St. James’ Shere ## THE PARISH OF SHERE incorporating the villages of Gomshall, Peaslake and Shere St. Mark’s Peaslake ## Shere Parochial Church Council ## Annual Report and ## End of Year Financial Statements Year ending 2020 _Page 1_ ## Annual Report – Table of Contents |1.|Ministry Report|3| |---|---|---| |2.|Financial Report|3| |3.|Electoral Roll Report|5| |4.|Deanery Synod Report - 2020|5| |5.|Families and Children’s Work|5| |6.|St James’ Flower Arrangers Report|6| |7.|Choir Report|6| |8.|Report on the Fabric, Goods and Ornaments of the Churches.|6| |9.|Shere Bell Tower Annual Report|7| |10. Mission Support Report||7| |11. Safeguarding Report||8| |12. Parish Magazine: a seismic year||8| |13. Financial Statements for the year ended 31 December 2020||10| ||Notes|10| ||Statement of Financial Activities|12| ||Balance Sheet|13| ||Fund movement|14| ||Analysis of income and expenditure|15| |13. Independent Examiners Report||20| _Page 2_ ## **1. Ministry Report** Although there were some amazing live events in 2020 (Remembrance, Mobile Nativity, etc.) the year will most be remembered for how much we managed to do online from such a low starting point. No one would have guessed in January that by the end of the year our Parish would have produced so many high quality online services of such variety. From regular weekly worship to occasional all age services with school and family participation we climbed a steep learning curve and found new ways to interact with each other and our community. Highlights included a United Benefice Service visiting all seven churches, the animals in our Harvest Festival and Pet Service, the many local businesses in our Community Christmas Service, and the growing confidence of our Choir culminating in a superb Carol Service which currently has over 800 views. In addition to this YouTube output we developed our Zoom usage from simple meetings and Morning Prayer to after service gatherings and on to using it for Take Time, Little Fishes and eventually a full blown Virtual Alpha Course. All these positive outcomes of the Pandemic should not gloss over the human cost of the lockdowns and restrictions - both to the mission of the church and the welfare of our community. We are very grateful to the work of our Visiting Team in trying their best to keep in touch with the lonely and the vulnerable in our parish, and also to those both within and beyond the church membership who actively increased their care for their neighbours. As a church our major challenge in 2021 is how we productively manage our exit from the pandemic. The temptation will be to assume we just return to 'normal' - but this will be a huge missed opportunity. Now is the time to examine what we used to do and be honest about whether it is worth re-starting or whether there are in fact better uses of our resources. Now is the time to look in amazement at all the new things we have learnt to do over the last year and ask our ourselves whether there might not therefore be other amazing new things we could learn just as well in the year ahead. Now is the time to ask how best we might serve God in this place by allowing the events of the last year to inform our actions going forward. Next year's report will tell us how well we addressed this challenge. We will probably make mistakes, we will probably take some wrong turns - but I hope we do not look back on the struggles of 2020 and feel we failed to at least try to turn them into something good in 2021, I pray we can look back upon the blessings that God brought out of 2020 and know that we did our best to use them to build new attitudes to mission and ultimately a stronger church. God Bless Tim ## **2. Financial Report** As mentioned elsewhere in this Annual Report, 2020 has been an exceptional year for our Parish. The church finances have not been unaffected, with some extraordinary (and hopefully exceptional) movements in our income and expenditure for the year. I am pleased to report that despite the pandemic we have been able to maintain a small surplus of income over expenditure of £1,326 (2019: £159), and we have not had to draw down on our reserves. Income has fallen, but we have been successful in restraining our expenditure. Total income on unrestricted (excluding designated) funds was £150,000 (£178,000), a decline of 16%. Income from planned giving through standing orders and the PGS direct debit scheme was £91,000 (£96,000), a decline of 5% (2019:10%). I am hopeful that the 2021 planned giving campaign will help to address this shortfall. Donations totalled £3,700 (£5,400). The Old Parsonage on Lawbrook Lane continues to be let, which provided a gross income of £14,500 (£13,400), where we continue to benefit from the recent rent review. _Page 3_ Our other sources of income (collections, wall safe, fee income from weddings and funerals) were all substantially reduced because of the pandemic restrictions and especially the closure of our church buildings. On the expenditure side, included in our unrestricted (excluding designated) expenditure total of £149,000 (£178,000) is our diocesan parish share of £85,000 (£81,000), an increase of 5.6%. Parish Share is our largest single item of expenditure. For 2021, parish share will be held at 2020 levels. Almost all other areas of expenditure have reduced. The lack of services has meant lower music expenditure and lower services costs. Expenditure on utilities, mainly gas and electricity, for our