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2022-03-31-accounts

BRADFORD NORTH DISTRICT SCOUT COUNCIL

ANNUAL GENERAL MEETING 12th July 2022 Eccleshill Working Mens Club

ANNUAL GENERAL MEETING

Tuesday 12th July 2022

AGENDA

1. Welcome and introduction

2. Apologies

3. Minutes of Annual General Meeting held on 14th September 2021

4. Chairs Annual Report

5. The District Constitution

6. Blackhills Constitution

7. The Annual Report and Accounts for the year ended 31[st] March 2021

8. ADC Sectional Reports

9. The District Commissioners Appointment for District Chair

10. Election of Officers to the District Scout Executive

11. The District Commissioner - Report

12. Presentation of Awards

13. County Representatives

3. Minutes of Annual General Meeting held on 14th September 2021

BRADFORD NORTH DISTRICT ANNUAL GENERAL MEETING

Minutes of Meeting held on Tuesday 14[th] September 2021

At 19:30 at Blackhills Scout Campsite

  1. Apologies Steve Preston (60[th] GSL), Beth McGrath, Steve Rollins, Emily Hall, Stuart and Michelle Laws, Rachel Duxbury, Nick Tindall (Bfd Sth chair), All Leaders of 46[th]
Item Discussion
4. Minutes of Annual
General Meeting held
on 14thJuly 2020		 •
Minutes reviewed and Approved – Proposed Dave Rollins, Seconded
Phil Lowde
5. District Constitution •
The District Constitution was reviewed
•
Proposed to be 4 people from committee with an officer included in
that 4
•
Will be looked at more closely and will review policies closer in near
future
•
Everyone happyto move it forward
6. The Blackhills
Constitution		 •
Tried to meet with Bradford South counterparts to agree but
pandemic and new appointment of DC in Bradford South have
delayed the meeting
•
Meeting has been re-arranged for 21stOctober 2021
•
Will hold an extraordinary general meeting to approve Blackhills
constitution once that meetinghas takenplace
7. The Annual Report
and Accounts for the
year ended 31st
March 2021		 •
Treasurer Andrew Wilson gave an overview of accounts
•
Try to keep a reserve in district to keep for one year expenses. Most
groups got support from Scout Recovery fund. Waived district levy
and county halved their levy
•
Went from £57,000 to £21,000 income.
•
Money from activities halved due to none taking place. Big Camp was
cancelled which gave an income from the refunds, but these went
back out when reimbursing to groups. Flamingo Land also needed
refunding via cheque
•
Some income from badges via groups that kept going
•
Some fundraising from Dave Rollins and Andrew Wilson
•
District expenses were items such as printing, wreath for cenotaph,
etc.
•
Insurance was equipment in stores
•
Please encourage groups to buy badges from within district. Email
ordering set up through Andrew and Cath. Currently have £4000
worth of badge stock. Encourage groups to go to Cath for uniforms.
Direct through Scout Association have a 12 week back order but we
have some in stock
•
Set some funds aside as COVID recovery. Used this for postcards to
recruit new leaders. At last exec meeting, we talked about also using
that support for First Aid courses. Somegroups have lost leaders
altogether so want to try get some more in. If not registered for Gift
Aid as a group, please speak to Andrew. Can be backdated for about
6 years and can help get some money in the pot
•
Noquestions raised in the meeting
8. The District
Commissioners
Nomination for
District Chair		 •
Wendy Flatters would like to appoint John Briggs
•
John Briggs accepts
9. Election of Officers to
the District Scout
Council		 •
No ADC Beavers so anyone willing to volunteer, please speak to
Wendy Flatters
•
Treasurer – only nomination was Andrew Wilson and he is prepared
to sit for another term of office. Everyone was happy to approve
•
Secretary – no nominations. Robynne Casson has been minute taker
but no one seems to have capacity to do secretary. Please ask about
if anyone would like to volunteer. Doesn’t have to be a leader, can be
a parent
•
Paul Stocks stopping as District Scrutineer. Everyone was happy to
approve
10. District
Commissioners
Nominations for the
District Executive		 •
Wendy Flatters nominated Craig Simpson and John Reynolds for
District Exec. Everyone was happy to approve
11. Elected members of
the District to the
District Executive		 •
2 nominations from Phil Lowde and Dave Rollins. Everyone was
happy to approve
•
Would encourage new people to come in as continues to be the
samepeople
12. Elected members of
the District to the
Blackhills
Management
Committee		 •
Youth Commissioner stood down last year and no nominations for a
replacement. John Briggs expressed how important these positions
are and we need to fill them
•
Phil Lowde, Daniel Simpson and Sarah Faulkner happy to continue on
BMC
13. Elected Adult
representative to the
West Yorkshire
CountyScout Council		 •
Wendy Flatters asked if anyone is willing to stand for County Scout
Council
•
John Capes volunteered and all agreed
Date of Next Annual General Meeting:
•
Tuesday 12th July 2022

