (Revised 2005)".
The Company is currently operating with one fund. The General Fund is unrestricted and is used for the day-to-day operation of the Company.
Reserves are held without any exposure to the stock market. At 31st August 2021 the General Fund had a balance of £24,946
Financial Performance
In March 2020 the charity took steps (inline with Government advice) to help contain the outbreak of Covid-19. This included the temporary suspension of all our clubs/groups. The Trustees are monitoring income and expenditure and due to our previous substantial reserves plus the Coronavirus Job Retention Scheme we have been able to continue, although with diminishing reserves.We have now opened and in line with Government guidance and we are rebuilding our reserves over time. We are well placed to meet future challenges.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Jeffreyston Playstation is a private company limited by guarantee and governed by a constitution adopted in September 2010. It is also a registered Charity governed by the Accounting & Reporting by Charities: Statement of Recommended Practise (the Charities SORP) issued in March 2005.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
07368281 (England and Wales)
Registered Charity number
1138168
Page 1
JEFFREYSTON PLAYSTATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2021
Registered office
New House Farm Canaston Bridge Narberth Pembrokeshire SA67 8DE
Trustees
R Lewis Chair Mrs E Ratcliffe Secretary Mrs M Williams Treasurer Mrs S E Flood (resigned 8.1.21) Mrs M F S Brown (resigned 8.1.21) E J Codd (resigned 8.1.21) Mrs S J Davies (appointed 15.1.21) D H Merriman (appointed 15.1.21)
Company Secretary
Independent Examiner
Bevan Buckland LLP Chartered Accountants Castle Chambers 6 Westgate Hill Pembroke Pembrokeshire SA71 4LB
Place of Business
St Oswalds Community Centre The Rectory Field Jeffreyston Pembrokeshire SA68 OSG Approved by order of the board of trustees on ............................................. and signed on its behalf by:
........................................................................
R Lewis - Trustee
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF JEFFREYSTON PLAYSTATION
Independent examiner's report to the trustees of Jeffreyston Playstation ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2021.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Caroline Wheeler Bevan Buckland LLP Chartered Accountants Castle Chambers 6 Westgate Hill Pembroke Pembrokeshire SA71 4LB
Date: .............................................
Page 3
JEFFREYSTON PLAYSTATION
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2021
| 2021 Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 38,587 Other trading activities 3 19,899 Total 58,486 EXPENDITURE ON Raising funds 50,128 Other 790 Total 50,918 NET INCOME/(EXPENDITURE) 7,568 RECONCILIATION OF FUNDS Total funds brought forward 17,378 TOTAL FUNDS CARRIED FORWARD 24,946 |
2020 Total funds £ 13,272 22,193 35,465 43,843 288 44,131 (8,666) 26,044 17,378 |
|---|---|
The notes form part of these financial statements
Page 4
JEFFREYSTON PLAYSTATION
BALANCE SHEET 31 AUGUST 2021
| 2021 Unrestricted fund Notes £ CURRENT ASSETS Debtors 7 1,174 Cash at bank 24,384 25,558 CREDITORS Amounts falling due within one year 8 (612) NET CURRENT ASSETS 24,946 TOTAL ASSETS LESS CURRENT LIABILITIES 24,946 NET ASSETS 24,946 FUNDS 9 Unrestricted funds 24,946 TOTAL FUNDS 24,946 |
2020 Total funds £ 7,205 10,535 17,740 (362) 17,378 17,378 17,378 17,378 17,378 |
|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 August 2021.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 August 2021 in accordance with Section 476 of the Companies Act 2006.
-
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
.............................................
R Lewis - Trustee
The notes form part of these financial statements
Page 5
JEFFREYSTON PLAYSTATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
Grant income
CJRS grant income is recognised at the date it arises.
Other revenue grant income is recognised at the date of receipt.
2. DONATIONS AND LEGACIES
| Gift aid donation Grants Grants received, included in the above, are as follows: Pembrokeshire County Council HM Revenue & Customs |
2021 £ 16,992 21,595 38,587 2021 £ 6,920 14,675 21,595 |
2020 £ - 13,272 13,272 2020 £ - 13,272 13,272 |
|---|---|---|
Page 6
continued...