church buildings was £2000 (£9900). Apart from not needing to heat or power the church buildings we have benefited from a VAT rebate and refunds from over-estimated bills. In terms of mission support we have been able to maintain annual donations to our three supported outward giving partners, but overall outward giving has reduced as we have not been able to hold events to raise funds (eg Carols in the Square). Expenditure on our church buildings excluding major projects was £5,300 (£8,500). The net result for the year was an excess of income over expenditure of £1,326 (£159) on unrestricted funds. Adding bank and deposit balances brought forward at the beginning of the year, the balances carried forward at 31st December on unrestricted funds totaled £154,000 (£142,000). This total includes deposit and investment funds lodged with the Church of England deposit fund, which increased in value by £3,200. Reserves Policy: The reserves policy was agreed by the PCC in September 2020. It is detailed in the Notes to the Financial Statements. Related Party Transactions: No PCC member (Trustee) has received any benefits (2019: £0), but clergy members of the PCC have been re-imbursed expenses not exceeding £2,800 (£5,900) in total. _Angus Denny, Treasurer_ _Page 4_ ## **3. Electoral Roll Report** The number on the Electoral Roll at the Covid delayed APCM held on 14 October 2020 was 166. _Howard Potter, Electoral Roll Officer_ ## **4. Deanery Synod Report - 2020** My contribution to the Annual Report usually records three meetings of Deanery Synod in the course of the year. In 2020, however, there was only one, held on the 11[th] February at Albury Village Hall, where our host was the Revd. Andrew Pearson. Following on from the appointment of the new Area Dean, the Revd. Roy Woodhams, in 2019, a new lay chairman had been appointed and a new hon. Secretary, respectively Dr. John Hall and Katherine Tuck. Dr. Hall lives in Bramley and by profession is a pharmaceutical researcher. The Area Dean reported that a new priest-in-charge at Dunsfold and Hascomb had been licenced, Ian Maslin, and a new vicar of Bramley Andrew Davis was due to be inducted on the 23[rd] April. The meeting had two presentations on that occasion. The Revd. Greg Cushing, who is vicar of Alfold and Loxwood and a sports co-ordinator for the Diocese spoke about the Sports Ministry and what he wanted to achieve for every parish in the Diocese. The other presentation came from our Archdeacon Paul Davies who spoke of the Diocesen Vision for Deaneries, noting some lack of guidance being provided to Area Deans and lay chairman, so that much of the work that is done now is reactive. The idea is to create a leadership team for each Deanery, and Paul was very enthusiastic to take this forward. _Martin Betts Deanery Synod Representative_ ## **5. Families and Children’s Work** In a year where adaption to a changing scene has been vital, we have ensured that we remain in contact with families as much as we can. The year began with the usual pattern of worship and contact and then everything changed! Little Fishes has gone online and has met weekly on Zoom since the Autumn ably led by the team of Judy Potter, Jane Davies, Shiona Bacon and Anne Currier. Online weekly since the Autumn with on average 6 families attending Family Feast had a final service in St James’ in February before it stopped. Instead, when possible, we have done outside services, one on the swimming pool filed was well supported by families seated around on their own blankets with their picnics. A Christingle service planned for the churchyard had such high numbers booking (100 children before counting the adults) that very sadly that had to be cancelled due to safety issues. The Christingles oranges were collected together with a prayer instead. Fathers’ Day was an online recorded service and it was good to have families joining in the Zoom coffee afterwards. The United Benefice Holiday Club went online with the Razzamatazz Robots in August. We had 15 regular attendees for this week. A surprising amount of work was involved and thanks must go to Cathy Mead and Andrew and Sheena Pearson who did the heavy lifting! Outside has been the name of the game and a Christmas churchyard trail was set up by the McMonigall family in Shere and we joined in with the Shere School Advent window trail. Throughout these months the main aim has been to keep in gentle contact with as many of our overstretched families as we can. This has been done through house-to-house deliveries of bags of activities such as for Advent and Lent. For teenagers living through this changeable year, we had Taketime mediations from time to time and continued doing day walks walking the Pilgrim Way, when possible. School visits to the two churches continued when possible, as did live assemblies to be followed by recorded one. _Page 5_ The highlight must surely have been the Mobile Living Nativity which toured the three villages the weekend before Christmas stopping for a short thought and prayer in numerous places proclaiming that, ‘No! Christmas is NOT cancelled!’. Rob Arrow built a stable on the back of his truck which he drove with the Wagstaff family as the Holy Family and Christmas carols ringing out. Shouts of, ‘There’s a real baby Jesus!’ were heard. Bringing the Good News of the Gospel to where people are and not waiting for them to come to us must be the way to go. Plans are being made for the appointment of a part time children and families worker shared with Albury church in 2021. _Revd. Sarah Hutton_ ## **6. St James’ and St Mark’s Flower Arrangers Report** Obviously, due to the pandemic, the flower arrangers have not been as active as usual. A much reduced team decorated the Churches for Harvest Festival and for Christmas. During the remainder of the year we have been grateful to Pattie Hendrie who has very kindly provided an arrangement near the Altar in St James’ that has needed very minimal attention in order to allow the rest of the team to shield if necessary. We look forward to life returning to normal later on this year and to being able to provide fresh flower arrangements in St. James’ Church and St Mark’s Church once Services recommence. Particular thanks are extended to Jenny Walters, as she steps down, for her sterling work as flower arranger at St Mark’s Church. _Lesley Childs_ ## **7. Choir Report** It has been a year of interesting challenges for the choir - and our Musical Director, who has added technical wizardry to his already impressive range of talents. We responded accordingly to the changing ‘rules of engagement’. We sang, socially distanced, in the Bray Chancel for a few services and met up in church, whilst we could, to record vocals for carols and videos for hymns. When this was not possible, Doug recorded and sent us the organ music for numerous hymns so that we could record the vocals individually at home. He then learned how to put up to fourteen separate recordings together into a cohesive performance for the weekly online services. The hugely enjoyed online ‘7 Lessons and Carols’ was a testament to the skills developed over the year by both Doug and Tim, ably supported by the editing skills of Katharine Heaney. _Cathy Mead on behalf of the Choir_ ## **8. Report on the Fabric, Goods and Ornaments of the Churches.** With the pandemic over the past year there is not a lot to report in terms of work undertaken on the church. Recently however work has been done to repair the oak louvres and fit heavy gauge wire in the bell tower to try and prevent jackdaws gaining access to nest, it is hoped that if this is successful that in time swifts will return to the tower. Annual gutter clearance has been carried out together with boiler and fire extinguisher servicing. Our annual churchyard tidy up this year was very well supported at both churches and a great deal was achieved. We continue to work on the Quinquennial report and it is hoped to give more details on this at the APCM. The Old Parsonage our tenanted property, owned by the Parish, has not required any expenditure in the past year. _Roger Moulden - Property Team._ _Page 6_ ## **9. Shere Bell Tower Annual Report** Ringing ceased with the first lockdown in March and because of the lack of space on our staircase and in our ringing chamber was not able to recommence. Therefore a year of frustrating inactivity. Thanks are extended to Jim Heyes and Angus Denny for bell ringing at St Mark’s. _John Parker, Tower Captain_ ## **10. Mission Support Report** Our Parish gives a guaranteed source of income to a number of charities. These are (currently): Barnabus in Manchester, Chance for Childhood in Northern Uganda, and the Al Ahli Hospital in Gaza. The money is paid out of the Parish’s Outward Giving fund. **Chance for Childhood -** We continued throughout 2020 to support the work of Chance for Childhood (C4C) in northern Uganda, where we help fund the agribusiness training project at the Patongo Youth Centre. We have had heart-warming feedback on the success of many young men and women who learn business skills as well as how to grow crops that can flourish during the ongoing climate change. Once their training is completed, not only do they manage to provide a better life for themselves but for their families too. Unfortunately, the arrival of Covid-19 brought many aspects of progress to a standstill as the government enforced a severe lockdown. With schools and drop-in centres closed, young people had no access to safe places or to the basic food they provided. C4C were quick to organise visits to check on families at risk, even in remote areas. They organised mask-making, introduced hand-washing and sanitising facilities, family food packages, and set up a safe-guarding watch with their local partners. In August, the Patongo Youth Centre reopened and immediately enrolled 122 students into 5 different training courses. One example of C4C’s success is of a young man who lost both parents as a child and used to eat just one meal a day. Having completed the agribusiness training, he is already providing food and education for his uncle’s family, as well as having a good living for himself! **Al Ahli Hospital** – Our Mission support for the Al Ahli Hospital in Gaza continued at the annual rate of £2000. Given the deteriorating political situation, continuing border closures and control of imports of basic goods by the Israeli Authorities, the hospital has been working in an extremely difficult working environment, with a shortage of medicines, equipment, and with a small and dedicated staff. This has been exacerbated by the COVID-19 situation, and the unavailability of vaccines and ICUs. The problems were brought home to us in a ‘virtual meeting’ with the Director and staff of the Hospital, organised by AMOS, through whom our donations are channelled. This showed how increasingly important and vital, our continuing