The Laura Crane Youth Cancer Trust ## Trustees Report Including Unaudited Financial Statement 31 March 2023 1 ## The Laura Crane Youth Cancer Trust Trustees Report ## & Unaudited Financial Statement ## 31 March 2023 ## Content Trustees Report pg 3 – 14 |s Report pg 3 – 14|| |---|---| |Overview including addresses and Trustees|pg 3| |Trustee Review, Patrons and Ambassadors, Organisational Structure pg 4|| |Staff and Volunteers|pg 5| |Rebrand|pg 6, 7| |Introduction of new counselling service|pg 8| |Additional funding highlights|pg 9| |Fundraising and PR highlights|pg 10, 12| |Media and social media|pg 12| |Gifts in Kind|pg 13| |Looking forward to 2023/2024|pg 14| Unaudited Financial Statement pg 15 onwards 2 **THE LAURA CRANE YOUTH CANCER TRUST** ## **TRUSTEES’ REPORT** The Trustees present their report together with the financial statements of the Charity for the year ended 31[st] March 2023. ## **Reference and administrative Information:** **Charity Name:** The Laura Crane Youth Cancer Trust **Charity registered number:** 1138003 **Company registration number:** 06673616 **Company Treasurer:** Daniel Ponting **Registered office and** Aspin House Block B **Operational address:** Station Road Huddersfield HD2 1UT **Bankers:** Santander 4 Upper Kirkgate Wakefield Barclays Bank Plc 17 Market Street Huddersfield National Westminster Bank Plc 9 Market Place Huddersfield Mansfield Building Society Principle Office Regent House Regent Street Mansfield ## **Independent examiner:** Mr Andrew Hinchcliffe FAIA ## **Directors and Trustees:** The Directors of the charitable company (the Charity) are its Trustees for the purpose of charity law and throughout this report are collectively referred to as the Trustees. The Trustees serving during the year and since the year-end were as follows: Stephen Newman - Chairman Daniel Ponting - Treasurer Emily Raleigh Emma Armytage Dr Nikolaos Georgopoulos 3 The trustees present their report and accounts for the year ended 31 March 2023. The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's Trust Deed, the Companies Act 2006, and the Statement of Recommended Practice, "Accounting and Reporting by Charities", issued in March 2005. ## **REVIEW** The trustees are pleased with the performance of the charity this year, seeing a continuation of more in person fundraising activities. The charity has performed well in what has been a challenging environment for small organisations to operate within. During this continuing challenging period, the charity has continued its main aim of supporting young people and we feel well placed to continue to do this next year and to increase the provision of one-to-one mental health services. The Trustees are pleased to confirm that the aims and objectives of the charity were met for the 2022/23. We have worked with groups of young cancer patients to learn from them, their needs, what currently works for them and where they need more support. The staff have been working hard at bringing further corporate support to the charity and fundraising. The Jacquie Roeder Research fund has continued to support the work at the University of Huddersfield. The Trustees continue to receive regular operational and financial reports and continue with bi-monthly Financial and Management meetings. Investments are monitored on a quarterly basis at the meetings. **Patrons:** Catherine Tate Keith Senior (ex-England and Leeds Rhinos RFL) **Ambassadors** Alex Lees (Professional Cricketer playing for England and with Durham CCC) Andy Raleigh (ex-Wakefield Trinity Wildcats and Huddersfield Giants) Richard Paxman Claire Paxman Jane Moran Rob Hoult Paul Simpson Angela Proud Sinead Sopala Jamie Watson Sarah Dransfield Ryan Holland Jacob Simpson Steve Miller ## **ORGANISATIONAL STRUCTURE** The Board of Trustees, which must consist of not less than three Trustees but, shall not be subject to any maximum number of administers the Charity. Quorate Voting to be 3 trustees or one-third of the trustees (whichever is greater). Members of the Board meet bi-monthly for a Management meeting to cover all aspects of Charity business and to facilitate effective operations. The authority regarding all activities, staff, volunteer management and moderate expenditure is delegated to the Charity Manager. The Laura Crane Youth Cancer Trust (LCYCT) is a private company limited by guarantee governed by its Memorandum and Articles of Association and managed by a Board of Trustees. The Memorandum of Association 4 states that the objects of the Charity are the relief of persons suffering from cancer, primarily those aged between 13-24, in particular, but not exclusively, by the provision of funding for research. ## **STAFF** The Laura Crane Youth Cancer Trust currently employs two full time staff members, one part time and three flexible/freelance. To reflect the diverse and key roles of the two full time members of staff, their job titles were changed in April from Trust Manager and Fundraising