4. Chairs Annual Report

I’ve felt that we have had a period of consolidation in the District since our AGM last September and we have seen the true effects of the Pandemic in relation to the retention of the membership of the District, which has shown we have had a reduction in numbers.

It’s been a mixed picture up and down the Country, but what it has shown, is that we as a District, need to focus our efforts on growing our numbers of both Young People and Adults.

Moving forward, this will be a real focus for the District Team and Executive Committee, and we are determined to breath new life into the Committees by encouraging the participation of Young People and for those Young People to help shape the future of the District, particularly on the Executive Committee.

There is also work to be done at Group level, to try and establish full and strong Executive Committees to support the Scouting within the Groups.

There have been changes within Scouting within the Bradford district, particularly in Bradford South and we are mindful that it is essential that we work closely together, along with the other Districts within the Metropolitan District to ensure the growth of Scouting in the area and the continued opportunities and experiences this offers the Young People, who are going to be the future of the City of Bradford and its surrounding Towns.

The long running saga of the Blackhills Lease continues, and we still have no immediate resolution to this, which is far from ideal. Although we are pretty much fully operational at the Campsite, usage is still below pre pandemic levels and so this needs to be monitored moving forward so that we have the financial resources to maintain and of course develop the site. On behalf of the District, I’d like to thank the Blackhills Management Committee for the work they have done over the last 10 months. We are so lucky to have such a resource, but we continually fall short in having the necessary help that is needed to maintain the running of the site and as with the lease, there needs to be some resolution to this situation.

We are so lucky to have a number of our Young People from the District attending the Word Jamboree in South Korea in 2023 and I’m sure they will do us proud and grow as individuals through the shared experiences they will have.

I’d like to finish by thanking the District Commissioner, District Officers, Executive Members and of course all the Adults for their continued support and hard work over the last 10 months to Scouting in Bradford North.

Yours in Scouting,

John Briggs

Chair

Bradford North District Scout Council

7. The Annual Report and Accounts for the year ended 31[st] March 2021

It has been great to see Scouting in Bradford North moving back to normal activities in 2022 following the disruption brought for Groups following the Covid-19 pandemic.

The legacy of the pandemic will remain with us for sometime to come, the impact on Groups has not been insignificant both financially and in structure for Group Executive Committees.

I have spent time this year supporting two groups as Treasurer whilst new ones are recruited, for 47[th] Bradford North we have a new Treasruer recruited and the handover is taking place before September.

I have also played a larger role assisting Cath Fawbert with the Scout Shop, we had some challenges with needing to change banks following the HSBC deciding to start charging for banking facilities, this is now completed and we have also introduced the option to pay by card in the Scout Shop.

The Scout Shop has had a bumper year which is great for the District as over 30 years ago it was founded by Bradford West to support Scouting in the District, this year it has supported all Groups by paying for OSM, we encourage all Groups to use it themselves and encourage their parents to use it for all uniform needs,

As we move forward, a key support for Groups is registering for Gift Aid, Gift Aid is the ability to claim the Tax Paid by parents or supporters on weekly membership fees, donations or sponsorships and enables Groups to reclaim 25p in the pound back from HMRC.

