## **Trustees’ Annual Report for the Period** ## **From : 1[st] September 2024 Period Start Date To : 31[st] August 2025 Period End Date** ## **Charity Name: Caterpillars Preschool** ## **Charity Registration Number: 1137958** ## **Objectives and Activities** |**bjectives and Activities**||| |---|---|---| |||| ||SORP
reference|| |Summary of
the purposes
of the
charity as set out
in its governing
document|Para 1.17|The objectives of both Caterpillars Pre-schools is to enhance the
development and education of children under statutory school age by
encouraging and supporting parents to understand the needs of their
children and provide for the children by :-
•
Offering appropriate play, education and care facilities and training
courses, together with the right of parents to take responsibility for
and to become involved in the activities of such groups, ensuring that
they offer opportunities for all children whatever their race, culture,
religion, means or ability;
•
Encouraging the study of the needs of such children and their families
and promoting public interest in the recognition of such needs;
•
Instigating, adhering to and furthering the aims and objects of the
Early Years Foundation Stage.| |Summary of the
main activities
in relation to
those purposes
for the public
benefit, in
particular, the
activities,
projects or
services
identified in the
accounts.|Para 1.17
and 1.19|The Ofsted inspections in January 2020 for the Marks Tey setting when
based at St Andrews Church Hall and in June 2022 for the Birch Setting,
remain the most recent inspections. At these times, both settings
achieved a 3rdconsecutive Outstanding rating.
All Caterpillars staff remain incredibly committed, hardworking and
innovative to reflect and maintain these high standards and strive to
continual improve on these achievements.
The full OFSTED reports are available to view on our website (Marks Tey
Report – EY422628 & Birch - EY422633). These independent reports
continue to demonstrate how our core activities continue to meet our
main objectives as detailed above. Staff work extremely hard to ensure
that they keep the key comments from the reports at the forefront when
planning activities for the year. The key comments from the reports are
detailed below;
**Marks Tey**
● Children who learn best from being outdoors are able to do so.
● Staff observe children as they play and engage them in exciting and
purposeful play. Children's individual needs are at the heart of
everything staff do. Children respond positively to the high
expectations of staff and make rapid progress in all the pre-school
management team monitors the quality of the provision exceptionally| |||well. They are highly effective in driving
improvement. Staff are extremely motivated, enthusiastic and
demonstrate a strong commitment towards maintaining
excellence in all areas.
•
Staff provide a superb range of activities, both indoors and
outside, that promotes all areas of learning. They give thorough
attention to planning for outdoors.
● Children's language and communication skills are given high priority.
Staff skilfully talk with children and challenge their thinking. They
engage children in conversation, actively listen to what children
have to say and skilfully extend and develop their vocabulary.
● Children feel extremely safe in this exceptionally warm and
welcoming pre-school. They develop incredibly secure emotional
attachments to their key person and other staff.
● Partnerships with parents are extremely friendly and trusting. Parents
are actively encouraged to remain involved in their child's learning,
both in the pre-school setting and at home. The key-person system is
implemented exceptionally well, to help ensure that each child's
individual care and learning needs are precisely met.
**Birch**
•
The quality of education is outstanding. The manager and her team of
practitioners are highly ambitious and passionate about what they
do. They recognise the importance of the role they play in children
succeeding and having the best possible start in the early years.
Practitioners are outstanding role models. Their morale is
exceptionally high, and their well-being is a priority for the manager.
They attend extensive professional development and training,
reflecting on their practice and the impact it has on children's
learning outcomes. Children are making excellent progress and, in
some cases, they are exceeding in their learning and development.
Children are very well prepared for the next stages of their education.
•
Books and stories are brought to life by imaginative practitioners.
Children are exposed to extensive new vocabulary, such as
'consistency, discovery', and 'hydration'. Practitioners encourage
them to ask questions and share their own ideas. Children eagerly
make contributions, and these are valued by attentive practitioners.
•
Children are exposed to a language-rich environment, giving them an
excellent start with their communication skills. Children vote to make
decisions as a group and their voices, thoughts and feelings are
heard. Practitioners use imaginative ways to support this. They
encourage children to line up for the choice they have made, stand
up or sit down.
•
Practitioners use number language in everyday opportunities,
supporting an introduction to early mathematics. Children count
confidently up to 10 and beyond. Children use writing and
experiment with mark making in their play. Practitioners write
messages on notes and invite children to share these and write back
with messages.