contribution is to the well-being of the local population. **Barnabus - the Christian Charity supporting the Homeless -** 2020 was even more challenging for Barnabus than the previous year due to the pandemic. During the national lockdowns volunteers had to go back onto the streets to provide what help they could to the homeless when the Beacon Centre had to close and showers, meals, clean clothes etc. had to be curtailed. When the building has been allowed to open, obviously with fewer clients visiting at any one time, a new approach has allowed the staff to give deeper support to individuals and the resettlement team has begun to make really positive changes. We are the sole supporters of the I.T. cafe and the use of the equipment has been invaluable to both clients and staff for contacting the Council regarding accommodation during the winter months, keeping in touch with relatives etc. There are many uncertainties regarding the next few months but, hopefully, life and services at the Beacon Centre will have returned to normal by the Summer. **Other Outward Giving/Support from the Parish** – Due to the pandemic Shere Lent lunch was cancelled, there was no collection in Church last November for the Royal British Legion, and Carols in Square was not held. Children's Society Boxes went ahead (£717 collected) and for Send Prison £540 of vouchers and tokens _Page 7_ were donated by parishioners, for the children of the women and mothers in prison. Food Bank – we contributed donated items to the local foodbanks, alternating between the Salvation Army and the North Guildford food banks. We have delivered at least 15 carloads of food. Hygiene Bank – donated items have been collected, initially to where the need was the greatest, but during the lockdowns to the foodbanks as above. Mary’s Meals charity – feeding children at a place of education in 19 of the poorest countries. Due to government lockdowns and school closures in the countries concerned, Mary’s Meals sent food packages to the children (and families) in place of meals at their schools, and the community contributed to this via the ‘Double the Love’ campaign. We were given and collected sufficient items (clothes, towels, toiletries, school equipment etc) to fill 200 backpacks to go out to schools in Malawi, where children are being fed by Mary’s Meals. However, because of Covid restrictions in Malawi meaning that backpacks cannot be delivered, all items are being safely stored until the project can re-start in due course. ## **11. Safeguarding Report** The Church of England’s attitude and response to Safeguarding continues to develop rapidly: this Parish, along with the Diocese, does not tolerate abuse of any kind. As Parish Safeguarding Officer, I keep track of people who are required to undergo regular Safeguarding Training and DBS (Disclosure and Disbarring Service) checks. This is to ensure the highest standard of awareness and protection of the vulnerable in the church community is maintained – of both adults and young people. Melody Barnett and Martin Betts are DBS validators and will contact those whose DBS need renewal. This is required every 5 years. Safeguarding Training is required for all those who hold positions of responsibility or undertake roles within the church community. There are now 5 different training courses depending on the role held - some people need to do more than one course, and each course has to be refreshed every three years. Currently, face to face training has been suspended, so delivery of training is either online or virtually by zoom, depending on the course – and this is expected to continue for the time being. I send a reminder to those who need to update their training and people should book on the course suggested promptly, informing me when it is completed. All PCC members need to undertake the Foundation course. About 20 safeguarding courses were attended by this Parish in 2020. The Parish Safeguarding Policy is reviewed annually by the PCC, with copies then displayed on the church notice board and sent to the Diocesan Safeguarding Advisor, now Jackie Broadfoot. The public display of this policy also guides people as to who they should report any Safeguarding concerns: This is myself as Parish Safeguarding Officer, Sarah Hutton, the PCC Safeguarding Representative, Tim Heaney as Incumbent, or Jackie Broadfoot, Diocesan Safeguarding Advisor. The PCC and Incumbent have a duty of care to ensure the protection of the vulnerable in the community and thus have responsibility for Safeguarding. It is a responsibility that we take very seriously. _Helen Murray Parish Safeguarding Officer_ ## **12. Parish Magazine: a seismic year** It was never going to be easy producing the Parish Magazine throughout a national pandemic and three lockdowns, so 2020 was a seismic year in several respects. However, not only did the Mag keep going under very difficult and unusual circumstances (some other parish mags decided to close, at least for the duration) _Page 8_ but also the January 2021 edition brought to an end the 17-year Editorship of Tim Austin with his wife Lesley as Advertising Manager. With the first national lockdown being announced in mid-March and many church and village events being cancelled at very short notice, production of the April/Easter Mag was one of the most difficult that the editorial team had ever had to face. Ken and Cathy Mead in Shere and Ray and Elsbeth Moran in Peaslake rapidly