Trustees Annual Report and Financial Report of thf PGrochiGICfiurch Coun¢ilofthYEccle5MJStlcolPorishof We5tChNkngton St Mary's Church, West Chiltington Generous in Prayer and Giving St Marls Church, Church Street, West Chiltington. RH20 2JW Re8lstered Charityno. 1138034 For the year ended 31 December 2021 CONTE￿[5 Page Trustees anfiual report Statemefjt of financi81 receipts and payments io Notes of the accounts li Report of ihe independent examiner 16 Website.. vwiw.stmaryswestchllt.co.uk Incumbent.. Father Stephen Merriman.The Recttsryj Eaststreet. WestChl*in8ton. RHIO 21Y IndÈpendent pmamlner.. MrAdr￿n C Radford, 7 CurbeyC105e, WestChiltin8ton, RH2O2HU The Natwest Banl S Èaststreei ChSchester, P019 IHH 8ankers.' St Mary's, West Chiltington Generous in Prayer and Giving Trustees Annual Report for 2021 Our aims and purposes as a charity The PCC hè5 the responsibility of co-operatin8, with the Rettor in The promotion of thegospel of thÈ Lard Jesus Christ according lo the doctrines and practices of the Church of England,. Promoiifig in the parish the whole misslon Df the chvrch. pastoral, social, evangelistic and, ecumenical., To knowJesJs better and make Him better known.. Practical support and care for people in the parish, from the youn8e5t to the eldest. Providing 5uppori forth05e in need and, to otherorgani58tions with similar objeitives. What we planned to do to achieve our charitable objectives When planning our activities forthe year, the PCC have considered the Charity CommissiDn'5 guIda￿(e on public bpnefit and the specific guidance on 'charities for the advancement of reli8ion'. For 2021 we discussed and planned the following objectives and activities to fulfil our aims-. EnGblingtsllin ourchurth Work with our Rector to extend the Christlan influence in the vi113ge,' Opening our Church every day lor prayer. reflection and well-beingj Teachin8, baptisins, and nurturillg new and existing believprs within the pari5h,- Working with our cotnmunityschool and youth orgBnisations,' Considering how services can involve the many groups that live within the parish,. Putting faith into prattice, through the Sacrament, prayer, scripture and Worship supported by rnusic. Offering home communion and House groups,. Assisting people from all walks ol life to develop their knowledge of, aTrd trusr in, Jesus., Provision of pastoral care for people living in the parish and those in need of specific Support. Helping the poor and needy of the parish.. Encourage charitable givingthrovgh our services and other activities in the parish., Outreach to the encouraging all to use the Church and Hall facilities, including Friendship lunch and coffee morning5', Maintaining the fabric of the church buildine as a hlstoric centre 3nd focus of life in the What we achieved and how we affected beneficiaries, lives Ove￿ieW of the Yeor The Year continued with COVID-19 restriction5', St Mary's wa5 the only Church wlthin our Deanery to remain open for the first four months of the year. Three sunday Services were made available 8am, 9..30am, 11am following Churth guidelines regarding the Covid restrictions. All occasional services were able to continue, but with lirnited numbers. By late Summer we were able to resume singing on Sunday mornings and resume Singing with a Choir with our new Church or8anist. Unfortunatèly, by December again re5triction5 to sing were put in place. We arè most grateful to our members fortheir help and support by complying with these legal restrictions m05t of which remained in place at the end of the year. As part of our Dutreach we resumed the Friendship lunch and begèn to offer weekly coffÈÈ mornings on a Thursday. Attendunce or worship The church family welcomÈs visltors from in and outside the parish. All attend by personal choice and it is our great pleasure to welcome ihose from all walks of life and we contend that thi5 voluntary 3ttènd3nce to worship the Lord Jesus Christ is major public benefit. Unfortunately, the year began with Covid restrictions. In view of the restriction'5 numbers allowed at serwices, these have continued until May. The p8ttern of worship in church was 8 am, 9..30am, and 11am on Sundays and midweek service5 on Wednesday and Thurs(tay 10am. The Church remained open daily for private prayer and reflection. From May to early December, all Services continued 35 norrnal, until December restrictions by government guldelines on large publlc worship meant that the addition31 Christmas services had to be cancelled, onlythe Eucharist 5erviies continued. As the year pro8re55ed the averagÈ weekly attendance did incie35e and by the 5umrner has remained consistent. The average count during October was 59, which was virrually the Same