Manager to Chief Executive Officer and Head of Operations respectively. During this period, we have employed the creative services of Jane Moran of Frank & Alex on two days a month. Having already donated time and talent to support the charity over the past 12 years, our requirements of Jane’s branding and design services have increased, and it was agreed that the best option moving forward would be secure her services on a retainer for two days each month. We continue to employ our Youth Ambassador and finance support on a freelance basis. The team also includes a part time Retail Fundraiser. The charity’s Head of Operations is commencing a Senior Leader Level 7 Apprenticeship, which is fully funded at £14,000. The Staff at the charity are working to a hybrid work model, blending in-office and remote working. ## **VOLUNTEERS** Throughout the year, we have welcomed back some of our volunteers to the office environment and we are grateful to them for their ongoing support for the Charity’s work. It has also been wonderful to welcome volunteers to help and support charity events. The Trustees would like to thank the staff and volunteers for their strength, commitment and loyalty to the charity. 5 ## **REBRAND** Having marked the charity’s 25[th] anniversary in 2021, being conscious of the many internal and external changes the charity has faced in recent years and looking to the future and remaining relevant to the young people we support, during 2022 the charity undertook a rebranding process. The charity’s Brand Ambassador Jane Moran of Frank & Alex generously offered to guide the charity through a full brand evaluation, focusing on who we are as a brand and clarifying our unique offering. Between July and November 2022 members of staff and representatives of the board, assessed opportunities through a full exploration and consultation exercise, including facilitating focus groups with young people including young cancer patients. What was identified during the process was that despite claims to always put the young people we support first, by continuing operating with a name that holds importance to the charity personnel, rather than the young people we support today, we were not doing so. Options for alternative names were considered with the two most popular, Project Youth Cancer and Crane Youth Cancer being presented to the focus groups. The name Project Youth Cancer was chosen because it is modern, inspirational and will be fitting on the national stage alongside bigger cancer charities. Despite Laura Crane’s name no longer being used, it was important that her legacy continues through the values of the charity, our tone of voice, **Hopeful, Positive, Inspired, Supported, Not Alone, Understood, In Safe Hands** and personality, **Positive, Chatty & Informal Personable Cheeky & Fun Young No-Nonsense** Along with a new name, the Brand Strategy Roadmap that was created from the process also sets out a new Brand Philosophy, brand valued, vision and purpose. Brand Philosophy, ## **“We put patients at the heart of what we do”** Purpose, ## _**“Supporting young people with cancer, body & mind. At diagnosis, throughout treatment and beyond. Being there exactly when we’re needed and acting quickly to provide support.**_ Our Brand Identity A protective, organic circle symbolises difficult conversations in a safe space. ## Brand colours A bright, optimistic orange balanced with a calming teal work together to sooth and reassure our audience. Through the process we also thoroughly researched and identified our key audience and their needs. 6 In November 2022 the board agreed to the changes with a view to publicly changing the name in February 2023 for World Cancer Day and following the procedures to change the name officially with the Charity Commission and Companies House. The soft launch of the new name and brand took place in February 2023 with help of students from Greenhead College in Huddersfield who featured on a short film announcing the new name and brand. The participation of Greenhead College was chosen because it was the college Laura Crane attended and symbolised her continued presence in the charity. Note – at the end of this period, the charity name is still officially The Laura Crane Youth Cancer Trust, but in the process of change. 