•
Children show consistent interest and engagement in exciting and
creative experiences. They explore the creation station and extend| |---|---|---| this into imaginative role play. The children dress up in school uniforms and pretend they are going to their new school. Children say, 'I am going to school' as they pack rucksacks and jump on the pretend play bus to travel to school. These unique opportunities support children to prepare for school. Children with special educational needs and/or disabilities thrive in the inclusive environment and they achieve the best possible outcomes. • Partnership working is outstanding. Parents praise the practitioners and have the highest regard for their caring and nurturing relationships with children. They say practitioners are kind, approachable and helpful. The key person and manager carry out home visits to support children settling and have completed home visits since the COVID-19 pandemic to swiftly identify any learning needs. Parents share that their children thrive and grow at the preschool. They are complimentary about how much progress they can see at home from the learning that takes place at pre-school. All of these statements remain key drivers at both Caterpillars settings and are at the forefront of the planning and development of activities for the children attending the Preschools. |||2| |---|---|---| |Statement
confirming
whether the
trustees have
had regard to
the
guidance issued
by the Charity
Commission on
public benefit|Para 1.18|Both in the planning of activities and decision making at our committee
meetings Caterpillars have full regard to the Charities Commission’s
Guidance on public benefit.| ## **Additional Information (Optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policy on grant
making|Para
1.38|**N/A**| |Policy on social
investment
including
program related
investment|Para
1.38|**N/A**| |Contribution made
by volunteers and
Others|Para
1.38|Caterpillars relies on a strong and committed committee of volunteers that
help support the running of the Pre-schools both through the management
committee and the organisation of fundraising events. The contribution of
volunteers during this reporting period both on the committee as well as
helping develop new fundraising activities continued to be invaluable.
Caterpillars could not continue to succeed without the support of the
committee members working tirelessly to ensure they provide the support
both the staff and families of the children who attend the Pre-schools
require.| ## **Achievements and Performance** ||||| |---|---|---|---| |Summary of the
main achievements
the charity,
identifying the
difference the
charity’s work has
made to the
circumstances of
its beneficiaries
and any wider
benefits to society
as a whole.||Para
1.20|**Marks Tey**
At the start of this financial period, Caterpillars Marks Tey moved to a new
permanent home in the grounds of St Andrews School (EY 2805792). This has
been an extremely positive move as it means the setting is no longer a pack
away preschool. Having permanent premises has seen huge benefits which has
had a positive impact on what can be delivered as staff have more time to
develop and expand the activities and resources available to the children.
The new setting also provides access to a greater outdoor space which along
with the forest school area, there is also access to the school playground and
access to the school playing fields.

The new premises has brought with it a different way of working with the staff
now split across 2 rooms instead of all in the same space. The year started with
the plan to have the rooms split by age, but as there was greater demand for
places for older children the rooms were adapted to mixed aged rooms from
the October half term.
**Birch**
The majority of the children settled quickly Those that required additional
Support with speech & language used the Early Talk Boost programme
alongside Speech club. All children that were put on to these programmes
made progress upon completion.
Caterpillars Birch continues to participate with the Colchester Communication
Hub which is a professional forum that discusses difficulties and challenges that
settings currently face and share best practice. The team rotate their
attendance and then feedback at staff meetings.
The annual sports day and picnic was a great success again with some very
moving gifts created by the parents of the children who were due to move on
to Primary school.
Both settings remain grateful to the families that continue to support the
payment of the consumables fee as this enable Caterpillars to expand the
curriculum available to the children and include special activities to make
various festivals as well as running the new stay & play Mothers & Fathers days
tea parties.| ||||| ||||| ||||The lack of internet access at Birch continues to create one of the biggest
challenges both for the delivery of this programme as well as other areas.