If you require support on registering please contact me: treasurer@bradfordnorthscouts.org.uk

Andrew Wilson District Treasurer

Bradford North District Scouts Income & Expenditure Account 202112022 CuwrentYearl20221 Pre%ryou5 Year120211 Year- 2020 un￿trlrted Income Scout Association Membership 15268.oj 1296.05 12.50 11375.IXI 212.02 157.77 19C131.SO 1356.35 Badge A/C Fundfai5ing INote 11 Training Activities (Note 21 Restrlrted Income Groups l Development 4th Bradford North Duke of &dIn￿rgh Stores Norjam / Scouts Explorers International Other Income Scout Shop (Note 31 WSJ 2023 (Note 61 Central Explorer5 Bradford Gang Show Total Income 450.LKJ 15233.72 36131.57 3703.1XJ 20279.55 7305.￿ 19049.79 174.95 1920.C4J 563.th) 1250.(KJ 12.94 3297.89 2240.￿ 15887,89 2250.C 4357.89 563.1)) 4S80.20 5167.02 1821.50 1.57 2396.71 958.0) 2926.80 104.60 11568.72 36206.16 959.57 20S72. 5428.11 57447.57 Unrestrlrted Expendttu Distrirt Team (Note 41 Insurance Training (Note 51 Scout Association Memtorship Donation5 Badge Alc Artivities (Note 21 Restricted Expenditure Groups 4th Bradford North Duke of Edinburgh Stores (Light & Waterl Norjam / Scouts Explorers International Other Expendlture Scout Shop INote 31 WSJ 2023 (Nthe 61 Central Explorer5 Bradlord Garng Show Total Expenditure 476.11 626.97 244.84 10720.OJ 411.16 678.55 66.Q) 16046.C(I 4(X).Q) 116.22 7684.13 25402.06 714.57 673.46 380.40 23410.03 3862.(KJ 535.79 12887.20 15191.42 18269.95 2386.95 1259.10 30.50 207.71 410. 2037.50 569.th) 613.62 4980.70 2140.(M) 10340.82 341.66 2250.1M) 6134.26 751.66 4204.76 1906.45 26(MJ.thJ 1758.30 798.48 2883.96 8563.C6 32967.27 798.48 26952.20 2070.70 6861.11 32393.35 Surplus I IDeficrtl 3238.89 -6379.84 25054.22

Capttal Account 202012011 Current Year 2022 Prthrfous Year 2021 Year- 2020 Bank Openln8 Balance Barclays Bank Account Cash in Hand Gang Show Bank Central Explorers Bank 81599.58 88140.51 58826.52 2826.77 3849.08 950.14 664S2.51 1882.98 1152.50 1882.98 992.98 91016.47 84635.06 Bradford North SctyJt 5￿P HSBC Current A/C High Inteiest Alc Cash in Hand Petty Cash 311K>.82 3201.34 2825.82 3199.78 274.99 50.CI) 6350.59 2616.96 3193.37 50.C 6352.16 50.QKJ 5860.33 Totsl 90987.22 97%7.06 72312.84 Surplus l Deficlt for year Distrirt- Unrestricted District- Restricted Scout Shop (Note 41 WSJ 2023 (Note 31 Central Explorers Gang Show 2(￿.60 -1776.37 375.44 2567.02 63.20 -6352.27 .188.66 1.57 20940.15 5547.07 490.26 159.52 0.￿ .6379.84 42.84 -1966.10 2SOS4.22 3238.89 aosir¥ Balance- 31103122 94226.11 90987.22 97367.06 eprÈsented bv: Barclays 8ank Account Cash Hand WSJ 2023 Central Explorers Gan8 Show 81832.81 81599.58 88140.51 2567.02 121S.70 1882.98 1152.50 1882.98 84635.06 992.98 1882.98 91016.47 87498.51 Bradlonl North scout Shop HSBC Current Alc Hi8h Interest Alc Cash in Hand Petty Cash 347S.8S 3201.75 31C¥J.82 3201.34 2825.82 3199.78 274.99 50.QXJ 6350,59 50.C 6727.60 50.Ci) 6352.16 94226.11 7.22 97367.06 Bradford North DistrirtAssets Scout Shop Stock Badge Stock 8ad8es- Group funds in advante 50% Blackhills SCO￿ Campsite (Note 51 District Store5 Equiprnent Revised 01105121 - to insurance valuation Duke ol Edinbjrgh Equipment 7531.11 3889.66 158.03 110692.50 46575.C(I 8482.21 3669.9) 172.95 105239.50 2c(￿.(Xl 8147,22 3785.72 194.00 114789.(Kl 20CW.C4J 15CQ.CO 15CIJ.&J I5￿,Co

