Charity rogistration rÉumbgr 1137825 Company reglstratlon number 07118015 (England and Wales) THREE SPIRES FAMILY SUPPORT TRUST ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 THREE SPIRES FAMILY SUPPORT TRUST LEGAL AND ADMINISTRATIVE INFORMATION Jayne Dawes Naomi Gre Jane C Halliday Jean Howard Jirn K Mccabe Sarah J ocket￿en Charity number 1137825 Company number 07118015 Registered office The Wave Waterpark New Unton Street Coventry CV1 2PS Indtp•ndent examiner Debra Knighton FCCA Spene£r tsa￿ner Dickins Lirnited 3 Coventry In￿vatIOn Village Cheetah Road Coventy CV12TL THREE SPIRES FAMILY SUPPORT TRUST CONTENTS Page Chwman's staternent Twstees report St8t8ment of trustees ￿SponsIbl1￿&S Independerrt exarninerfs report StsÈement offinanryal actmties 10 Balance sheet 11 Notes to the financial statements 12-22 THREE SPIRES FAMILY SUPPORT TRUST CHAIRMAN'S STATEMENT FOR THE YEAR ENDED 31 DECEMBER 2023 R8POrt from Chair of Trustees 2023 was a very exciting year for Coffee Tots. Full of change and challenge5. a huge amount of extra work took place. planning arKI executing the move from City arcade to the new home in The Wave. God's provision ofa home in the centre of the community has been great (x)nfimiation of Ihe work alr8ady don8 Within th8 community. and ha5 allowed opportunities of working even more ck)sety wrth the local groups antj offering sX)tential foi further coILaboration going forward. Staff and volunteers have pul in a lot of extra work to ke8ping all of the usual day to day activth.es going in the first quarter of the year whilst planning all the drfferent aspects of the move including the logistics of moving Coffee Tots belongings, disposing of what was no longer needed, designing and planning a whole new IoDk and new a¢tsvities. In all of this I know that the needs of the families and staff were put at the ￿ntre to ensure that gveryone felt safe and confident about the move at a very uns8thing tim8. Th& move went inuedibly smooihly whith is a testaTn8nt to all thè haid work put in, and in no small part tD the dedi¢atk)n and attention to detail from Director Catherfne Jupp. Catherine over-saw the move and ensured all were settled in before sharing ttie news that she was moving on to exciting n8W things. Catherine, being ¢O•founder with Catherine Bartlem has helped to Steer the Coffee Tots sh4) for over 13 years and will be much rniss8d by familiés, staff and trustees alike. Th8 chang8s etsntinued to roll in as Ann Wcabe also announced sh8 was rnovir￿ on to new pastures and again has had such a valued part to play in the development of Coffee Tots over the years. The Iwst89s thank both Catherinè and Ann for their Envaluabte input. Thè Ftnancial Statement continues to demonstrate lh8 g8n8rosity and SUPPDrt that we ￿￿1ve from iThYividuals, chari*"es and churches which have all conlinued thToughout 2023 which have meant that Coffee Tots 15 in a go rinancial stats. The support and generosty of local Mothers Union groups and churches donating to the Christmas appeal has been particularfy appreciated. Tre Building Blocks scheme is continuing to bring (x)nsistent benefits, along wth the ts"reless fund-raising and bid writing work done by Cath8Trnè 8arU8m and Catherine Jupp. whi(* cannot be underststed and often receives high praise from the funding bodies Divolv&Y. My thanks as ahvays g) to all thè staff, bott) voluntsry and salaried. for their hard work. dedI￿tiOn. patien￿, hUrn￿r. and for a￿ayS being prepared trj go the °extra rnile. for the people with whom they come into contsct. Thanks to all staff this year for their ongoing support and commitment. Without such an amazing group of people Coffee Tots would not have the impact that it does. My thank5 al80 go to th8 T¥ust885 foi their faithfulness. support and desire to help enable the staff to do th8 bestJ)b that thèy can. I know Coffee Tcsts will continue to flourish and hav8 8 positNe imp8el on thè lfvès of all tt￿e that it touches. We ok forward to th8 future and all that it mKJht hold and pray for renewed VIs￿n, direction and hoFE for 2024. N Grew Chair ofTru*ees Datsd.. THREE SPIRES FAMILY SUPPORT TRUST TRUSTEES REPORT (INCLUDING DIRECTORS. REPOR FOR THE YEAR ENDED 31 DECEMBER 2023 The tnJst8es pr8s8nt their annual report and finaneAal statèmènts for the year ended 31 Dec8mber 2023. The f￿anCIal statèments have been prepared in accordan￿ with the accounting policies set oui in note I to the finanaal statements and (x)mply wth the charthble companys goveming document. Companies Act 2006 and 'Accounting and RetKKting by charit￿S.. Stat8m8nt of Recommended Pracbce applicable to charities pr8parityJ their accounts in accordance with the Financial Reporting Standard applieable In the LIK and Republic of Ireland IFRS 102118ff8Gtive 1 January 20191". Directors. Report Objectives and activiti•s Thr88 Spires Farnily Support Twst is a Christian charitable organisation establT5hed in 2010, which seeks to Serve the community in practical ways in Coventry Ctty Centre. Set up & wn by parents who appre¢iaie the ch￿lenge5 of raising small children in an increasingly isolab.ng society. Three Spires Family Support Trust'5 aim is to demonstrate God's love to people who may never have enwuntered God or the Church. Our goal is to help parents enjoy raising their children. to feet supported and uncond￿0n81IY loved and grow in c￿fident￿. Ourfaith basis gwes us neutrality and Inspi￿ confKlence amongst thosè ol other faths. making us 8 $8fè and Th)n- threatening pla￿ to be., we stand outside statutory services and our sbiJ¢ttJr8 alk)ws us to resFX)nd qU￿￿Y to the changiNg needs of our servic£ users in tt)e supwrt thatwe offer. Three Spires Family Support T¥ust has been rLmning 8 r*féldrop-in parenting project in Coventry Clty Centre called 'Coffee Tots. Sin￿ Odober 2010. The project provides a safe and relaxed space for parents wth young ch41dT8n olfering subsidised fair-trade drinks, snacks and j￿ht lunches. The staff team & V￿unt8￿1s are available to offèr Sup[￿ and (sre for pa￿Thts & th8irfamilies, many of who are struggling to rdise Iheir children. Th8 cafel drown allows us to work on a r818tional basis. allowing us to offer tailored and tsrgeted support for famllies for greatest impacL Coffgè Tots Is stsffed predominandy by pa￿nts., many of whom have thetllsdves struggled with isolat"on, dep￿slon and difficult urcumstsnce* Drawng on their own experien￿ as parents, they a￿ able to come ak)ngsid8 and support customers in a uniqua and caring way. All of which contributes to the welcome and acctrptance that we aim to offer everyone. Alongside betrieftdSno families. we also provide more structured supwrt. We offer courses to improve family Irf8 includitvJ creative art sessions (increasing selfésteem and s81f- worthl, rTEntal healthlwellbeing. parenting, and baby massage. We also njn sensory play sessions from birth to presthool ag8 children which target the first 1000 days of a chikl's lrfe optimising their development and improviThJ the pa￿n*jCh11d bond. Th8 trust88s have paKI due regard to the Chartty CommissM's guidan1￿ on public b￿efft in deryding what actfvities the charitable (x)mpany should undertake. A¢hlEvements and performance We started the year hopefvl that we would se¢yre n8w premises to safeguard the futyre of Coffee Tots so we could continue to serve lamilies in Coventry and were exctsd to be able to announce in March our move to the Wave Waterpark which tCK)k plac8 at the end of April. W& are incr8dibly grateful to CV Life for their welcome and SUPFQrt and are gtad to b8 working together to support f8Thilies across our cAty. In Cty Ar(xde Ihmugh January, February and March we ¢ontinu8d to offer baby massage courses and mini and tiny connections sensory play s8ssions as well as a Circles of Security parenting course. Posilively Creètive Idrop-in art workshops) continued to rn8et wee￿Y with a core group of regulars as well as occasional drop-in families. In the café our we8￿Y activities continued with Cook 8nd Create, non-cook p18y activities led by Ann, Playhem mini engineers play sessions led by CV Lrfe and Open Table drop in adviTrlsupport sess¢ons led by our support staff. For Mother's Day, the Mother's Union gen8rcxJsly donated p4ants and a 'hug in a rnug, and the mum's loved the Chocolate treats and we were so thankful for their support. In April, we celebrdted Easter with an Ea*er Messy Church day in the café. where thg famllies took part in a ranoe of athvits.es and again the Mother's Union made an incredible amount of lovely knitted chid(s, which were given to the children wlh a ethocolate Easter egg. THREE SPIRES FAMILY SUPPORT TRUST TRUSTEES REPORT (INCLUDING DIRECTORS. REPORT) (CO￿nNUED) FOR THE YEAR ENDED 31 DECEMBER 2023 On Friday 14 April we cl)sed the doors at City Arcade for the last tirne. Staff, volunteers and twstees worked hard ov8r th8 w88k8nd and on the Mor￿aY to move everything over to the Wave ready for a 84Jft opening on Tuesday 18￿ April. For the first week we only publiused our opening hours to families al￿adY accessing Coffee Tots. Many of our fami11o$ can struggle with c*ange and we wanted to give them18TJd staffj 8 week to adjusl to the new setting. fFEE fo rtsEW With a n8w logo and new staff unfform to rnark 1he mov8 Coffee Tots at the Wave was officially launched Monday 24th April. Moving frorn 4 tsbles in Ihe café to 13 and wth more space for children to p18y. the￿ is a play area set up at the centre of the café with toys and books rotated on a weekly basis. Cook and Cwte and P18yhem wntinued to run at our new setting but this was Èxtended tts a programme of daily strurtured 8CtMties 8t 10am so that families know that the￿ will always be $c*nething on offer at that titne. Atongside Ihe café Coffee Tots i8 using the Comrnunty Room for eoL¢rses. workshops and a breakout Spa￿ a8 well as uslng the squash (x)urts for play sessions. For the first six weeks at the Wave we focused all our staff aThJ support in the ¢afé to help ensure th8t d8spite the greater numbers of famTlies atten¢Jing lover three times as many each dtyl, everyone still felt welcomed and had the chance to be listened tolaccess support as needed. Our M(￿e1 of supporbng vulnerable f8m￿leS using iowng re18tionships is what helps tc> make us drfferent and more effectwe in what we do. We drdn't want to 1058 this with Ihe move and have been really enwuragad by thè po￿tiVe feedback we have received from faMil￿S both old and new and other pr1)tessi￿)aLs. In JunelJuly we ran our first Parenting Gourse and our first baby massage course at the Wave and restsrted our Mini and Tiny Connecth)ns sensory play s8ssions as w811 as the we8￿Y P￿Il1ve Creative art g￿p. MorvasK18 this we continued with the patt8m of Structu￿ daily activ￿"e$ in the café at the same time e8th d8y. The first Covcares Aw8rds were held in June and after being nornin*&l by various of (xjr famllies we were delighted to be awarded the 'More Than Just a Restaurant, award for bdnging a sens8 of belonging and ¢onneclk)n to the city as a place 'where parents feel connected to one another and their shkred experiences.. During school holidays the café moves to the Communty Rootn where we offer a ￿d￿￿ menu linduding soup, sandwiches and jacket potstoesl. For the summer holidays we ran a programrne of acttvtties linking in with the H8rt)ert Art Gallery and the Motor Museum as well as local outings and park meet ups. Back at the Wave there were set activities on the squ8sh courts al()ngside Ihe café in the Communty Roorn. In Soptember we said gcx)dbye to tsvo key mernbers ol stafF. Catherine Jupp