**Trustees’ annual report (including Directors’ report) for the period** ## **From: Period start date - 1[st ] September 2020 To: Period end date - 31[st ] August 2021** ## **Charity name: Caterpillars Pre-school** ## **Charity registration number: 1137958** ## **Company number: 07287209** ## **Objectives and activities** |||| |---|---|---| ||SORP
referenc
e|| |Summary of
the purposes
of the
charity as set out
in its governing
document|Para 1.17|The objectives of both Caterpillars Pre-schools is to enhance the
development and education of children, primarily under statutory
school age, by encouraging parents to understand and provide for
the needs of their children through community groups and by:-
• Offering appropriate play, education and care facilities and
training courses, together with the right of parents to take
responsibility for and to become involved in the activities of
such groups, ensuring that they offer opportunities for all
children whatever their race, culture, religion, means or ability;
• Encouraging the study of the needs of such children and their
families and promoting public interest in the recognition of
such needs;
• Instigating, adhering to and furthering the aims and objects of
the Early Years Alliance.| |Summary of
the main
activities in
relation to
those
purposes for
the public
benefit, in
particular, the
activities,
projects or
services
identified in the
accounts.|Para 1.17
and 1.19|The Ofsted inspections in October 2014 for the Birch Setting and in
January 2020 for the Marks Tey setting, remain the most recent
inspections. At these times, both settings achieved an Outstanding
rating. For Birch this was the 2ndtime and for Marks Tey, it was the
3rdOutstanding rating.
Over what was a particularly difficult reporting period, due to
ongoing covid restrictions, all staff remained incredibly committed,
hardworking and innovative to reflect and maintain these high
standards and strive to improve on these achievements. The full
OFSTED reports are available to view on our website (Marks Tey
Report – EY422628 & Birch - EY422633). These independent
reports continue to demonstrate how our core activities continue
to meet our main objectives as detailed above. Staff work
extremely hard to ensure that they keep the key comments from
the reports at the forefront when planning activities for the year.
These included;| **Marks Tey** ● those children who learn best from being outdoors are able to do so. ● Staff observe children as they play and engage them in exciting and purposeful play. Children's individual needs are at the heart of everything staff do. Children respond positively to the high expectations of staff and make rapid progress in all the preschool management team monitors the quality of the provision exceptionally well. They are highly effective in driving improvement. Staff are extremely motivated, enthusiastic and demonstrate a strong commitment towards maintaining excellence in all areas. ● Staff provide a superb range of activities, both indoors and outside, that promotes all areas of learning. They give thorough attention to planning for outdoors. ● Children's language and communication skills are given high priority. Staff skilfully talk with children and challenge their thinking. They engage children in conversation, actively listen to what children have to say and skilfully extend and develop their vocabulary. ● Children feel extremely safe in this exceptionally warm and welcoming pre-school. They develop incredibly secure emotional attachments to their key person and other staff. ● Partnerships with parents are extremely friendly and trusting. Parents are actively encouraged to remain involved in their child's learning, both in the pre-school setting and at home. The key-person system is implemented exceptionally well, to help ensure that each child's individual care and learning needs are precisely met. **Birch** ● Children consistently make exceptionally good progress because extremely high quality of teaching ensures that they have engaging, stimulating and imaginative learning opportunities at all times, both indoors and outside, as they play, investigate and explore. ● Children develop firm, meaningful attachments to their Keyperson and the other adults caring for them, enabling them to play and learn confidently, with increasing independence. The highly effective partnerships with parents are recognised as key to the development of the children’s emotional well-being. ● All children are safe and free from harm as all staff have a secure understanding of safeguarding and child protection matters. They work tirelessly and efficiently as a team to create a safe, complete child-centred environment in which children thrive and flourish. 2 |||2| |---|---|---| |||| |||All of these statements remain a key driver at Caterpillars and are at
the forefront of the planning and development of activities for the
children attending our settings.| |Statement
confirming
whether the
trustees have
had regard to
the
guidance issued
by the Charity
Commission on
public benefit|Para 1.18|Both in the planning of activities and decision making at our
committee meetings we have full regard to the Charities
Commission’s Guidance on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| ||SORP
reference|| |Policy on grant
making|Para 1.38|**N/A**| |Policy on social
investment
including
program related
investment|Para 1.38|**N/A**| |Contribution
made by
volunteers
Other|Para 1.38|Caterpillars has always relied on a strong and committed committee
of volunteers who help support the running of the Pre-schools
through both the management committee and in normal years,
through the organisation of a programme of fundraising events. The
contribution of volunteers during this financial year to fundraising
activities was minimal due to the restrictions in place due as a result
of the covid 19 pandemic. However, throughout the lockdown