**Training**
All Staff continued to keep their knowledge up to date by regularly attending
cluster meetings for SEND and safeguarding briefings. Birch have also been
attending TPP training.| To support the maternity cover at Marks Tey another member of staff successfully completed their SENCO training which has proved invaluable. **Transition Arrangements** The summer term saw the start of the transition process for the children going to school although it proved difficult to get to meet with all the teachers in the primary schools due to time restriction. Children leaving Caterpillars Marks Tey to move in St Andrews School were able to benefit from being on site and having more frequent contact with the reception teachers. The transitions to school plans went smoothly at Birch. Teachers from some of the schools came to visit their new pupils at the setting & the Manager met with the teachers for those who couldn’t. **Fundraising events & purchases** As a charitable run pre-school, fundraising remains a very crucial means of raising additional income to pay for resources for children. A Christmas party was held for a 2[nd] year and it proved again to be both an enjoyable morning for the children and their families, but also raised over £500. This along with a quiz held in June provided a much need boost to enable the purchase of new resources in preparation for the move to St Andrews school as well as new resources for Birch. Parents from Birch also gifted the setting £300 towards resources. Being able to purchase resources throughout the year to support children’s learning is invaluable. On top of this, a separate donation was received which enabled the purchase of a set of Monkey bars. **Priorities for improvement to the settings:** Following the move to St Andrews school, there are a number of items of equipment and storage that are required for the Marks Tey setting now it is no longer a pack away preschool. Having been offered a donation from the local parish council, Caterpillars worked jointly with Birch school and agreed a programme of works to replace the canopy roof over the outside play area. Works were also undertaken to ensure the fabric of the building remained water tight to extend its longevity. Obtaining internet access at Birch remains a priority. ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements
against
objectives set|Para
1.41|| |Performance of
fundraising
activities
against
objectives set|Para
1.41|| |Investment
performance
against objectives|Para
1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |||| |Review of the
charity’s financial
position at the
end of the period|Para
1.21|Wages and accommodation and training costs remain the biggest area of expense
for Caterpillars. Whilst the numbers at both settings remain strong, once again,
the low levels of funding alongside continued high minimum wage rises has
further increased the financial pressures. With over 90% of children now fully
funded. These costs, along with the other financial impacts outlined above
resulted in an overall drop in capital of**£16,257**in this reporting period.
Birch Community (current account – fundraising) - £476.91
Marks Tey Community (Main - current account) - £294.21
Birch Deposit account (Reserve for both settings) – £28,760.71
Marks Tey Deposit account (Savings for both settings) - £3,866.86
Total across all accounts as at 31stAugust 2023 –**£36,662.60**
This is a reduction of**£3,263.93**(down from £33,662.60) in terms of capital from
the end of August 2024 however, Caterpillars did return a small profit at the end of
this financial period of £296. This is the first profit returned since 2020-21 financial
year.| |||| |Review of the
charity’s financial
position at the
end of the period|Para
1.21|The committee will continue to work hard along with the Preschool Administrator
and Managers to try and continue to stabilise Caterpillars financial position to
ensure both preschool’s remain financially viable.
Caterpillars remains a strong brand with waiting lists at both settings. This along
with the dedicated staff and good support from Parents and Carers helps ensure its
ongoing viability. The support of parents is clearly demonstrated in the well
attended events that raise much needed funds for new resources and projects at
the two settings.| |||| |---|---|---| |Statement
explaining the
policy for holding
reserves stating
why they are held|Para
1.22|The charity holds reserves in a separate account as a contingency towards
redundancy and other liabilities in the event of closure or to cover unexpected
expenditure in any given year.| |Amount of
reserves held|Para
1.22|Reserves as at 31/8/2024 - £28,760.71| |Reasons for
holding zero
reserves|Para
1.22|| |Details of fund
materially in
deficit|Para
1.24|| |Explanation of
any uncertainties
about the charity
continuing as a
going concern|Para
1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s
principal
sources of
funds
(including any
fundraising)|Para 1.47|The majority of income comes from government funded places, with a smaller
percentage from fees (non-funded hours & consumables) as well as uniform
sales.| |Investment
policy and
objectives
including any
social
investment
policy adopted|Para 1.46|**N/A**| |A description of the
principal risks
facing the charity||| |---|---|---| ||Para 1.46|The biggest risk to the charity is the Governments funding rates failing to keep
up with the increasing costs facing the charity in terms of wages and other
staff costs such as pensions and national insurance contributions| ## **Structure, Governance and Management** |Description of Charity’s Trusts||| |---|---|---| |Type of Governing Document:
for example ; trust deed,
memorandum and articles of|Para
1.25|Articles and Memorandum of Association| |association etc|||| |---|---|---|---| |How is the Charity Constituted?