who left to train to be a psythotherapist and Ann McCabÈ who left to train a6 a virar. ￿Ongsid￿ being 8 key SUPFX)rt tr) so many families. Catherine a$ ￿￿[oUnd￿r and director, has also been a key part of establishing and shaping Coffee Tots as we know it ioday. From- fundraising to day-to-day management to strategic planning and devdoptnent, Catherine's rde has been invaluable and she wll be hugely missed. Ann has also been key part of the staff team for many years. AS well as excelling at her r(Ae heading up and devebping the 1st 1(x)O days programme, Ann has Th3de sure that every Christmas is special.. going 8bov8 & b8yond to help families make preaous memorps. She also delighted us during lockdown with stories and songtitne with Ann Tots. We wll miss her and know that wiu be a blessing in her future role as a v￿ar. THREE SPIRES FAMILY SUPPORT TRUST TRUSTEES REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 In S8Pt8mber we were also awaid9d thè local BBC Make a Drfference Together Award for inspiring dwerse communthes to ￿me together through creallng real change and bre8king down barriers. bringing Feople from different walks of Irf8 together for a common ￿US&. This le(1 to Coffee Tots featuring both on I(￿[ TV and local radio. Peaced Together lour art therapy course) started bad( in the autumn tem {September lo Decemb8rl arKI we welcomed Advlt Family Education Team as they delivered a parenting Course in our C(xnmunty Room. Mini and finy Connections play sessions continued too wrth the larger spac8 allowng both groups to expand. In the café our strUctU￿d daily actiwtiÈs include Sensory Stories and Play, Cooking with Nige Inon-cook cooking with our café manager Nigel, Connect and Create lartlcraft wellbeing activities for parents to do with children). Playhern Mini Engineers lj'unk playland Baby Comer. Fridays quickly became iiaby day with the focus on babie5 in the café, supported We8￿Y by the Infant Feeding Team and monthly by Parents in Mind Imental health, peer support for par8ntsl as well as our Baby Ma&%age Course and Tiny Connections baby sensory play. In the autumn the impact of thg Cost of living crisis could be seen with our families in the café. We r8ceiv8d funding frorn the Community Cost of Living Fund and frorn Nalional Grid which enabl&l u5 to offer energy advicel support along with wam packs (curtains gÈ¢l and energy grft cards to our families. We tnoved our Open Table to lunchtirne and byilt a team of parent volunteers to help host this each day. Combined w*th our'Pay What You Can, menu option, this meant that every family that needed could access a hot healthy tn8al every day as wdl as betng able to eat it in the company of others. The Open Table lunthes have prove(I popular wth the parent volunteers helping to shape their future development. Coventry is a trailblazer loc218uthority for the National Start for Life Progiarnme which parbcularfy focuses o supportyng families through the first 1001 days of a thikl's lrfe and aims to provide the support, opwrtunities and experien￿5 that families need to help thelr child to thrive during their earfy years. In the auiumn we were approa¢hed by th8 1(Kal Start for Life Team and asked to officially partner wth them as part of the delivery of support for families in Coventry. This has lsd to more offiaal ￿cognitiON across tho city of the effecliven8ss of In earfy years and supporting families. In the lun up to christmas we reopened out Christrnas grotto where p8r8nts couFd come and choose and wrap gfft for their children. These grfts an¢J finanual donations werè generOU￿Y donated by a variety of indivlduals and from St Peters church Wooton Waw8n, Clavetdon Church, St John's Church Kenih￿0rth, Hoty Trinity Coventry, st Peters Church. Wellestrjume, Mothers Union groups. Cov8nty Comfort Carers Crisis Support Projects and staff at CV Life and Coventry Adult Edu*7tion Farnily Leaming. On Chiislmas Day, over 200 d)ildren opened grfts from the grotto. Not daunted by the b￿ger (%fé space, we repeated our Christrn8s Dinfter ably hosted by Nigel our ￿fe manager and his team of helpers Islaff and volunteetsl where over 70 adults and children came and ate a lull Christmas meal. As we celebrated together there w8r8 Christmas themed play activthes and Father Christrnas Came to wstt. We mad& some Intredib￿ memories that day and were met with delighted parents and excited children. Alongside this the amaing response to our Christmas appeal alongside gr8rrt funding enabled us to distribut8 food bzgs to our families providing meals for the Christmas school holidays. Ml of the families weie in¢￿diblY thankfvl and were overwhelmed by everyone's generosty. THREE SPIRES FAMILY SUPPORT TRUST TRUSTEES REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 Our stsff team, both paid and voluntèer, are a key part of the Coffee Tots famity, showing great corntllltment to their roles, going above and beyond what we expect of Ihem. to serve families in need across Coventry. Our support staff have been key in hdping to deliver the range of actiV￿e$ and support and our r2fé staff have worked incredibty hard adapting to a much busier kitchen setbng. With our move to the Wave and the growth in the calé we have taken on mor8 stsff in th8 café, Sujata and Chris, as well as addibonal help with casuallholiday cover. We would like to say a big thank you to all the stsff te8m for 811 they have done over the last year. Many of tsur supporters are 'Building Blocks for Coffeo Tots" where we ask indfviduals to donate £10 or morè each month to help support and develop the wort( of CofFee Tots and this S￿pport ha5 been Invaluable throughout 2023. OLsr prices in Coffee Tots are heavily subsidised to keep it affordable and accessibl8. When we able to be open, we want Customers to