periods and ongoing restrictions, the Pre-schools themselves would
not have continued to succeed without the support of the volunteer
committee members who worked tirelessly with the staff to ensure
they could continue to support the families and friends of the
children who attend the Pre-schools through these challenging times.| ## **Achievements and performance** |Summary of the
main
achievements|Summary of the
main
achievements|||| |---|---|---|---|---| ||Summary of the
main
achievements|Para
1.20||**Settings:**
**Marks Tey**| 3 |of the charity,
identifying the
difference the
charity’s work
has made to
the
circumstances
of its
beneficiaries
and any wider
benefits to
society as a
whole.|of the charity,
identifying the
difference the
charity’s work
has made to
the
circumstances
of its
beneficiaries
and any wider
benefits to
society as a
whole.||| |---|---|---|---| ||of the charity,
identifying the
difference the
charity’s work
has made to
the
circumstances
of its
beneficiaries
and any wider
benefits to
society as a
whole.||Through another unprecedented year with the ongoing restrictions due
to the Covid 19 pandemic, the setting was very relieved to be able to
stay open for the full year despite the national lockdown in January
2021. Although some parents chose to keep their children off during
this period the setting continued to operate as normally as possible to
maintain as much normality as possible for those children attending. .
The staff’s continuing ability to adapt, including making the best use of
zoom to maintain connectivity with both families and outside agencies
has been a significant achievement over this year. It has provided a
lifeline to connect to parents as well as enable staff to continue to
support all children both in the setting and at home. This was
especially important for those children receiving speech therapy as it
meant this could happen in the setting. A really positive outcome of
this was that staff could actually learn what happens at a speech
therapy appointments and to understand the role better.
As the year progressed and all children returned, by the summer the
children were really enjoying all the outside activities especially
using the field and joining in with sports day.
Some activities that have been run over the year are ;
*Chinese New Year
*Healthy Eating Week
*Developing Independence
*World Book Day
*Oral health
**Birch**
All staff returned from furlough in September 2020. All the new
children and parents accepted the changes required to enable the
continued safe sharing of the site with the primary school to comply
with the covid restrictions and social distancing requirements that
remained in force.
Like Marks Tey, in January 2021 when Lockdown 3 was instigated,
some families decided to keep their children at home until March
although the number of children attending increased week on week as
parents confidence in the situation and the measures that had been
put in place to protect children and staff increased. For those children
who remained at home, staff maintained contact with parents and
children through emails.| 4 One key purchase was a worry monster for children to use to support their emotional development. This has continued to prove popular with the children enabling them to share their concerns through writing/drawing their worries and feeding it to the worry monster. The setting was fortunate to obtain another outdoor mud kitchen for free which has been the most popular resource throughout the year. Staff continue to prepare for the expected Ofsted inspection. **Training** Staff have continued to engage in developing their own practice including using a range of online webinars, training provided via Zoom, Teams as well as using Educare and in house training events. All staff completed their paediatric first aid in July 2020 which included 1 day face to face. **Transition arrangements** At the end of the summer term, 20 children moved up to their new primary schools. Staff at Marks Tey were still able to visit Lakelands and St Andrews schools to assist with the transitions . Transitions were put in place in the summer term. Although staff we were unable to visit schools, information was shared with them. Children who were due to join Birch Primary School went on daily walks around to the reception area which proved very popular. The majority of our children left in July with good levels of development. External services required for some children were unfortunately unavailable due to restrictions, however by the staff working closely with parents, we delivered individual programmes to support learning needs. **Priorities for improvement to the settings:** Discussions with a local primary school to potentially move to buildings on the school site are at an early stage. This could be an exciting opportunity for Caterpillars Marks Tey as this could offer the Preschool a permanent home. ## **Fundraising** Fundraising has been hampered by the Covid 19 pandemic, however the settings have been very fortunate to receive two £100 donations from parents at each setting towards new resources. At Birch this was used to purchase gym rope, sports equipment, tool box and tools. ## **General** Waiting lists at both settings remain strong ensuring the preschools ongoing sustainability. All Staff have been working to a revised statutory curriculum from Sept 2021. ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements
against
objectives set|Para
1.41|| |Performance of
fundraising
activities
against
objectives set|Para
1.41|| |Investment
performance
against objectives|Para
1.41|| |Other||| ## **Financial review** 6 |Review of the
charity’s
financial
position at the
end of the period|Review of the
charity’s
financial
position at the
end of the period||| |---|---|---|---| ||Review of the
charity’s
financial
position at the
end of the period|Para
1.21|Wages and training remain the biggest area of expense for Caterpillars.
