arlty nurnber: 1137850 Redhill Baptlst Churth Pre-sthool Trustees Report, Accounts and Independent Examlnation Report Year Ended 31 December 2023 Redhill Baptlst Church Pre-school Annual Report and Account5 Year Ended 31 December 2023 Contents 3-10 Trustees. Report li Independent Examinerfs Report Iz Iwime and Expenditure Account 13 Statement of Assets and Liabilltles 14 Notes to the Accounts Redhill Baptlst Church Pre-school Annual Report and Accounts Year Ended 31 December 2023 Trustees, Annual Report The trustees have pleasure in presenting their report and the unaudited financial statements of the charity for the year ended 31 December 2023. Reference and Adminlstratlve Detalls Registered Charity Name Charity Registration Number Principal Office Redhill Baptlst church Pre-school 1137850 Redhill Baptist Church Pr￿School Hatchland5 Road Redhill RH16AE The Trustee5 The trustees who served the charity during the period were as follows- M Cunrbingham GDay R Williams S Kamangirira E Pannell Chair Treasurer Resigned November 2023 Appointed November 2C)23 structure, Governance and Management Type of Governing Document Constitution adopted 9 july 2(MJ9 as amended by special resolution 10 June 2010 Trustees are appointed or reappointed annually at a Church Meeting of Redhill Baptist Church. Trustee Selection Method5 Additional Governance Issues The Pre-school operates fully within the Early Years Foundation Stage UK school education programme, is fulty registered with Surrey Local Education Authority arbd subject to the Otsted school inspection system. It is also a member of the Pre-school learning Alliance. There is a child protection policy in place. Disclosure and Barring ServKe checks are carried out prior to commencement of employment or trusteeship. These checks are uwlated Hs Ofsted recommends or requires. All trustees give theirtime Voluntari￿ and receive no remuneration or other benefits for their work as trustees. Obje¢ti¥es and Actlvftles The objective5 of the Pre-school are- l. The advancement of the education (including spiritual develowentl of thildren below compulsory school age 2. The provision of facilities for recreation for such children in the interest of social welfare and with the objective of improving their conditions of life 3. Providing for all children. without discrimination, a safe and satisfying Pre-school within a Christian environment where Christian belief5 and values are promoted and upheld. These objertives are in accordance with the mission of the church which seeks to prDvide services to the community and to promote Christianity wtthin it. The income and lat the discretion of the management committee) the capital of the group shall be applied solely In furthering these objertives. The activities of the Pre-school are: The Pre-khool provide5 early years. education to more than 50 children bettveen the ages of 2-5 years. Morning sessions run from 9am-12noon every day and are primariw for children aged 34 year5. with afternoon se55ions stsrting at 12.30pm and are 2.5 hours in ler)gth until 3pm and are primarily for children aged 2-3 years. A slightly earlier pick-up option 15 available for parents who need to pick up their children early in the afternoon because of the closing times of other schools. Extended days continue to be offered to help parents who are eli@ble to take advantsge of the 30 hours free childcare provided by the Government. Some parent5 a15D pay for additional hours on the extended day pattern. Children attend both morning and afternoon se55ions with a lunchtime session in between. Parents provide children with packed lunches and the equipment and programme for the sessions are Set to accommodate the wider age rdnge of children attending. Achievements and Performance Sessions- 30 Hours Childcare 9 sessions per week were run IMornings- Mondays- Fridays: Afternoons= Mondays-Thursdaysl from January to September this year with 10 sessions (Momings: Mondays- Fridays. Afternoon5'. Mondays-Fridayl i.e. Friday afternoons being offered as an additional session, from September. This Was in response to working parents who needed all 30 hours childcare to cover their working hours. Attendance The Pre-school has continued to maintain a healthy and steadily high number of children in the settin8 over the course of the year. This has been extremely encouraging as a neighbouring setting is now taking 2-year olds with an additional setting opening up around the corner. Booking5 have mainly been sought for 2-year olds with fewer 3-year olds. and session combinations are much more individually tailored than in previous years. The previous years trend where a number of parents are looking for extended day 5e5sions coritinues to be SQUEht in orderto facilltate them being able to go back to work. At the beginning of the year only 6 children were attending for afternoons only. with all the other5 being all day or mixed day5. In Its extension out into the local community. the Prtrschool continues to actively engage with and welcome familie5 from the local refugeelasylum seeking communty housed locally. Enhunced Learning A5 part of the Pr&School children's learning journey. the Pre-school has adopted two new Programmes/Scheme's to aid the children's development this year. Tucker Turtle- This year the Prtrschool introduced Yucker the Turtle" a new strategy to help the children to regulate their emotions. It is a four-step process, to help children calm down and help with their big feelings as follows: l. Recognize your feelings. 