Bank Reconaliation- Bar(￿¥5 Bank Current Year Previou5 Year Year- 2020 2022 2021 88140.51 Opening Balance 01104121 81599.S8 58826.52 Deposits 21696.27 19202.79 49412.49 PaYMe￿ts 21463.04 233.23 2S743.72 -6540.93 20098.50 29313.99 Closing Balance 31103n2 81832.81 81599.58 88140.51 Statement Balance 31103122 81863.31 81599.58 881tl0.51 Uncleared Deposits None Urnpresented Cheque CIN.IC4J607 30.50 30.50 Reconciliation Balance 81832.81 81599.58 88140.51

Bradlord North oLttrlttS￿ts. Notesto Accounts io Note l- Fundralsl 12.50 2. Attmtses Flamineoland Botskin8S Flarnln8oland- Saleway Coache5 Flamingoland- TKkts OSM Support . Btr4 sto￿ Sh¢p IromÈ EXpÈnd￿ÈU1O 3D55.IXI 11g).c 2024.C 648.11) 648.CA) Support to Groups usln¢OSM from kout Shop 3703AAI 3862.IX N(rte 3. Shop Sa￿$ Expendlture Gross Surplus OSM Support- Bradford North GrDUPS Invest- Nevi Lapiop & Surnup Card Mathlne Net Su￿11$ 45KJ.20 91%8ro¥rth (F4er 2020 Sales 3302.96 1277.24 648.CM) 160.S%gr¢)wth in Gross Surplus has ÈfiablÈd 253.80 financl•l 5UPPOrt to Group5 by sptrnsorln8 375.44 OSM Subscrioion and to invest in a new laptop and the purchase of a Sumup Card Machine socustorrr5 can now pay by card. Note 4- D15trlrtTeam Christmès 2021- Le￿erS s￿al Distrirt knetkÈrthlÈfs Eiulpment GSfts l Fbwers Jamboree Sele(iion Day Meetiw refreshments Postage RememberarKe Day- Poppywreath Room Hire ststkjnary 47.ia 50 33.96 24.ts) 45.10 11.77 20.94 18.50 If4J.rN) 56.21 47&11 Nrte 5- TrniniNd DC Induction Day- GIWI Tralnlng Refreshrnents Tralnlng Room Hlre 155.CM) DCTraininL rareghmemts & r4x*m hlre 9 84 for Iralnln8 Courses. Note 6. Worfd S¢￿tJamIX>￿e Iwsi 20231 Income Ex￿ndItUre 5167.02 Fundraising activ￿11e$ for parbtipants of WSI 26m.(h) 2023. South Korea and payments to County 2￿lM for la

Bradford North Scouts- Restricted Funds Surnmary 2022 4th Bradltyd florth OV0412021 Openin8 Balance 0510212022 Bad8e5 05102IZ022 Kneckerch 2810212022 Annual MeMbe￿h1p 2510312022 TSA Charity Grant Deblt Crethl 8aan(e 29944. 97.20 105.9) 56.Tr) 29846. 29740. 28684. 1920.00 3¢604.90 6W.90 6￿p- FurK15 Iolh Biadford North OV￿/2021 OpeninB 8alante 2810212022 ￿￿nual Membership 2152.50 788.50 1364.tsj StJaffs 8ea¥ers Thornton OV0412021 O￿nIng Balance 28m212022 Annual Mernbershlp 413.IKJ 413.LK) Totsl Group Funds 788.50 stslct Oebknpment Fund OV(M/2021 Opening Balance 1910412021 Income- Bonflre 2017 2710712021 Leaflets 0311112021 FiF5t Athy Coutse 0811112021 First Awj Course- 8c4)kin8S 2311112021 First Athy Course 1810112022 First Awj Course 5569.37 SO.th) 5619.37 5466.97 152.40 152.25 5314.72 124.95 5439.67 5284.37 5134.37 155.30 150.ts) Explorers Inthm•tional 0110412021 OpeninR Balance Trsf from Fundrai5in8 Alc WYSC- First Ir6tallrnent Dtbil 551,72 225¢.￿ 2801.72 551.72 22YJ.(KI Debit Cxedit Balant 1993,47 1805.67 1798.70 011fy112021 Openlm¢ Balance Wrose- Elec & Water Maintefian¢e 187.80 6.97 DofE oI/LM/2021 Openln8 Balance 2410312022 WYCSC. DofE Gold Debit Csedit Balanc 2814,62 2784.12 30.50 kouts. 140rd￿M OV0412021 OpÈrtlnE Balan¢e Debrt Credlt BalarKe 2109.55 2109,SS AThls Held lfi Dlstrkt BankA￿￿nI 43771A6

8. ADC Sectional Reports

A verbal report will be given on the evening by the DC

We've had a number of events happen and a number that were cancelled due to lack of attendance. This is the first time back after covid returning to face to face so hopefully this can all be built on going forward.