7 ## **INTRODUCTION OF NEW COUNSELLING SERVICE** The need to offer young cancer patients, wellbeing support is something we have been aware of at the charity and have been providing with the services we offer to hospitals, to help alleviate loneliness and isolation of patients. However, during the pandemic, the need for mental health support evidently increased, and as part of the rebrand process, we researched the current availability of mental health support for young people in general and young people with cancer. The need for some support, provided in a timely manner was clear. The model for the service is that we pay for sessional counsellors that we have assessed to be suitable, to provide up to ten hourly sessions at a location suitable for the patient. All counsellors we employ will have extensive experience of working with young people with serious illness and have a sound knowledge of offering therapy to clients who are experiencing post-traumatic stress, anxiety and depression, gained in a multidisciplinary or healthcare environment. Counsellors must be able to work with varying complexities associated with a cancer diagnosis, cancer treatment and associated short and longer-term effects. This could include end of life therapist support. Project Youth Cancer counsellors provide therapeutic counselling services to clients within the context of a nonjudgemental and confidential service and in accordance with the British Association of Counselling and Psychotherapy (BACP) Ethical Framework. Until the service is at a suitable size and has received the funding for a service coordinator, the charity’s Head of Operations will adopt the role. In view of this, she attended a two-day, mental health first aid course. Her interaction with the young person will be limited to collecting brief details to pass on to the counsellors, but as there will be some conversation, some training was necessary. In October-November, £23,000 of funding was secured from Leeds Building Society to allow us to start planning and implementing a service. During November and December, we employed a counselling specialist, Michelle Vickers, who has extensive experience working with adults and young people as well as setting up counselling services. Michelle worked as a consultant for the service, to guide and create processes and including the vetting and referral processes. All policy and procedure was in place ready to ensure we were able to offer the service at the start of 2023, as the availability of the new service was promoted in the Christmas Gift Boxes that we sent to patients. The Charity also became a member of the British Association of Counsellors and Psychotherapists (BACP) and has committed to following their framework, policies and guidance. During December 2022 and January 2023, the first Project Youth Cancer counsellors were employed on a freelance, sessional basis. 8 ## **ADDITIONAL FUNDING HIGHLIGHTS OF THE YEAR** Despite a very challenging year, the Trustees are very proud to report that even through these difficult times the charity has strived to meet its aims, delivering funding via The Jacquie Roeder Research Fund as well as support to the specialist hospitals throughout the UK and Ireland admitting teen and young adult cancer patients. ## JACQUIE ROEDER RESEARCH FUND Final payment made to The University of Huddersfield for research into the development of new treatments specifically for young people based on the molecule CD40, which destroys cancerous tumours without harming healthy cell tissue – leading to treatment without side effects. ## PAXMAN SCALP COOLING The provision of a bespoke Scalp Cooling service to any young cancer patients at no cost to LCYCT or to the NHS including the branding of scalp cooling equipment and promotional and informational items being delivered to the young cancer patient. This is being introduced to the specialist hospitals we work with. As part of the introductory package the charity is providing a Tablet for distraction therapy, so they can access the charity’s Patient Hub and access music, films, puzzles etc. ## SPECIALIST LAPTOP PROVISION Provided a specialist laptop for a young man that was requested via Young Lives v Cancer. The young man is keen to join the focus group around the rebrand. ## RADIOTHERAPY DEPARTMENT AT ST JAMES HOSPITAL, LEEDS The Laura Crane Youth Cancer Trust has agreed to fund the specialist paints to create the most amazing mask to be worn by young cancer patients. The specialist paint we provide for the painting of moulded child and adults radiotherapy masks. These masks hold the head in a fixed position whilst young people are being treated in the head and neck. Wearing a mask can feel claustrophobic. Being able to choose the appearance of their radiotherapy mask gives the young patients a level of control and helps young patients relax during a potentially frightening/traumatic part of their treatment. We are continuing the ongoing funding of "end of treatment" gifts for the young cancer patients who are finishing their radiotherapy treatment. ## GIFTS FOR YOUNG CANCER PATIENTS AT CHRISTMAS (National Campaign) The 17th year of this campaign and we continued to ensure every young cancer patient, throughout the UK and Ireland, spending their Christmas day in a hospital bed received surprise special gifts. We delivered gifts to 43 specialist hospitals. These gifts mean so much to our young people and their families, as they highlight that others are thinking about them on Christmas day. The LCYCT is very grateful for the fantastic support we receive from our Corporate Santa's and supporters who via their fundraising continue to make this a much-needed treat for our patients throughout the UK. ## _**“The boxes will help to brighten a very difficult time for our young people and their families. Thank you for continued support.”