JEFFREYSTON PLAYSTATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2021
3. OTHER TRADING ACTIVITIES
| OTHER TRADING ACTIVITIES | ||
|---|---|---|
| 2021 | 2020 | |
| £ | £ | |
| Fees | 19,899 | 22,193 |
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 August 2021 nor for the year ended 31 August 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 August 2021 nor for the year ended 31 August 2020.
5. STAFF COSTS
The average monthly number of employees during the year was as follows:
| Employees No employees received emoluments in excess of £60,000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES INCOME AND ENDOWMENTS FROM Donations and legacies Other trading activities Total EXPENDITURE ON Raising funds Other Total NET INCOME/(EXPENDITURE) RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
2021 2020 - 8 Unrestricted fund £ 13,272 22,193 35,465 43,843 288 44,131 (8,666) 26,044 17,378 |
|---|---|
6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Page 7
continued...
JEFFREYSTON PLAYSTATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2021
7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 7. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
|---|---|---|---|
| 2021 | 2020 | ||
| £ | £ | ||
| Other debtors | 1,174 | 7,205 | |
| 8. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||
| Other creditors | 2021 £ 612 |
2020 £ 362 |
|
| 9. | MOVEMENT IN FUNDS | ||
| Unrestricted funds | Net movement At 1.9.20 in funds £ £ |
At 31.8.21 £ |
|
| General fund | 17,378 7,568 |
24,946 | |
| TOTAL FUNDS | 17,378 7,568 |
24,946 | |
| Net movement in funds, included in the above are as follows: | |||
| Unrestricted funds | Incoming Resources resources expended £ £ |
Movement in funds £ |
|
| General fund | 58,486 (50,918) |
7,568 | |
| TOTAL FUNDS | 58,486 (50,918) |
7,568 | |
| Comparatives for movement in funds | |||
| Unrestricted funds | Net movement At 1.9.19 in funds £ £ |
At 31.8.20 £ |
|
| General fund | 26,044 (8,666) |
17,378 | |
| TOTAL FUNDS | 26,044 (8,666) |
17,378 | |
| Comparative net movement in funds, included in the above are as follows: | |||
| Unrestricted funds | Incoming Resources resources expended £ £ |
Movement in funds £ |
|
| General fund | 35,465 (44,131) |
(8,666) | |
| TOTAL FUNDS | 35,465 (44,131) |
(8,666) | |
Page 8
continued...
JEFFREYSTON PLAYSTATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2021
9. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1.9.19 | in funds | 31.8.21 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 26,044 | (1,098) | 24,946 |
| TOTAL FUNDS | 26,044 | (1,098) | 24,946 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds | Incoming Resources resources expended £ £ |
Movement in funds £ |
|---|---|---|
| General fund | 93,951 (95,049) |
(1,098) |
| TOTAL FUNDS | 93,951 (95,049) |
(1,098) |
10. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 August 2021.
11. GRANT INCOME
During the year the charity received £14,675 (2020 £13,272) from HM Revenue & Customs, relating to the Covid-19 Job Retention Scheme. No amounts were outstanding at the year end.
Page 9
JEFFREYSTON PLAYSTATION
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2021
| FOR THE YEAR ENDED | 31 AUGUST 2021 | |
|---|---|---|
| 2021 | 2020 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Gift aid donation | 16,992 | - |
| Grants | 21,595 | 13,272 |
| Other trading activities | 38,587 | 13,272 |
| Fees | 19,899 | 22,193 |
| Total incoming resources | 58,486 | 35,465 |
| EXPENDITURE | ||
| Raising donations and legacies | ||
| Wages | 38,279 | 33,544 |
| Pensions | 906 | 625 |
| Rent | 7,200 | 7,200 |
| Insurance | 532 | 471 |
| Postage and stationery | 247 | 344 |
| Sundries | 1,126 | 440 |
| Subscriptions | 61 | 119 |
| Training | - | 667 |
| Toys, arts and craft materials | 1,685 | 433 |
| Entertainment | 92 | - |
| Support costs | 50,128 | 43,843 |
| Support costs | ||
| Accountancy and legal fees | 540 | 288 |
| Legal fees | 250 | - |
| 790 | 288 | |
| Total resources expended | 50,918 | 44,131 |
| Net income/(expenditure) | 7,568 | (8,666) |
This page does not form part of the statutory financial statements
Page 10