The first one was the football tournament joint with the scouts and this was made into a football fun day as only 3 Cub teams entered. All that attended had a great time.

Then we had the district event to Flamingo Land, this was well attended by the district and a great number of cubs. The weather was great and all that came seemed to have a great time and we look forward to doing it again next year.

It was nice to have St George's day return too and see all the cubs parading at Blackhills and enjoying the fun inflatables afterwards.

We had some of our cubs attend Blackhills Campsite Easter Egg hunt that returned for the first time! Was great to see them all taking part again.

Then finally we would have had our Cub challenge but this was cancelled as only 3 teams put names forward. Let's get planning for the future year ahead and see what it brings! Sarah Falkner ADC Cubs

Great to see the scout sections all back scouting, camping and doing activities! Disappointing that district events haven't been well attended but this can be improved on.

We kicked off with our scout football tournament but only 2 teams entered so we made this a

fun day with the 3 Cub teams and had them all play different games. Let’s hope to get this back

next year now.

Then the scouts also went along to Flamingo Land with the rest of the district and had a great time!

Finally we had St. George's day at Blackhills and how great was it to have so many scouts represented across the groups!

Unfortunately due to leadership illness the scout ranges competition had to be postponed but this looked like it was going to be a great turn out!

Roll on next year and building on the stuff we've started with this year!

Craig Simpson ADC Scouts

The previous year has been a challenging one for the Explorers of Bradford North. Many groups ran a limited programme of events during lockdown, some meeting online & some meeting outside when restrictions permitted.

The year has seen the Explorers section of Bradford North increase by approximately 6%,

increasing from 33 young people (as of 31/01/2021) to 35 young people (as of 31/01/2022). This is

a tremendous achievement, to not only maintain the number of Explorers but to increase it. The Explorer Leaders of the district have done a tremendous job during a difficult time. I’d like to thank them all for continuing hard work and effort they put in running their units.

Even though our Explorer numbers increased, it was not without casualties. Unfortunately due to a shortness of leaders at 60th Thornton Abbott, their Explorer unit was forced to close. The Explorers affected were given the opportunity to join other units and I’m happy to report that most of the Explorers are still active in another group. With the easing of lockdown restrictions the Explorers section was able to start planning future joint events, including a cooking competition, camping competition & Monopoly Run. The hope is that these events will be ran annually, helping to bring the Explorers closer together.

The District will have 5 Explorers going to South Korea for the World Scout Jamboree in 2023. They are all currently well on their way to achieving their fundraising target, and the District will continue to support these young people in their challenge.

Adam Simpson DESC

10. Election of Officers to the District Scout Executive

District Treasurer: Andrew Wilson District Secretary: Robynne Casson District Scrutineer: Paul Stocks

Elected and Nominated members of the Council to the District Executive

Nominated members of the Council to the Blackhills Management Committee

Representative to the County Scout Council

11. The District Commissioner – Report

Following a turbulent year of restrictions, 2021-2022 has been more settled for most Groups, although there is still a rebuild of the District and Groups with having numerous “Ups and Downs”.

A short-Term Development Plan has been developed looking at the Growth of the District both Young people and Volunteers and a “Local Head Count” has been put into practice to see where numbers are growing and where development is required to help it grow.

Another area being looked at is that the Young People are influencing their sectional programme helping them to achieve Top Awards through a high-quality programme. I am hoping to see more Awards recorded on the 2023 Census

Other areas being looked at and developing is that each Group is to have a functioning Executive with all Officers in place and a committee, remember please that Leaders are not to hold an Officer position on the committee. As a District we have seen a significant improvement with our Adults achieving or renewing their Mandatory Training requirements, the Association continues to increase the Mandatory requirements along with its commitment to online training as a move away from “Face to Face” training

We have seen the re-launch of 4th Bradford North early in the year after Taster sessions in their new venue and catchment area of Thackley, unfortunately none of the existing members followed the Group. The Group is now growing in all sections and hopefully will be opening Squirrels in the autumn of 2022 – adult volunteers are still required in all sections – I would like to thank AJ and John Ratnik for all their help and support with the Group. 47th are another Group who have gone from strength to strength building their Leadership team and increasing their Young people with the help and guidance from Craig and Sarah and members of the District.