as last year and the number of members on the elertoral role Increèsed by 2 to 122. All of the special servlce5 aSSOC13ted with the church festivals were 50 seriously affected by the pandemic rule5 that none were possible. Teaching, boptising ¢Tndnurturlng rjewondexisting believers The 2 study groups set out in the new year with well-prepared plans, in private houses, and this remained the p051tion 3t the end of the year. We celebrated 4 baptisms and 4 Weddin8s. 10 Church funerals, 5 Crematorium Funerals and 2 Memorial serwices, 6 interment of Ashes. We are pleasèd the church can be open again so that all can enjoy rts peacefulness and sense of history thanks to the12th and 13th century wall paintings once a88in. Provision of Chtsrchfocilities The Ihurch hall ha5 been alfected in the Same way with most of the clubs using it deciding that social distancing imposed In March 2020 mèdÈ meeting5 Imprattiial. The Friendship lunch wa5 held in Sepiember and October Stopped to Covid restriciion5. Contact was kept during the rest of the year and the te3m delivered during Decembèr a pack of mince pies they had made to add some Christrn35 cheer to those on their own. A weekly coffee morning began on Thursday5, 3gain this Stopped due to Covid restrittion5 and Heating issues within the Hall. PTOVlSiOn ofpostorulcorefvrpeopleliving In thepGnsh The Pastor81 Team continue to offer pastoral support within the parish, each member of the team havè a small number of people to iontact who it was felr would benefit from having 3 phone call or email to check all was well and ensure that the¥8Qt any help they neEded, whether p35toral OT practicèl. Home communion Is also rnade available to those unable to attend public worship and 15 t?ken monthly to 3 communicants who are unable to attend Church due to ill health. The Family support work has been well supported through the year. a basket in the Church porch for donations and the Harvest Festival donations went to the Faillily support Work. CommurtiCut￿ns We have published a p3ri5h mag82ine for manv vear5 that was widely read by parishioners. after a lengthy period of stopping the publication we were able to resumè in June 2021. Our web sile has been a vital way to communicate with members and others In the village, needin8 help and during the year our St Mary's web51te has been Steadily improved and kept right up 10 datÈ and has proved to be 3 valuable help line for many p3fi5hioner5. Alongside these mean5 of iommunication we have introduced a monthly Church life newsleiter. Dtherchoritableoiving Christian Aid w@ek Poppy Appeal Worthing Homeless- Turning the Tide We supported a Child for a term for* provision forschool lunch. Family Support Work Mointoining thefvbncolthe church buildingi7S o hlstOTiC centreondfocu5 of lilein the villoge An inspection was carried out in September 2020 by the church Architect so as to prepare the required quinquennièl report on the fabric of the building and at the end of the year the written report wa5 received. with no immediate work required. The repointing of the ma50nry wall adjoining Church Street was resumed th15 year. Financial Review Incomlng ondoutgoing ￿soUrCeS The total receipts on general unrestricted funds werè £83,706 and arè detailed in the Financial Report. Thi5 15 an over311 decrease of £27.085 compared with 2020. Regular 8ivin8s were up £643. howeverthere wa5 a reduttion of more th3n £IO,OQO in the tot?1 received in 3d-hoc donations, and the amount received in lesacy allocated to general unrestricted funds wa5 also lower. The PCC was very grateful to receive a le8ac¥ of £10,000 frcm the estate of Gillian Diana Holidavp who lived in the village for a number of years and enjoyed the church. In accordancè with PCC policy relating to unrestricted legacies this sum was dividÈd equally between the General and Restoration Funds. Shoring the ministry C95ts of the Diocese o[Chiche5ter The largest expenditure of the PCCwa5 the 5uYn of £66.950 paid to the diocese for our share of èll churches, Parish Ministry Costs. This PMC coversthe housin8, Stipend and pension ¢0st5 of the Ilergy, 3nd a standard sum for diocesan central costs, clerEY tralnin8 and a tontribution to nationa1 church fund5. It is 3150 important to note that ?pproximately 80% of the PMC relates directly to the clergy costs of this parish, the remainder being the shared costs of the Christian family throughout the whc>le Church of England. including helpin8 churches le55 able to manage than ourselves. Staff costs The PCC pays for a Secretary to 355i5t the Rector in the church office located at thÈ Rectory. cleaner for the church hall and new vestry and 3n org4ni5t. Further details are provided in the notes to the