2. Stop. 3. Tuck inside your shell and take three deep breaths. 4. Come out when you are calm and think of a solution. Children were able to take Tucker the Turtle home with a storybook for parent5 tD read to their chlldren to help encourage conversations about managing feelings. Early Boost Talk Prograrnme- Thi5 yearthe Pre-school intrr)duced the Early B￿stTalk ProEramme for children who needed extra support before they 5tsrted school. Funding. resources and training was obtained, and stsff brought groups of children together to enjoy izzy Time." Children were then able to take home Tizzy firne" books, with Suggested activities, crafts and songs to help them in reinforcing their learning at Pre-school. Speciol Topics t7nd Events In supporting the Early Years Foundation Stage school education programme, the Pre-school aims to arrange a number of special topics and outing5 to enhance and enrich the children's learning over the course of the year. This year, these included.. l. Local nature walks 2. Outings to the shops to buy ingredients for cooking 3. Outings to soft play at the local leisure centre for the younger children12 years1 4. Kings Coronatiorb celebration wtth a picnic and other activities, making crowns etc. S. God5tone Farm for those that were leaving to go to school Ifunded by P￿-SChOOl1. 6. Leavers Celebration Service forthe children movinE onto Primary/lnfant schools in September. 7. Christmas Service with Christmas song5 and a celebration. The Pre-school also collected food items for the lunch club. which runs on a Wednesdav afternoon at church for people who are in need of support ProgrE55 Recording The Pre-school continues to use 'T8pestrf as tts progress recording system which was brought in during 2020 to record the children's profiles and leaming journeys. Tapestry is working well, with arrangements for staff to get dedicated time each week to record observations into the system. Tapestry is live to parents, so parents can view the picture5 and proEre55 comments added by staff as they are recorded. Staff are ensuring regular malerial is added to the system. Parents also have the opportunity to add comments and photoslvide05 of progress their child has made at home, which can now form part of the child's progress profile. Key Person Porents Evening5 All Key Person termly meetings with parent5 were moved from being on-line lan approach adopted during the Covid-19 pandemic) to being held in person in a "Parents Eveninl, format thi5 year. stsff sat at tables in a room whilst parents waite(l in the foyer until their appointment, and then chatted to their Key Person. The fomiat worked well and produced a good response in number of parents engaged withlseen. Open Morning An Open Morning was arranged on l July for 311 new families attending Pre-school in September along with some recent enquirers and a passing family who just wanted to playl The open morning gave prospective parents the opportunity to viewthe facilrcies and garder) with tOY5 and activities available for the children and staff on hand to answer questions from the parents. In addition, throughout the course of the year. the Prtrschool allowed prospective parents to be shown around the Pre-school on a needs basis whilst nornial sessions were in play. Pupil Premium The Governmenvs Pupil Premium funding arrangement has continued for pre-schools during the year. but no children were registered to receive the funding this year. Stoff change5 and Recruitment Deputy Manager- The Deputy Manager who had been on maternity leave since December 2021 decided not to return to her full-time role in December 2022 and therefore a new Deputy Manager was advertised at the beginning of 2023. This role was filled by an internal applicant who took on the new role in September. Learning Support Assistants ILSAI- One new LSA post was successfully recruited into during the course of the year from internal staff, with funding paid for by Surrey County Council. Key Person- One Key Person left Pre-school in the Autumn temi. This post was advertised and was awaiting applications at the close of the year. Advertising Despite multiple rounds of advertising both internally and external￿, and fDr significant periods of time, recruitment has sadly been difficult