Whilst the numbers at both settings remain strong, the pressure to
balance income against expenses becomes more challenging year on
year against a backdrop of substantial minimum wage rises and
increases to pension contributions set against small increases, in the
government funding levels.
Despite these ongoing challenges, Caterpillars remains a strong
brand with great staff and good support from Parents and Carers,
this is reflected in well attended events that raise much needed
funds for various items and projects at the sites.
The account balances as at 31stAugust 2021 were as follows;
Birch Community (current account – fundraising) - £2,037.84
Marks Tey Community (Main - current account) - £19,720.42
Birch Deposit account (Reserve for both settings)- £28,569.72
Marks Tey Deposit account (Savings for both settings) -
£24,182.77**Total across all accounts as at 31stAugust 2021 -**
**£74,510.75**| |||| |---|---|---| |||| |Statement
explaining the
policy for
holding
reserves
stating why
they are held|Para
1.22|The charity holds three months running costs in a separate account
as a contingency for redundancy and other liabilities in the event of
closure.| |Amount of
reserves held|Para
1.22|Reserves as at 31/8/2021 - £28,569.72| |Reasons for
holding zero
reserves|Para 1.22|| |Details of fund
materially in
deficit|Para 1.24|| |Explanation of
any
uncertainties
about the
charity
continuing as a
going concern|Explanation of
any
uncertainties
about the
charity
continuing as a
going concern||| |---|---|---|---| ||Explanation of
any
uncertainties
about the
charity
continuing as a
going concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s
principal
sources of
funds
(including any
fundraising)|Para 1.47|The majority of income comes from government funded places, with a
smaller percentage from direct fees (non-funded hours) and uniform
sales.| |Investment
policy and
objectives
including any
social
investment
policy adopted|Para 1.46|**N/A**| |A description of
the principal risks
facing the charity||| |---|---|---| ||Para 1.46|The current chairperson is due to step down in October 2021 so the
need to ensure the smooth transition to the new chair to enable the
continued running of the pre-schools during still challenging times is
essential.| ## **Structure, governance and management** |||| |---|---|---| |Description of charity’s trusts:||| |Type of governing
document: for example,
trust deed,
memorandum and articles
of association etc|Para
1.25|1.25 Articles and Memorandum of Association| |How is the charity constituted?|Para
1.25|The charity is registered as a limited company with effect
from 1stNovember 2010| 7 ||7|7| |---|---|---| |||| |for example limited
company, unincorporated
association, CIO||| |Trustee selection
methods including
details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para
1.25|Election at the Annual General Meeting. The charity is
committed to engaging a diverse committee of trustees
which reflects the society in which we operate.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para
1.51|We have a policy and for the induction of trustees and
volunteers.| |The charity’s
organisational structure
and any wider
network with which the
charity works|Para
1.51|| |Relationship with any
related parties|Para
1.51|| |Other||| ## **Reference and administrative details** ||| |---|---| |Charity name|Caterpillars Pre-school| |Other name the charity uses|| |Registered charity number|1137958| |Charity’s principal address|Caterpillars Pre-school, St Andrews Church Hall, Church Lane, Marks
Tey, Colchester, Essex, CO6 1LW| Names of the charity trustee who manage the Charity ||||| |---|---|---|---| |**Trustee Name**|**Office (if any)**|**_Dates acted if not_**|**Name of person**
**(or body) entitled to**
**appoint trustee (if any)**| |Matthew Doonan|Chair|September 2020-
November 2020|Vote of members at AGM| |Cerise Upham|Chair|November 2020-August
2021|Vote of members at AGM| ||Treasurer|September 2020 –
November 2021|Vote of members at AGM| ||Treasurer|November 2020 – August
2021|Vote of members at AGM| |Amber Pullen||November 2020 – August
2021|Vote of members at AGM| |Kirsty Kemp||November 2020 – August