accounts. Trustee pfjyments andexpenses We pÈy Cauniil. Water, and Environmental rates for thè Rectory and electricity to heat the parlsh office. Mr5 Brenda Bull, who is also a trustee, received £3,60Dfor d￿leS as parish Secretary. There were no other payment5 to persons related to or connected to the current trustees. Repairs to thelobricof the church building No major work wa5 carried out during the yearto eitherthe Church or Church Hall during 2021. Why we hold some money in reserve It has been PCC policy to maintain 3 balance on the general unrestricted fund5 (excluding property) which eqvates to approximatÈlythree rnonths, worth of unrestrlcted payments as £ontin¥enry agalnst unforeseen sltuations. The impact of CDvid as forced careful consideration of future finances ènd a reserve of about 6 months 1ncome will bp retained. As we face significant repair costs to the buildings which are our responsibility, part of the reserve will be held in a Designated Building Fund. The closin8 balance of this year 15 in line with this policy. It is PCC policy to invest surplus funds with the C8F Church of England deposlt fund. returning proportionatelythese funds to our current Èttount, a5 they are needed, to pèy lar8er bill5. As well as holdin8 the atsove general resetves, from rime to lirne the PCC receives ￿$trIcted le8acies for expenditure on purposes defined by the donor. We Bim to expend such money 3$ soon as possible after receiving thè legacy, depending on the spÉcific objectives of the donor. Where we have identified that the spècific purpose can only bè achieved by delayingthe expenditure, we Invest the legacy temporarily until such time as the need for appropriate expenditure is identified. Footnote Our report above sets out a valuable 5UPPOrt ro the parish during 3 yearof Significant changes in individual freedoms and we would wish to rhank our Rector, Church Wèrden5, and PCC Officer5 for the way they have steered us through thi5 year with many changes to the règulations. Also. a thank vou to our members for their steady support In spite of the ever-changing situation and Into the forthcoming year. Thank you. Structure, governance, 3nd management of the charity The Parochial Church Councll IPCCI is registered with the Charity Commi55ion as required by the Charities Act 2011. Its governing document is the Parochial Church Councils (Powers) Nfjeasure 1956. During the year the following Served as members of the P3rochial Church Council-. Ex Officio member5 Incumbent.. W3rden5'. The Revd. Stephen Merrlman Mr5 Diane Bennett Mr Patrick Higham Mr Jirn Latter Mrs Andrea Car150n-Hedges Mrs Ann Chapman Mr Clive Cole Mr Nick Foster Mr Martin Littleboy Mr5 Ali50n Litileboy Mrs Vanpssa L13mbias Ms Jocelyn Mountain Mrs Claire Roake Mrs Penny Wi159ll Dr Tim Fooks Mrs DianÈ Bennett Mrs Pam Wells Mrs Brend3 Bull. PCCTreasurer Mrs Flona H3rdy- PCC Secretary Chairman Lay Reader.. Electedmembers Safeguarding Officer (from Mèy 20211 Ifrom May 20211 Deanery synod.. Appointed.. Membership of the PCC is determined under the Church Representation Rule5 and consists of tertain ex-officio tnembers (the incumbentlpriest-in-charge, curate, lay readers licensed to officiate in the church), the churchwardens and members of the Deanery. Oiocesan or General Synods and 11 members of the church who 3re elected at the Annu31 Parochi31 Church Meeting IAPCMI. Members are warmly encouraged to stand for election to the PCC and we try to ensure a balance of skills and experience where possible. During the yearthe PCC revlewed both their Safeguardin8 policy and their policy under the General Data Protettion Regulations, both of which are avallable in the church porch. This Trustee5' Annual Report was approved by the PCC and signed on their behalf by The Revd. Stephen Merriman, Chairm3n signed 5tÈphen R errimèn Dated Annual Financial Report St Mary's Church, West Chiltington Generous in Prayer and Giving St Mary's Church, Church Street, West Chiltington, RH20 2JW Re815tered C￿rIty 1138034 For the year ended 31 December 2021 CONTENTS PagÈ Statement of financial receipts and payments io Notes of Ihe accounts li Report of the Independent ex3miner 16 St Mary's, West Chiltington Generous in Prayer and Giving Trustees Annual Report for 2021 Statement of Financial Receipts and Payments Staternent of Financlal Recelpts and PayrneNs Ge￿ttIF￿ Ildir4Fmd PJ 5110 21 4￿2 aG72 SIZE 108 115548 NvtLDr PCC rnembers-. There were none. 14. Transattion5 wlth related charities.. There are no related charitie5. 15. Statement of funds.. Endowtnent fund5 are required by the donors to be invested and the incotne spent on 5peclfic objectives. The Francis Charity is an endowment invÈ5ted in CBF Investment Fund Shares, with the in¢orne to be spent on churchyard maintenance. Restricted fund5 are not invested permanently but are to be spent within reasonable timescale5. 