be able lo Come and spend time in Coffee Tots, accessing support and developing their own friendship networks, regardless of how much money they have available to spend. Many of our customers will stay frorn 2 to 4+ hours in any one day but rntghl only have one drink or portion of fo(Kl Ispending less than £31. We want to be able to afford tts do this,. to be able to develop these vitsl ret3tionships and therefore,"Building Blocks for Coffee Tols" is a key part of ourfunding strategy. urt￿n Hop8 (a Chris&an Community that grew o£rf of both Coffee rots and Bardsl&y House - 8 City CeftbE project simed 8t re8ching out to marginalised teenagers) continued to m88t at Coff88 rots c)n Sunday afternoons for th& first quartèr of the year, but when the vicar Stev& left in March. the DI0￿$& made the drfficult to close Urban Hope. Over the last thirteen years, Coffee Tots has beeome an integral part ol the day-knday INes of many families in Coventy, w8 pride ourselves on the ￿latiOnShIpS we have built and the support we have been able to offer famIl￿s. As we look ahead to 2024 we are excitèd about thè opwrtunities that lie ahead and the potenb.al for more partnership working to b8tteT support famil￿$ across our ¢ity. Catherine Bartlem D1￿ctor THREE SPIRES FAMILY SUPPORT TRUST TRUSTEES REPORT (INCLUDING DIRECTORS. REPORT) {CONTINUED} FOR THE YEAR ENDED 31 DECEMBER 2023 Financial Rèport 2023 These accounts represent the thirteenth ftjll year of operating Coffee Tots. hav¢ng opened our d(x)rs for the first time irb oct0t￿r 2010, we are very grateful onte again to all those who have helped to make it happen, frorn our customers, staff and volunte8rs, to our ￿gUlar SUPPDrter5. to local churches, communty groups and businesses vho support us in a vartety of ways. to th8 various Grant Bodies who have given us grants over the year. This year has been one of enormous change for the charity as we moved at the end ofApril to new premlses at the Wave Waterpark The combination of much larger café area, more visible location and increased profile au055 th8 city, have led to exponent181 growth in the numbers of families spending t￿me in the (afé. As the café prices are heamly subsidi58(I, alongside the in¢reas6 in tsfé income we have seen 8 5igntticant increase in cAfé operating costs Istaffing hours, food costs) Compared to CtyArcAde. Our lease at the Wave started at the end of April and our leases 8t City Arcade end￿ in June, altowrrfJ us time to clear both buildings. The income ofThree Spires Family Support TTUSt (2n be split into three main strèams.. i￿Ome generatod by th& project through cafe sales,. grant income", and donations. Cafo income has inueased by over 267Qh over the year with averdge daily takings increasing from £45 to £192. Our d8ity'P8y What You Cat7, meal is (x)nsistenOy lh9 most chosen menu option reflecting the finan(xal strugg18S that many of our families face. Our new home * the Wave is much wamier than City Arcade 2nd as an official YN8rm Space" we have found that increasing numb&rs of families spend mu¢h of their day with us bul rnakn.ng theirfoodldrink last through the day. Over 2023 we have re¢eNed grants totalling £132,072 from The Man Edvrard Higgs Charity, The Cost of Liwing Community Fund, General Charities of The City of Coventy, Gnated to our various appeals. In addrlion to the sijpport of W￿l￿dual$, we have been finanually suppM)rted during 2023 by an increasing nurnb8r of churches from Coventry and Warwickshire as well as practical support from a wde range of Mothers Unton groups across Coventy and Warwckshire. It has been g￿at to o)ntinue to develop these links and build relationships wlh the varfous church f8milles and cOmrnun￿eS as well as building new Ilnks wth other Churthes. With the rr￿>ve to latgèr premises, we have continued to grow. adapt and develop the support th8t wa offer and this is reflected in the awunts wtth the inueases in 'charitable activities. particxjlariy in staffing costs. despite a drop in building running costs {¥ent. uti1th8s. rate51. The Directorfs Report gives more detaAs on how this has taken pla￿. The Cost tsf Living Crisis has heavity vnpacted so rnany of our families and indeed many of our ohvn wsts and this has been 8 year of huge change. but we remain ever grateful for all our funders, be that trLts, indwiduals, churches or local communities. We have beer overwhelmed by the generosity we hÈv8 been shown and this is enabling us to move fts￿rd inlo 2024 in a heathy financial position. We couldn't do what we do withc*rt the supp￿1 we receive. and we ar8 incrodiLty grateful for this. thank you. Catherine B8rUem DireLtor THREE SPIRES FAMILY SUPPORT TRUST TRUSTEES REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 It is the policy of the tharitable Ly)mpany that unresthcted funds which have not been designated for a spgcific use should be maintained at a level equivalent to tsvo month's expenditure. The trustees consider that reserves at this level wll ensure th*, in the event of a signthcant drop in funding, they wll be able to Continue the charitable company's wrrent activlties while consideration is given tr) ways in which additional funds may be rdised. This level of reserves has ￿en maintained throughout the y83r. The trustees have 88sessad the major risks to which the charftable company is exposed. and are satisfied that systems are in ￿ack to mIt￿ate exposure to the maior risks. Structure. governance and management The charitable company is a company limite(I by guar8nlee and incorporated in England and Wales. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. ThÈ tnI5tees, who ar8 also the directors for the purpose of company law. and who seNed during the year and up to the dale of signature of the financial statements were- Jayne Davies Naomi Grew Jane C Halliday Jean Howard Jim K Mccabe Sarah J Ockenden Nèw truste8s arè 8E8Ct8d by the tr¥)ard of trustees. None of the trustees has any benefiGi81 interest in the company. All of the truslg9s are members of the company and guarantse tr) contributè £1 in the event of a winding up. The tnjstees report was approved by the Board of Trustees. NaomÉ Gr Chair of Trustees THREE SPIRES FAMILY SUPPORT TRUST STATEMENT OF TRUSTEES RESPONSIBILITIES FOR THE YEAR ENDED 31 DECEMBER 2023 The trustees, who a￿ also the directors of Three Spires Famity Support Tnjst for the purpose of wJnpany law. are resptsrisible ft)r preparing the Trustees Report and the financial ststernents in a¢¢ordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Acwunting F*acti¢el. Company Law requires the truslees to prepare financial statements for each finanual year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of r8sourixs, including the income and expenditure, of the charitable company for that year. In preparing th&s6 financial statements, the truslees are required to.. - select suitable accounting policies and then apply them consistenUy- - obseTve the methods and prinuples in the Charities SORP., - tnakejudgements and estimates that arè reasonable and prudent. state whether applicable UK Accounling Standards have been followed. subfftect to any material departures disclosed and explained in the financial statements,. and prépare the financial stst8ments oft the going con￿rn basis unless it is inappropriate to presume that the charitsble company will conlinue in operation. The truste88 are responslble for keeping adequate acoxjnting iecords that disclose wth rea￿nable accuracy at any time the finanaal position of the charitable company and enable them to ensure that the financial statements Comply with thè Companies Act 20Q6. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable stsps foi the prevention and dtsteotion of fraud and othar irregularib"es. THREE SPIRES FAMILY SUPPORT TRUST INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THREE SPIRES FAMILY SUPPORT TRUST I rèport to the trustees on my examination of the financial statements of Three Spires Family Support Trust (the charrtable company) for thé year ended 31 December 2023. Responsibilities and basis of report As the trustees of the charitable company (and also ts directors for the purposes of company lawl you are responsible for the preparation of Ihe finanaal statements in accordance with the requirernents of the Companies Act 2006 (the 2006 Act). Having satisfied myself that the financial slalements of the Charitable company are not reqtsired to be audited under Part 16 of the 2006 Act and are eligible for independent examination, report in respect of my examination of the charitable company's financial statements carried out under section 145 of the Chaiities Act 2011 Ilhe 2011 Act). In Carrying out my examinats'on I have followed all the applicable Directions given by the Charity Gommission under section 14515llbl of the 2011 Act. Independent examinerfs ststement I have completed my examination. I confirm that no matter5 hav8 eome to my attention in connection with the examination giving me cause lo believe that in any material respect.. accounting records were not kept in respect of the charitable company as required by section 386 of the 2006 Act., or the financial stalernenls do not accord with those ie¢ords". or the finan¢i81 st*ements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view whith is not a matter considered as part of an independent examination., or the finanaal statements have not been prepared in accordance with th& rnèlhods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities p￿paring their accounts in accordance with the Financial Reporting Standard applicable in the UK 8nd Republic of Ireland (FRS 1021. I have no concerns and have come across no other matters in connection with the examlnallon lo which attention should be drawn in this report in order to enable a proper understanding of the finan￿81 statéments to be reathed. Debra Knighton FCCA Spencer Gardner Dickins Limite 3 Coventry Innovation Village Cheetah Road Coventry CV12TL Dated.. 2¥ IIFko*H£rf2& THREE SPIRES FAMILY SUPPORT TRUST STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023 Unrestricted RestrÉ¢tsd funds funds 2023 2023 Totsl UnYe5trictsd RèstrFctèd nds funds 2022 2022 2023 2022 Notes Income fr¢m: Donations and legaci85 0th8r ti8ding a¢tMties Investments 104,316 26,549 164 78.994 183,310 26.549 145.647 9.913 24 43.499 189,146 9,913 24 Totsl income 131.029 78.994 210.023 155.584 43,499 199,083 Expenditure on: Raising funds Charitable activities other expenditure 75.453 81,753 213 I3.￿)1 55,101 89.354 136.854 213 60.902 114.614 171 413 17.139 61,315 131,753 171 11 Total expenditure 157,419 69.￿2 226.421 175.687 17,552 193,239 Net incomellexpenditure) and movam$nt in funds 126.3901 9,992 116,398) 120.1031 25.947 Re¢on¢lllatlon of fund$". FL*nd balances 8t 1 January 2023 45.412 28,538 73.950 65,515 2.591 68.106 Fund balances at 31 December 2023 19,022 38.530 57.S52 45,412 28.538 73.950 The statement of fin8n(aal a¢livitTes Includes all gains and losses recngnised in the year. l income and expenditure 4Jertv¢ from continuing activities. The stst8m8nt of financk41 achV￿eS also complies with the requirements for an inrA)me and expendiiure account under the Companies Act 2006. 