**_ _Hospital Youth Support Worker_ 9 ## **FUNDRAISING AND PR HIGHLIGHTS** ## FUNDING FROM LEEDS BUILDING SOCIETY The charity was invited by a past member of staff, to submit an application for funding from Leeds Building Society Proposal. The charity requested funds to support the new one-to-one counselling service planned for 2023. The initial proposal was shortlisted and we were invited to pitch to a funding committee, during which Charity Ambassador Sarah Dransfield presented her cancer journey and highlighted the need for more mental health support. The charity was awarded the £23,000 requested, with the first £20,000 in January 2023 to kickstart the new counselling service. ## MEDILINK During the period the charity was selected as the Charity of Choice at two Medilink North of England Awards (April 2022 and March 2023) and Head of Operations and Ambassador Sarah Dransfield were invited to present the work of the charity. The two events raised over £7,000 and were excellent networking events with the charity picking up numerus contacts from the health and medical sector. Representatives were subsequently invited to the Circular 1 Health Laboratory in Didsbury (May) and Catapult Medicines Discovery in Cheshire (July). Being involved in conversations about advances in medical and research is an important role the charity must take moving forward. 10 Additionally, attendees Bluetree chose the charity as its Charity of the Year for 2023. ## CLARK RACING & FUSION IT The charity was invited to partner Clark Racing as part of Fusion IT’s sponsorship of the racing driver Simon Clark and his Porsche season. Representatives of the charity including Patron Keith Senior and Ambassador Sarah Dransfield attended events at Donnington Park and Oulton Park. ## FUTURE DREAMS EVENT AT THE SAVOY Partners Paxman invited the charity to attend the prestigious Future Dreams event at The Savoy, which was attended by high profile supporters of Future Dreams in attendance including hosts Gabby Roslin and Victoria Derbyshire. Friend of the Paxman and the charity, Nicky Newman was presented with an Award at the event. Nicky was involved with the launch of the first Paxman/LCYCT/Future Dreams scalp cooling system at the Royal Marden Hospital. ## STEPH’S PACKED LUNCH Several times our Head of Operations, Helen, and at times Ambassador Sarah appeared on Steph’s Packed Lunch. ## NEXT CHRISTMAS The Christmas gifts launch party, held in September, whose name came from the entertainment being provided by a George Michael tribute singing Next Christmas, raised £13,405, including a donation from the Charity’s Patron Catherine Tate. 11 ## DUBLIN DASH An opportunity to gain some positive PR from a problem we have faced since leaving the EU to deliver the Christmas gifts to Ireland was found, with the solution of hand delivering the gifts by flying to Dublin and back in a day, named the Dublin Dash. ## CORPORATE SANTAS Once again a number of individuals and companies supported the Christmas gift campaign and this year, each was presented with a special plaque, generously provided by Plasticraft Displays. ## ADDITIONAL EVENTS & ACTIVITIES Barkifest, Calderdale Spirit Awards, KACCL as guests of Insurers PIB and Fusion IT, Corporate Christmas event as guests of Revell Ward, Sporting Roast event, Syngenta Charity Day and Mid Yorkshire Chamber Conference ## MEDIA & SOCIAL MEDIA COVERAGE The charity secured press coverage of the rebrand in February 2023. The charity has a social media presence across Facebook, Twitter, LinkedIn and Instagram. These sites are an essential resource for our fundraising and awareness campaigns that have also continued throughout the year, including our awareness campaign #CheckYourselfTuesday that highlights the importance of being bodily aware so changes can be quickly detected and checked. 12 ## **GIFTS IN KIND** The Charity is very fortunate to receive gifts in kind from many of its supporters, both individuals, and companies. This amazing support is not shown within the financial accounts of the charity but still a value in excess of £50,000. We cannot thank enough those who are willing to provide the charity with so many gifts and services to the trust at no cost. Some of the generous donations and support include: - Frank & Alex Creative Marketing: The provision of the brand strategy - Paxman Scalp Cooling: The provision of a bespoke Scalp Cooling service to any young cancer patients at no cost to LCYCT or to the NHS including the branding of scalp cooling equipment and promotional and informational items. - Forty4Three: Provision of newly branded website, maintenance, and updates - MTS UK Ltd: Supply of new clothes for the charity to sell to raise funds - Plasticraft Displays: Provision of banners and display resources required to publicise our events and market the charity, Corporate Santa plaques and labels for patient gift boxes - Lambert Print and Design, printing of cards and promotional materials - Lily O’Brien: 600 Boxes of chocolates as well as items of chocolate to raise funds during the year - Packaging World Ltd: Brown paper wrapping, shrink-wrap, and packaging tape - Clarke Rubicon: 600 bespoke Christmas gift boxes - Glick Wrapping: Luxury Christmas wrapping paper - Sheard Packaging Ltd: Cardboard boxes for packing the gifts to hospitals - BNI Two Valleys: Fully funded position for BNI Two Valleys for CEO to attend weekly Zoom and in-person meetings. - Pass The Parcel Ltd, support towards the delivery Gift Appeal throughout the UK - Seasonal Group: Event theming for the Next Christmas event - Grand Central: First Class Train tickets to London for Future Dreams event - Lubrizol: Volunteers provided for Christmas gift wrapping - Apprenticeship lobby: Two-year, fully-funded Level 7 Leadership course. ## **Looking forward to April 2023 to March 2024** We are pleased to confirm that we are one of a number of charities involved in the first Youth Cancer Awareness Month in April 2023. Our main focus for 2023/24 is to increase the one-to-one counselling provision for young people with cancer. We will expand the online Patient Hub to provide more mental wellbeing tools including Mindfulness recordings. The Trustees hope those who believe in the work of The Laura Crane Youth Cancer Trust will help and support the trust, especially in the coming year. We have so much more we need to achieve, and we cannot do any of this without your continued support. The Board of Trustees approved the Trustees report 10[th] January 2024 Name: Stephen Newman Position: Chairman 10[th] January 2024 13 PROJECT YOUTH CANCER UNAurMrED FINANCIAL STATEhlEKrs FOR THE YEAR ENDED 31 IAARCH 2023 Charlty Rogkntrakn No. 11381W)3 Compftny Ragthtratkni Nth 066n616 PROJECT YOUTH CANCER Statutory Report of the Direclors of Prolect Youth Canc for th• yoar ended 31 Il¥Gh 2023 The tn*es, who are dKe¢tots for the purposes ofthe Comp￿188 pre8entlheir rep(xt and the unaudit*l finanGial statements ofthe d￿ritable company for the year ￿ded 31 Marth 2023. Following the passkn9 ofa Spedal R￿lUtI)n on 21 Awil 2023 the ofthe tharrty wa8 fornwlty changed by ts Registrar of Corrp¥nies from The LauTr C￿e Youlh Can￿rTIUsV ta 'ProJect YoLrth 6 June 2023. Compary Infommllon ChwityRegithth)n No. 1138¢X13 Company R8gtsbation C6673616 n House. 8k￿k B stafion Road Huddersfiekl HD2 1UT Stephen Newman (chalm￿n> Dan￿1 Ponting {Trnasu￿r> Emily Raleigh Emma knytage Dr Nlkc4aos Georgowlos In*gnd8nt Examinor. Andrew HI￿1rffe FAIA 47 Ashlea Avenue Briyhous HD6 3SR Small Comp•ny Pvovithns Thi5 report has tsen prepared in accorilance *ith the ￿￿￿lS1onS appl*able lo ¢xunt8 as grlts onty sohj by the clwity. 15 Voluntaor h The valL* of voluntsry r￿e1¥&I is hKtuded in the accourts but roferen￿ b voI￿lary 3. ExpendllA•re 11 Llablllty w¢ognlllon L￿bil￿￿e3 are rewnised whele it 1$ more likely than not that there [8 A kg81 or constructlve obw'on aMimit*ry the charity kn pay ￿t re8cwrces and Ihe amount ofthe obligation rAn be 32 Cl￿1 all(K Atl 8XtenBes induding SUPPCft costs and goNwnaF￿a cc* areal1(￿at8j iothe applicable exwditure headirwJ. Due to the smal size ofthe Charity and its adminstratffi t￿Tr. the trustees fundrai8Kw% SUFVXtw#J 90¥8rna)￿. 12) Inc AMty•h of grart incorno Job retention 81*eme funding Nati(￿al Lottery Communty Fund Other grants 19.fj30 1,108 21.186 20.988 (3) Charltabl• athllles Patsnt supp 10.ODO 6.486 16.486 14235 14.235 {4) Staff costs Salaries and wages Social security ts)sts pe￿￿10n costs (defined ¢￿tribull￿ st*￿ne} 79.420 2.709 2,428 84.554 77.184 2.620 2.440 82,244 Amountofpen$4)n contributions ￿ts￿dIng at yew end 515 515 Average number of full4tmo equvaent emF4oyee8 in the ytsr {rDund&J up) parir*Y of mor8 than £80,(UI PROJECT YOUTH CANCER Notes to the accounts for the year ended 31 March 2023 (¢onfjnued) 15) Indopandgnt Qxamlnallon of a￿oUnts Indeperm￿t exanineV8 fee8 for ￿portIng on tre accounts 375 16) Cash at bank and In hand Bardays Current aCC(￿nt Barclay8 Bu8iness Premium acojunt Natwest Current account Santander 18nsfield BuNdina Pavp 10.029 4,049 6.347 101218 1,525 2.813 939 126,920 8.956 3,905 5.192 101.0 1,517 3,72Y 239 124.544 17) Cr•dltOTS AMOU￿ klllng du 2023 2022 1.874 515 Other cieditofs A￿&13 515 2.764 515 18) TnMl80 ramunorntion and bonofits emptynent wdh the in eitherthe currert or prBvicus lIn￿CIal yew. S￿1￿1*￿ no In (9} Othor information The Chanty was incorForabJ In Entsnd Wales on 15 August 2008 arKI registered 7*ith the na￿ of The Law8 Crane Y(Krth Cancer Trust undw numb8r ¢18673818 as a Ilmited o)mpany by guaranth ￿rytt￿Ut share c8pild. The nano of tho Chaty was chaTrJed b Prolec YoLFlh Cancer on 6 June 2023. The reglstered offic* aJdre88 i8Aspkn Htyjse. Station Ro3Y. HUdder￿d. HD2 1UT.