13 The longstènding Restoration Fund is invested in CBF Investment Fund share5 Wlth the income to be speni on the fabric of the Church. The other restricted funds comprise the Church Restoration Fund. The Richard Legacyfund is to be Spent on the organ and Audio-visual improvements in the church. The Church IT Fund is to be used toward5 the installation of audiol visual equipment in the church. Unresrricted funds are not subject to any donor restrlctions and c8n be spent ès the PCC decides. The General Fund recpived the normal church income to cover the day-to-day activities of the church. The Hall Fund is used to cover the running of the hall as a designated fund to clearly identify the finance5 of this Important outieach activity. The Building Fund 15 money Set aside to cover anticipated expenditure on either making safe or demolishin8 the old youth building and possible repair5 to the church hall. The summary of all funds appear5 on the next p3ge. 14 Notes to the Financial Report 16 Surrmary of funds Fund Income and expenditure 2nd final balan£e5 are a5 follow5.. Balan￿S blf lJan20ZI Income Expenditurp, Transfers. OtherGains •nd Losses Balances t/f 31 Dec2011 atcost Total of all endowedfunds 324 324 324 324 Resttsration Fund Investment at LV51 Church Restoration fund Richards Lega(y Church IT Fund Total of all rÈ#rirted funds 77102 -9828 T970Y 5130 5829 General fund 650 45 837 -101168 -39FA) .7592 47188 2540 Designated Churth H311 fund 1693 7899 Total of all unTe5trictÈdfund5 71643 -112720 52528 Total Funds 160199 137085 17 Market value of investment5 @ 315t Pecember 2021 The market vèlue of shares shown in the Statement of Assets ènd Liabilities at £ost 15 a5 follows.. Number held Original cost£ 324 Value 2020 £ 8322 19833 1209 29364 Value 2021 £ 9518 C8F Francis Charity CBF Resioration DiocEsan Fixed Intefftst Fund 407 970 713 44(K) 80D 22685 1129 5524 33332 15 Independent Examiner's Report to the PCC of St Mary's Church, West Chiltington for the Year Ended 31st December 2021 5ectlon A ChiliingloD on the annual report forthe year ended 31st December 2021 sei out on pages li 10 15 Respectlve responsibllltle$ Dltrustee5 alld examln*r The PCC members are feSPQn5ible forthe preparation of theannual r￿pOrtS. The PCC members CQn51der that an audit 15 not rèouired forthis year undef 5CCtion 144 of the Chzritie5 Act 20111.the Charities Att") and th3t an indtpenijent examinatlQTr is needets. xamine the a£totsnts under section 145 of the Charities Att. 2. lo fDllow ihe proEcdures laid down in the general directiOn58iven by the Charity Commi55iDn (under sèctioD 14515llt)l of the CharitiesAct, and 3. to 5t3te whether Particular matters have to my attention. Basis of Inde￿ndent examiner's statement v pmaminatlon Wa5 carried out In èrcordance with general Directions given by the Charity Comrnission. An ¢xomination Intlvde5 0 review of the accounting rotords kept by the charity and ) unusual rtems ordisclosures in the accounr5. and seeks explanation5 from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that WDuld be requim.d In an audit. and coTrsequently Doopinion is given 35 to whether the a¢¢ovnt5 present a true and fa5r' ¥￿eW and the report is Ilmitcd to those maiter5 set out In the stateTnent below. Indepèndent emamiftèr's 5tatemftnt In connectionwith my examination, No material Matters have come io myattention which glve5 rne a. accounting recoi-ds were not kept In aCCOrdanTr with sertion 130 of the Charities Act,. or b. the actOJnts do not actord with the ac£ounting records I have come across no Oiher matter5 In IDnnertlOn with the examinatlon iowhicli attention should be drawn in order to eDable a propcr understandiTrg of the accounis to be reached. Examinerfs slBnature E¥amineI5 name CAPITALS Addres5 Relevant profe55ional qualrfication or bodv 7 Curbcy C105e, West Chi111ngron RH20 2HU Dated ...J.• 16 Section B Disclosure Only coMpl￿e if the examlner needs to hlghllght materlal problemsfor extsmple.. accounting records have not been kept In accordance with s132 of the Charities Act 2011 and those accounts do not comply with the requiiements of thè 2008 Regulatiuns setting out the form and content of charity accounts., any material expÈnditure or action which appears not to be in accordance with the trust5 of the charityi any failure to be provided with information and explanations by 3ny past or present trustee, offlcer or employee,. and any material Incon515tency between the accounts and the trustee5' annual report. Glve here brief detalls of any items that the examlner wlshes to disc105e 17