THORPE BAY U3A- TRUSTEES ANNUAL REPORT 2024 1. Back round: Thorpe Bay U3A (TBU3A) is registered with the Charities Commission (charity no. 1138162) TBU3A was established in 2008 and has evolved to become one of the larger U3As in the southeast Essex area. Our policies and prOdureS are regularly reviewed to ensure that they comply with statutory requirements and commonly acpted standards. 2. Committee Members l Trustees. These comprise a total committee of 10 Trustees which incorporates Chair Treasurer Business Secretary. 7 Committee Members 3. Meetin There are a number of meetings held during the year, viz: . Committee Meetings. The committee meets on a monthly basis to discuss agenda items. The minutes are prodUd following the meeting and held on our web site so that they can be accessed by committee members and members alike. ii. Member's Monthly General Meetings These are held on the second l third Friday each month. The monthly members, rnting provides our members with the opportunity to meet up and socialise. and to book theatre and day trips. A presentation by a guest speakerlperformer{s) on a diverse range of topics also takes pla. We also encourage our Groups, particularly the Crafting Groups, to display and exhibit at our General Meetings.
iii. Ad-hoc Meetings. These have been held on an as needed basis - they have included: IT help classes for members who need some assistan when using technology and how to access and use the TBU3A website. Group Leaders meetings where the Committ advises Group Leaders of updates that might have an impact regarding their groups and how the committee can help them going forward. Two meetings to enable membership renewals and the issuing of membership cards. iv. Other Communications By Web Site and Group e-mail. By letter to those members without aCsS to e-mail. Chair's Report - a report by the Business Secretary / Chair is placed on the web site and forwarded by E Mail and summarises what has been happening during the month. 4. Election of Committee Members. Committee Members are automatically selected as Trustees and are elected at the Annual General Meeting held in October by a proposer and seconder and then subject to approval by the AGM. The existing Trustees comprise a broad level of expertise in organising the U3A and are always available for members to contact via electronic means or at monthly meetings which can be face to face. 5. Grou The existing membership comprises approximately 800 members and over 100 different groups. Whilst some groups are at full capacity members are encouraged to put their names forNard on waiting lists. New groups are created on a monthly basis therefore keeping up to date via the website is essential. 6. Notable Achievements 2024. 2024 was a busy year for TBU3A which saw some notsble achievements following the continued development of our Web Site for business activities: Forwarding E Mails to all members. Displaying Infomiation. Improved methods of communication. Streamlined renewals system using an online database and generally utilising technology to move away from a paper-based environment thereby reducing our carbon footprint.
Providing InfOatIOn about groups. 7. In 2025 The Committee will be focusin on.. Arranging New Members meetings to take pla as and when necessary. Holding another training session for members on using the Web site. Introduction of a perpetual membership card thus reducing the annual workload relating to membership renewals. Eventually the physical membership card will be replaced with a digital card. Storing and using infonnation - Committee Minutes and AGM notices Continue to be mindful of our obligations and our carbon footprint. Further develop a risk assessment prOsS so that our U3A is fully compliant with existing rules and regulations. Ensuring that the U3A is kept on a sound financial footing for the year ahead. Increasing the number of social events during the year. The Chair is aware that we received no new prospective committee nominations at the AGM. This is significant as two committee members left during the past year and could not, unfortunately, be replaced. This is a worying trend for our U3A as without new blood from the members it is inevitable that existing committee members will resign at some stage which will place our U3A in perilous position rf we do not get new volunteers. 8. Financial Position. The income for the year ended 30th June 2024 was £52,637 which was 8.20/0 more than the previous year. Reserves at £19,776 represented 16 months of anticipated future expenditure. 9. Membershi Fees-2025. It was approved at the AGM to give the members one free month's membership at the start of the year and thus the new renewal period will begin in April not March. In addition, the annual subscriptions will be reduced to £14.00 from £16.00. mma A good year for TBU3A overall and whilst our commrttee has remained strong it has redUd in numbers and as has been mentioned previously it would help if more of the members participated far more in the running of the U3A than they do at present. We will be trying to address this as the year progresses