adjusted arrangements for the distribution of the Mag at the end of the month, taking into account all the sanitising and social distancing regulations that were to become so familiar as the year progressed. The next problem was a call, out of the blue, from our regular printers, A3 Design & Print at Farnham, to say that they were closing for the foreseeable future on account of Covid-19. A frantic 24 hours ensued as we had to find alternative printers, but Careprint, run by our former Parish Choirmaster Nick Winford at the Home Farm business units opposite the Silent Pool, came to the rescue with an 88-page edition expertly printed and delivered on time. In early May, A3 unexpectedly told us that they were returning to work and could print the June edition, so another frantic round of phone calls and emails ensued; it was decided to return to A3 because of their past excellent service but a promise was made to Careprint that the situation would be reviewed at the end of 2020 when the editorial team was due to change. For the rest of the year, editions ranging from 84 pages to 96 duly came out on time, surprisingly packed with reports, features and information despite virtually all village and church activities – at least in the form of live gatherings – being cancelled. The year of Zoom helped to save our communities and also the Mag – and even gave our church family new horizons across which we could continue to communicate. The Mag for January 2021 was duly produced just before Christmas, with Tim and his team saying farewell and Jane Kumar taking over as Editor-in-Chief, heading up a reorganised structure of “section heads” – Mike Currier taking charge of the church section, Naia Edwards the Village Voices and Rebekah Heaney the village and communities section, with Javed (J) Kumar taking over the advertising from Lesley Austin. The Parish generously laid on a farewell presentation to Tim and Lesley at a Zoom coffee morning following the YouTube Morning Service on Sunday, January 17, with Rector Tim presenting the couple with a magnificent inscribed crystal bowl. A week later, the first edition of the Mag under new management appeared – another 88-page edition but this time printed by the new printers, Careprint. Jane and her new team were rightly applauded for having produced a splendid first issue. The Mag clearly goes forward in safe and talented hands. _Tim Austin_ _Page 9_ ## **13. Financial Statements for the year ended 31 December 2020** ## **Notes** ## **a) Accounting Policies** - The financial statements have been prepared in accordance with the Church Accounting Regulations 1997 together with applicable accounting standards and the Charities SORP. - The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at market value. ## **b) Funds** - The general reserve includes the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC. - Funds designated for a particular purpose by the PCC are also unrestricted. Funds given for a particular purpose are restricted to use for that purpose. - The accounts include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body nor those that are informal gatherings of Church members. ## **c) Incoming resources** ## _Voluntary income and capital sources_ - Collections are recognised when received by or on behalf of the PCC. - Income tax recoverable on gift aid donations is recognised in the same accounting year as the associated income is received. - Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement and the amount due. - Funds raised by parish events are accounted for gross. - Sales of books and magazines from the church bookstall are accounted for gross. ## _Other ordinary income_ - Rental income from the letting of church premises is recognised for the period of rental falling within the accounting year. ## _Income from investments_ - Dividends are recognised when receivable. - Interest is recognised in respect of the periods for which it is earned that fall within the accounting year. ## _Gains and losses on investments_ - Realised gains or losses are recognised when investments are sold. - Unrealised gains or losses are accounted for on revaluation of investments at 31 December. Unrealised gains are included in the revaluation reserve. ## **d) Resources used** ## _Grants_ - Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding obligation on the PCC. _Page 10_ ## _Activities directly related to the work of the Church_ - in these accounts as an operational (though not a legal) liability, and is shown as a creditor in the Balance Sheet. ## **e) Fixed assets** ## _Consecrated land and buildings and movable church furnishings_ - Consecrated and beneficed property is excluded from the accounts by s.96(2)(a) of the Charities Act 1993. - No value is placed on movable church furnishings held by the churchwardens on special trust for the PCC and which require a faculty for disposal since the PCC considers this to be inalienable property. All expenditure incurred during the year on consecrated or benefice buildings and movable church furnishings, whether maintenance or improvement, is written off as expenditure in the SOFA and separately disclosed. ## _Other fixtures, fittings and equipment_ - Equipment is depreciated on a straight line basis over each asset’s estimated useful life. ## **f) Investments** - Investments are carried at market value at 31 December. ## **g) Current assets** - Amounts owing to the PCC at 31 December in respect of