again this year with low numbers of applications received for the posts advertised which meant that existing staff covered roles during the course of the year often for significant periods of time {the Deputy Manager role took over 9 months to Training Pre-school 5eek5 to keep the staff team up to date on best prartice and learning by arranging for Staff members to attend training courses and workshops over the course of the year where appropriate. Training undertaken by all staff in 2023 included- Safeguarding WorkingTogether to safeguard children Prevent FGM Food safety Training from the Early Year5 Advisor- 10 February Training from the Early Years advisors on communication and language was held in February. As a result, some work on behaviour and self-regulation is now in pla￿. An aid for expression in small groups using a toy turtle wa5 proving popular (see YuckerTurtle" above) and was backed up by a book and smaller turtle that can be sent home on a rota ba515. An emotions board wa5 set up to help children record howthey were feeling as they arrived each day with parent drop off being moved to the foyer Ifrom the gate) to facilitste this. other specific training undertaken by selected staff included SENCO New to the role SENCO training ELSA Training Early Years training Language skills Early Talk Boost training Managerand Deputy Manager Deputy Manager- New to the Role DSLtraining Manager- DSL trainin8 update Premises- Garden Pre-school Garden- A Pre-school Trustee Working Party was arrarEed for Saturday 3 June to meet and work on the Pre-school garden. The aim of the day was to tity up the garden, balcony and ramp alongside cleaning of outdoor toys and equipment e.g. slides and wendy house, and a thorough clear out and reorgarhization of the Prtrschool sheds and outdoor storage containers. The morning was a SUC￿55 with various Wtems being completed including painting the shed and tyres, varnishing the mud kitchen. clearing old equipment and plantinE up containers. Premises- Rept7irs ond Replacements Ramp- During the Summer of 2023 a new ramp was installed by church Facilities Management Team leading up to the Pre-school foyer from the car park gate. This was available from the start of the new term. Fence- The boundary fencing to the PrtrS¢hool garden was repla￿d this year. The Pre-schoo had previously arranged for a temporary fence to be put in place whilst the Works were undertaken. Premise5- Toy5 ond Equipment The Pre-school purchased the following main items of equipment this year: New laptop for office work SEN Development- Including a number of light up and musical toys to assist with speech and language. attention and sensory needs. Extenucting Circumstonce5 COVID-19- The impacts of Covid-19 were not fek in 2023. The Pr￿sChool resumed nom)al operations in early 2022 and no further measures were required ty government. Teachers Strike- The impact of teachers 51rikes due to staff members, children being off school, was felt to a small degree, a5 Some staff were unable to work as needed to look aftertheir own children. The Pre-school managed to provide cover and did not have to close in these instances. Munjgement ondAdministration Arrongements 515tance with some administrative and maintenance tasks is provided by volunteer5 from Redhill Baptlst Church. This year, some of the garden Maintenan￿ Ihrds carried out by one of the Pre-school's previous trustees as well as the son of one of the Prfrschool staff as part of hi5 Duke of Edinburgh project. Governonce and Manogement The Trustees meet at least On￿ a tem. but in practice do so as often as necessary for the proper management of the Trust. In addition. meetings are scheduled by the Trustees with the Pre- School Manager at regular intervals throuEhout the year. Meetings were held online and matters di5CUssed include finance, health and safety. change5 in wlicy, staffiro, training and any other issues as they arose. Annuol Report to the Redhill Buptist Church Meeting The constitution of Pre-school requires a report to be made annually to the church m2etin8 of Redhill Baptist Church. The church meeting alw appoints the Pre-khool Trustees. This year the Chair of the Pre-school stepped down and therefore was not reappointed at the annual church meeting. All three of the remaining Trustee5 were re-appointed in addition to a new tIU5tee being appointed at the November 2023 church members meeting. Financial Revlew Balance of incorne and exper￿ltUre The finances of Pre-school involve the balance of large amounts of income and expenditure leach over£lOO,0￿ pal where around 85%of the income dependsonthefunding from Surrey CC for the children attending and a similar proportion of the expenditure arises from Staffing costs. The financial outcome over a year therefore depend5 crucially on the fur)ding rate offered by Surrey CC. the take-up of place5, and the pay rates and staffin8 