Trustee’s Report
Thorpe Bay U3A is financed by membership fees that have been calculated to cover general and administrative costs and provide a small surplus to meet the requirements of the Charity Commissioners. Gift Aid is collected from HMRC on behalf of its taxpaying members. The accounts are examined by an Independent Examiner and are reported annually to the Commission. Thorpe Bay U3A's organisation provides a Public Benefit by informing and servicing its members in several different ways. A speaker is hired for one meeting in each month in a hall of sufficient size to accommodate all wishing to attend, this year’s meetings have been held at the Shoeburyness and Thorpe Bay Baptist Church. There are over 80 interest groups organising over 80 events each month. Generally, groups meet monthly, usually in a home, to share interests, to develop skills, and to be entertained. Each group is self-funding, and makes charges as appropriate to cover direct costs. A magazine is distributed quarterly to members, by e-mail or can be collected at the monthly meeting, giving full details of all events. Additional events, together with Here and There and Theatre Groups, organised centrally, are open to all our U3A members in a normal year. The Management Committee of up to twelve trustees meets every month. Each trustee reports on one area of responsibility. Minutes are kept. Trustees are unpaid apart from reasonable expenses incurred in the course of their committee work and reimbursement for food, drink etc purchased. There are no transactions with related parties. The Thorpe Bay U3A is a non-profit making charity registered by the Charity Commission as a private association run solely for the benefit of its members. It is affiliated to the Third Age Trust, a central organisation that gives assistance and advice, facilitates insurance and develops the interests of U3A’s throughout the country. Thorpe Bay U3A is autonomous, regulated by a self-perpetuating board of trustees. At the end of the financial year the membership totalled 790.
Risks
Thorpe Bay U3A has public liability insurance. The Trustees consider the charity to be Going Concern and that there is sufficient working capital to cover all risks that the Charity may encounter. Our reserves at the end of the year were £14,347 which equates to 13 months of expenditure.
Bank Accounts
Two Metro Bank Accounts are used, a Main Account and a Social Account. Money is also held on one-year fixed deposit with the United Trust Bank, the deposit is protected by the Financial Services Compensation Scheme.
THORPE BAY U3A
REGISTERED CHARITY NUMBER 1138162
| Statement of Financial Activity for the year ended 30th June 2022 | Statement of Financial Activity for the year ended 30th June 2022 | |
|---|---|---|
| 2020/21 | 2021/22 | |
| £ | £ | |
| Income | ||
| 6,505 | Membership fees |
7,541 |
| 0 | Door takings | 409 |
| 804 | Gift Aid income tax repayments | 906 |
| 0 | Educational events income | 32,140 |
| 114 | Interest |
79 |
| ______ | ||
| 7,423 | 41,075 | |
| Expenditure | ||
| 696 | Licences, affiliations & insurances | 2,938 |
| 200 | Hall Hire and meeting refreshments | 3,719 (See Note 1) |
| 0 | Educational events costs | 32,140 |
| 1,274 | Administration costs | 1,079 (See Note 2) |
| 399 | Magazine costs | 1,747 |
| 1,505 | Cost of speakers |
2,085 |
| 0 | Support for groups | 38 |
| 45 | Other costs | 532 |
| ______ | ||
| 4,119 | 44,278 | |
| 3,304 | Surplus (Deficit) to reserves | (3,203) |
THORPE BAY U3A
REGISTERED CHARITY NUMBER 1138162
Balance Sheet as at 30[th] June 2022
| 2020/21 £ Bank and Cash 5,705 Bank – current account 10,000 Deposit Account 2,043 Bank – designated activities 82 Cash in hand Debtors and Prepayments 1,441 Other debtors 3,150 Prepayments 22,421 Creditors 168 Membership fees in advance 1,863 Trip money held for future dates 2,840 Other creditors 4,871 17,550 Net Assets Represented by: Reserves 14,246 Balance brought forward 3,304 Surplus/(deficit) for the year 17,550 |
2021/22 £ 9.794 10,000 6,239 83 177 2,955 (see Note 3) 29,248 0 4,516 10,385 (see Note 4) 14,901 14,347 17,550 (3,203) 14,347 |
|---|---|
THORPE BAY U3A
REGISTERED CHARITY NUMBER 1138162
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH JUNE 2022
ACCOUNTING POLICIES
The financial statements of the charity have been prepared on an accruals basis in accordance with the current Charities SORP (FRS 102) and under the historic cost convention. They include all transactions, assets, and liabilities for which the trustees are responsible in law.
GOING CONCERN
The financial statements have been prepared on the assumption that the charity is a going concern and will continue to operate in the foreseeable future.
FUNDS
All funds are unrestricted
INCOMING RESOURCES
All income is recognised when received. Allowance has been made for the unexpired portion of annual subscriptions.