10. THREE SPIRES FAMILY SUPPORT TRUST BALANCE SHEET AS AT31 DECEMBER 2023 2023 2022 Motes Fixed assets Tangible assets 13 1,194 1,405 urrent assets Cash al bank and in hand 62.247 78.127 Creditors- amounts falling due within 4)ne year 14 5,889 5,582 Net current assets 56,358 72,545 Total asséts lèss currant Fiabilitles 57.552 73,950 Tha funds of thè charitablè company Restricted in¢ome funds Unrestricted funds 15 38,530 19,022 28,538 45.412 S7,552 73,950 The company is entitled to the exemption from the audit requirement contained in section 477 of the Companie8Act 2006, for the year ended 31 December 2023. The directors acknowledge their responsibilities for ensuring that Ihe ¢h8tity keep$ 8¢￿￿n￿.ng rec(Yds which comply with section 386 of the Act and for preparing financial statements which give a tnje and fair view of the state of affairs of the wmpany as at the end of the financial year and of its incoming resources and application of sources. induding its income and expenditure, for the financAal year in accordan￿ with the requirernents of sections 394 and 395 and which otherwise ¢omply with the requlrements of the Companies Act 2006 relating to financial statements. so far as applicable to the company. The members have not required the company to obtain an audf( of its finanuaS statements for the year in question in acwrdance with section 476. These financial statements have been prepared In 8¢cord8n¢e wlth thts provistons applicable to companies subject to the small companies regime. The finanoal ststements were approved by the trustees on .. Naomi Grèw Trustet Company registrab.on numb8r 07118015 (England and Wales) 11 THREE SPIRES FAMILY SUPPORT TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 Accountlng pollclos Charlty Informatlon The charity is a company limited by guardntee and incorporated in England and Wales. The members of the company are the trustees who are also thè directo￿ In the event of the eharity being wound up, the liability in respect of the guarantee is limited lo £1 per member of the charity. The charitable wmpany's r89i5tgred umber is 07118015 and the registered office address is The Wave Waterpark. New Union Street, Coventry. CV12PS. 1.1 Accounting convontion The financial statements have been prepared in accordance with the charitable ¢omp8nls goveming document, the Companies Act 2006 and 'Accounting and Reporting by Chariti'es.. Statement of Recommended Prdctice applicable to ¢harilies preparing their accounts in acwrdan¢e wlth the Finanryal Repo￿ng Standard applicable in the UK and Republic of Ireland {FRS 1021 leffective 1 January 20191.. The charrtable company is a Public Benefit Enb"ty as defined by FRS 102. The tharitable company has tsken athiantaga of Ihg provisions in the SORP for tharities applying FRS 102 Update Bulletin 1 not to prepare a Stslemenl of Cash Flows. The financial statements are prepared in sterfing, which is the fvnctional currerKy of the charitable Company. Monetsry 8rnDunts in th￿ financial slatements are rounded to the nearest £. The financial statements havg bg8n prèpared under thè historicxl cost convenb"on. The principal actounting poliaas adoptad are set out below. 1.2 Going eone•m At the time of approving the financial statements, the trustees have assessed the charitable company's luation. The d1￿CtorS have 8 reasonable expe¢tslion that the Charitable company has adequate resources and working capital to continue in operatK)nal existence for the foreseeable future. Thus the trustees contnue lo adopt the going ooncem ba&s of accounting in preparsr¥J the financial ststements. 1.3 Charitable funds Unrestricted funds arè available for use at the discretion of the trustees in fijrtherance of the company's charitable objectives. Restiieted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the reStr￿ted funds a￿ sel out in the nol8s to the financial statements. 1.4 Inccmié All incorning resources are included on the Ststement of Financial Activities On￿ the charity has enlillement to the fvnds, IÉ is probable that the income will be ￿CeIved. and the amount ¢an be measured reliably. Voluntary incorne resour￿ by the way of 9ranÈ. donab.ons and gifts are induaed in full in the Statement of Financial Activities when receivable. Grants, where enty￿e￿ent is not condibonal on the delivery of 8 speryfic rfomiance by the charity. are recognised when the charity becomes unconditionally entitied to the granl. Incoming rèsources from grants, where reLated to perforniance and spacific deliverables, are accounted for as the charity earns the right to (x)nsideralion by its perfomiance. Donated s8rvices are included at the value to the charity where this r2n be quantlfied. The value of servi provided by volunteers has not been included in these acc¢JJnts. 12- THREE SPIRES FAMILY SUPPORT TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 Accounting policies {Continuedl 1.5 Expenditure Liabilities are r￿ogniSed as expenditure as soon as the￿ is a legal or constructive obligation committing the charity to that expenditure, it is probable th818 transfer of economic benefits will be required in settlement, nd th8 amount of the obligation can be measured reliably. Expendiiure is accounted for on an accruals basis end has been classified under head1r￿S that aggregate all wsts related to the category. Where costs cannot diredy atknbuted to pa￿CUlar headings they have been allocated to actNities on a basis consistent wilh the use of resourc￿. Charitable expendrture comprises those costs incurred by the chartty in the delwery of its activities and services for its beneficiaries. i( indudes both costs that can be allocated diredy to such actFVities and those a)sts of indirect nature necessary lo support them. G0Veman￿ costs includes those costs assoctated with meeting the constitutional and statutory requirements oflhe charity and indude o)sts linked to the strategic managemont of the charity. Irrecoverable VAT is chaTrJed as a cost against the act for which the expenditure is incurred. 