fees, rents or other income are shown as debtors less provision for amounts that may prove uncollectible. ## **h) Reserves Policy (agreed by the PCC in September 2020)** The PCC, as a body which should fundamentally operate through faith in God’s provision, considers: it is not appropriate stewardship to hold large reserves without any specific plans as to what they would be used for, and that as a charity it must have the aim of being in existence in perpetuity. In recognition of the above it is the policy of the PCC to hold reserves sufficient to meet unexpected extra costs (eg unforeseen repairs) and to smooth out short-term mismatches between income and expenditure. After due consideration the PCC has determined that it should hold approximately nine months general running costs, including mission support, and to hold an amount for likely building works arising from the next quinquennial inspections of both churches. In 2019 general running costs, including mission support but excluding project expenditure, equalled £184,000 (2018: £174,000). Therefore the PCC’s objective is to retain a General Fund reserve of a minimum of £138,000. At 31st December 2019 the General Fund stood at £143,000. If the General Fund reserve exceeds £150,000, the PCC will consider how it will use the excess. If the General Fund reserve is below £100,000, the PCC will consider how to manage this shortfall. The reserves policy will be reviewed every two years. _Page 11_ ## **Statement of Financial Activities** ||**Unrestricted Designated**
**Restricted Endowment**
**Total**
**Prior year**
**funds**
**funds**
**funds**
**funds**
**funds**
**total funds**| |---|---| |**Incoming resources**
Income from Donors
Planned Giving
Donations
Collections
Wall safe
Events
Bequests and Grants
Income from Fees
Weddings
Funerals
Income from Property & Trading
Magazine
OP Rent
OSR Hire
Bookstall sales
Income from Investments
Other Income
**Total income**
**Resources used**
Mission Support & Other Giving
Ministry Team
Upkeep of Services
Church Buildings
Utilities
Maintenance and upkeep
Churchyard
Other
Music
Diocesan, Deanery & Tower Costs
Parish Share
Deanery and Tower
Events & Christian Development
Administration
Administrator
Telephone / Internet
Bank Charges
Examiner / other
Property and Trading
Magazine
OP
OSR and PO
Bookstall
**Total expenditure**
**Net income / (expenditure) resources before**
**transfer**
**Transfers**
Gross transfers between funds - in
Gross transfers between funds - out
**Other recognised gains / losses**
Gains / losses on investment assets
**Net movement in funds**
**Total funds brought forward**
**Total funds carried forward**|91,601
—
—
—
91,601
96,713
2,694
—
1,055
—
3,749
5,447
3,500
—
199
—
3,699
13,846
656
—
—
—
656
2,811
—
—
—
—
—
3,555
2,368
743
—
—
—
—
—
—
2,368
743
24,995
3,281
4,878
—
—
—
4,878
7,225
23,435
—
—
—
23,435
26,947
14,505
—
—
—
14,505
13,457
1,502
—
—
—
1,502
2,268
336
—
—
—
336
1,500
1,793
—
—
—
1,793
2,055
2,353
—
—
—
2,353
1,901| ||**150,369**
**—**
**1,254**
**—**
**151,623**
**206,005**
6,066
—
—
—
6,066
11,608
3,078
—
—
—
3,078
14,988
445
—
—
—
445
2,446
2,043
—
—
—
2,043
9,909
5,289
—
—
—
5,289
102,748
4,708
—
—
—
4,708
6,846
6,517
—
—
—
6,517
5,303
6,139
—
—
—
6,139
11,327
85,607
—
—
—
85,607
81,084
80
—
—
—
80
130
729
—
—
—
729
1,746
173
—
—
—
173
4,132
1,509
—
—
—
1,509
2,200
428
—
—
—
428
808
994
—
—
—
994
1,962
20,818
—
—
—
20,818
19,833
2,411
—
—
—
2,411
2,419
1,810
—
—
—
1,810
2,049
189
—
—
—
189
1,248| ||**149,042**
**—**
**—**
**—**
**149,042**
**282,793**| ||**1,326**
**—**
**1,254**
**—**
**2,580**
**(76,788)**
8,099
1,135
—
—
9,234
102,314
(1,135)
(1,697)
(6,401)
—
(9,234)
(102,314)
3,194
—
—
—
3,194
7,577| ||**11,485**
**(562)**
**(5,147)**
**—**
**5,775**
**(69,210)**| ||**142,838**
**882,597**
**28,517**
**—**
**1,053,953**
**1,123,164**| ||**154,324**
**882,035**
**23,370**
**—**
**1,059,729**
**1,053,953**| _Page 12_ ## **Balance Sheet** ||**General Designated**
**Restricted Endowment**
**This year**
**Last year**
—
875,000
—
—
875,000
875,972
53,148
—
—
—
53,148
49,953| |---|---| |**Fixed assets**
Tangible assets
Investments
**Current assets**
Stocks and work in progress
Debtors
Investments
Cash at bank and in hand
**Liabilities**
Creditors: Amounts falling due in one year
**Net current assets less current liabilities**
**Total assets less current liabilities**
**Total net assets less liabilities**
**Represented by**
**Unrestricted**
General fund
**Designated**
Diane Aston Memorial Fund
Old Parsonage
Parish Emergency Fund
Rectors Discretionary Fund
Rectory Premises Reserve
St James WC Project
Buildings Maintenance
Young People
Mission Support
StJ - Sound and Vision
Old School Room
**Restricted**
St James Flagpole
Flowers Easter Lilies
Old School Room
Hymn Books
Choir Social
Dedicated Collections
StJ - General
St James - Churchyard
StJ - Spire
StM - General
StM - West End
StM - Cemetery
Lent Lunch
**Funds of the church**|| ||**53,148**
**875,000**
**—**
**—**
**928,148**
**925,926**
2,891
—
—
—
2,891
2,891
7,784
—
—
—
7,784
13,514
54,687
—
—
—
54,687
54,456
39,063
7,035
23,728
—
69,826
72,687| ||**104,428**
**7,035**
**23,728**
**—**
**135,191**
**143,549**
3,248
—
362
—
3,610
15,522| ||**3,248**
**—**
**362**
**—**
**3,610**
**15,522**| ||**101,180**
**7,035**
**23,366**
**—**
**131,581**
**128,027**| ||**154,328**
**882,035**
**23,366**
**—**
**1,059,729**
**1,053,953**| ||**154,328**
**882,035**
**23,366**
**—**
**1,059,729**
**1,053,953**
154,324
—
—