RESOURCES USED
All expenditure is accounted for when due.
NOTES TO THE ACCOUNTS
EXENDITURE
1 Hall Hire & Refreshments
General Meetings 2853 Committee Meetings 497 New Members & Groups 369 £3,719 2 Administration Gifts and Gratuities 25 Printing, Postage & Office Stationery 994 Computer Expenses 60 £1,079 BALANCE SHEET 3 Prepayments Head Office 2,364 Licences 591 £2,955 4 Other Creditors Unexpired Membership Fees & Gift Aid 9,770 Magazine 550 Ukulele 65 £10,385
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THORPE BAY U3A (CHARITY NUMBER 11328162) FOR THE YEAR ENDED 30TH JUNE 2022
RESPONSIBILITIES AND BASIS OF REPORT
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145 (5) (b) of the Act.
INDEPENDENT EXAMINER’S STATEMENT
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2 the accounts do not accord with those records; or
3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirements that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
18th August 2022
MR COLIN RUSSELL 166, MAPLIN WAY. SOUTHEND-ON-SEA SS1 3ND
THORPE BAY U3A
REGISTERED CHARITY NUMBER 1138162
| Statement of Financial Activity for the year ended 30th June 2022 | Statement of Financial Activity for the year ended 30th June 2022 | |
|---|---|---|
| 2020/21 | 2021/22 | |
| £ | £ | |
| Income | ||
| 6,505 | Membership fees |
7,541 |
| 0 | Door takings | 409 |
| 804 | Gift Aid income tax repayments | 906 |
| 0 | Educational events income | 32,140 |
| 114 | Interest |
79 |
| ______ | ||
| 7,423 | 41,075 | |
| Expenditure | ||
| 696 | Licences, affiliations & insurances | 2,938 |
| 200 | Hall Hire and meeting refreshments | 3,719 (See Note 1) |
| 0 | Educational events costs | 32,140 |
| 1,274 | Administration costs | 1,079 (See Note 2) |
| 399 | Magazine costs | 1,747 |
| 1,505 | Cost of speakers |
2,085 |
| 0 | Support for groups | 38 |
| 45 | Other costs | 532 |
| ______ | ||
| 4,119 | 44,278 | |
| 3,304 | Surplus (Deficit) to reserves | (3,203) |
THORPE BAY U3A
REGISTERED CHARITY NUMBER 1138162
Balance Sheet as at 30[th] June 2022
| 2020/21 £ Bank and Cash 5,705 Bank – current account 10,000 Deposit Account 2,043 Bank – designated activities 82 Cash in hand Debtors and Prepayments 1,441 Other debtors 3,150 Prepayments 22,421 Creditors 168 Membership fees in advance 1,863 Trip money held for future dates 2,840 Other creditors 4,871 17,550 Net Assets Represented by: Reserves 14,246 Balance brought forward 3,304 Surplus/(deficit) for the year 17,550 |
2021/22 £ 9.794 10,000 6,239 83 177 2,955 (see Note 3) 29,248 0 4,516 10,385 (see Note 4) 14,901 14,347 17,550 (3,203) 14,347 |
|---|---|
THORPE BAY U3A
REGISTERED CHARITY NUMBER 1138162
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH JUNE 2022
ACCOUNTING POLICIES
The financial statements of the charity have been prepared on an accruals basis in accordance with the current Charities SORP (FRS 102) and under the historic cost convention. They include all transactions, assets, and liabilities for which the trustees are responsible in law.
GOING CONCERN
The financial statements have been prepared on the assumption that the charity is a going concern and will continue to operate in the foreseeable future.
FUNDS
All funds are unrestricted
INCOMING RESOURCES
All income is recognised when received. Allowance has been made for the unexpired portion of annual subscriptions.
RESOURCES USED
All expenditure is accounted for when due.
NOTES TO THE ACCOUNTS
EXENDITURE
1 Hall Hire & Refreshments
General Meetings 2853 Committee Meetings 497 New Members & Groups 369 £3,719 2 Administration Gifts and Gratuities 25 Printing, Postage & Office Stationery 994 Computer Expenses 60 £1,079 BALANCE SHEET 3 Prepayments Head Office 2,364 Licences 591 £2,955 4 Other Creditors Unexpired Membership Fees & Gift Aid 9,770 Magazine 550 Ukulele 65 £10,385
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THORPE BAY U3A (CHARITY NUMBER 11328162) FOR THE YEAR ENDED 30TH JUNE 2022
RESPONSIBILITIES AND BASIS OF REPORT
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145 (5) (b) of the Act.
INDEPENDENT EXAMINER’S STATEMENT
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2 the accounts do not accord with those records; or
3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirements that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
18th August 2022
MR COLIN RUSSELL 166, MAPLIN WAY. SOUTHEND-ON-SEA SS1 3ND