## **Trustees' Annual Report – Year to 31 May 2021**
## **Reference and administration details**
Charity name Worksop Boys and Girls Club JFC Other names charity is known by Worksop Boys Club Worksop Girls Club These names have been used in leagues to which the sports teams are affiliated. Registered charity number 1137918 Charity's address 1 Abingdon View Gateford Worksop Nottinghamshire S81 7RT
## **Trustee details**
|**Trustee name**|**Office (if any)**|**Dates if not for whole year**|
|---|---|---|
||||
|Peter White|||
|David Alan Cowburn|Assistant Treasurer||
|Gary Antony Slater|||
Person(s) entitled to appoint trustees: Existing trustees
## **Structure, governance and management**
## **Description of the charity's trusts**
Type of governing document Constitution (most recent amendment approved at 1 June 2014 AGM) How the charity is constituted Members are sports coaches and the parents / guardians of young sports people who are registered with the Charity Trustee selection methods Trustees can be selected by existing trustees
## **Additional governance issues**
You **may choose** to include additional information, There are formal documented policies on: where relevant, about:
- Child protection
- Policies and procedures adopted for the induction and training of trustees
- Discrimination
- The charity's organisational structure and any wider network with which the charity works
• Equal opportunities wider network with which the charity works **•** Relationship with any related parties Volunteers working with children are required to **•** Trustees' consideration of major risks and the have DBS(CRB) checks when first joining the Charity and at three-year intervals thereafter. Coaches are system and procedures to manage them also required to have Emergency First Aid and to have completed a Child Welfare Workshop (normally completed as part of a level 1 coaching qualification). These two elements must be renewed each three years. Coaches must complete their level 1 coaching qualification within 12 months of involvement with a team. The Club is affiliated to the Sheffield and Hallamshire County Football Association, and teams are registered with the Sheffield and District Junior Football League (boys to age 18) or the Sheffield and Hallamshire Women and Girls League (girls under 10 years of age in this year). We have a relationship with Barnsley Premier Leisure from whom we rent facilities (grass pitches and all-weather training). All trustees gave their time voluntarily and received no remuneration or other benefits. An ongoing risk has been a continuing change in the makeup of the Management Committee, which was a settled situation in this year and hence a diminishing risk. An ongoing key risk is potential unexpected loss of income after incurring affiliation and registration costs. Last year saw this risk partially realised by the onset of the COVID-19 pandemic which did involve the utilisation of some of the reserve to support operations by subsidising team fees, resulting in the reserve falling by 20%. While the potential risks arising from COVID-19 remain, activities this year were largely unaffected, and no further use of the reserve was needed. However, fundraising was limited, and the reserve was not replenished although it remains sufficient to underpin sporting activities if needed.
## **Objectives and activities**
|**bjectives and activities**||
|---|---|
|||
|Summary of the objects of the charity set out in its
governing document|The promotion of community participation in
healthy recreation, in particular by the provision of
facilities for the playing of football.|
|Summary of the main activities undertaken for the
public benefit in relation to these objects|There are several activities linked to the objects:
1. The operation of a soccer school for children
under six based on fun physical exercises and
non-competitive game playing.
2. The formation and operation of teams to age
ten, to play non-competitive team football.
3. The formation and operation of teams over the
age of ten to play competitive football.
4. The operation of training activities for team
players and others who enjoy football, based on
the recognised training four-corner model
focussing on the development of physical,
tactical, psychological and social attributed of
young people.
5. The involvement of volunteers in organising
teams and activities.|
## **Additional details of objectives and activities**
|You**may choose**to include further statements,
where relevant, about:
• Policy on Grant making
• Policy on programme related investment
• Contribution made by volunteers||
|---|---|
||The contribution of volunteers is central to the
success of the Charity. As well as the 50 formal
managers, coaches and first aiders working with the
young people, many other volunteers support the
teams with transportation, setting up equipment,
providing refreshments, fundraising etc.
The Charity does not make grants but from 2014
has supported the Sheffield and district junior
football League in contributing £1 per player per
year to the Children's Hospital charity.|
## **Achievements and performance**
|**chievements and performance**||
|---|---|
|Summary of the main achievements of the charity
during the year||
||We helped 301 children play organized football
from under 7 to under 18 age groups during the
year, an increase of 26% over the previous year. In
addition, a varying number of under 6 attend a
soccer school and an additional group for 7-11 year
olds who want to train and play football but who
are not part of a competitive team.
After the curtailment of activities at the end of the
2019/20 football season the primary achievement
this year was to complete a programme of activities
in full, while carefully fallowing all government
guidelines.|
## **Financial review**
|**inancial review**||
|---|---|
|||
|Examination of accounts|B Pashley was re-appointed to independently
examine the accounts in accordance with Charity
Commission guidance.|
|Brief statement of the charity's policy on reserves|The financial policy is based on trying to balance
expenditure against normal contributions, while
using fundraising to generate a surplus. This has
allowed a reserve to be held that is capable of
maintaining operations in the event of an
unanticipated loss of income. This reserve was
depleted by 20% in the previous year, due to
reduced income during the COVID-19 pandemic. At
this stage the reserve has not been replenished but
remains sufficient. It is the view of trustees that the
charity remains a viable concern.|
|Details of any funds materially in deficit|Not applicable|
## **Further financial review details**
|You**may choose**to include additional information,
where relevant, about:
• The charity's principal sources of funds (including
any fund raising)
**• **How expenditure has supported the key
objectives of the charity
**• **Investment policy and objectives including any
ethical investment policy adopted||
|---|---|
||Our main source of funds continues to be donations
from parents and guardians of football players. In
addition, this year fundraising was limited and was
supported by 9 small individual donations, but the
normally planned major fundraising event did not
go ahead.
All expenditure is related to the development and
operation of the football teams, and the
development of coaches and volunteers to support
this. The most significant costs continue to be
facility hire.|
## **Other optional information**
## Future Plans
The primary plan for 2021/22 will be to operate at full scale going forward. It is hoped that in the year it will be possible to increase revenue from fundraising and increase the reserve towards its pre-pandemic level.