for example limited company,
unincorporated association,CIO|Para
1.25|The charity is registered as a limited company with effect from
1stNovember 2010|| ||||| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para
1.25||Election at the Annual General Meeting. The charity is
committed to engaging a diverse committee of trustees which
reflects the society in which we operate.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|We have a policy and procedures for the induction of Trustees
and Volunteers.| |The charity’s
organisational structure
and any wider
network with which the
charity works|Para 1.51|| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative Details** ||| |---|---| |Charity name|Caterpillars Pre-school| |Other name the charity uses|| |Registered charity number|1137958| |Charity’s principal address|Caterpillars Pre-school, Mandeville Road, Marks Tey, Colchester, Essex,
CO6 1HL| **Names of the Charity Trustee Who Manage the Charity** ||||| |---|---|---|---| |**Trustee Name**|**Office (if any)**|**_Dates acted if not all year_**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |Amber Pullen|Chair||Vote of members at annual AGM| |Ria Hennessy|Treasurer||Vote of members at annual AGM| |Sarah Lawrence|Secretary||Vote of members at annual AGM| ## **Corporate Trustees – Names of the Directors at the Date the Report was Approved** ||| |---|---| |**Director name**|| ||| |**Amber Pullen**|**Chairperson**| |**Ria Hennessy (appointed Nov**
**2023)**|**Treasurer**| |**Sarah Lawrence**|**Secretary**| ## **Name of Trustees Holding Title to Property Belonging to the Charity** ||| |---|---| |**Trustee name**|**Dates acted if not for whole year**| |**N/A**|| ## **Funds Held as Custodian Trustees on Behalf of Others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects N/A N/A Details of arrangements for safe N/A custody and segregation of such assets from the charity’s own assets ## **Additional Information (optional)** ## **Names and Addresses of Advisers (optional information)** ## **Type of Adviser Name Address** |Accountants|Axis Accounting|Colchester Business Park, 1 George Williams Way, Colchester,
Essex, CO1 2JS| |---|---|---| |Banker|HSBC|26 High Street, Colchester, Essex, CO1 1DQ| ## **Name(s) of Chief Executive or Names of Senior Staff Members (optional information)** Chrystal Clark – Pre-school Manager - Birch Becky Barber – Pre-school Manager – Marks Tey ## **Exemptions from disclosure** ## **Reason for non-disclosure of key personnel details** ## **Other optional information** ## **Declarations** **The company has taken advantage of the small companies’ exemption in preparing the report above.** **The Trustees declare that they have approved the Annual Trustees’ Report (including Directors’ report) above.** **Signed on behalf of the charity’s Trustees/Directors** |**Signature(s)**||| |---|---|---| |**Full name(s)**|Sarah Lawrence|Amber Pullen| |**Position (for example Chair,**
**Treasure, Secretary etc)**|Secretary|Chair, Management Committee| |**Date**|
1stJune 2026|1stJune 2026| CATERPILLARS pRE￿CHOOL UNAUDITEO FINANCIAL STATEMENTS FOR THE YEAR ENDEO 31 AUGUST 2025 c￿d￿r Bwness Certh c￿(￿ster C012JS C*t•rplll•rn Pr•4ehool Cont•nts Cat•rpill•rn Pr•4cho01 Company InfDrnatlon FOT The Year Ended 31 August 2025 07287209 Marthlle Road Ma￿S T•y CCfj1HL MsThJwne Roa Marts Tey Ei CC6 1HL Axm A<*th￿11n9 & Bookkwino Lld c￿￿esIer Business Cèr4rn 1 Gtorgo Wlli•mJ c￿r￿es￿r C01 2JS C•t•rplllarn Pr•4ohool Incom• •nd Exp•ndltur• Account For Th• Y•*r End•d 31 Augu•t 2025 2026 2024 nJRNOVER 186.294 639 144.951 T72 eosi olrww M•*nI￿ rxinxtyn•b &aff coJt> 19.8141 1159.2541 117,5691 110.0241 1139.6751 112.4701 IIET SURPLUSIIDERCITI 296 116.6431 P•ll• 2 Cal•rplllar• Pr•4ehool Bal*n¢• Sh••l A• Al 31 Augu•t 2028 