levels maintained through the year. Impart of inflation The Trustees recognise the importance of our staff team to the wellbeing of the children attending Pre-school and the operation of the setting. Accordingly, pay levels are set at a fair rate to provide adequately for staff while seeking to balance the finances available. An annual pay rise and a one off c05t of living increase were granted in 2022, and in 2023 increases were applied in both April and September enabling pay rates to be kept above the Governmenys living wage rates and covering cost of living incieases. Rent Review The church h35 kindly kept the rent for use of the premises and utility costs at the 2020 levels through 2023 and Prtrschool has paid thi5 in quarter￿ instslments. The church announced in November that the rent will be increased from the start of 2024. Tax Return HMRC has continued to request tax returns for the charity. The return for 2022 wa5 submitted bv the required date of December 2023. The charity is not required to pay any tax on its operations and ha5 not reclaimed any gift aid on donations. Loan5 The Trustees do not have any outstanding loan Reserves and Reserve Policy The trustees maintained their policy of holding sufficient reserves to meet committed expenditure for a period of six months. with sufficient re5erve5 to meet statutory redundancy 05ts. However. because of the continuing risk to income posed by the competition from other local settings and the pressure on wage leve15 from inflation and national shortages of trained stsff, a higher level of reserves is seen by the Trustees as being appropriate atthe present time. Financial Results 8uckground tofinunces In 2022 expenditure exceeded income over the year by £6,569. The higher staffirg c05t from increases granted before the Surrey CC funding rates were increased was the main rea50n for the deficit. The Trustees had taken the likelihood of a defiat into account when granting the pav increas￿, but with reserves built up during previous years available to cover such situations it W85 agreed that supporting the staff was prudent management of the finances. Outcomefor 2023 A5 can be seen from the accounts. the year ended with a smaller defiat of£l,573. The improvement from 2022 reflected the increase in funding rdtes which came through during the year, coupled with the good take up of places. This level of deficit 15 just over 1% of totsl income and represents a broadly balanced position given the variable5 outside the control of the Trustees. The change outlined earlier in the way parents ch005e the hours they wish their thildren to attend has led to a rise in the fees payable dirertly by parents rather than through Surrey CC funding. With finances being tight for many familie5, this has led to an increase in cases of parent5 being unable to pay the full amounts due arml Wdrious payment plans and arrangements have been put in place to help in such cases. One child was part funded by Pre-school and a child whose single parent was receiving treatment for cancer was fully funded until she was old enough to qualify for FEET funding. Responsibilities of the Trustees The charity's trustees are responsible for preparing the Trustees Annual Report arbd the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practicel. The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which gtve a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charty for that period. In preparing these financial statements, the trustees are required to: l. Select suitable accounting policies and then apply them consistently 2. Observe the methods and prir)ciples in the Charities SORP 3. Make judgements and estimates that are reasonable arbd prudent 4. State whether applicable accounting stsndards have been followed. subject to any material departures disclosed and explained in the financial ststements 5. Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity Cofbtinue in operation. The trustees are responsible for keeping proper accounting record5 that disc105e with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. The trustses are also responsible fDr safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud ar)d other irregularities. 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It a￿0 Ind￿leS (X)￿IderatiOn of wy uwsuas rte￿ ￿ itisdoswes In aco)￿ls. aThY seekuw el￿anat￿5 knm you 8s tsustees (x)n(*ming any pjjch rnatt￿5. The ptvodures underfaken (5) not WOTr&idp al evthK*that requY&Y inan audit and Cor￿￿nIty no opniDll IS gfven asto whether the acoyJnts i¥esenta 8ThJ worf iy limited n￿tteTs5et Lxrt stata))ent bel￿1. Ind&pendenl exarnlnerS 5tat&mont In 0)￿ction wlh my exarTunation, no mauwhas eorr* lo ry allenticffi.. 111 which gNes me reasonab￿ cause to beKe¥t that in any m81eri￿ resFecl -to keep accountir¥ reuxd5 ￿ a<%ord*1c**￿h section 130 ofts Clwilies A(t arKJ -to ptÈpar& accounts arxord wth the a