I was pleased to see the response and applications to attend the 25th World Scout Jamboree which is being held in South Korea in the summer of 2023 – from the selection day we have 5 Young people representing the District 3 Explorers from Central and 2 Scouts from 9th, also 2 Explorers who unfortunately missed out on a World Jamboree place have gained a place to go to Canada with the County – all participants have started their Fund Raising, please can we support them at their various events. Oliver and myself will be supporting the Jamboree in an IST (International Support Team) role.

The Scout shop has seen a significant increase in sales post Covid and is now in a position to support Groups to register with OSM or to help with renewing their licence as well as continuing to support the cost of Adult First Aid Courses (part of Mandatory Training for all sectional volunteers).

Blackhills Campsite continues to provide quality camping for our District at it’s temporary reduced rate of £1 per

night, it has a significant list of jobs that need filling to maintain the standard that has been achieved in past years, we continue to need volunteers for Wardening, Instructing and both Young and adult service Team – training and part costs are available for courses where applicable to National Governing Body status.

My thanks go to members of the District Team, Executive led by John Briggs (Chairperson) and Groups that continue to provide opportunities for the young people to develop their “Skills for Life” I would especially like to thank Andrew Wilson (District Treasurer) who has been keeping the District finances in order and is helping Groups to change banks, following certain banks decisions to charge charities for transactions. Additionally promoting and assisting in Groups applying for Gift Aid, this provides an opportunity for Groups to recoup funds from HMRC up to the last four years.

I look forward to us all growing the District during the next year and joining together in events for all sections and the whole District.

Anyone who would like to help to develop the District, there are opportunities available, please contact me for more details – email dc@bradfordnorthscouts.org.uk or phone 07790018713

BLACKHILLS Scouts CAMPSITE- Report for the year ended 31" March 2022 BLACKHILLS SCOUT CAMPSITE MANAGEMENT COMMIThEE The Blackhills Management Committee18MCI reports to the District ExecLJtive5 of Bradford North and Bradford South ￿'StriCi Scout Councils. Its conduct is govemed by a constttuts'on agreed by the two Executives. Each Executive appoints 4 representatives at thar annual general meetrngs each year. Additional co- opted member5 may be appointed to the Committee to aSSi5t in the governance of the campslte in agreement with the consbtution agreed by the two Executives. During the year ending 31° March 2022 the BMC was composed of.. Chainnan Treasurer Secretary Campsite Manager lan Lund Bradford South Co-opted member Bradford North Bradford North Bradford North Bradford North Bradford South Trevor Kershaw Daniel Simpson John Reynolds Phil Lowde Sarah Faulkner Phil Chadwick The site has operated over the last 12 rnonlhs wf(h increased controls on access and hygiene because ol the regulations and advice in place during the COVID-19 pandem￿. Site usage has been gorMI with an inueased use by schods, particularfy for Duke of EdinI￿rgh Award schemes during the wee The lease has still not teen signed with John Eaton, the woodland owr￿. Variws dauses in the wop)sed lease agreement have tren thallenged by Bradford ￿)uth'S Executive (the lead negotiator on behalf of this campsitel. These have been convÉyed to the solicitors for tx)th patties withcxrt ary respon￿ The delay appears to ￿ vth parties. sol￿torS f￿ling to engage in a b.mety manner. Changes to the site Constitution was discussed at a joint Executives and Manage￿￿ntCOmrnrttee meeting in October. Several tasks were tsken away frcm this meeting ty the District Executives. NothiNJ further has been ceive<l from the 8radfi*d s￿rth Executive Sin￿ that meetiNJ and the Constituti¢)n remains that sKJned try try Di5tritt Executives n 2019. Progress is being made n deariTrJ the findings of vari￿$ statutory heath safety related inspectKrs. We have received no response frwi Distritts or aw4hère elsèto fAJr search tr a Ye￿aCeMent T(eaw￿l.