2021|Vote of members at AGM| |Rev K Moore||September 2020 –
August 2021|Vote of members at AGM| Corporate trustees – names of the directors at the date the report was approved ||| |---|---| |**Director name**|| |**Amber Pullen**|**Chairperson**| |**Alex Brenig-Jones**|**Treasurer**| |**Sarah Lawrence**|**Secretary**| |**Christina Brenig-Jones**|**Trustee**| ||| ## Name of trustees holding title to property belonging to the charity ||| |---|---| |**Trustee name**|**Dates acted if not for whole year**| |**N/A**|| ## **Funds held as custodian trustees on behalf of others** 9 Description of the assets held in this N/A capacity Name and objects of the charity on N/A whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe N/A custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (optional information)** ## **Type of adviser Name Address** ||Accountants|Axis Accounting|4a Lodge Court, Lodge Park, Langham, Colchester
CO4 5NE| |---|---|---|---| ||Banker|HSBC|26 High Street, Colchester, Essex, CO1 1DQ| ## **Name of chief executive or names of senior staff members (optional information)** Becky Brenchley – Pre-school Manager - Marks Tey Chrystal Clark – Pre-school Manager - Birch ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The company has taken advantage of the small companies’ exemption in preparing the report above.** **The trustees declare that they have approved the trustees’ report (including directors’ report) above.** **Signed on behalf of the charity’s trustees/directors** **----- Start of picture text -----**
Signature(s)
Amber Pullen
Full name(s) Sarah Lawrence
Position (for example Pre-school Administrator & Chair
Secretary, Chair, etc) Secretary
Date
27 [th] May 2022
**----- End of picture text -----**
10 Registered number: 07287209 **CATERPILLARS PRE-SCHOOL UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2021** Axis Accounting & Bookkeeping Ltd 4a Lodge Court Lodge Lane Langham Colchester CO4 5NE **Caterpillars Pre-School Unaudited Financial Statements For The Year Ended 31 August 2021** ## **Contents** ||**Page**| |---|---| |Company Information|1| |Profit and Loss Account|2| |Balance Sheet|3| |The following pages do not form part of the statutory accounts:|| |Trading Profit and Loss Account|4—5| **Caterpillars Pre-School Company Information For The Year Ended 31 August 2021** |**Directors**|Mrs Sarah Powell| |---|---| ||Reverend Catherine Moore| ||Ms Cherise Upham| ||Ms Kirsty Kemp| ||Ms Rachel Marsh| ||Ms Amber Pullen| ||Mr Matthew Doonan| |**Company Number**|07287209| |**Registered Office**|St Andrews Church Hall Church Lane| ||Marks Tey| ||Colchester| ||Essex| ||CO6 1LW| |**Accountants**|Axis Accounting & Bookkeeping Ltd| ||4a Lodge Court Lodge Lane| ||Langham| ||Colchester| ||CO4 5NE| Page 1 ## **Caterpillars Pre-School Profit and Loss Account For The Year Ended 31 August 2021** |**TURNOVER**
Other income
Cost of raw materials and consumables
Staff costs
Depreciation and other amounts written off assets
Other charges
**NET PROFIT/(LOSS)**|**2021**
**£**
116,156
3,265
(3,721)
(99,160)
(674)
(11,489)
4,377|**2020**
**£**
101,998
5,649
(3,921)
(92,695)
(674)
(12,307)| |---|---|---| |||(1,950)| Page 2 ## **Caterpillars Pre-School Balance Sheet As at 31 August 2021** |Fixed assets
Current assets
Prepayments and accrued income
Creditors: Amounts Falling Due Within One Year
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**NET ASSETS**
**CAPITAL AND RESERVES**
Notes|**2021**
**£**
-
74,504
(126)
(375)|**2020**
**£**
674
69,588
(360)
(276)| |---|---|---| ||74,003|68,952| ||74,003|69,626| ||74,003|69,626| ||74,003|69,626| |||| 1. **Average Number of Employees** Average number of employees, including directors, during the year was as follows: 10 (2020: 10) ## 2. **General Information** Caterpillars Pre-School is a private company, limited by shares, incorporated in England & Wales, registered number 07287209. The registered office is St Andrews Church Hall Church Lane, Marks Tey, Colchester, Essex, CO6 1LW. For the year ending 31 August 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. ## **Directors' responsibilities:** The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the micro-entity provisions. On behalf of the board Date Page 3 ## **Caterpillars Pre-School Trading Profit and Loss Account For The Year Ended 31 August 2021** |**TURNOVER**