—
154,324
142,838
—
1,135
—
—
1,135
—
—
875,000
—
—
875,000
875,000
—
500
—
—
500
500
—
—
—
—
—
—
—
1,000
—
—
1,000
1,000
—
—
—
—
—
1,697
—
—
—
—
—
—
—
600
—
—
600
600
—
2,000
—
—
2,000
2,000
—
—
—
—
—
—
—
1,800
—
—
1,800
1,800
—
—
1,055
—
1,055
—
—
—
146
—
146
146
—
—
4,425
—
4,425
4,425
—
—
579
—
579
579
—
—
979
—
979
979
—
—
—
—
—
—
—
—
6,952
—
6,952
6,753
—
—
250
—
250
250
—
—
3,295
—
3,295
3,295
—
—
922
—
922
7,324
—
—
—
—
—
—
—
—
4,765
—
4,765
4,765
—
—
—
—
—
—| ||**154,324**
**882,035**
**23,370**
**—**
**1,059,729**
**1,053,953**| Balance Sheet signed: Rev Tim Heaney, Rector _Page 13_ ## **Fund movement** |**Fund and type**|**Fund**|**Incoming**|**Outgoing**|**Transfers**|**Gains and**|**Fund balances**|**Fund balances**| |---|---|---|---|---|---|---|---| ||**balances**|**Resources**|**Resources**||**Losses**|**carried**|| ||**brought**|||||**forward**|| ||**forward**||||||| |**Unrestricted**|||||||| |General - General fund|142,838|150,369|149,042|6,964|3,194|—|154,324| |**Sub-totals**|**142,838**|**150,369**|**149,042**|**6,964**|**3,194**|**—**|**154,324**| |**Designated**|||||||| |Diane Aston Memorial Fund|—|—|—|1,135|—|—|1,135| |Rectory Premises Reserve|1,000|—|—|—|—|—|1,000| |St James WC Project|1,697|—|—|(1,697)|—|—|—| |Young People|600|—|—|—|—|—|600| |Mission Support|2,000|—|—|—|—|—|2,000| |Old School Room|1,800|—|—|—|—|—|1,800| |Old Parsonage|875,000|—|—|—|—|—|875,000| |Parish EmergencyFund|500|—|—|—|—|—|500| |**Sub-totals**|**882,597**|**—**|**—**|**(562)**|**—**|**—**|**882,035**| |**Restricted**|||||||| |St James Flagpole|—|1,055|—|—|—|—|1,055| |StJ - General|6,753|199|—|—|—|—|6,952| |St James - Churchyard|250|—|—|—|—|—|250| |StJ - Spire|3,295|—|—|—|—|—|3,295| |StM - General|7,324|—|—|(6,401)|—|—|922| |StM - Cemetery|4,765|—|—|—|—|—|4,765| |Flowers Easter Lilies|146|—|—|—|—|—|146| |OSR - Old School Room|4,425|—|—|—|—|—|4,425| |Hymn - Hymn Books|579|—|—|—|—|—|579| |Ch-Soc - Choir Social|979|—|—|—|—|—|979| |**Sub-totals**|**28,517**|**1,254**|**—**|**(6,401)**|**—**|**—**|**23,370**| ||||||||| |**Totals**|**1,053,953**|**151,623**|**149,042**|**—**|**3,194**|**—**|**1,059,729**| _Page 14_ ## **Analysis of income and expenditure** ||||||**Total**|| |---|---|---|---|---|---|---| ||**Unrestricted**|**Designated**|**Restricted**|**Endowment**|**This year**|**Last year**| |**INCOME**||||||| |**Income from Donors - Planned Giving**||||||| |PG GA (Standing Orders)|24,393|—|—|—|24,393|27,058| |PG GA (PGS Direct Debits)|43,234|—|—|—|43,234|44,252| |PG GA PGE Envelopes St James|403|—|—|—|403|1,092| |PG GA PGE Envelopes St Mark|516|—|—|—|516|904| |PG NGA (Standing Orders)|2,598|—|—|—|2,598|1,948| |PG NGA (PGS Direct Debits|1,823|—|—|—|1,823|1,683| |PG NGA PGE Envelopes St James|437|—|—|—|437|315| |CAF|480|—|—|—|480|485| |Tax Reclaim - PG non-PGS|6,907|—|—|—|6,907|7,910| |Tax Reclaim - ex-PGS|10,809|—|—|—|10,809|11,063| |Total|91,601|—|—|—|91,601|96,713| |**Income from Donors - Donations**||||||| |Donations GA|650|—|—|—|650|660| |Donations NGA|1,441|—|1,055|—|2,496|2,293| |Tax Reclaim - Donations|603|—|—|—|603|2,493| |Total|2,694|—|1,055|—|3,749|5,447| |**Income from Donors - Collections**||||||| |Cash Collect GASDS St James|961|—|—|—|961|3,599| |Cash Collect GASDS St Mark|279|—|—|—|279|1,103| |Cash Collect NGA St James|5|—|—|—|5|3,611| |Cash Collect NGA St Mark|2|—|—|—|2|84| |WhiteE GA St James|627|—|—|—|627|3,735| |WhiteE GA St Mark|653|—|—|—|653|1,307| |BMF Collections GA|105|—|—|—|105|—| |BMF Collections GASDS|866|—|—|—|866|83| |BMF Collections NGA|—|—|199|—|199|320| |Total|3,500|—|199|—|3,699|13,846| |**Income from Donors - Wall safe**||||||| |Wall Safe NGA St James|575|—|—|—|575|2,648| |Wall Safe NGA St Mark|81|—|—|—|81|163| |Total|656|—|—|—|656|2,811| |**Income from Donors - Events**||||||| |Parish Events - NGA|—|—|—|—|—|3,555| |Total|—|—|—|—|—|3,555| |**Bequests and Grants**||||||| |Bequests|—|—|—|—|—|2| |Grants|2,368|—|—|—|2,368|24,992| |Total|2,368|—|—|—|2,368|24,995| _Page 15_ ## **Income from Fees - Weddings** |Fees - Weddings - PCC
Fees - Weddings - Other
Total
**Income from Fees - Funerals**
Fees - Funerals - PCC
Total
**Income from Property & Trading -**
Magazine - advertising
Magazine - sales
Magazine - subscriptions
Total
**Income from Property & Trading -**
OP Rent
Total
**Income from Property & Trading -**
Rent - OSR hire and other
Total
**Income from Property & Trading -**
Bookstall Sales
Total
**Income from Investments**
Interest - Bank
Interest - CBF / other
Total
**Other Income**
Unexpected Income
Total|608
—
—
—
608
2,266
135
—
—
—
135
1,015| |---|---| ||743
—
—
—
743
3,281
4,878
—
—
—
4,878
7,225| ||4,878
—
—
—
4,878
7,225
**Magazine**
15,127
—
—
—
15,127
18,360
1,431
—
—
—
1,431
1,950
6,876
—
—
—
6,876
6,637| ||23,435
—
—
—
23,435
26,947
**OP Rent**
14,505
—
—
—
14,505
13,457| ||14,505
—
—
—
14,505
13,457
**OSR Hire**
1,502
—
—
—
1,502
2,268| ||1,502
—
—
—
1,502
2,268
**Bookstall sales**
336
—
—
—
336
1,500| ||336
—
—
—
336
1,500
31
—
—
—
31
54
1,762
—
—
—
1,762
2,000| ||1,793
—
—
—
1,793
2,055
2,353
—
—
—
2,353
1,901| ||2,353
—
—
—
2,353
1,901| |**INCOME TOTAL**|150,369
—
1,254
—
151,623