Scouts I. BOOKINGS The bookings for use of the site a￿ recovering. but remain less than in prevbous years. Camping and dav visits are slightly up whils1 use of thè Grimley Centre is down on previous years. The Rhodes Hut continues to be well used and the Éaton is contributing to the income forthe site. WÈ have sÈen a marked increase in use by schoo15 during thÈ wÈek This is putting somè pressure on the few volunteers who can open and prowde a warden's p￿SenCe during the nom)al working week The use by the Duke of Edinburgh'5 Award scheme providers working in 5choo15 especially has increase over recent months. Whilst this is pleasing it is beginning to indicate changes needed to our faciltties to deal with these less experienced users. The recovery in use has seen our finances become more nomial. The overall revenue is still down on previous years. The impact of utility cost increases has not yet been fully seen but has reduced the margin between income and expenditure by around I to 2% this year. Wè have adjusted our hiring rates to attemptto offset the foreseen rises. It is probable that we will need to further adjust charges for the 2023 Season. This review will take place in September. 2. LEASE The lease on the woodland remains a work in progress much to the frustration of the Management Committee. The lease a5 submitted by Mr Eaton's 501Kitors in 2021 cotrtained several dau5es which were not acceptable to Scouting. Our solicitors submitted requested changes but nothing of any significance appears to have been done by the other party's solicrtors since that time. Our attempts to put pressure on the solicitors has had no effect. The only positive agreement is that our solicitor has agreed to cap his charge5. Infomial discus5￿nS Mr Eaton arÈ on90ing. 3. OWNED LAND An enquiry was made to Brajford Council regarding the use of the owned land for Scouting purpose& There is no record of any discussions with the Council in either partie5 record5 over the use of the land of Lee Fami as a Scout Campstiè. The fami is wtthin Bradford's dedared "Green Belt" and any development for other than agricultural use would require full planning perrnission, including all environmental, biodiversty. drainage and similar risk assessments being satisfied beft)re the application can be considered. That will include what we describe as the DEwelopment Field al)ove the track The regulations however allow up to 28 day5 camping on agricultural land without any need for permission from the Council or

Scouts other bodies. That would pemitt us the limited use of that area and the pos%btlity of opening the fields to one oft camps by Scouting or external users with perrnission from our tenant STATUTORY DUTIES The Campsite Handbook review is complete. This is available on Ste as a paper copy or electronically by requèst Thè website th(MJgh substantially UKKlatÉd has not yet reathed the standard where wè can make the docu￿￿ntatiOn rn0￿ readily available. The risk assessments for routine tasks on site are being developed. Those for the adventurous activtties will be made available on the websf(e as SODn as possible. The Firè Risk Assessment tarried out in April 2021 raised sevÈral -non-confomiibes" which havè largelv been addressed duriry the year. The regular routine testing of fire alarms and smoke detectors remains an issue following the decision by the volunteer who was doing this weekly to withdraw and concentrate on other Scouting acbwties. Thè Electrical Condibon Report of all the fixed dectrital wiring is also complete in April 2021. Again 519nificant numbers of non-compliance with present regulations were found. The distribution network across site was the main cause of most. Remediation work requires the use of qualrfied electricians and installers. Work has just been cornpleted to upgrade the distribution system frorn the mains incomer as far as the Rhodes Hut Further work is required to bring the ￿MainIng parts of the system into compliance during thi5 next year. however there is some enabling works required in the old generator house to allow this to proceed. A definition of the work invofved and the hearth and safety precautions needed are being worked out at this time. GDPR compliance has continued and thè srte is fully com ￿lant in its reported data handlin CCTV whilst still notfully funcbonal acros5 Slte is now registered with the Informats"on Commissioner and thè necessary risk assessments and notifications arè in place. 5. MAINTAIN Site maintenance work has been limited by the lack of voluntÈÈts. ThÈ srte is still bÉing well presented. but there is an ever growing list of tasks to complete. The"lob List. will be published on the website soon in the hope that some of these rnight be attractive to SCO￿ Groups or individuals to tacwe as projerts. We were heavily impacted by wind damage to trees during the first part of 2022. This required major work by our specialisttree Surgeon and hi5 company to secure and remove damaged and fallen timber. Several substantial oaks were felled bythe wind and removed during this operation. The wood looks now in particularly good order. Two major pieces of wot* have been carried out using volunteers durin9 the last year.