THORPE BAY U3A REGISTERED CHARITY NUMBER: 1138162 ststement of Flnanclal Activ ft>r the aren ed 30 June 2 Current Year Prforyear 2023124 £Stg 20Z2123 £St8 Income Membership Subscrlptlons Grft Aid income tax repayments Educational Events Income Interest Other Incom• 12,968 1,500 37,498 623 13,070 1,778 33,346 244 200 TOTAL INCOME 52,637 48,638 end Llcences, afflllatlons & insurances Hall Hlre and meeting refreshments Educatlonal events costs Administrntion costs Magazine costs Cost of speakers Support forgroups Other costs 3,112 5,789 {S•• 37,865 1,371 1S•• Not• 2) 3,739 3,683 32,457 1,306 1,586 1,736 285 228 1,455 457 TOTAL EXPENOITURE 50,826 45,020 SURPLUS/IDEFicm TO RESERVES 1,811 3,618
THORPE BAY U3A REGISTERED CHARITY NUMBER.. 1138162 Balance Sheet as at 30th June 2024 2023124 £Stg 2022123 £Stz nk and Cash Bank- Current Account Bank- Designated Actlvities Deposit Account- Instant Access Deposit Accounts- Fixed Tem) 2,447 4,070 13,016 10,000 6,749 15,017 10,000 Cash in Hand 783 7fLI Debtors and Pr Other Debtors Prepayments ents 276 2,783 IS•• Not•3) 242 2,797 33,375 35,565 redltors Membershlp Fees In Advance Monles held for Future Events Other Credttors 8,305 4,269 1,025 {S•• N•t• 41 8,493 7,989 1,118 13,599 17,600 NEf ASSErs 19,776 17,965 Represented by: Reserves Balance brought forward Surplu511Deficitl for year 17,965 I11 14,347 3,618 RESERVES 19,776 17,965
THORPE BAY U3A REGISTERED CHARITY NUMBER: 1138162 NOTES TO THE FINANaAL sfATEMENTS FOR THE YEAR ENDED 30Th J NE 2024 ACCOUNTING POLICIES The flnanclal statements of the Charlty have been prepared on an accruals basis in accordance with the Current Charities SORP (FRS1021 and under the hlstorlc cost convention. They Include all transactlons, assets, and liabilities for which the trustees are responsible in law. GOING CONCERN The financlal statements have been prepared on the assumption that the charity is a golng coneern and wlll continue to operate in the foreseeab future. FUNDS All funds are unrestrlcted INCOMING RESOURCES All Income Is recognlsed when recetved. Allowanc• has been mad¢ for unexplred portlon of annual subscrlptlons. RESOURCES US All expendlture Is accounted for when du•. NOTES TO THE ACCOUNTS EXPENDITURE Note l - H•ll Hire and Refreshments General Meetlngs Commlttee Meetln8S New Members & Groups 4,707 502 5,789 Note 2- Admlnlstratlon Software Lteences Prlntln81 Postage and Stationery 633 738 1,371 BALANCE SHEEr Note 3- Prepayments Head Office Software Llcences 2,621 162 2,783 Note 4- Other Credltors Unexpired Gift Aid Accrued Expenses Sundry Creditors 947 18 1.025
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THORPE BAY U3A (CHARITY NUMBER 11328162) FOR THE YEAR ENDED 30TH JUNE 2024 RESPONSIBILITIES AND BASIS OF REPORT AS the charlty trustees you are responslble for the preparation of the accounts in accordance with the requirements of the Charitles Act 2011 (the Act). I report in respect of my examlnation of the Charltys accounts carried out undèr section 145 of the 2011 Act and In carylng out my examinatlon I have followed all the appllcable Dlrectlon8 glv•n by th• Charfty Commlssion under Section 145 (5) (b) of the ACL Independent examinerfs Statemant I have completed my examlnatlon. I confinn that no materlal matters have come to my attentlon In connection wlth the examinatlon givlng me cause to bèlieve that In any materlal respect.. 1 accountlng record8 not kept In respect of the Trust as roqulred by sectlon 130 of the Act; or 2 the accounts do not accord wlth th080 records: or 3 th• accounts do not comply wlth the appllcable requlrements concemlng the fomi and content of accounts set out In the Charftles (Accounts and Reports) Regulatlons 2008 other than any requlrements that the accounts glve a 'true and falr vlew whlch is not a matter consldered as part of an Independent èxamlnatlon. I hav8 no concerns and have come across no other matter8 In connectlon wlth the examinatlon to whlch attention should drawn In thls roport in order to enable a proper understanding of the accounts to be reached. 9th September 2024 MR COLIN RUSSELL 166, MAPLIN WAY. SOUTHEND4)N4EA SS13ND