2021 20 33.459 14.1951 J4,707 15.7391 29,284 28.968 rAL ASSETS LES5 CiIRRENT UABILMEJ 29.264 28.988 12101 12401 MET ￿SEr4 29.024 28.720 RESE￿5 29.021 28.728 1 G•n•rnl Infornwiion C•iÈryxn•f% Pre-sthool l• • pnvale cJ)mpany. kmffed by guoranlDt. Incorporhi•d In England & Walea, ￿9181•￿d number 07287209. Th• r•g1slwÈd 18 IAhndewlE Rohd. M•Fk& lty, Emex. Cch IHL 2. Av•r•q• Numb•r ol Emp￿••* Avor•9e num￿1 ol ernF4ty•M Ind￿1r￿a a1￿C)0￿. dunrffj Ihè yo•r w•1 1112024 121 3. Corn￿ny 11ml￿d by gu•r*nt•• The Com￿n¥ in bmil•J ty 9u&r•nioe h•• no ihare f•piial Ewry Th￿ber ol Ihe cOM￿nY Io 10 lh¢ 88Jois of Ihe company. In Iho •veni of • wn¢JlDg up. iuth In •mouni a8 MAY b r•quir•d noi tXr￿dinll 11 For ye*T &ndinp 31 2025 I￿ thrnp•ny ¥V•8 eniiikid lo exvmplion liom aLKIII undor sgdlon 477 DI IIM> Cornpani•i ALI 2(KJ8 r•l1llf4J lo h•¥Y nol r•gL**J com￿nY lo obl•in in •udii In accold8n￿ ￿1h ieclion 476 01 Ihv com￿nIeS Acl ?OC¥3. Th¥ dtrvdorn i£kn(YAodll• Ltwir rn•pon￿bll￿1•I umplying Wih Ihe iequiiein•iil• ol lh• Acl ￿￿1￿ i•Jpe¢l10 4ccoiinllng rv¢ordJ and lh• pr•p•r•iion ol i¢xount¥. Thn• •ca)Lmli ￿¥* bèen In •rxryd•rK• lh• mIu(￿nI11￿ pro¥l•lon•. On t•hill oflh• 11. ii. £r P•9• 3 C*t•rplllirn Pr•-Sehool D•iAll•d Incom• Ind EMp•ndltur• Acoounl For Th• Y••r End•d 31 Augu•l 2026 2028 2024 TURNOVEA Fees 16.39 140.412 6.349 2,124 24.410 110.740 183 1.663 829 835 1.094 6.404 186.294 144.954 OThER INCOME (Mher operaiiry Inc4n* fjo 712 639 639 772 166.933 145.726 COST OF RAW WITEf41ALS AIID CONSUWIBLES Milk cosis 627 703 4,062 812 1.939 1.014 1.336 2.402 259 Unfforn *ThJ book bag cwts 1.822 1.433 659 GenerJl eMFenses FundraNng expen Maik5 Tey rno¥e 399 2,371 110.0241 STAFF COSTS Wa9es aThY 8818nes Employers Nl Ernployers pe￿0￿. defi￿1 cJThbubons si¥ff tra￿1r￿a 154.822 1.609 1,915 728 136.948 2.426 501 160 1159,2541 1139,8751 OTHER CPLARGES ¢wnses. 6.274 1.574 360 6,744 377 11.208 7.121 1,350 1.152 1.583 1.732 859 26 560 748 271 ..CQNTINUEO C4t•rplll•r• Pr•4¢hool D￿*11•￿ In¢¢)m• •nd Exp•ndltUf• Account l¢ontlnu•d For Th• Y••t End•d 31 Augu•t 2025 S.22t 127 117.5691 112,4701 116.6431 Pap8 5 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of CATERPILLARS PRE SCHOOL IESSEXI LIMITED On aGGounts for the year •nd•d 311812025 Charity no lil ony) 1137958 Set out on pages I report to the trustees on my examination of the accounts of the above charity {"the Trust") for the year ended Responsibilitios and As the charity trustees of the Trust, you are responsible for the preparation basls of r8POrt of the accounts in accordan￿ with the requirements of the Charities Act 2011 {"the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my exarnination, I have followed the applicable Directions given by the Charity Commission under section 14515)Ibl of the Act. I have complelecl my 8xamination. I confim that no material matters have come to my attention { ') in connection with the examination which gives me cause to believe that in. any material iespecl. accounting records were not kept in accordance with section 130 of the Act or the accounts do accord with the accounting records Indepondent examiner's statement I have no concerns and have come across no other matters in connection with the exainination lo whicli attention should be drawn in order to enable a proper understanding of thg accounts to be reached. Please delete the words in the brackets if they do not apply. 91101202 Slgned: Date: Nam•: KAREN BARTLE Relevant professional qualification(sl or body (if any): ICAEW Address: COLCHESTER BUSINESS CENTRE 1 GEORGE WtLLIAMS WAY COLCHESTER, C012JS IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of Charity accounts.. directions and guidance for examiners). Give hera brief details of any Items that the oxamlner wishes to disclose. IER October 2018