1.6 Tangible fixed asset5 Tangible fixed assets are initially measured at cost and subsequendy measured at cost. net of depreciation and any Impalm￿nt losses. Depreciation is Tecognised so as lo wrtte off the cost of assets le￿ their residu￿ values over their useful lives on the followng bases". Plant and machinery Computer equipment 15% redutting b818nce 33% straight ling The gain or loss arising on the disposal of an asset is determined as the dnyerence be￿en the sa proceeds and the caryrtg value of the asseL and is recognised in the Statement of financlal a¢tivitles. 1.7 Cash and cash èquivalents Cash and cash 8quivalents indude cash in hand, deposits held at call with banks, other short-lerm Siquid investments wtth original maturitses of three morrths or less, and bank overdrafis. Bank overdr3fts are shown within borrowngs in current liabilities. 1.8 Financial instruments The charitable company has elected lo apply th¢ provisions of Section 11 'Basi¢ Finanoal Instrurnents. and Section 12 '0ther Financial Instruments Issues, of FRS 102 to all of its financial instruments. Financial instwmeTrts are rewgnised in th8 charitablg company's balance sheet when the tharttablé company becomes party to the contractual prowsions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the ffnancial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intent￿n to setue on a net basis or to realise the asset and settle the liabiltty sirnuttaneously. Debtors and creditors with no stated Inte￿$t rate and receivable or payable wthin one year a￿ ￿e0rded at transactK)n price. Any losses arising frorn impaimient are recognised in Ihe Statement of Financtal Activty. 1.9 Taxation The charrty is exempt from corporation tax on its charitable activities. 13- THREE SPIRES FAMILY SUPPORT TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 Accounting polici Icontlnuedl 1.10 Employee benefits The cost of any Ltnused holiday entitlement is rerngnisÈd in the period in which the employee's services are ieceived. Temination benefrts a￿ recognised imrnediately &8 an expense wh8n th8 charitable company is demonstrably committed lo teminate the employTnent of an employee or to provide termination benefits. 1.11 Retirement benefits The charitsble wmpany operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheffle are ch8rged to the Statement of Finanaal ActNlties in the period to vthich Ihey reF8te. 1.12 Leases Rentsls payablè under operating leases, including any lease incentives receiveil, ar9 (tharged as an expense on a straight line basis over the lemi of thè relevant lease. Critlcal accounting estirnat¢$ and judgèmènts In the application of the charitablè Company's accountin9 pDlioies. the trustees are requirod to make iudg8ments, èstimates and assumptions about the carying amount of assets and liabr1￿&S that are not readily apparent frorn other 50urr£s. The estimates and associated assumptions a￿ based on historical experience and otherfactors that are considered to be relevant. A¢tual wults may differ from these estimales. The estimates and underfying assumpttons are reviewed on an ongoing basis. Revisitins to ac¢ounting Èstimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the rÈvisicsn and future periods where the revision affects both current and future periods. 14- THREE SPIRES FAMILY SUPPORT TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 Donatlons and legacies Unrestricted Restrlcted funds funds Total Unrestricted fijnds Restricted funds Total 2023 2023 2023 2022 2022 2022 Donations Grants Gift aid 45,574 53,048 5,694 45.574 132,042 5,694 45,177 91,369 9,101 45.177 43,499 134,868 9,101 78,994 104.316 78.994 183,310 145.647 43,499 189.146 Unr¢strSeted Restrlcted fvnds funds Total Unreslricled fvnds R8stri¢ted fLJnds Total 2023 2023 2023 2022 2022 2022 Grants recèivabl• for core activities Sylvia Adams Charitable Trust Tudor Trust National Grid Coventry General Charities Goodnews Evangdical Mission Trusthouse an Edward Higgs charity National Lottery Cost of Living Communlty Fund Coventry City Council Other 40,000 25,000 40,000 25,000 10.000 10,000 11,735 22,000 22,000 10,000 14,800 10,000 14.800 11.735 3.000 3,000 23,800 6,000 3.000 3,000 23.500 23,500 23,800 6,000 9,999 9,999 11,258 39,194 50,452 6,884 4,7S0 6.884 4.750 1.990 1.990 i3,048 78,994 132.042 91.369 43,499 134,868 Incomè from other trading activities Unrestricted Unrestricted funds funds 2023 2022 Cafe income 26,549 9,913 15- THREE SPIRES FAMILY SUPPORT TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 Investments Unrestrlcted Unrestricted funds funds 2023 2022 Interest receivable 24 Raising funds Unrestri¢tsd Restrictsd funds funds Total Unr8Strieted funds Restricted funds Totsl 2023 2023 2023 2022 2022 2022 Tradin costs Othèr trading activities Staff costs 19,203 56,250 19,203 70.151 13,794 47,108 13,794 47,521 13.gJ1 413 Trading costs 75,453 13,￿1 89.354 60,902 413 61.315 16- THREE SPIRES FAMILY SUPPORT TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 Charitsbl• aetivtlies Support Costs 2023 Support Costs 2022 Wages Rent Rates and water Insurance Training and courses Support worker staff costs Light and heal Printing, postage and stationery Sundries Repairs and ￿new21S Depre￿atIOn of tangible fixed assets A¢countan¢y and legal fees 13,922 17,733 445 90 489 97,337 1,953 1,294 11,316 22,369 913 86,761 4,208 260 177 1,076 527 2,704 577 211 2,203 136.854 131.753 Analysis by fund Unrestricted funds Restricted funds 81,753 55,101 114,614 17,139 136,854 131.753 Indopgndent Examlnerfs Remuneration The analysis of independent exarniner's remuneratfion is as follows.. 