Fee income
Funding
Fundraising
Milk reimbursement
Uniform and book bags
**OTHER INCOME**
Other operating income
Interest receivable and similar income
**COST OF RAW MATERIALS AND CONSUMABLES**
Milk costs
Resources
Uniform and book bag costs
Snacks
**STAFF COSTS**
_Cost of sales:_
Wages and salaries
_Administration:_
Employers NI
Employers pensions - defined contributions scheme
Staff training
**DEPRECIATION AND OTHER AMOUNTS WRITTEN OFF ASSETS**
Depreciation
**OTHER CHARGES**
_Other direct costs:_
Other direct costs
_Premises expenses:_
Rent
Repairs and maintenance
Cleaning|**2021**
**£**
**£**
15,304
99,703
100
301
748
116,156
3,260
5
3,265
119,421
376
2,194
1,096
55
(3,721)
95,037
1,642
1,665
816
4,123
(99,160)
674
(674)
-
5,253
-
615
5,868|**2021**
**£**
**£**
15,304
99,703
100
301
748
116,156
3,260
5
3,265
119,421
376
2,194
1,096
55
(3,721)
95,037
1,642
1,665
816
4,123
(99,160)
674
(674)
-
5,253
-
615
5,868|**2020**
**£**
**£**
12,810
88,318
255
320
295
101,998
5,560
89
5,649
107,647
287
2,172
905
557
(3,921)
89,947
-
1,463
1,285
2,748
(92,695)
674
(674)
59
4,128
6
128
4,262
...CONTINUED| |---|---|---|---| ||3,260
5||5,560
89| ||376
2,194
1,096
55||287
2,172
905
557| |||119,421
(3,721)
(99,160)
(674)|| ||95,037
1,642
1,665
816||89,947
-
1,463
1,285| ||4,123||2,748| ||674
-
5,253
-
615||674
59
4,128
6
128| ||5,868||4,262| ||||| Page 4 ## **Caterpillars Pre-School Trading Profit and Loss Account (continued) For The Year Ended 31 August 2021** |_General administration costs:_
Computer software, consumables and maintenance
Insurance
Printing, postage and stationery
Postage
Advertising and marketing costs
Telecommunications and data costs
Accountancy fees
Legal fees
Subscriptions
Sundry expenses
Gifts
Equipment
**NET PROFIT/(LOSS)**|120
781
1,135
12
15
607
1,213
35
495
926
282
-|(11,489)|142
724
876
2
-
267
1,107
1,848
533
1,517
30
940|(12,307)| |---|---|---|---|---| ||5,621||7,986|| |||||| |||4,377||(1,950)| Page 5 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Iiidei)eiidLJllt Exaininer s Rci)orl Roport to th trustao$1 members of CATERPILLARS PRE SCHOOL (ESSEX) LIMITED On accounts for th• year •nd 311812021 Charity no (If any) 1137958 Sot out on pages I report to the trustees on rny examinatbon of the accounts of the above charity (Ihe Trust") for the year ended 3110812021. Responslbllities and bas1$ of report As the charitys trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charitres Act 2011 (Ihe A¢*). I report in respe(* of my examination of the Trust's accounts carried out under sedion 145 of the 2011 Act and in carrying out my examination. I have followed all the ap￿1¢able Directi¢)ns given by the Charity Commisston under section 145(5)(b) of the Act. Independent ￿he charrty's gross income exceeded £250,000 and l am qualif￿1 to examinerfs statement undertake the examination by being a qualffied member of ICAEW. I have completed my examination. I confirni that no material matters have come lo my attention in CA)nnection with the examination (other than that disclosed below ") which gives me cause to believe that in, any material the accounting records ￿re not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements conceming the fO￿n and content of accounts set out in the Charities (Accounts arKI Reports) Regulations 21x18 other than any requirement that the accourrts give a Irue and fairf view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper urKlerstarKling of the account8 to be reached. . Re8se delete the wvds in the brackets rfthey do 8ppIy. Slgned: 1311012021 Nam8: KAREN BARTLE Relevant prof•sslonal quallfiutlonls) or body (rfany): ICAEW IER Oct 2018 Address: 4A LODGE COURT, LODGE PARK, LODGE LANE LANGHAM. C04 SNE Seclioii B Disclosure Only complete rf the examiner needs to highlight material matters of conL%m (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Glvo here brlef detall8 of any ttom8 that tho oxamlner w18hes to dl•clos•. IER Oct 2018