206,005| _Page 16_ ## **EXPENDITURE** |**Mission Support & Other Giving**||||||| |---|---|---|---|---|---|---| |Outward Giving - Partner 1|2,000|—|—|—|2,000|2,000| |Outward Giving - Partner 2|2,000|—|—|—|2,000|2,000| |Outward Giving - Partner 4|2,000|—|—|—|2,000|2,000| |Outward Giving - Other|66|—|—|—|66|5,608| |Total|6,066|—|—|—|6,066|11,608| |**Ministry Team**||||||| |Ministry Team - Mileage / Travel|174|—|—|—|174|1,730| |Ministry Team - Other|2,665|—|—|—|2,665|4,241| |Rectory - Upkeep|239|—|—|—|239|9,016| |Total|3,078|—|—|—|3,078|14,988| |**Upkeep of Services**||||||| |Upkeep of Services - Consumables|77|—|—|—|77|668| |Upkeep of Services - Printing|—|—|—|—|—|361| |Upkeep of Services - Other|318|—|—|—|318|1,227| |Upkeep of Services - Flowers|49|—|—|—|49|188| |Total|445|—|—|—|445|2,446| |**Church Buildings - Utilities**||||||| |StJ - Gas|278|—|—|—|278|4,840| |StJ - Electricity|930|—|—|—|930|2,314| |StJ - Water|158|—|—|—|158|185| |StM - Gas|511|—|—|—|511|2,050| |StM - Electricity|164|—|—|—|164|518| |Total|2,043|—|—|—|2,043|9,909| |**Church Buildings - Maintenance and**|**upkeep**|||||| |StJ - Maintenance / Housekeeping|3,477|—|—|—|3,477|6,073| |StJ - Projects|—|—|—|—|—|10,208| |StM - Maintenance / Housekeeping|1,812|—|—|—|1,812|2,556| |StM - Projects|—|—|—|—|—|83,910| |Total|5,289|—|—|—|5,289|102,748| |**Church Buildings - Churchyard**||||||| |StJ - Churchyard|3,868|—|—|—|3,868|4,216| |StM - Churchyard|840|—|—|—|840|2,630| |Total|4,708|—|—|—|4,708|6,846| |**Church Buildings - Other**||||||| |StJ - Insurance|2,906|—|—|—|2,906|2,852| |StJ - Other|1,128|—|—|—|1,128|—| |StM - Insurance|1,509|—|—|—|1,509|1,478| |StM - Other|972|—|—|—|972|972| |Total|6,517|—|—|—|6,517|5,303| _Page 17_ |**Music**||||||| |---|---|---|---|---|---|---| |Music - Organist Fees|5,758|—|—|—|5,758|8,230| |Music - Music Licences|266|—|—|—|266|140| |Music - Choir Expenses|47|—|—|—|47|1,880| |Music - Other|68|—|—|—|68|1,077| |Total|6,139|—|—|—|6,139|11,327| |**Diocesan, Deanery & Tower Costs - Parish Share**||||||| |Parish Share|85,607|—|—|—|85,607|81,084| |Total|85,607|—|—|—|85,607|81,084| |**Diocesan, Deanery & Tower Costs - Deanery and Tower**||||||| |Deanery & Tower|80|—|—|—|80|130| |Total|80|—|—|—|80|130| |**Events & Christian Development**||||||| |Parish Events|—|—|—|—|—|96| |Community Engagement|657|—|—|—|657|586| |Christian Development - Adult|72|—|—|—|72|780| |Christian Development - Children &|—|—|—|—|—|283| |Young||||||| |Total|729|—|—|—|729|1,746| |**Administration - Administrator**||||||| |Admin - Parish Administrator|173|—|—|—|173|4,132| |Total|173|—|—|—|173|4,132| |**Administration - Telephone / Internet**||||||| |Admin - Telephone / Internet|1,509|—|—|—|1,509|2,200| |Total|1,509|—|—|—|1,509|2,200| |**Administration - Bank Charges**||||||| |Admin - Bank Charges|428|—|—|—|428|808| |Total|428|—|—|—|428|808| |**Administration - Examiner / other**||||||| |Admin - Stationary, Postage & Books|230|—|—|—|230|553| |Admin - Office Equipment|—|—|—|—|—|348| |Admin - Examiner|600|—|—|—|600|600| |Admin - PCC expenses|—|—|—|—|—|219| |Admin - Other|164|—|—|—|164|242| |Total|994|—|—|—|994|1,962| |**Property and Trading - Magazine**||||||| |Magazine - Printing|20,633|—|—|—|20,633|19,389| |Magazine - Distribution|184|—|—|—|184|304| |Magazine - Other|—|—|—|—|—|140| |Total|20,818|—|—|—|20,818|19,833| _Page 18_ |**Property and Trading - OP**
OP - Maintenance
1,396
—
—
—
1,396
540
OP - Other
1,015
—
—
—
1,015
1,879
Total
2,411
—
—
—
2,411
2,419
**Property and Trading - OSR and PO**
OSR - Utilities
975
—
—
—
975
1,535
OSR - Maintenance / Housekeeping
648
—
—
—
648
328
OSR - Insurance
186
—
—
—
186
185
Total
1,810
—
—
—
1,810
2,049
**Property and Trading - Bookstall**
Bookstall - Stock
189
—
—
—
189
1,248
Total
189
—
—
—
189
1,248|1,396
—
—
—
1,396
540
1,015
—
—
—
1,015
1,879| |---|---| ||1,810
—
—
—
1,810
2,049
189
—
—
—
189
1,248| ||189
—
—
—
189
1,248| |**EXPENDITURE TOTAL**|149,042
—
—
—
149,042
282,793| ||| |**GRAND TOTAL**|1,326
—
1,254
—
2,580
(76,788)| These accounts as approved by Shere Parochial Church Council and dated 14[th] April 2021. Signed: Rev Tim Heaney, Rector _Page 19_ 13. Independent Examiners Report SHERE PAROCHIAL CHURCH COUNCIL. Independent Examiner's Report to the PCC of the parish of Shere I report on the accounts for the year ended 31st De*mber 2020 which are set out on pages 9t018. Respective responsibilities of the frustees and Independent Examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 I'the Charities Act") and that an independent examination is needed. It is my responsibility to examine the accounts under section 145 of the Charities Act., follow the prO￿dureS laid down in the General Directions given by the Charity Commissioners in section 14515llbl of the Charities Act., and slate whether particular matters have come to my attention. Basls of Independent Examlners Statsment My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual item5 or disclosure5 in the accounts, and seeking explanation5 from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'lrue and fairf view and the report is limited to those matters set out in the slalemenl below. Independent Examlners Siatement In connection with my examination, no Matters have come to my attention which give me cause lo believe that. in any material respect". the accounting records were not kept in accordance with section 130 of the Charities Act". or the aecounls did not accord with the aceounting reeords., or the accounts did not comply with the applicable requirements concerning the fom and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view whieh is not a part of an independent examination. I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to obtain a proper understanding of the accounts to be reached. Canon Michael Bishop, B.Eng., MBA 3 Sadlers Close Guildford GU4 7DA 22￿ April 2021 Page 20