2023 2022 Independent examination of the charitable company's annual a¢¢ounts 560 Other services to the charitable company Preparation of annual accounts Filing of confimiabon stslement 560 106 1C Total independerrt examinee5 fees 1,226 1.226 Trustees None of the trustees received any remuneration or beneffts from the charttable company during the year. 12022.. None) A rèlatéd paty of one of the trustees is empfoyed by the charitable company on 8n #m)s length basis. The trustee involved is exduded from discussions relating to salaries. None of the trustees were r8iFnbursed any èxpenses during the year.12022.. None) 17- THREE SPIRES FAMILY SUPPORT TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 10 Employees Number of employèe5 The 8ver8ge monlhty number of employees during the year was.. 2023 Number 2022 Numbèr 11 11 Employment costs 2023 2022 Wages and salaries Social security ci>sts Other pension costs 129.440 8,005 3,233 106,469 5.434 2.177 140,678 114,080 No employees re￿iVed employee benefts of more than £60,00012022.' None) Other Unrestricted Unrestricted funds funds 2023 2022 Bank Charges 213 171 213 171 12 Taxation The ¢h8rity is exernpl from tsx on income and gains fa51ing wtthin $8rtK)rh 505 of the Taxes Act 1988 tr) the extent that these are applied to its charitable objects. 18- THREE SPIRES FAMILY SUPPORT TRUST NOTES TO THE FINANCtAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 13 TangSble fixed assets Plant and machinry Computer ulpmont Tolal Cost At 1 January 2023 10,194 629 10,823 Al 31 December 2023 10,194 629 10,823 Depreciation and impaim*nt Al 1 January 2023 Depreciatton charg8d in the year 8.789 211 629 9,418 211 At 31 De￿mber 2023 9.IX)O 629 9,629 Carrylng amount At 31 December 2023 1,194 1,194 At 31 December 2022 1,405 1,405 14 Cr¢ditors: amounts falling due within ont yaar 2023 2022 Other taxation and social security A￿ru#1$ and deferred income 4,418 1,471 2,330 3,252 5,889 5.582 19- THREE SPIRES FAMILY SUPPORT TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 15 Restricted fund5 The reslricled funds of the ¢harity comprise the unexpended balances of dorAtions and grants held on trust subject to Specif￿ conditions by donors as to how they rnay be used. Movement in funds Movement in funds 8a18Trce at Incoming Resources Bo18nce Bt In£orning Re50UTces Balance at 1 January rpsources expended 1 January resources ex￿nded 31 December 2022 2023 2023 West Midlands Poli Sylvia Adams Charitable Trust Awards forAII N8tional Grid Truslhouse Aan Edward Higgs charity Cost of Living Communty fund 1,520 {1.305} 215 12151 1.071 11,D711 11.255} 15,200) 18.721 } 9.999 10.000 23.500 8,744 4,800 14,779 (8.7441 10,000 15,2531 23.800 {24,6481 9.547 13.931 6.000 16.0001 39.194 {24.1421 15.052 2,591 43.499 {17.552} 28,538 78,994 169.0021 38,530 Syfvla Adams Charltable Trust The grant Is restricted towards the development and running costs of our First 1000 Days Programme. The grant is spread over 3 years with the first instalment re¢eived February 2019. the second February 2020 and the third March 2021. West Mldlands Police Funding is restrictsd towards prowding training opportunities for all staff (paid and volunteer) and 8&viat9d costs. Awards forAII This grant is restricted towards Coffee Tots Connects focusirvJ on providing 8 warm, safe Pla￿ which offers support and 0ppXybJn￿es to ¢ome alongside families. many of which live in cold. crdmped, unsuitable housing. National Grid This grant is restricted towards our Winter Support Project. practically helping and supporbng vulnerable families to stay wami and safe through providing wam packs to hélp tham keèp wami at home and provmling energy advice and support in the cafe. Trnsthou This grant is ￿51nded towards the running costs land further development) of our First 7000 Days Programme. The grant is spread over 3 years wtth the first instslment received October 2022. the second October 2023 arKI the third and final October 2024. Alan Edward Hlggs charlty 7his grant is restricted lo develop our work in thè (3fé Suppo￿ng vulnerable children and their parents, reco9nising that increases in mental health stTuggEes. isc>Jation and loneliness post covid and with the cost of living crisis. mean that many strnggle to access support beyond the café. Cost of Living Community fund This grant is restricted towards (Jeveloping and In¢￿asIng our support for vulnerable f8milies in Coventry who 8re struggling in the current cost of living crisis. -20- THREE SPIRES FAMILY SUPPORT TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 16 Unrestricted funds The unrestricted funds of the charity comprise the unexpendeil balances of donalons and grants which are not SLJb5ect to specffic condf(ions by donots and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes. At l January 2023 Incomrng resources Resouroes eX￿nded At31 December 2023 Ggneral funds 45.412 131,029 1157,4191 19,022 Previou5 year. At 1 January 2022 Incomlng Resour resource$ pèndod At31 December 2022 Gener81 fvnds 65,515 155,584 1175.6871 45,412 17 Anatysis of net assèts botween funds Unrestri¢tgd fiJnd$ 2023 Rèstrlcted funds 2023 Total 2023 Fund balances at 31 December 2023 ara represented by: Tèngible assets Current assètsllliabilthes} 1.194 17,828 1,194 56.358 38.530 19,022 38,530 57,552 Unrestricted funds 2022 Restrrcted funds 2022 Total 2022 Fund balances at 31 DÈe•mbér 2022 are represented by: Tangible assets Current assetsllliab¢libesl 1,405 44.007 1.405 72,545 28,538 45.412 28.538 73,950 21 THREE SPIRES FAMILY SUPPORT TRUST NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 18 Operatlng lease commltments Operating lease payments Tecognised as an the expertse in the financtal statements total £17,733 12022: £22,3691. At the repo￿ng end date the charitable company had outstanding commitments for future minimum leBse payments under non-¢an¢ellable operating leases. which fall due as follows.. 2023 2022 Within one year 2,333 1,750 19 Related party transacttons Key management remuneration lotsls £82.745 12022= £72,467). This includes £30.683 {2022- £23,789) in respect of consultancy fees. -22-