Scouts LA ILL• a. The Rhodes Hut - a bèam underthe ktichen failed and needed replacèmènt The opportuntty as taken to replace the kitchen floor covering at the same time. The same team also replaced the curtaining in the hall and is working their way through the bedrooms. Very posf(ive comments have been received from our users. b. Cadton - the fbor in the kttchen and one of the toileis also failed. This may havè been because of the vandalism that flooded the kitchen a couple of years back. The floors are now back in place. new floor covering ha5 been installed and the building put back into a state where it could be used gain. The Clewèr- Crew Side Building work has progressed to the point that the principal area5 are now complete. We are waiting for materials to complete the shower. toilet and disabled toilevwashroom. Some exterior worl decknng and guard rails remains to be completed. The old County Survival Stores, which was returned for our use in 2020, has been deared of supplie5 and equipment beyond use (this was a major undertaknng by two volunteers who amongst other things cleared more than a dozen bin liners of perished foodstuffs and tsther equally ObnO￿ouS ttèmsl. ￿ was fi)und that the floor laid by the SuNwal team in the lean-to store had collapsed and some of the roof joists had failed. Plans are in place to replace this floor and cary out roof repairs. There is a substantial amount of material within the store that may be of use to others. We will try and sort this out over the next year and make it available for offers. A sink unit is in the process of being installed to the outside of the Sumval Stores lor the use of ovemight and lightweight campers. This might address some of the issues we are facing with cleanliness from Do groups especially. Scout Active Service team manager and assistant have worked to encourage Adventurou5 Activty leaders. The task of extending thè team to maintènance and support remains a challenge. The number of volunteer wardens continues to be an issue which is not showing any sign of swift solution. The changes requested in 2021 to the Constitution to allow the site to maintain itself more effectively We￿ discussed in October at a joint Executrve and BMC rewew meeting. A number of points We￿ taken back to the Districts to work on. Nothing has been heard from Bradford South's Executive since that meeting. Thè Constttution remains as signed by both Distsicts in 2019. The BMC will endeavour to operate this wtthin the time constraints needed to ensure a safe and well-presented site. 6. DEVELOP Developrnent work on sitÈ remains on hold awaiting input from the two Districts a5 to the futtl requirements of Scouting within Bradford. Labour is also limtting our alxlttyto proceed with majorwork currenuy.

Scouts We have been donated a She￿erfroM the legacy of Mary Bushell - a long time Scouter in the County. This will be erected by the decking where the old Tuck Shop was. It will provide a covered space for day vi5thrs or as a wet weather She￿er further down stie. reliewng pressure on the Cub Shetter area. We have been successful during the past year in grant applications. We intend to build on this ÈxpÈrience by developing project plans so that when an opportunity is seen we have thè groundwork for completion of the application for funding in place. We will increase our efforts to adverb5e the site ak)ng with requests for additional volunteers to operate and maintain the estate. An inttial target for this will be school based Duke of Edinburgh Award providers who have already shown interest in the site. 7. PLAN The plan is to maintain the irrfrastructure of sitÈ in as good a condibon as possiblè within the Constraints of our finances and manpower availabiltty. We need to fill the positi.on of Treasurer. This is a defined r￿e within the Constrtution and should be taken by a member of the elected District representatwes. It has been land current￿) is filled by someone seconded by the BMC to the role. It is a key role within the BMC. not just to ensure financial accountability, but to provide control and direction in the expenditure of fund5 in line with the agreed budgets. As such it ideally needs someone with experience of financial control in project management. The position will be filled somehow in the coming month5, but we would appeal again to District Executive5 for help in fullirg our and their responsibilities in this area. The Survwal Stores wi11 be a major focus of WO￿ to return it to a functioning building which can be used to release other areas currently being used for storage. The Cub A(fventure Playground remains an area which needs attention. We have said this for sweral yèars and the decay of the wooden structures has not stopped. The bouldering wall has deteriorated significantyy in the last few months and will be removed from service shortly. Further work will be r￿Uired on the electrical infrastructure in the next year. This will need qualffi electricians to complete. Enabling works are required ahead of the nexi round of upgrades and will be undertaken rf p055iblÈ within a reasonable time frame bÈ undertaken by volunteers. Wotl( is planned to roll out training in Fire Safety. Warden Duties and other mundane but vital issues to enable our volunteer5 to continue to offer their tirre safely and in compliarhce with Health and Safety and other regulatory requirements.